INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road – 422 101 (Maharashtra) Tel No 00 91 253 2402200 Fax No 00 91 253 2462718 E-mail – [email protected] Website: www.spmcil.com Not Transferable Security Classification: UNCLASSIFIED Tender Documents for Annual Maintenance Contract (Non comprehensive) for Operation and Maintenance of 33/11 KV Mains Receiving Station (MRS) at ISP Nashik. Tender No. 177/2015 Dated : 07.01.2015 This Tender Document contains………………pages. Tender Documents is sold to: M/s______________________________________________________________ Address___________________________________________________________ Details of Contact person in SPMCIL regarding this tender: Name, Designation: V. KIRAN KUMAR, Deputy Manager [Materials] Address: India Security Press, Nashik Road-422 101 Maharashtra India Phone : 0253-2402219 Fax : 0253-2462718 email : [email protected] Note- The word “SPMCIL” in this SBD hereinafter is referred to as “India Security Press, A unit of SPMCIL”. Section I: Notice Inviting Tender (NIT) INDIA SECURITY PRESS (A Unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India Nashik Road – 422 101 (Maharashtra) Tel No 00 91 253 2402200 Fax No 00 91 253 2462718 Email: [email protected] Website: www.spmcil.com Tender No.177/2015 Dated : 07.01.2015 ,, 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods/services: Schedule Brief Description of Goods/ services No. 1 Annual Maintenance Contract (Non comprehensive) for Operation and Maintenance of 33/11 KV Mains Receiving Station (MRS) at ISP Nashik. Type of Tender (Two Bid/ PQB/ EOI/RC/Development/ Indigenization/ Disposal of Scrap/ Security Item etc) Dates of sale of tender documents Price of the tender document Place of sale of tender documents Closing date and time for receipt of tenders Place of receipt of tenders Time and date of opening of tenders Place of opening of tenders Nominated Person/ Designation to Receive Bulky Tenders ( Clause 21.21.1 of GIT ) Quantity (with unit) 1 Year Earnest Money (in Rs) Remarks Rs.29,000/(Rs. Twenty Nine Thousand Only) Two Bid (Open Tender) From 09-01-2015 to 09-02-2015 during office hours Rs 525.00 Purchase section, India Security Press, Nashik Road-422 101 Maharashtra, India. 10-02-2015 At 1430 Hours Green Gate, India Security Press, Nashik Road-422 101, Mahrashtra, India. At 1500 Hours on 10-02-2015 Purchase Section, India Security Press, Nashik Road-422 101, Mahrashtra, India. Manager(HR), India Security Press, Nashik Road-422 101, Mahrashtra, India. 2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of Rs. 525/- (Rs five hundred twenty five only) per set in the form of account payee demand draft/ cashier’s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of SPMCIL, Unit ISP, payable at Nashik. And EMD should be in the form of Demand Draft only. 4. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers, for which extra expenditure per set will be Rs 100 for post. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 5. Tenderer may also download the tender documents from the web site www.spmcil.com and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 6. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 7. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 8. The tender documents are not transferable. ( V.KIRAN KUMAR ) DEPUTY MANAGER [MATERIAL] FOR GENERAL MANAGER INDIA SECURITY PRESS, NASHIK ROAD Phone No 0253 2402219 Address for dropping the tender documents Green Gate, India Security Press, Nashik Road-422 101, Mahrashtra, India. Section II: GENERAL INSTRUCTIONS TO TENDERERS (GIT) Please refer the link Click here or http://ispnasik.spmcil.com/spmcil/UploadDocument/GIT.pdf for further details. Section III: Special Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. Sl.No. GIT Clause No. 1 8 2 20.4 3 20.8 Topic SIT Provision Pre-bid Conference Number of copies of Tenders to be submitted Not contemplated Single Submission of Tender Technical Bid & Price Bid are to be submitted in two separate double sealed envelopes on or before the due date of submission tenders. It may be noted that the price is not to be quoted in technical bid. It shall only be quoted in price bid. Non adherence to this shall make tender liable for rejection. The envelope containing bids shall be superscribed “Technical Bid” or “Price Bid” as the case may be for supply of “ Annual Maintenance Contract for Operation and Maintenance of 33/11 KV Mains Receiving Station (MRS) at ISP” due on 10.02.2015 upto14.30 Hrs (IST) Late tenders shall not be accepted. Tenderers shall submit their offers only on prescribed forms. Tender by telegram/ fax/e-mail shall not be accepted. Tender by post/ hand/courier received on or before the due date and time shall be accepted. Postal