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Overseas Exchange-Out
Information Session
Fall 2015
Exchange Partner Institutions
Region
Number of Partners
North & Latin America
50
Europe
48
Oceania
3
Asia
11
China
12
TOTAL:
124
(USA, Canada, Mexico, TBC)
(Australia, New Zealand)
Recently New Exchange Partners
Trinity College Dublin, Ireland
Ireland’s best and oldest University with ancient history and well renowned academic programs.
CGA Requirement: 3.30 (B+)
English Requirement: IELTS 7.0 (Academic)
Trinity College Dublin (TCD)
Saint Petersburg University, Russia
Russia’s oldest and largest university that has produced many Nobel Prize winners and many
renowned graduates and statesmen including Vladimir Putin.
Saint Petersburg University STU
Recently New Exchange Partners
Cornell University, College of Agricultural Life & Sciences, USA (TBC)
Ranked top 3 university. CGA requirement of 3.0. BBA Studies in Dyson School of Management
Cornell (CALS)
NOVA School of Business & Economics
A triple crown university located in an 18th century palace in the central city of Lisboa
NOVA SBE
University of Leeds, UK
A top redbrick university and one of the giants of the British higher education system
Leeds University Business School (LUBS)
University of Sussex, UK
A top ranked research university in Brighton with Nobel prize laureates and a diverse population
University of Sussex School of Business, Management & Economics
KOC University
An international private university located in historical Istanbul
KOC College of Administrative Sciences and Economics
Uppsala University, Sweden
Oldest university in Sweden and ranks amongst the best universities in Northern Europe in
international rankings
Department of Business Studies
University of Mannheim, Germany
A triple accredited Business School located in a baroque palace
Mannheim Business School
Humboldt University, Germany
The oldest University in Berlin and home to many of Germany’s greatest
Thinkers including: Albert Einstein and Karl Marx
Humbolt University, School of Business and Economics
Link to the details of our partners:
http://undergrad.bm.ust.hk/eng/exchange/outgoing/choices/index.do
Exchange Statistics
Number of Exchange-out Students in 2014/15
2014 Fall: 210
2015 Spring: 180
Number of Exchange-in Students in 2014/15
2014 Fall: 182
2015 Spring: 183
Applicable Years for 4Y
Students in the 4Y SBM or DD program can choose to
exchange once in the semesters indicated below and
can only apply during the time periods indicated:
Fall of 3rd Year – application period Dec – Jan at end
of 2nd year fall
Spring of 3rd Year – application period May – June at end
of 2nd year spring
Fall of 4th Year – application period Dec – Jan at end
of 3rd year fall
Application Period
For Fall 2015 overseas exchange-out, the application
period is from:
01 Dec 2014, 00:01
to
05 Jan 2015, 17:00
Students must submit their online application, CV, and all
supporting documentation, if needed, by the deadline of
05 Jan 2015 at 17:00 (5pm).
Students with any type of application difficulties MUST
approach our offices before 17:00 (5pm) on 05 Jan.
Late and/or incomplete applications will NOT be
entertained.
Link to Online Application:
http://bmiis.ust.hk/bba/exchange_app/
Online Application Form
•The online form has 5 parts:
Part I:
Personal and Academic Information
Part II:
Personal Essay (10%)
Part III: Personal Development, Leadership
Skills, & Community Involvement (10%)
Part IV:
Exchange Institutions
Part V:
Upload Supporting Documentation
•
•
CV (required)
English Score Reports, if needed
•Students must fill in all parts and upload a CV to
complete an application.
•All supporting documentation, must be submitted by
the application deadline.
Selection Criteria
CGA Criteria
• 2.65 or above at the end of Year-2 or Year-3
Spring semester.
Selection Criteria
Total Score = 50% CGA +
20% Paper Application +
30% Interview
•
Our automated system will match students to a
university based on your total score and your top
