1. home and garden

HOUSING AUTHORITY OF THE
CITY AND COUNTY OF SAN FRANCISCO
Joaquin Torres, President
Jaci Fong, Vice President
Phil Arnold, Commissioner
Leroy Lindo, Commissioner
Patricia Thomas, Commissioner
Ted Yamasaki, Commissioner
BOARD AGENDA
Thursday, January 8, 2015
4:00 pm
City Hall
1 Dr. Carlton B. Goodlet Place, Room 408
San Francisco, California 94102
(415) 715-3954
Barbara T. Smith
Acting Executive Director
“The Mission of the San Francisco Housing Authority is to deliver safe and decent
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housing for low income households and integrate economic opportunity for
residents.”
SAN FRANCISCO HOUSING AUTHORITY
JOAQUIN TORRES, PRESIDENT
HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO
Joaquin Torres, President
Jaci Fong, Vice President
Phil Arnold, Commissioner
Leroy Lindo, Commissioner
Patricia Thomas, Commissioner
Ted Yamasaki, Commissioner
Barbara T. Smith, Acting Executive Director
CITY HALL
1 Dr. Carlton B. Goodlet Place, Room 408
San Francisco, California 94102
www.sfha.org
REGULAR MEETING NOTICE
Thursday, January 8, 2015·4:00 p.m.
1. The San Francisco Housing Authority (“Authority”) holds its meetings in City Hall room 408, San Francisco, California 94102. However, this
special meeting will be held at the Department of Public Health, 101 Grove Street, Room 300, San Francisco, California 94102
2. Disability Access: Room 300 is wheelchair accessible. The closest accessible BART Station is Civic Center, three blocks from City Hall.
Accessible MUNI lines serving this location are: #42 Downtown Loop, the #71 Haight/Noriega, the F Line to Market and Van Ness, and the
Metro stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142.
3. Disability Accommodations: To request assistive listening devices, real time captioning, sign language interpreters, readers, large print
agendas or other accommodations, please contact the Commission Clerk at (415) 715-3232 or [email protected] at least 72 hours in advance of
the hearing to help ensure availability.
4. There is accessible parking at the following locations: two (2) designated blue curb spaces on the southwest corner of McAllister Street at Van
Ness Avenue; the Performing Arts Garage (entrance on Grove Street between Franklin and Gough Streets), and at Civic Center Plaza Garage.
5. Agenda, minutes and attachments are available at www.sfha.org as well as the Authority’s administrative office located at 1815 Egbert
Avenue, San Francisco, California 94124. If any materials related to an item on this agenda have been distributed to the San Francisco
Housing Authority Board of Commissioners (“Board”) after distribution of the agenda packet, those materials are available for public
inspection during normal business hours at the Authority’s Administrative Offices.
6. In order to assist the Authority’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or
related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please
help the Authority accommodate these individuals.
7. The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President may
remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices from the
meeting room.
8.
Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item.
Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance door.
When the Board considers policy, which has not been considered by a committee, testimony is welcome during the Public Comment portion of
the meeting. Testimony is not permitted when an opportunity has been given at a committee hearing for testimony on an item. The public
may address the Board for up to two minutes or four minutes for speakers who require an interpreter, or unless otherwise approved by the
Board. The President, or the Board, may limit the total testimony to 30 minutes. A speaker may not yield his or her time to another speaker.
Board procedures do not allow for dialogue between the Board and the public. The Board may not take action on a new proposal, which is not
on the agenda.
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AGENDA
------------------------------------------------------------------------------------------------------------------------------ORDER OF BUSINESS
1. Call to Order
2. Roll Call
3. Approval of Minutes:
a. Special Meeting: December 18, 2014
(1) Public Comment
4. General Communications
5. President’s Report
6. General Public Comment: Limited minutes
Note: This portion of the agenda is not intended for debate or discussion with the Commission or
staff. Please simply state your business or the matter you wish the Commission or staff to be
aware of. It is not appropriate for commissioners to engage in a debate or respond on issues not
properly set in a publicly noticed meeting agenda. If you have questions or would like to bring a
matter to the Commissions’ attention, please contact the San Francisco Housing Authority at
[email protected].
7. Executive Director’s Report


Elevator Report
Monthly Update: Public Housing Agency Recovery & Sustainability Agreement and Action
Plan
(1) Public Comment
8. Tenant Representative Report:
A.
B.
City Wide Council - senior/disabled (“CCSD”)
Public Housing Tenants Association (“PHTA”)
(1) Public Comment
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9. Committee Reports
a.
b.
Development and Finance Committee
Resident Services, Operations and Personnel Committee
(1) Public Comment
10. Consent Calendar Agenda: Public comment will be taken after staff presentation as a whole on
all Agenda Items. Speakers are encouraged to complete a comment card. Speakers will be
limited to two minutes or four minutes for speakers who require an interpreter.
A. Consent items
(1)
None
11. Regular Agenda: Public comment will be taken after staff presentation as a whole on all Agenda
Items. Speakers are encouraged to complete a comment card. Speakers will be limited to two
minutes or four minutes for speakers who require an interpreter.