delay/delay by courier service etc shall not be condoned. Tenders shall be submitted in parts as below: PART-I TECHNICAL BID (a) Earnest Money Deposit. (b) Tender fee. (c) The Tenderers shall submit detailed technical offer as per list of requirement given in Section VI of this ender documents. (d) The Tenderers has to submit acceptance of all section of this tender document (GIT, GCC, SIT, SCC, Quality control requirements, Tender Form, Questionnaire etc.) (e) The authorized signatory of the tender must sign tender at appropriate places and initial on remaining pages of the tender. PART-II PRICE BID The Tenderers shall quote the prices strictly as per the proforma given in Section –XI of the tender documents. 4 20.9 E-Procurement Not contemplated Supplement with the following: Price bid evaluation: 5 34 Comparison on CIF Destination basis. 6 35.2 Additional Factors for Evaluation of Offers The prices quoted shall be compared on a total price basis (FOR ISP Nashik Road), including all taxes, duties, packing and forwarding charges, freight, insurance, etc. as per the price schedule. Not applicable Supplement with the following: SPMCIL reserves the right to accept in part or in full any tender or reject any tender without assigning any reason or to cancel the tendering process and reject all tenders at any time prior to award of contract, without incurring liability, what so ever to the affected tenderer or tenderers. Not applicable 40 Purchaser’s right to accept tender 8 43 Parallel Contracts 9 50.1, 50.3 Tender For rate Contracts 10 51.1, 51.2 11 52 12 53 PQB Tenders Not applicable Tenders involving Purchaser’s Not applicable and Pre-Production Sample Not applicable EOI Tenders Not applicable 13 54 Tenders for Disposal of Scrap Not applicable 14 55 Development and Indigenization Tenders Not applicable Section IV: GENERAL CONDITION OF CONTRACT Please refer the link Click here or http://ispnasik.spmcil.com/spmcil/UploadDocument/GCC.pdf for further details. Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. S No GCC No. 1 8 Clause Topic SCC Provision Packing and marking Not applicable 1 19.3 Option Clause The purchaser reserves the right to extend the AMC period by three months at any time, before the completion of the AMC period, by giving reasonable notice . 2 20.1 Price Adjustment Clause Not applicable 3 21.2 Taxes and Duties If the tenderer fails to include taxes in the tender, no claim thereof will be considered by purchaser afterwards. Income Tax 4 22 Terms and mode of payment (TDS) as applicable shall be deducted from firm’s bills. Payment will be made on quarterly basis after satisfactory completion and acceptance of the service by the purchaser and after deduction of TDS (Tax Deducted at Source) and other taxes, if any. 5 25.1 Bank Guarantee and Insurance for Not applicable material loaned to contractor 6 36 Disposal/ sale of scrap by Tender Not applicable Section VI: List of Requirements Schedule No. 01 Brief description of goods and services Accounting Quantity (Related Specifications etc are in Section- Unit VII) Annual Maintenance Contract (Non Year One comprehensive) for Operation and Maintenance of 33/11 KV Mains Receiving Station (MRS) at ISP Nashik. 1. Required terms of Delivery: Amount of Earnest Money Rs 29,000 /(Rs. Twenty Nine Thousand Only) (a) Required Schedule Delivery : AMC will be for a period of One Year, effective from the date of Purchase Order. (b) Required Terms of : FOR ISP Nashik Road Delivery (c) Destination : India Security Press, Nashik Road–422 101. Maharashtra, India (d) Preferred Mode of Transportation : By Road 2. All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly numbered and signed on each and every page. 3. The total cost inclusive of all elements as cited above on FOR India Security Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figures in the price bid. 4. RISK PURCHASE: (a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of notification of award of contract fails to abide by the terms and conditions of these tender documents, or fails to supply the material as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to: (i) Forfeiture of the EMD and (ii) Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including excise duty, taxes, insurance, freight etc. (b) For all the purpose the Notification of award of contract will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender. (c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier. (d) If the contract holder reduces its price or sells or even offers to sell the contracted good, following condition of sale similar to those of the contract, at a price lower than the contract price, to any person or organization during the currency of contract, the contract price will be automatically reduced with effect from that date for all the subsequent supplies under the contract and the contract amended accordingly. Any violation of the fall clause would be considered a serious misdemeanor under clause of the GIT and action, as appropriate, would be taken as per provision of that clause. 