choice of university in order of priority which has
availability. You must also meet the host university’s
requirements such as TOEFL/IELTS and any other
specified conditions. The scoring of any particular
applicant is confidential and will not be disclosed.
Breakdown of Selection Formula
• 50% CGA
• Students must meet a minimum CGA of 2.65 or
above to be eligible for interviews
• 20% Paper Application (Online)
• 10% - Personal Essay
• Suggestions are to include objectives & motivation for
exchange, personal attributes, ability to be an HKUST
ambassador, and awareness of other cultures
• 10% - Personal Development, Leadership Skills,
& Community Involvement
• In point form. Can be HKUST or non-HKUST activities
• 30% Interview
 10% - School Choices
(i.e. suitability and knowledge of chosen institutions)
 English Communication Skills
 Interpersonal and Group Interaction Skills
 Motivation and demonstrated awareness of other cultures
 Personal Attributes/Ability to represent HKUST
 Elaboration of Paper Application and Resume
•
For more details on the selection formula, please refer to:
http://undergrad.bm.ust.hk/eng/exchange/out_apply/criteria/index.jsp
NEW – Clearing Round
•
•
•
If there are any universities with quota available which
students have NOT chosen at all for exchange, then
SBM will allow students who meet a minimum score
mark (TBC), who did not get an offer in the 1st round
to choose from these schools in a final ‘clearing round’.
This will not include schools which students have
rejected or withdrawn from exchange. More details of
this arrangement will be released at a later date to the
eligible ‘no offer’ students.
Students who are eligible for the clearing round, will
have the option not to participate with no penalty.
Students who participate but decline offers in the
clearing round will be treated with the same penalty.
Interview Period
• Students who apply must also attend an interview to be
considered for exchange. Hence, students must be
available for interviews during the below periods:
End January – Mid February (TBC)
• Interview dates depends on the date when ARRO
releases students grades.
• Only students meeting the 2.65 CGA requirement who
have submitted a completed application for exchange will
be short-listed for interviews.
• Please note that a student may be interviewed for
exchange but there is no guarantee that they will go on
exchange. This will depend on the applicant’s total score
ranking, host university requirements, and availability of
spaces.
Interview Format
• The interview format will be conducted in English
and consists of 3 parts including:
• Part A: Self-Introduction (1 min)
• Part B: English Communication Skills &
Group Interaction (4 min)
• Part C: Follow-up Questions for Applicants
• Usually, the interviews are conducted with 2
interviewers in groups of 4-5 students and lasts
around 30 minutes.
Examples of Failing Exchange
Application
•
•
•
•
•
•
Not well prepared for interview
Did not research exchange choices
Did not remember reason for exchange choices
Did not diversify exchange choices
Unrealistic choices
Did not thoroughly research course options for
chosen schools and major
• Did not chose appropriate schools for major
• Inappropriate interview attire or behavior/attitude
• Did not meet CGA or English requirements of for
chosen schools
General Exchange Website
http://undergrad.bm.ust.hk/eng/exchange/
outgoing/choices/index.do
Useful Information:
• Partners’ fact sheets
• Student exchange reports
• Average CGA of past students
• Available Quota, Requirements, if any
& Other Notes
• Course Equivalency Database from ARRO
Application Process Schedule
Action
Dates
Application Period
01 Dec 2014, 00:01 to
05 Jan 2015, 17:00 (5pm)
Application Deadline 05 Jan 2015, 17:00 (5pm)
Interview Period
End January – Mid February
2015 (TBC)
Release of Results
Mid February 2015 (TBC)
• Exchange General Inquiry:
Email: [email protected]
Telephone: 2358 8626