A. Action items
(1) [RESOLUTION APPROVING THE SAN FRANCISCO HOUSING
AUTHORITY’S
ONGOING
STRATEGIC
PLANNING
PROCESS
FRAMEWORK FOR ANNUAL AND LONG TERM PLANNING AND
PROCESS IMPLEMENTATION TIMELINE FOR FISCAL YEAR (FY) 2016
STRATEGIC PLAN]
Presented by: Carl Gayden, Chief Strategic Planning and Budgeting Officer
a.
Public Comment(s)
12. Commissioner’s Comment and Report
13. Adjournment
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MINUTES
HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO
BOARD OF COMMISSIONERS MEETING
December 18, 2014
SCHEDULED: 4:00PM, Department of Public Health, 101 Grove St., Room 300, San Francisco,
California, 94102
COMMISSIONERS PRESENT:
Joaquin Torres, President
Jaci Fong, Vice President
Phil Arnold, Commissioner
Leroy Lindo, Commissioner
COMMISSIONERS EXCUSED:
Patricia Thomas, Commissioner
Ted Yamasaki, Commissioner
Item 1:
Meeting called to order
President Torres called the meeting to order at 4:15 PM
Item 3:
Approval of minutes:
a. Regular meeting: November 20, 2014
Public Comment

John Kelly; requested that his public comment on page six be amended to reflect that
he had requested the Authority implement a lease agreement rule to prohibit gun
possession in the common areas of public housing. Mr. Kelly expressed concern that
his letters regarding elevator repair had not yet been made part of the record.
Motion:
First:
Commissioner Lindo motioned to approve the minutes
pending review of Mr. Kelly’s requested changes.
Commissioner Arnold
Second:
Vote:
Ayes:
Commissioners Arnold, Torres, Lindo and Fong
Nays:
None
Motion passed
Item 4:
General Communications
None
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Item 5:
President’s Report
Commissioner Torres thanked the San Francisco Housing Authority’s (the Authority)
labor partners and employees, as well as the San Francisco Municipal Executive
Association (MEA), for their participation in ongoing discussions regarding the impact of
the Rental Assistance Demonstration (RAD) conversion. He thanked Rose Dennis and
Commissioner Lindo for arranging and attending the Operation Dream holiday event.
Commissioner Torres requested a moment of silence for A.D. Hannah, an Authority
electrician, and for Allison Passell, the wife of Andrew Passell, Project Manager for
Housing Development and Modernization, who had recently passed away.
Item 6:
General Public Comment



Item 7:
Frank Yi; stated that he was a Section 8 landlord and that he had not received any
rent payment from the Authority between January and May 2014.
John Kelly; expressed concern that the Authority was allowing more homeless
residents into Senior/Disabled buildings due to the failure of San Francisco’s
supportive housing program. He expressed concern that allowing more homeless into
Senior/Disabled public housing would prevent waitlisted seniors from receiving
housing. Mr. Kelly requested that an article from the Examiner concerning supportive
housing be made part of the record.
Benjamin Diamond; stated that he was a housing attorney with Bay Area Legal Aid.
Mr. Diamond requested that the Board reject the Authority’s proposed change to the
proposed change in the Amendment to the Annual Plan regarding voucher suspension
policy. He explained that current policy allowed Section 8 applicants 60 days to find
a unit, and that the 60-day window did not include the time it took the Authority to
review the unit. Mr. Diamond indicated that the policy change would include the
Authority’s unit review of the unit within the 60-day window. He expressed concern
that the Authority often took up to two months to approve units, and that the change
would reduce the amount of time Section 8 tenants would have to find a unit.
Executive Director’s Report
A. Update on Rental Assistance Demonstration (RAD) Program
Presented by: Alicia Sisca, Director of Housing Modernization and Development
Ms. Sisca reported that the RAD Phase I conversion date was slated for
August/September 2015. She stated that Phase II would launch in January 2015 and
would close during the summer of 2016. Ms. Sisca reported that half of the
construction documents would be submitted by January 2015.
Commissioner Arnold thanked Ms. Sisca for providing a more concise, high-level
summary.
B. Elevator Report
Presented by: Alicia Sisca, Director of Housing Modernization and Development
Ms. Sisca reported that the elevator repairs at the Bush and Pacific locations had been
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completed, and that the repairs for 1750 McAllister and 666 Ellis would be
completed by January 9, 2015.
Commissioner Arnold asked why the elevator modernization budget varied between
properties. Ms. Sisca stated that the cost of elevator modernization at Clementina
Towers had been reduced because significant repairs had already been completed the
previous year. She explained that the individual needs of each site determined the
cost of elevator modernization.
C. Monthly SFHA Operations Report
Presented by: Deputy Executive Director and Chief Operating Officer, Velma
Navarro.
Ms. Navarro explained that staff had been submitting 50058 forms to the United
States Department of Housing and Urban Development (HUD) on a regular basis.
She explained that a 50058 form was a HUD form that was submitted for various
transactions – recertification’s, inspections etc. Commissioner Arnold asked why the
50058 submissions decreased in June through August of 2014. Ms. Navarro
responded that training and operational issues were partially responsible for the
decrease in 50058 submissions. Commissioner Arnold asked what the budget
assumption had been for total rent collection in fiscal year 2014. Ms. Navarro stated
that the Authority’s budget assumption had been 94.5 percent, and that the actual
collection rate had been 91 percent. Commissioner Arnold asked the amount of
revenue lost when comparing 91 percent to 94.5 percent. Ms. Navarro stated that Carl
Gayden, Chief Strategic Planning and Budget Officer, would report on the amount of
lost revenue at the Development and Finance Committee Meeting on January 21,
2015 at 8:30 AM.