5. Bidders has to submit the following Bank details along with bid : a) Beneficiary Name : b) Bank A/c No. : c) Bank Name : d) Branch & Address : e) IFS Code : Section VII: Technical Specifications Name of the Work: - Annual Maintenance Contract(Non comprehensive) for Operation and Maintenance of 33/11 KV, Mains Receiving Station, (MRS.) at ISP, Nasik Road. A) Scope of the work:1. To man the MRS substation on 24 X 7 hours basis with minimum two switch board operators in each shift of eight hours (including lunch period) and one supervisor in day time only on all working days for the year commencing from 01/01/2015 and ending on 31/12/2015 or for period actually mentioned in the AMC agreement finalised. 2. To carry out all the operational & maintenance tasks (routine and periodical) for usual functioning of the MRS and to report the abnormalities observed in the installation for their rectification. 3. To carry out daily cleaning and de dusting of the entire MRS, its premises , all the equipments along with proper housekeeping of the entire MRS. 4. To assist in maintaining the MRS equipments in working condition by attending the breakdown/ failures occurred during the period of the contract under the guidance of Chief Engineer, ISP. 5. To maintain the transformer oil levels in the equipments, levels of electrolyte battery charger unit and water in the earthing pits and silica gel in dehydrating breathers of the transformers. The oil and water will be issued by ISP at free cost but battery electrolyte and silica gel will be brought by the successful bidder. 6. To monitor the power factor of the installation at the desired level and to report the deviations to the Engineers of ISP. 7. To keep available duly tested & certified safety equipments, tools and tackles required for the day-to-day use excluding fire-fighting equipments. Maintaining of fire fighting equipment will be the responsibility of Fire Brigade, ISP. 8. To keep healthy the protection system of the MRS, On load tap changers of the transformers, Marshalling boxes, battery charger for 30V DC supply , all indicating lamps , announcing displays / alarms along with repairs to the indoor lighting & yard lighting etc. 9. To maintain all the documentation maintained presently (i.e. Power failure register, Hourly meter readings register, Monthly meters reading register, Preventive maintenance register,Breakdown maintenance register, Accident report register, Attendance register & Shift duty register of the crews, Record of relay, equipment testing and BDV testing of transformer oil etc.). These documents shall be verified periodically by the Engineer In charge of ISP. B) Inventory of the Equipments & Switchgears installed in the MRS:Sr.No Name of equipments installed. Make Qty Present Status 1 Transformer with OLTC 5MVA,33/11 KVA GEC 2 OK 2 A.B. Switch, D. O. Fuses, L.A, 33 KV, 400 A SF-6 circuit breaker, 33 KV, 400 A PACTIL 3 OK Kirloskar 7 OK Def.2 4 OCB, 11 KV, 800A 8 OK 5 Protective relays , O/C, E/F, O/V, U/V, AVR, DPR, etc 50 OK 6 1 OK 7 D.C. battery charger,30 V, 10 A and 1 KVA UPS for emergency lights Earthing pits Southern Switchgear ER, L&T, EE/GE, EMCO Panva Plate type 12 OK 8 LT distribution panel CG 1 OK 9 Yard lights 70 W HPSV Fixolite 10 OK 10 Substation Light & Fan points NA 50 OK 3 Note: The Main Receiving Station is installed & commissioned in 1990-92. C) Terms and conditions (Technical):1. The contractor should deploy minimum of 6 operators in a day i.e. 2 operators in each shift 8 hours and total three shift in a day. The contractor should also deploy one supervisor in addition to above operators. 2. The contractor should quote the quotation as per minimum wages circular issued by the Chief Labour Commissioner. 3. The contractor has to strictly follow the payment of minimum wages, PF and ESI failing which the contract is liable for cancellation. 4. The interested firms must be holding a valid Electrical Contractors License issued by the Competent Authority of the State/Central Government. The attested copy of the same must enclose along with the quotation. 5. The bidder should have experience in providing such type of services of Operation and Maintenance of minimum 33 KV electrical substations any one year during last three years. Relevant proof in support shall be submitted. 