1. hobbies and interests
2. collecting
3. stamps and coins

PUNJAB NATIONAL BANK
PRINTING & STATIONERY DEPARTMENT
HO: C-13, SECTOR 1, NOIDA - 201301 (UP)
Tender No.PS/Envelopes/2014
DATE: 13.01.2015
M/s ------------------------------------------------------------Dear Sir,
Reg: Notice inviting tenders for procurement of various types of
Envelopes
Bank intends to enter into rate (s) contract (s) with the vendors for supply of
envelopes at our 25 stations all over India for a period of time. The purchase
orders shall be placed by our different stationery centres from time to time as
per their requirement, during the validity of arrangement.
Accordingly, sealed tenders are invited in two parts - Technical Bid and
Financial Bid from the Envelope Manufacturers as per specifications
mentioned in enclosed Annexure-I.
TENDER FOR PROCUREMENT OF VARIOUS TYPES OF ENVELOPES
AS PER SPECIFICATIONS GIVEN IN ANNEXURE –I
Quantum of Job
Rs.30 Lacs per annum approximately.
Earnest Money Deposit
(EMD)
Security Deposit
Earnest money Deposit in the shape of Demand
Draft/Pay Order for Rs.30,000/- in favour of
‘Chief Manager, Punjab National Bank, Printing &
Stationery Department, NOIDA A/c________________
(Name of your firm)’ payable at NOIDA/Delhi.
The successful tenderer shall have to furnish
Security Deposit in the shape of FDR for one year
and the Security Deposit shall be calculated as
under:a) 10% on the first Rs.1, 00,000/- of the total amount of
job.
b) 7.5% on the next Rs.1, 00,000/- of the total amount
of job.
c) 5% on the next amount up to Rs.50.0 Lacs of the total
amount of job.
Time and last date of
collecting tender
proforma
02.02.2015 up to 2.00 p.m. from our office at the
address given above through Registered Post
/Courier / By hand addressed to Chief Manager,
Punjab National Bank, Ptg. & Sty. Department, C13, Sector -1, Noida-201301 (U.P.), Superscribing
on the envelope “TENDER DOCUMENT FOR
PROCUREMENT
OF
VARIOUS
TYPES
OF
ENVELOPES”.
Tender for Procurement of envelopes
Page 1 of 11
Time & Last Date of
Submission of both bids
02.02.2015 up to 3.00 p.m. through Regd. Post/
Courier/By Hand addressed to Chief Manager,
Punjab National Bank, Ptg. & Sty. Deptt.
C-13,
Sector-1, Noida-201301 (U.P.), superscribing on the
envelope “TENDER FOR PROCUREMENT OF
VARIOUS TYPES OF ENVELOPES”.
Time of opening of
Technical Bid
02.02.2015 at 3.30 p.m. The representatives of the
bidders who wish to be present during the opening
of bids are welcome.
Opening of Financial Bid Financial bids of only those bidders will be opened
whose Technical bids are accepted by the Bank. The
date & time of opening of financial bids shall be
intimated after opening of the technical bids.
Opening place
The Tenders will be opened in our office, at 1st
Floor, C-13, Sector -1, Noida-201301. (U.P.) on date
and time mentioned above.
The “Instructions to Bidder” and “General Terms & Conditions” (Annexure-I)
are applicable for the tender.
Conditions of the Technical and Financial Bids along with “Special Conditions
of Tender” and “General Terms & Conditions” as stipulated at Annexure-I are
applicable for the tender. The representatives of the bidders who wish to be
present during course of opening of both bids are welcome as mentioned above.
Thanking you.