Information for 4Y
Pros and Cons of Fall Exchange
Pros
•Less Competition
Cons
•For 3rd year Fall exchange, most students do not know
major when applying
•Thus, difficult to select a school that has credit transfer
•For 4th year Fall exchange, it is final year, some students
prefer to stay in Hong Kong for job recruitment
Pros and Cons of Spring Exchange
Pros
•Students will know major roughly same time as exchange
offers are released
•Will have more information for credit transfer
•Allows time for job recruitment in the final year after
Cons
•Popular semester, more competition
Credit Transfer Assessment and
Application
FOR 4Y STUDENTS
• ARRO handles all credit transfer cases.
• Students are entirely responsible for their own credit
transfer.
• ARRO will introduce the credit transfer process.
• Enquiries or Form submission can be directed to:
Email: [email protected]
Office: ARRO, Room 1381, Main Academic Building
• Process and Procedures website:
http://arr.ust.hk/exchange-credit/
•
Mapping Database:
http://arr.ust.hk/mapping-other/
Language Requirements
• Most schools in our exchange program have
exempted HKUST nominated students from
English requirements. There are exceptions to
this and those schools are as follows:
Indiana University’s English Requirement (TOEFL)
Tulane University’s English Requirement (TOEFL)
Trinity College Dublin’s English Requirement
UK University’s English Requirement for:
City University
Lancaster University
University of Exeter
University of Leeds
University of Manchester
University of Northumbria
University of Sussex
University of Warwick
• UK -- IELTS 7.0 or above (Academic Module)
Language Requirements
• In addition, several other exchange partners also
have English requirements, which most of our
students will meet:
Massey University,
University of Hawaii of Manoa
University of Sydney
• For these 3 above universities, TOEFL/IELTS is
waived, but a reference letter which outlines your
English Language Proficiency is needed.
• University of Amsterdam: Students need to have
TOEFL/IELTS to select their SOSC/HUMA courses.
Students can only select one HSS course.
Language Requirements Con’t
• Australian and Netherlands Universities:
Students born in Mainland or holding PRC
passport, must obtain a NUFFIC certificate to
study in the Netherlands. A requirement for this
certificate is either TOEFL IBT 80 or above OR
IELTS 6.0 or above. These test scores must also
be valid. Scores that are EXPIRED or EXPRING
within the next 6 months during the application
process will NOT be accepted. No other tests or
scores will be accepted.
If you are a Mainland student and do not meet
this requirement, please do not apply for Schools
in the Netherlands.
REMINDER: Language Requirements
STUDENTS INTERESTED IN APPLYING TO:
UK Universities
Indiana University
Tulane University
Trinity college Dublin
ARE ADVISED TO IMMEDIATELY TAKE THE
RELEVANT ENGLISH TEST TO BE ABLE TO
SUBMIT THE SCORE REPORT BEFORE THE
EXCHANGE DEADLINE.
**LATE SUBMISSION WILL NOT BE ACCEPTED. **
•For more details on the language requirements of
different universities, please visit:
http://undergrad.bm.ust.hk/eng/exchange/out_apply/language/index.jsp
TOEFL/IELTS Information
Information about TOEFL/IELTS
•IDP for IELTS
Tel: 2827-6362
URL: http://www.idp.com/hongkong/default.asp
•application deadline is 2 weeks before the scheduled
exam
•results available by mail in 2 - 3 weeks after the exam or
in 3 - 5 working days at the IDP office with an extra fee
needed
HK Examination Authority for TOEFL
•Tel: 2328-0061, ext. 365
•URL: http://www.hkeaa.edu.hk
•HKEA only provides TOEFL brochures and application
forms. Your application will have to be mailed to Malaysia
for processing
•Computer-based exam
•Result available in 4-7 weeks after the exam
SBM Communication Tutors
• For practicing your interviewing skills and writing
skills:
Patrick Megan
Shauna Dalton
• Appointment: [email protected]
Important points about your choices
ACCT
ECON
FINA
Remarks