Ms. Navarro reported that the Authority had begun a homeless initiative to assist
homeless and involuntarily displaced families with obtaining housing. Commissioner
Torres asked why the number of rehabilitated units for the homeless initiative had
fallen short of staff’s 20-unit goal in September 2014. Ms. Navarro explained that
September was the first month that staff had implemented the homeless initiative.
She stated that the program had not yet received external funding in September. Ms.
Navarro indicated that funding had increased beginning in October 2014 and that it
had resulted in an increase in the number of rehabilitated units completed per month.
Commissioner Torres asked if staff was on track to meet the 20-unit goal in
December 2014. Ms. Navarro stated that she did not have the information.
Commissioner Torres asked the status of the homeless families that still remained on
the waitlist. Ms. Navarro explained that the Authority currently had 17 families that
had been referred to vacant units and had not yet been housed. She explained that
applicant families were required to review and accept the vacant units offered to them
by the Authority before they could be housed, and that this caused a delay in the
housing process.
Commissioner Torres asked to be updated on how the Authority’s grant from the San
Francisco Office of Financial Empowerment (OFE) and the San Francisco
Department of Treasury was being used to assist HOPE SF families that were behind
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on rent. Linda Martin-Mason, Director of Government Affairs and Policy, explained
that, unlike other tenants, working families were not qualified for modified payment
plans at no cost through CALWORKS or Social Security due to having a regular
source of income. She stated that the grant provided the Authority with enough
money to allow working families to modify rent.
Commissioner Arnold asked what the Authority’s official definition of
“homelessness” is. Ms. Navarro stated that the Authority had two definitions of
homelessness outlined in its administrative plan: regular homeless in San Francisco
and homeless in permanent supportive housing. She explained that the “homeless in
San Francisco” definition was applied to anyone who did not have a permanent
residence. Ms. Navarro stated that “homeless in permanent supportive housing”
referred to formerly homeless families that were currently living in supportive
housing provided by public agencies. She explained that families in supportive
housing would be referred to the Authority through the Human Services Agency of
San Francisco (HSA) and would be given higher preference points than other types of
homeless families, which would increase their chances of obtaining housing.
Commissioner Arnold asked the number of points that would be granted to families
in supportive housing. Ms. Navarro stated that applicants that fell under the
“homeless in San Francisco” category would receive five preference points, while
applicants that were considered “families in permanent supportive housing” would
receive seven preference points. She explained that though the Authority’s waitlist
would only be open for a five-day period in January 2015, the waitlist for families in
permanent supportive housing would be an ongoing list supplemented by references
from HSA.
Commissioner Arnold asked if both the Public Housing Operations and the Housing
Choice Voucher (HCV)/Section 8 program would have a preference for families in
permanent supportive housing. Ms. Navarro stated that public housing and
HCV/Section 8 would both have the same preferences. Commissioner Arnold asked
if families in shelters would receive the same preference. Ms. Navarro responded that
they would not and that shelters were not considered permanent supportive housing.
She explained that all families that fell in the “homeless in San Francisco” category
could potentially have the opportunity to transition to permanent supportive housing
through HSA.
Commissioner Torres asked if staff had distributed notices to public housing
residents concerning holiday fire safety. Twima Earley, Director of Public Housing,
stated that a fire safety notice had been sent out with the December rent statements.
She indicated that staff would send out a special fire safety notice specific to the
holidays.
Commissioner Arnold asked Ms. Navarro to explain the performance goals that had
been set for the Authority by the Public Housing Agency and Recovery &
Sustainability Agreement and Action Plan (PHARS) agreement. Ms. Navarro stated
that the PHARS agreement required the Authority to reach 60 percent standard
performer score by 2016.
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D. Monthly Update: Public Housing Agency and Recovery & Sustainability Agreement
and Action Plan (PHARS)
Presented by: Deputy Executive Director and Chief Operating Officer, Velma
Navarro.
Ms. Navarro reported that staff had held continuing discussions with HUD regarding
the approval of the repayment agreement for inter-program borrowing. She stated
that the terms of the agreement were still in the process of being refined.
E. Pest Management Report
Ms. Smith reported that the Authority was working closely with the San Francisco
Department of the Environment (SF Environment) to deal with various pest situations
at Authority properties. She stated that staff would provide a more in depth pest
management report at the next Commission Meeting.
Commissioner Arnold asked if there were specific pests that were causing concerns.
Ms. Smith responded that Westside Courts and Robert B. Pitts had been having
problems with rodents, cockroaches and bed bugs had also been dealt with at several
properties.
F. 2015 On-site Development Meeting(s)
Presented by: Linda Martin-Mason, Director of Government Affairs and Policy
Linda Martin-Mason, Director of Government Affairs and Policy, reported that the
draft 2015 Board calendar includes the second Board Meeting of each month to take
place at one of the Authority’s housing developments. Further, the 2015 Board
meeting schedule would be sent out to all residents in January 2015.