Yours faithfully,
CHIEF MANAGER
Tender for Procurement of envelopes
Page 2 of 11
INSTRUCTIONS TO BIDDERS & GENERAL TERMS & CONDITIONS
TECHNICAL BID
The bidder shall furnish the following documents:i). Proof of having complete infrastructure for fabrication & printing of
envelopes under one roof.
ii). Certificate of incorporation/partnership deed along with date of
incorporation. Please provide the name of the Managing Director/ Managing
Partner/ Proprietor/ key person along with their landline & mobile telephone
numbers & e-mail ids.
iii). Sales tax/VAT registration certificate & latest income tax clearance
certificate (ITCC). (Please quote your PAN _______)
iv). Copy of latest audited balance sheets duly certified by Chartered
Accountant showing the Annual Turnover not less than Rs.50.00 lacs per
annum.
v). Documentary proof regarding ownership of machinery & equipments
pertaining to Manufacturing of envelopes.
vi). Quarter Sheet of Sample of paper as specified in Annexure-I duly
stamped and signed by the manufacturer with complete nomenclature of
paper be enclosed with the Technical Bid.
vii). Earnest Money Deposit required: Rs 1, 00,000/- (Rupees One Lac only)
by way of demand draft drawn on NOIDA/Delhi, favouring
‘Chief
Manager, Punjab National Bank, Ptg. & Sty. Department, Noida (UP) A/c Name
of your firm’. This will have to be a fresh deposit irrespective of any previous
deposits made with the bank. Earnest Money Deposit should be compulsorily
enclosed with TECHNICAL BID (Even in case of it being enclosed in financial
bid, the tender will be rejected out rightly).
viii). Name of Existing Banker(s).
ix). All the previous/earlier year’s vendors are required to submit affidavit
that all the orders received during contractual period (original as well as
extended period) have been/were complied with to entire satisfaction of
the Bank`s PSCs/SDCs concerned, and no order is/was kept pending.
Technical bids shall be opened and examined first and if found necessary,
verification of infrastructure/ facility available with the firm shall be
made and financial bids of only technically eligible bidders shall be
opened on the date and time to be intimated separately.
FINANCIAL BID
Please submit financial bid strictly on the enclosed Performa/format
(Annexure-II) provided with this document, otherwise the bid will not be
considered by the bank.
Tender for Procurement of envelopes
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SPECIAL CONDITIONS OF CONTRACT
1. “Special conditions” shall supplement various instructions/terms &
conditions.
2. The Bidder will submit duly superscribed on the envelope (i) Technical
Bid and ii) Financial bid separately in two sealed envelopes. Further,
both the above envelopes in turn will be put in another third envelope
duly sealed, superscribing ‘TENDER FOR PROCUREMENT
OF
VARIOUS TYPE OF ENVELOPES’ on it.
3. Rates should be quoted on our prescribed format at Annexure-II
enclosed. Please note that the format for Financial Bid should not be
changed in any manner. Addition/deletion of the text therein by the
vendor will automatically render the tender invalid and offer will be
summarily rejected by the bank. There should not be any cutting in the
bid. If any cutting is found without authentication, the bid shall be
rejected out rightly and will not be accepted.
INSTRUCTIONS TO BIDDERS & GENERAL TERMS & CONDITIONS
1. Rates should be quoted on the enclosed format (Annexure-II) only. The
format for Financial Bid must not be changed in any manner.
Addition/deletion/alteration of the text will automatically render the
tender invalid and therefore, will be summarily rejected.
2. Rates per 1000 Envelopes of each type/item should be quoted F.O.R.
godowns of Printing & Stationery Deptt, Noida/PSCs//SDCs at various
destinations/stations in India including all taxes & government
levies, if any. Any Govt. levies/taxes, if paid by the bank, shall be
recovered from supplier’s bill.
Suppliers should have awareness of the govt. levies, if any, at all the
stations indicated in Annexure II and it will be their sole
responsibility to include the same in the quoted rates.
Bank shall not be responsible in any way if at a later stage supplier
faces any difficulty in executing the orders placed by the different
offices of the bank as mentioned above on this count.