(except
UCSB &
UCSC)


-
Michigan State 
U


-
McGill U



-
U of Hawaii at
Manoa



-
U of Illinois at
UrbanaChampaign



-
U of Southern
California



Max. 18
Credits
University of
California
Systems
Important points about your choices
ACCT
ECON
FINA
Remarks
City U



-
U of Warwick



Only ONE
course O/S
B. School
New York U


Take only
2 FINA
Courses
-
Purdue U



Max. 12
credits (4
courses
only)
U of
Northumbria



At most 3
courses
Important points about your choices
University of Innsbruck
• Most of the courses are in German but some of them
are in English
Technische Universitat Munchen (TUM)
Semester dates clash (1.10.14 - 31.3.15)
Lecture period (6.10.14 - 31.1.15)
• For a listing of all special notes and requirements of
each university, please visit their respective websites
at:
http://undergrad.bm.ust.hk/eng/exchange/outgoing/choices/index.do
(Login Website -> Exchange -> Outgoing Exchange -> Exchange Choices -> University Name -> Other Notes)
Rankings Information
Bloomberg
• Business Week Undergraduate B.School Rankings 2014:
http://www.businessweek.com/bschools/rankings#5
Financial Times:
• Financial Times B.School Rankings 2014:
http://rankings.ft.com/businessschoolrankings/rankings
Please note that…
• Students should do research on their choices and
avoid choosing inappropriate universities
• Students must consider their own financial
conditions before choosing the universities
• We will only allocate students to universities within
their list of choices, except in the Clearing Round.
• Students who decline offers without an extenuating
reason and proof, but wish to apply for exchange in
the future, 20% of the total marks will be
deducted from future exchange applications
(including Mainland exchange).
• There is no waiting list for declined or withdrawn
spots in the exchange program. Declined/Withdrawn
offers will not be transferred or used in the Clearing
Round.
• Students should bear their own risk of deferring
their studies after the exchange
• The host university has final authority on accepting
students. Students nominations which are rejected
from our partners will not be placed at another
university.
Please note that…
• Scoring on any particular applicant is confidential and
will not be disclosed to any student.
• SBM reserved the right for final selection of students
for exchange. Once the exchange result is released,
no changes will be considered at the request of a
student
• Students cannot contact host universities during the
application and selection process or they will be
disqualified from the exchange program
• Students must attend the ORIENTATION event
organized by your host institution before your
exchange semester. Students who skip the orientation
will be withdrawn from the exchange program
immediately.
• For more details on the General Exchange Guidelines,
please visit:
http://undergrad.bm.ust.hk/eng/exchange/outgoing/dow
nload/index.jsp (To be updated)
Health Insurance
• All exchange students are required to purchase the
insurance plan as recommended by SFAO.
• The cost for the insurance plan is around HKD100.
• In case if the insurance plan recommended by SAO
cannot meet the requirement as set by your host
institution, you also need to purchase the one
provided by your host institution before or upon
your arrival. You can check with the exchange
coordinator for details if you do not know how and
where to purchase the insurance after arriving.
• You should also note that if you travel to other
countries before arriving at the destination country,
or before returning to Hong Kong, you will also need
to arrange for your own insurance.
• More information regarding the insurance will be
sent to students after the offer is confirmed.
Exchange Sponsorship Scheme
• The scheme has 2 parts:
– Basic sponsorship
– Means-Tested sponsorship
• Local students can apply for the Basic
sponsorship ($6,000) before going on exchange.
Students who have satisfactorily completed the
exchange program, submitted a qualified
exchange report and return to HKUST to complete
the degree will be eligible to get the Sponsorship.
• Students who need more financial assistance
should apply for Means-Tested sponsorship
through SFAO.
• http://sfao.ust.hk/sfa/info_exchange.html
• SFAO will have final approval of all applications.
Exchange Scholarships
Possible Scholarships for Exchange-out
Website :https://w5.ab.ust.hk/cgi-
bin/std_nem_cgi.sh/WService=broker_ss_p/prg/ss_web_schlr_f
or_exchg_out.r
Scholarships Information
• The Scholarships & Financial Aid Office (SFAO) makes all
scholarship decisions based on the list of successful
exchange-out applicants.
• For details on which of these awards are available for 2014-15
exchange and what type of students are eligible, please
contact SFAO directly at:
SFAO Email: [email protected]
SFAO Website: http://sfao.ust.hk/scholarships/intro_out.html
Buddy Program
• SBM has established an one-on-one Exchange
Buddy Program, where a local student will be paired
up with an exchange-in student and act as a Buddy
ambassador.
• Successful exchange-out students will automatically
opt into this buddy program. If you don’t wish to
participate have a valid reason, you can apply to opt
out with the SBM Office.
• As a Buddy, you will receive the exchange-in
student from the airport, help him/her to settle into
HKUST, and actively assist him/her where possible
during the semester. SBM office will notify
exchange-out students of their assigned buddies.
• Through active interaction in this program, we hope
to help students’ foster greater international
friendships. As well, international students will be
able to understand more about Asian hospitality,
culture, and traditions.
• Students can meet students from their host
institution and get better prepared for exchange.
• More information on the Buddy Program will be
given out NEXT YEAR.
Q&A
The End