6. The Substation Operators deployed in each shift for round ‘O’ clock manning of the MRS must be above 18 years and below 50 years in age, holding minimum qualification of I.T.I. / NCTVT in Electrician/Wireman trade / holding the valid Electrical Wireman License issued by the P.W.D. of the State. 7. The Supervisors deputed shall also be above 18 years and below 50 years in age and having minimum qualification of a diploma in electrical engineering and holding valid Electrical Supervisor/Contractor Licence issued by the PWD of the state. 8. Minimum two operators shall be deployed in each shift and shifts will be arranged to operate the substation in 24 X 7 hours basis with necessary relieving arrangements. 9. The attendance of the persons shall be maintained in a register which will be verified by the officials of Electric Shop, ISP. 10. The firm will have to follow and ensure all the statutory requirements as per applicable labour laws in respect of the workers engaged under this AMC. 11. The salary/wages/allowances payable to the workers under this AMC should be as per provisions of Minimum Wages Act and Factories Act 1948. 12. All statutory contributions as per the provisions of Employees Provident Fund Act 1971, Employees Pension Scheme 1995, Employees State Insurance Act and Workmen Compensation Act etc in respect of workers under this AMC will be paid by the contracting firm. It will be the sole responsibility of the firm to adhere to above mandatory requirements and the objections, if any will be settled by the firm along with payment of penalties etc. 13. The wearing of Uniform and Electrician’s Safety Shoes along with other safety gadgets by the workers deputed in MRS will be compulsory and the same will be issued by the contracting firm. 14. The interested firm may inspect the MRS installation before submission of the quotation with prior permission of Chief Engineer, ISP on any working days. 15. In case of outstation firms, they will have to keep available one authorized person stationed at Nasik to monitor, coordinate and take decisions on the part of his firm with ISP during the entire period of the contract and he must be in position to deploy additional work force if required for attending emergency works. 16. The latest Police Verification Reports of all the personnel of the firm, required to work in ISP, needs to produce for issuing of entry pass by CISF Authorities, being a security organization. 17. It shall be the firm’s whole & sole responsibility to take care of the safety of their persons. In case of an accident, the damages/loss to the persons of the firm as well as to the property of ISP shall be the liability of the firm and ISP will not be responsible. The appropriate compensation towards loss of ISP’s property shall be recovered from the firm. 18. The firm will have to keep all the tools and tackles at the site that are required for routine & emergency works e.g. Spanner sets, Electricians tool kit, Megger Insulation Tester, Earth Resistance Tester, Oil test kit, Rubber insulating hand gloves, First aid kit, Lineman safety belt, etc. 19. ISP will provide free electricity and water required for the work during the period of the contract. Presently MRS substation is under ISP’s Fire Brigade cover. However, firm will ensure all safety norms to avoid fire incidents. 20. The firm’s personnel shall maintain and update all register and records to the satisfaction of officials of Electric shop, ISP. 21. The firm will obtain work permit from ISP for any planned shutdown / repairs for trouble shooting of any operational problems. 22. In case of emergency breakdown, an appropriate action will be taken by the firm and same will be immediately reported to ISP Engineers. 23. The mobile phones, camera, CD’s and laptop etc will not be allowed inside the ISP premises. 24. The ISP will provide intercom telephone at MRS which can be used as a means for communication by the operators with certain dialling codes given to them. 25. The Operation charges shall inclusive of the cost of labours and minor material /consumables like waste cotton, indicating lamps, DO fuses, HRC fuses, battery electrolyte and stationary items, etc. The rest of all required materials will be issued by ISP. 26. The firm shall not execute, any major work having additional financial implication, without prior permission of ISP. 27. The operators will have to attend the breakdown and failures of the equipments on priority basis even occurring on Sundays and Holidays at all the times so that installation shall be healthy at all the time. 28. The firm shall be in position to undertake any electrical work pertaining to servicing of 33 KV MRS, which will be asked to execute separately. 29. The operation charges shall be deducted in proportionate rate for the ‘NO MAN’ period during the period of AMC/Period of billing. 