3. Rates must be valid for a minimum period of 12 months from the
date of acceptance by the bank and the same can be extended for a
further period of three months if Bank so desires in its sole
discretion.
4. Tenders, received at a place other than the address specified in the
tender or received after the due date, will not be considered. It is sole
responsibility of the bidder to ensure that their tenders are delivered to
the bank on or before the due date.
5. Bank reserves the exclusive right to reject any or all tenders without
assigning any reason whatsoever. Bank also reserves the right to form a
panel of manufacturers and distribute the work on L-1 rates among more
than one suppliers in case of its requirements.
Tender for Procurement of envelopes
Page 4 of 11
6. The tenderers may quote their rates for all or any types of envelopes as
spelt out in Annexure-II. The Bank also reserves the right to accept
wholly or partly any or all the tenders and distribute the work amongst
more than one tenderer.
7. Tenderers are required to furnish Demand Draft as Earnest Money of
Rs 1,00,000/- (Rupees One Lac only) in favour of ‘Chief Manager, Punjab
National Bank, Printing & Stationery Department, Noida, A/c (NAME OF
YOUR FIRM)’. Technical bids without fresh Earnest Money Deposit in
the shape of demand draft, will not be accepted by the bank; and as
such, financial bids of such tenderers will not be opened. No cheque will
be accepted. Earnest Money is refundable in case the rates are not found
acceptable to the bank.
8. Incomplete tenders without fresh Earnest Money and not as per bank's
specifications/terms & conditions in our prescribed format of Financial
Bid (Annexure II) will automatically be summarily rejected.
9. In case the tenderer /supplier fails to honour our orders on approved
rates during the validity period of the arrangement/agreement, the bank
has the exclusive right to forfeit the security deposit and the name of the
supplier will be removed from the list of approved suppliers without any
further reference in the matter besides imposition of penalty, debarring
from participation in future tenders, etc.
10. LST /CST/VAT/TIN number will have to be indicated on the bills.
11. Sub-tendering of the job will not be allowed. The Bank can approve
more than one supplier for each station.
12. The tenderers are requested to call on our office for getting the
sample/clarifications regarding specifications etc., if any, on any working
day.
13. Tenders shall be submitted as per the specifications/proforma of the
tender, otherwise tenders shall not be considered. Specimen/Samples of
the specified material duly indicating the specification under firm's
Stamp & Signature must also be enclosed with the technical bid. The
same condition is also applicable at the time of each supply.
14. Traders/Distributors/Agents need not apply.
Only manufacturers,
fulfilling bank’s eligibility criteria, need to apply.
15. Manufacturers who fulfill all the terms and conditions may collect the
tender documents from our office on any working day during office
hours. The last date of submission of tenders is …01.2015 up to 2.00
p.m.
16. L-1 will be decided strictly on the basis of firm landed rates at ours
Ptg. & Sty. Dept, NOIDA/PSCs / SDCs quoted by different bidders
as per their Financial Bids (Annexure-II).
17. EMD submitted by the unsuccessful bidder will be returned to them
without any interest whatsoever, after expiry of the final tender validity
period but not later than 30 days after conclusion of the contract. EMD
Tender for Procurement of envelopes
Page 5 of 11
of successful tenderer will be returned without any interest whatsoever,
after receipt of performance security.
18. EMD of a tenderer will be forfeited, if the tenderer withdraws or amends
its tender or impairs or derogates from the tender in any respect within
the validity period of its tender. Further, if the successful tenderer fails to
furnish the required performance security, within the specified period, its
EMD will be forfeited.
19. Successful tenderers will have to submit security deposit in the shape of
F.D.R. favouring ‘Chief Manager, Punjab National Bank, Printing &
Stationery Department, Noida, A/c (NAME OF YOUR FIRM)’. for a
minimum period of 12 months, to be extended for another three months
or as may be required to match the contractual period, within 15 days
from the date of acceptance of rates and will also have to enter into a
contract with the bank, the terms & conditions thereof shall be
communicated at that time.