Commissioner Lindo recommended that staff reach out to the San Francisco Police
Department (SFPD) district lieutenants to request parking for the meetings.
Commissioner Torres asked if the representatives from the tenant councils would be
notified of the on-site meetings. Ms. Martin-Mason stated that staff would send out
calendars to the tenant council presidents.
Public Comment

John Kelly; expressed concern that the report from the City and County of San
Francisco’s Office of the Controller regarding the problems with the City’s
supportive housing program had not been included in the Executive Director’s
report. He expressed concern that the accessible elevator had recently broken
down at Clementina Towers. Mr. Kelly expressed concern that the Executive
Director’s Report did not include housing development crime statistics. He
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expressed concern that the new waitlist preference for families in permanent
supportive housing would make it difficult for senior/disabled applicants already
on the waitlist to receive housing.
Item 8:
Tenant Representative Report
A. City Wide Council – Senior/Disabled (“CCSD”)
B. Public Housing Tenants Associate (“PHTA”)
Beverley Saba, President of CCSD, and Joyce Armstrong, President of PHTA, were
excused from the meeting.
Public Comment

Item 9:
John Kelly; expressed dissatisfaction with Ms. Sisca’s report on elevator
modernization. He stated that he did not think her reasons were sufficient to
explain why the cost of modernizing the Clementina Tower elevators was less
than the cost at other sites.
Committee Report
A. Development and Finance Committee (D&F)
Commissioner Arnold reported that the Development and Finance (D&F) Committee
had met on December 15, 2015 at 8:30 AM. He stated that staff had presented one
informational item and four action items. Commissioner Arnold stated that of the four
action items, two had been recommended for the Consent Calendar and two had been
recommended for the Regular Agenda.
B. Resident Services, Operations and Personnel Committee (RSOP)
Commissioner Lindo reported that the SFPD crime statistics were not provided at the
Resident Services, Operations and Personnel (RSOP) Committee Meeting because the
SFPD was preparing for upcoming public demonstrations related to the Ferguson
shootings. He stated that the majority of SFHA Operations Report(s) presented under the
Executive Director’s Report had already been heard at the RSOP meeting.
Commissioner Lindo stated that he had attended a resident event at Herz Playground. He
commended Rose Dennis for her efforts in organizing the event. Commissioner Lindo
stated that he had also attended the Operation Dream toy drive. He thanked the officers
from the SFPD for their participation in the event.
Rose Dennis stated that the Mayor of San Francisco was personally donating 2000 toys
for Operation Dream’s toy drive.
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Public Comment

Item 10:
John Kelly; stated that Commissioner Yamasaki had formerly requested a
breakdown of domestic crimes in the housing developments which would be
similar to that of the SFPD CompStat reports. He requested the Authority move
forward with providing the breakdown.
Consent Calendar Agenda: Public comment will be taken after staff presentation as a
whole on all Agenda Items. Speakers are encouraged to complete a comment card.
Speakers will be limited to two minutes or four minutes for speakers who require an
interpreter.
A. Consent Items
(1) [RESOLUTION APPROVING AND AUTHORIZING THE EXECUTIVE
DIRECTOR TO ENTER INTO A TWO YEAR CONTRACT WITH FW
ASSOCIATES, INC. AND EDESIGNC ELECTRIC TO PROVIDE
ELECTRICAL ENGINEERING CONSULTANT SERVICES ON AN ASNEEDED, TASK ASSIGNMENT BASIS FOR ALL DEVELOPMENTS IN
A TOTAL AGGREGATE AMOUNT NOT-TO-EXCEED $150,000]
Presented by: Solomon Gebala, Chief Procurement Officer
(2) [RESOLUTION APPROVING AND AUTHORIZING THE ACTING
EXECUTIVE DIRECTOR TO ENTER INTO INDIVIDUAL TWO (2)
YEAR TASK ORDER BASED CONTRACTS FOR LEGAL SERVICES
WITH RENNE, SLOAN, HOLTZMAN, SAKAI, L.L.P., HAWKINS,
DELAFIELD & WOOD, L.L.P., EDISON, MCDOWELL &
HETHERINGTON, L.L.P. , GOLDFARB & LIPMAN, L.L.P. AND
CORNERSTONE LAW GROUP FOR VARIOUS LEGAL SERVICES FOR
A COLLECTIVE NOT-TO-EXCEED AMOUNT OF $1,500,000
ANNUALLY ($3,000,000 FOR THE INITIAL 2 YEAR CONTRACT
PERIOD) WITH THE OPTION FOR THREE (3), ONE (1) YEAR
RENEWALS]
Presented by: Solomon Gebala, Chief Procurement Officer
Ms. Navarro requested that a correction be made to the legal services contract. She
stated that page 130 be amended to reflect that there should have been an ‘x’
under “Edison, McDowell & Hetherington L.L.P.” in the general litigation section
and that this was properly reflected and presented at the Development and Finance
Committee meeting.
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Public Comment(s) on all Consent Calendar Items

John Kelly; requested that a breakdown be provided outlining the dollar amount
being given to each law firm in the second resolution. Mr. Kelly expressed
concern that Louise Renne of Renne, Sloan, Holtzman, Sakai had previously
worked for the Mayor of San Francisco.