30. The firm will be allowed to draw the payment proportionately on quarterly basis according to the rate finalized for the AMC. For this the firm will have to submit the tax invoice, the same will be certified by the electrical department of ISP regarding satisfactory services provided by the firm on usual suitability report form for further payment by the Accounts section. The payment will be sent directly to firm’s bank account as per bank details given by the firm. 31. The offers should be complete in all respect and the incomplete offers are liable to reject without giving any reason to the firm. The scope of work, terms and conditions agreed, taxes applicable etc. shall be submitted on the letterhead of the firm duly sealed & signed by the authorized signatory on each page. 32. There are some additional terms and conditions of the tender enquiry hence entire tender document shall be gone through and the quotations submitted shall complying to entire terms & conditions failing which offer will be treated as unresponsive and liable to reject. Section VIII: Quality Control Requirements ISP will issue acceptance certificate on quarterly basis after satisfactory completion of the service as per the scope of the contract and fulfillment of terms and conditions as mentioned in Section VI: List of Requirements. Section IX: Qualification/ Eligibility Criteria MINIMUM ELGIBILITY CRITERIA 1. The following shall be the minimum eligibility criteria for selection of bidders technically. (a) Legal Valid Entity: The bidders shall necessarily be a legally valid entity. A proof for supporting the legal validity of the Bidder shall be submitted. b) The bidder should have valid electrical contractor license for operation of minimum 33/11 KVA MRS issued by the state/central government authority. (c) Experience: The bidder should have experience in providing such type of services of Operation and Maintenance of minimum 33 KV electrical substations any one year during last three years. Relevant proof in support shall be submitted. (d) The bidder should have registration No. of EPF & ESI and documentary proof to be submitted along with tender. (e) (i) The bidder should have the average annual turnover of Rs. 4,80,000/- during the last three years i.e. 2011-12, 2012-13 & 2013-14. (ii) Bidder should not have suffered any financial loss in any one year during last three years. The bidder should submit the balance sheet and Profit & Loss duly certified by the auditor for last three years. 2. Documents supporting the Minimum Eligibility Criteria: (a) (i) Sales Tax/VAT Registration/ Service Tax Registration and copy of PAN. (ii) attested copy of the audited balance sheets (audited by Chartered Accountant) for the completed three financial years i.e. for 2011-2012, 2012-2013 and 2013-2014. (b) In proof of having fully adhered to minimum eligibility criteria at 1(b), attested copy of PAN. (c) In proof of having fully adhered to minimum eligibility criteria at 1(c), attested copy of experience certificate issued by the parties for which such services of Operation and Maintenance of 33 KV electrical substations have been provided. SECTION X: TENDER FORM Please refer the link Click here or http://www.spmcil.com/SPMCIL/UploadDocument/T&C.e3860e1b-5a6f-447a-942f1893c3821b9c.pdf for further details. SECTION XI: PRICE SCHEDULE SUMMARY OF PRICE SCHEDULE: PRICES SHOULD BE ON FOR, ISP, NASHIK ROAD BASIS. Tender No: 177/2015 Dated: 07/01/2015. Sr No Item description UOM (Unit of Measure-ment Basic price/ unit (Rs) Service Tax/ any other taxes, if applicable please specify (Rs) Total cost inclusive of all taxes & duties. Offered period Total Price for inclusive of all taxes, duties. 1 1 2 3 4 5 6 7 8 AMC (Non comprehensive) for Operation and Maintenance of 33/11 KV Mains Receiving Station (MRS) at ISP Nashik Month 12 FOR ISP Nashik Road price in words……………… 1. We confirm that there would not be any price escalation during the AMC period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions Note: 1. The TDS (Tax Deduction at Source) and service tax as applicable will be deducted from the successful bidder’s bill. 2. Price bids with conditions/ counter conditions are liable to be rejected. (Name and Signature with date) Office Seal/Stamp SECTION XII: QUESTIONNAIRE SECTION XIII: BANK GUARANTEE FORM OF EMD SECTION XIV: MANUFACTURER’S AUTHORIZATION FORM SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY SECTION XVI: CONTRACT FORM SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS For section XII to XIX please refer the link click here or http://www.spmcil.com/SPMCIL/UploadDocument/Terms%20&%20Conditions.9e08319f-af604ed6-8309-f6b5d8510288.pdf
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