In case of delay without valid reasons in depositing the security, the
Earnest Money Deposit shall be forfeited and the offer shall be treated as
lapsed.
20. Orders for supply will be placed by our different offices from time to
time as per bank's requirements.
21. Goods shall be accepted/received subject to inspection at our godowns.
No variation in quality/specification of materials will be permitted.
22. Bank reserves the right of imposing penalty before accepting the goods
(if useable) for defects (minor or major) and for delays, which shall be
final and binding.
23. The usual terms and conditions of the bank, as may be in force from
time to time, shall be applicable.
24. Complete supply will have to be made maximum within 20 days of
order. In case of delay in supplies, the following delay clause shall be
invoked:Delay in days against the specified Percentage of Penalty to be imposed on
delivery period of 20 days
amount of the bill for delay in delivery
1 day
2 days
5 days
10 days
15 days
20 days
sans penalty
2.5% penalty
5% penalty
10% penalty
15% penalty
20% penalty
25. In case of default/non-delivery of goods in time as per
schedule/specifications or any other reasons, the bank shall be entitled
to claim damages and/or to debar/ blacklist the suppliers for any period
of time and/or forfeit the security deposit, without any further reference
in the matter. Further, in case of non-supply of goods the bank shall be
Tender for Procurement of envelopes
Page 6 of 11
entitled to get the same from the open market and deduct the cost from
the supplier's security deposit.
26. Rejected goods shall be removed within 24 hours from the Bank's
premises by suppliers failing which these will be disposed off by the bank
at supplier’s cost and risk. No claim for the same shall be entertained.
Bank will not be responsible in any respect.
27. In case of any dispute, the decision of the AGM, Ptg. & Sty. Dept shall be
final and binding.
28. The Bank generally makes the payment of bills within 15 days after the
receipt of bills with challan etc. by e mode/RTGS/NEFT only.No cash
payment will be made.
29. Complete supply will have to be made at our godowns at Ptg.& Sty.
Noida/PSCs/SDCs or as specified by the bank, irrespective of the
quantity ordered failing which the supplier will be delisted from the
approved list and the security deposit will be forfeited without any
further reference.
30. Following Certificate in the shape of rubber stamp is to be furnished
under the official seal & signature of the firm on each challan, specimen
and bill, in token of having used material as per bank's specifications :"Certified that the goods supplied/material used by us is strictly as
per bank's specifications, terms & conditions and samples submitted
by us along with technical bid."
“Signature of authorized person with official seal."
(Goods will not be accepted without this certificate.)
CHIEF MANAGER
Tender for Procurement of envelopes
Page 7 of 11
Annexure-I
PUNJAB NATIONAL BANK
PRINTING & STATIONERY DEPARTMENT
HO: C-13, SECTOR-1, NOIDA, (U.P.)
SPECIFICATIONS OF ENVELOPES
Sr.
No.
1
Description
Envelopes
Branch(small)
2
.
3.
Branch (Large)
Window Envelope
Window Size
(1.5” x 3.75”)
Window Envelope (Two
colour printing) Window
Size (1.5” x 3.75”)
Envelope special
Envelope special
Window
envelope
Window size 1.5” x 4”
With good quality butter
paper
Envelope
Voucher Bag
4.
5
6
7
8
9.
10.
of
the
Size
(in inches)
4.25” x 6.25”
Flap
Flap Size
Substance of Paper
1.5”
58 GSM *Star Kraft
5” x 11”
Pocket
Shape
Official
1.5”
58 GSM *Star Kraft
5” x 11”
Official
1”
100 GSM *Star Kraft
4.5” x 9”
Official
1”
100
GSM
Maplitho
(**JK / #Ballarpur)
5” x 11”
5” x 11”
3.75” x 6.75”
Official
Official
Pocket
Shape
1”
1”
1”
80 GSM *Star Kraft
100 GSM *Star Kraft
58 GSM *Star Kraft
7” x 11.75”
10.5 x 13.25”
Official
With out
flap
Pocket
Shape
Pocket
Shape
1.75”
58 GSM *Star Kraft
58 GSM *Star Kraft
1.50”
80
(**JK
80
(**JK
Customer (Small)
(duly printed in 4 colour)
Customer (Large)
(duly printed in 4 colour)
3.75” x 6.50”
4.33” x 9.85”
13.