Motion:
First:
Second:
Vote:
Ayes:
Nays:
Motion passed
Item 11:
Commissioner Arnold moved to approve with
amendments from Ms. Navarro
Commissioner Fong
Commissioners Arnold, Torres, Lindo and Fong
None
Regular Agenda: Public comment will be taken after staff presentation as a whole on
all Agenda Items. Speakers are encouraged to complete a comment card. Speakers
will be limited to two minutes or four minutes for speakers who require an interpreter.
A. Action Items
(1) [RESOLUTION APPROVING AND AUTHORIZING THE ACTING
EXECUTIVE DIRECTOR TO ENTER INTO (1) A GROUND LEASE
AGREEMENT BY AND BETWEEN THE HOUSING AUTHORITY OF
THE CITY AND COUNTY OF SAN FRANCISCO (THE “AUTHORITY”)
AND ALICE GRIFFITH PHASE 1, L.P. (THE "PHASE 1 LESSEE"), (2) A
GROUND LEASE AGREEMENT BY AND BETWEEN THE AUTHORITY
AND ALICE GRIFFITH PHASE 2, L.P. (THE "PHASE 2 LESSEE"), AND
(3) OTHER DOCUMENTS CONTEMPLATED BY SUCH GROUND
LEASES FOR THE CONSTRUCTION AND DEVELOPMENT OF THE
FIRST TWO PHASES OF THE ALICE GRIFFITH REPLACEMENT
HOUSING DEVELOPMENTS]
Presented by: Alicia Sisca, Director of Housing Modernization and Development
Commissioner Fong asked why the Alice Griffith ground lease stated that the
lease term amounted to 57 years when it had originally been 55 years. Dianne
Jackson Mclean, General Counsel, explained that the term had originally been for
55 years, and that the developer’s council had later requested the lease be
extended to 57 years for tax credit purposes. Commissioner Fong asked if there
would be an appraisal done during the term. Ms. Jackson-McLean stated that an
appraisal would not be done during the term. Commissioner Fong asked for an
explanation on how rent for the Alice Griffith property would be calculated. Ms.
Jackson McLean stated that the rent would be based on the appraised value of the
property that had been performed which was ten percent (10%) of the appraised
value. Ms. Fong asked if the appraisal would be paid for with surplus cash.
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Commissioner Fong asked how staff could determine the amount of surplus cash
available. Ms. Jackson McLean responded that the amount of surplus cash would
be determined after all project costs were paid.
Elizabeth Colomello from the Office of Community Investment and Infrastructure
(OCII) stated that the surplus cash flow would be calculated pursuant to the
Memorandum of Understanding by the Mayor’s Office of Housing and
Community Development (MOHCD) on an annual basis. She stated that the
calculations would be based on the project expense and income information
provided by the Authority and developer partners. Commissioner Fong asked what
expenses would be included in the calculation. Ms. Colomello stated that the
majority of the project expense would consist of hard debt and operating expenses.
Ms. Jackson McLean stated that the Alice Griffith ground lease document
provided a definition of surplus cash and outlined the project expenses. She
explained that surplus cash was defined as any project income that remained after
all project expenses had been paid.
Commissioner Arnold expressed concern that the Commission was being asked to
approve a document that had not yet been finalized. Ms. Jackson McLean stated
that the ground lease being presented to the Commission was nearly complete. She
explained that in approving the Alice Griffith ground lease resolution, the
Commission would be granting authority to the Acting Executive Director to
finalize the document.
Ms. Smith assured the Commission that the ground lease document being
presented to them was close to completion. She explained that final negotiations to
obtain Housing Assistance Payment (HAP) funding without tax implications was
still ongoing.
Ms. Navarro explained that staff was working diligently with HUD to ensure that
HAP funding was transferred to the Authority. She stated that the funding would
allow the Authority to move forward with project construction.
Ms. Colomello stated that the completion date for Alice Griffith Phases I and II
would be July 2016.
Commissioner Fong stated that the parameters for a given resolution be made
clear to the Commission before their approval was given.
Ms. Jackson McLean explained that the remaining two items that were being
negotiated for the ground lease were the HAP funding and the tenant selection
process. She stated that, were the Commission to approve the resolution, they
would be granting authority to the Acting Executive Director to do the final
negotiations for the HAP funding and the tenant selection process.
Public Comment(s)

None
13
Commissioner Arnold requested that staff provide more complete documents, as
well as provide supporting documentation earlier, to the Commission in the future.
Ms. Comomrllo stated that the Office of Community Investment and Infrastructure
OCII staff would make an effort to provide documents to the Commission at an
earlier date to allow the Commission more time to review them. Ms. Sisca and Ms.
Smith concurred.
Commissioner Torres asked how many votes would be needed to pass the item.
Ms. Jackson McLean responded that four votes would be needed.
Motion:
First:
Second:
Vote:
Ayes:
Nays:
Motion passed
Commissioner Arnold
Commissioner Lindo
Commissioners Arnold, Torres, Lindo and Fong
None
(2) [RESOLUTION APPROVING THE RELOCATION PLAN FOR THE
ALICE GRIFFITH PUBLIC HOUSING PROJECT (CA 00101804; AMP
CA001000954) IN CONNECTION WITH THE ALICE GRIFFITH
REPLACEMENT HOUSING DEVELOPMENTS]
Presented by: Alicia Sisca, Director of Housing Modernization and Development
Commissioner Arnold stated that the D & F Committee had received an extensive
presentation on the process of the relocation plan. He explained that the
Committee had requested that staff explain the content of the plan more
thoroughly.
Chad Wakefield of Overland, Pacific & Cutler Inc. indicated that the Authority
intended to demolish the current Alice Griffith development and rebuild a larger
development. Commissioner Arnold asked how staff planned to accommodate all
the residents that needed one-bedroom units. He expressed concern that there were
a limited number of one-bedroom units available. Ms. Colomello explained that
the 504 affordable units being built would provide plenty of room for all residents
in need of one-bedroom units.
Commissioner Torres asked how the residents felt about the building of the new
Alice Griffith housing development. Issac Dosier, Senior Project Manager for
Urban Strategies stated that the majority of residents were comfortable with the
plan. He stated that the plan had taken all resident concerns into consideration.
Commissioner Torres asked if overcrowding would be an issue in the new Alice
Griffith development. Mr. Wakefield responded that overcrowding was a
manageable issue and that the Authority had resources to deal with any possible
overcrowding concerns.
14
Commissioner Torres asked if it had been communicated to residents that being
behind on rent might prevent them from having the opportunity to move into the
new units. Ms. Martin-Mason stated that the Authority considers “good standing”
to not have their account blocked by Lease Enforcement nor have been previously
evicted. Ms. Martin-Mason indicated that staff had been working to ensure all
current Alice Griffith tenants were entered into repayment agreements.
Commissioner Torres asked for clarification on the eviction process and asked if
the eviction process had been made clear to tenants. Ms. Martin-Mason explained
that significant outreach efforts had been made when the Board passed the rent
policy and explained the process.
Commissioner Torres asked if it had been made clear to residents that they were
required to be in good standing to qualify for the new Alice Griffith housing. A
public housing resident that had accompanied Mr. Dosier stated that the
information had not been made clear. Commissioner Torres asked staff what could
be done to ensure that residents understood the benefits of remaining in good
standing with the Authority. Mr. Wakefield stated that staff would distribute an
Alice Griffith plan summary to residents, and stated that the new unit eligibility
information could be included in this summary. He stated that eligibility had been
discussed at resident meetings.
Ms. Martin-Mason stated that staff would look into the good standing issue to
ensure that “good standing” was not defined differently between the Authority’s
housing and relocation housing. She stated that staff would report on the good
standing issue at a future meeting.
Ms. Smith stated that the Authority did have slightly different definitions of “good
standing” for revitalized projects than for regular developments.
Commissioner Lindo asked if the eviction process had been provided, in writing,
to tenants. Mr. Wakefield stated that it had. Commissioner Lindo asked if there
was another method to explain the eviction process to residents who might have
illiteracy issues. Mr. Wakefield explained that the Authority had resident services
that could be provide one-on-one interviews for any residents who had any
questions.
Mr. Dosier explained that Urban Strategies had a resident staff of seven
individuals, four of whom were residents themselves. He stated that the resident
staff provided valuable insight about resident concerns. Mr. Dosier stated Urban
Strategies’ resident staff and the Authority staff was working to communicate with
residents to clarify the eviction process.
Public Comment(s)

None
15
Motion:
First:
Second:
Vote:
Ayes:
Nays:
Motion passed
Commissioner Arnold
Commissioner Fong
Commissioners Arnold, Torres, Lindo and Fong
None
(3) [RESOLUTION APPROVING AND AUTHORIZING THE ACTING
EXECUTIVE DIRECTOR TO SUBMIT TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (“HUD”) THE AMENDMENT
TO THE AUTHORITY'S 2014 ANNUAL PLAN, FIVE-YEAR PLAN AND
CAPITAL GRANT FUND AS MANDATED BY SECTION 511 OF THE
QUALITY HOUSING AND WORK RESPONSIBILITY ACT OF 1998]
Presented by: Linda Martin-Mason, Director of Government Affairs and Policy
Commissioner Lindo asked what the process would be if a relative of a public
housing resident who had committed a crime requested to be added as a member
of the resident’s household. Ms. Martin-Mason stated that it depended on the type
of crime committed and the date that it occurred.
Commissioner Lindo asked if there had been any additions to the annual plan
outlining resident gun ownership. Ms. Martin-Mason explained that there was a
clause in the Admission and Continued Occupancy Plan (ACOP) which stated that
“the illegal possession and/or use of a firearm or aggravated assault weapon in
violation of federal, state or local criminal or civil laws are grounds for denial of
admission.” Commissioner Lindo asked where staff had received the “aggravated
assault weapon” phrase. Steven Rosario, Director of Leased Housing, explained
that the phrase was adopted from another housing authority. Commissioner Lindo
recommended that the “aggravated assault weapon” language be changed. He
expressed concern that the language might be confusing, and that any weapon
could qualify as an “aggravated assault” weapon if it was used to harm another
person.
Commissioner Arnold asked if the annual plan had added any language describing
the Authority’s new open waitlist policy for families in permanent supportive
housing. Ms. Navarro stated that the waitlist policy appeared in the Housing
Choice Voucher Program Administrative Plan and the ACOP. Commissioner
Arnold asked if the Authority’s definition of homelessness was included in the
annual plan. Ms. Navarro stated that it was.
Commissioner Arnold asked why the Authority’s definition of homelessness had
made a distinction between families that lived in SRO’s and senior/disabled living
in SRO’s. Ms. Martin-Mason explained that new language in the annual plan had
been added to include senior/disabled living in SRO’s to ensure that every
applicant was treated equally.
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Commissioner Arnold stated that the Authority included single adults and two or
more unrelated adults in their definition of “family”. He asked why the Authority
felt the need to add additional language in the plan differentiating senior/disabled
homeless individuals if they were technically included in the Authority’s
definition of a “family”. Ms. Martin-Mason stated that the Authority had received
various comments from the community requesting that the senior/disabled
community be given greater representation. She explained that the addition of the
senior/disabled category gave seniors and disabled applicants more visibility.
Commissioner Arnold asked if HSA’s referrals could include senior/disabled
individuals in permanent supportive housing. Ms. Navarro responded in the
affirmative. Commissioner Arnold asked if seniors in permanent supportive
housing would receive the seven preference points. Ms. Navarro stated that they
would.
Commissioner Lindo asked if the Authority would post a reference sheet in the
public housing offices providing information on services for victims of domestic
abuse. Ms. Martin-Mason stated that the Authority had partnered with the
Commission on the Status of Women to request funding, and received the
funding, to hire two part time liaisons whose sole function is to connect victims of
domestic violence to needed resources.
Public Comment(s)

John Kelly; He expressed concern that the new waitlist preference for
families in permanent supportive housing would make it difficult for
senior/disabled applicants already on the waitlist to receive housing.
Motion:
First:
Commissioner Lindo with amendments to the assault
weapon language.
Commissioner Fong
Second:
Vote:
Ayes:
Commissioners Arnold, Torres, Lindo and Fong
Nays:
None
Motion passed
Item 12:
Commissioner’s Comment and Report
Commissioner Torres commended the staff for their continued efforts to engage with the
resident community.
Item 13:
Adjournment
Commissioner Torres adjourned the meeting at 8:02 PM
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AGENDA
SAN FRANCISCO HOUSING AUTHORITY BOARD OF
COMMISSIONERS
Agenda Category:
Action – Finance Department
Agenda Title:
San Francisco Housing Authority’s Ongoing Strategic Planning Process
Framework for Annual and Long Term Planning and Process
Implementation Timeline for the Fiscal Year (FY) 2016 Strategic Plan
Presented By:
Presented by: Carl Gayden, Chief Strategic Planning and Budget Officer
SUMMARY:
The purpose of this report is to request that the Board of Commissioners of the Housing Authority of the
City and County of San Francisco (the "Board") approve the Ongoing Strategic Planning Process
Framework for Annual and Long Term Planning and Process Implementation Timeline for the Fiscal
Year (FY) 2016 Strategic Plan (Attachment I) for the San Francisco Housing Authority.
The Public Housing Agency Recovery & Sustainability (PHARS) Recovery Agreement and Action Plan
included several milestones for the Authority to achieve recovery and attain long-term sustainability and
accountability over fiscal years 2014 and 2015 (October 1, 2013 through September 30, 2014 and October
1, 2014 through September 30, 2015). The PHARS Recovery Milestone G001E1B requires the Board to
adopt a formal strategic planning process for the Board and the Authority staff, for annual and long term
planning. The PHARS Recovery Milestone G001E2B further requires that the Authority establish an
implementation schedule with measurable target dates for the strategic planning process for annual and
long-term planning. The PHARS Recovery Milestone G001E3B further requires that the FY 2016
Strategic Plan be completed and approved by the Board by June 30, 2015.
A detailed document with the Strategic Planning Process framework is attached. A detailed copy of the
Strategic Planning Process Implementation Timeline is also attached.
Attachments:
I Strategic Planning Process Framework
II. Strategic Planning Process Implementation Timeline
III. Resolution
DEPARTMENT’S REQUESTED ACTION:
Staff recommends approval of the proposed Ongoing Strategic Planning Process Framework for Annual
and Long Term Planning and Process Implementation Timeline for the Fiscal Year (FY) 2016 Strategic
Plan based on strategies identified.
ACTING EXECUTIVE DIRECTOR’S RECOMMENDATION:
I concur with the requested action.
Action Item No.: 1
Date: January 8, 2015
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To create this high level strategic framework, the Authority identified goals and milestones that need to
be met in order to remain in compliance with the PHARS Recovery Agreement and to assist the San
Francisco Housing Authority (“the Authority”) to maintain financial and operational stability for our
future. Once the plan is complete, staff plans to continue to refine our strategic plan with continuous
improvement and update to the Board on a quarterly basis. Staff also plans to provide quarterly updates
and reports to the Board with our progress towards these strategic initiatives and goals.
In May 2014, the Authority hired Carl Gayden, as the Chief Strategic Planning and Budget Officer to lead
the development and implementation of this strategic framework and ensure all strategic priorities and
objectives are being met. Mr. Gayden will guide and assist the Authority by working with key
stakeholders including staff to create individual action plans for each unit to meet and maintain our
overall agency strategic objectives. In addition, Mr. Gayden will establish and monitor key performance
indicators (KPIs) that will monitor and measure the Authority’s achievement and performance of these
strategic goals and initiatives.
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Attachment I:
Strategic Planning Process Framework
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Attachment II:
Strategic Planning Process Implementation Timeline
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SFHA Strategic Planning Process Framework and Process Implementation Timeline
Item
Month
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Ongoing
PHASE 1 - KICKOFF: DEVELOPMENT TRAININGS AND SHARED VISIONING EXERCISES
Provide Senior Leadership/Manager/Supervisor Development Trainings in Emotional and
Social Competencies in the Workplace
Board Approves Strategic Plan Framework and Implementation Timeline
Provide a Senior Leadership shared visioning experience
PHASE 2 - EVALUATE AND REVIEW PAST AND PRESENT PERFORMANCE AND PHARS
AGREERMENTS
Conduct internal and external Interviews
Environmental/Culture assessment
Hold a Senior Leadership planning session to review previous progress to help with the
future alignment with SFHA priorities.
Complete a review and assessment of the SFHA performance using the information received
from interviews and assessments and present analysis to Senior Leadership meeting with a
recommendation on how to move forward with strategic initiatives.
PHASE 3 - DEVELOP NEW FIVE YEAR STRATEGIC PLAN
Conduct Strategic Planning interviews with internal and external stakeholders *, SWOT
Analysis. Environmental and Benchmarking assessments.
Develop a new mission, vision, goals and guiding principles. Identify major themes that will
be represented by staff task forces/work groups. Define and assign the work groups.
Define Strategic Direction: Staff task forces/work groups along with Senior Leadership will
develop strategies and tactics and present the recommendations to the Senior Leadership
Finalize Plan, Implementation Planning: Senior Leadership to review and prioritize
strategies, develop implementation plan with target dates, accountabilities and resource
requirements. Finalize strategic plan and create comprehensive communications plan.
PHASE 4: PLAN IMPLEMENTATION
Create and Execute Implementation structure and process
FY 2016 Strategic Plan completed and Approved by Board
Dashboard Development
Monthly/Annual Progress Review and Continuous Improvement on Strategic Priorities and
Initiatives
Senior Leadership participates in a multi-part transformative leadership development
All staff members (non-managers) participate in the same development trainings
Continue to have mid-managers participate in leadership development activities
Our internal goals, strategies and metrics are outlined and documented in all performance
appraisals
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Attachment III:
Resolution
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RESOLUTION NO: 001-15
ADOPTED: January 8, 2015
RESOLUTION APPROVING THE SAN FRANCISCO HOUSING AUTHORITY’S
ONGOING STRATEGIC PLANNING PROCESS FRAMEWORK FOR ANNUAL AND
LONG TERM PLANNING AND PROCESS IMPLEMENTATION TIMELINE FOR THE
FISCAL YEAR (FY) 2016 STRATEGIC PLAN
WHEREAS, the San Francisco Housing Authority (Authority) executed a Public Housing
Authority Recovery and Sustainability (PHARS) Recovery Agreement and Action Plan with the
U.S. Department of Housing and Urban Development (HUD) and the City and County of San
Francisco, on July 1, 2013, due to the Authority’s “Troubled” status of both Public Housing and
the Section 8 Housing Choice Voucher Program;
WHEREAS, the PHARS Recovery Agreement and Action Plan include several milestones for
the Authority to achieve recovery and attain long-term sustainability over fiscal years 2014 and
2015 (October 1, 2013 through September 30, 2014 and October 1, 2014 through September 30,
2015); and
WHEREAS, the PHARS Recovery Milestone G001E1B requires the Authority's Board of
Commissioners (Board) to adopt a formal strategic planning process for the Board and the
Authority staff or annual and long term planning; and PHARS Recovery Milestone G001E2B
requires that the Authority establish an implementation schedule with measurable target dates for
the strategic planning process for annual and long-term planning.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO
THAT:
1. The above recitals are true and correct, and together with the staff report, form the basis
for the Board's actions as set forth in this Resolution;
2. The San Francisco Housing Authority Ongoing Strategic Planning Process Framework
for Annual and Long Term Planning and the Process Implementation Timeline for the
Fiscal Year (FY) 2016 Strategic Plan timeline is detailed enough to ensure the Authority
moves towards complete, timely and accurate Annual Re-Certifications;
3. The San Francisco Housing Authority Ongoing Strategic Planning Process Framework
for Annual and Long Term Planning and the Process Implementation Timeline for the
Fiscal Year (FY) 2016 Strategic Plan attached to the staff report is hereby approved; and
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4. This resolution shall take effect immediately.
APPROVED AS TO FORM
AND LEGALITY:
REVIEWED BY:
________________________________
Dianne Jackson McLean,
Goldfarb & Lipman LLP,
Special Legal Counsel
____________________________________
Barbara T. Smith, Acting Executive Director
Date:_______________________________
Date:________________________________
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Adjournment
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