Envelope
cum-Pay-inslip
(Two
Colour
printing)
Envelope Laminated
14.
Envelope Laminated
11.
12.
15.
16.
17.
4” x 9”
Official
1.75” x 4
10” x 12”
Official
With 1”
Glued
flap
1.5”
12” x 16”
Official
1.75”
GSM
Maplitho
/ #Ballarpur)
GSM
Maplitho
/ #Ballarpur)
95
GSM
Maplitho
(**JK / #Ballarpur)
105GSMYellow/White/
Blue cover paper
#Ballarpur/***Andhra
105GSMYellow/White/
Blue cover paper
#Ballarpur/***Andhra
80 GSM Maplitho
(JK / #Ballarpur)
Window Envelope
4.5” x 10”
Official
1.75”
(Four colour printing)
Window size 1.75” x 4”
Window Envelope
5.25” x 9.50”
Pocket
1.5”
80 GSM Maplitho
(Four colour printing)
Shape
(**JK / #Ballarpur)
Window size 1.5” x 3.75”
Four
colour
printing 8.50” x 11.75”
Official
1.75”
100 GSM Maplitho
Envelope
(**JK / #Ballarpur)
Note: The envelopes at Sr.no 10,11,15,16 & 17 shall be printed in four colour and the rest of
the envelopes will have single colour printing,hence the rates should be quoted accordingly.
2. All Envelopes except Sr.No. 13,& 14 shall be packed in box containing 500 envelopes of
which every 100 envelopes shall be duly wrapped with good quality of paper of size 1” width
whereas envelopes at Sr. No. 13,& 14 will be packed as a packet of 100 envelopes duly cross
tied with sutli. Five such packet are to crossed tied with sutli for making one bundle.
3. * Star paper Mills Ltd., ** JK Paper Mills, ***Andhra Paper Mills Ltd. and # M/s Bilt
Graphic Paper products.
Tender for Procurement of envelopes
Page 8 of 11
Page 1
The Chief Manager,
Punjab national bank
H.O. Ptg. & Sty. Deptt., Noida (U.P.)
S.No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
FORMAT FOR FINANCIAL BID
RATES FOR VARIOUS TYPES OF ENVELOPES
Annexure II
(F.O.R Destination / Station(Godown of Printing & Stationery Deptt. /PSCs /SDCs) including all taxes & govt. Levies( Rates in rupees per 1000 Envelopes)
Station /
Envelope
Envelope
Envelope
Envelope
Envelope
Envelope
Window
7” x 11.75” Voucher Bag
Destinaqtion
Branch(Small) Branch(Large)
Window
Window
Special
Special
Envelope
(8)
(With out
4.24” x6.25”
5” x 11”
5” x 11”
Two Colour 5” x 11” 80
5” x 11”
3.75” x 6.75”
flap)
(1)
(2)
(3)
4.5” x 9”
GSM
100GSM
(7)
10.5” x
(4)
(5)
(6)
13.25”
(9)
NOIDA
AGRA
AHMEDABAD
AMRITSAR
BANGALORE
BHOPAL
CHANDIGARH
CHENNAI
GAYA
GORAKHPUR
GUWAHATI
HARIDWAR
JAIPUR
JALANDHAR
KANPUR
KOLKATTA
KOZHIKODE
LUCKNOW
LUDHIANA
MEERUT
MUMBAI
MUZZAFARPUR
NAGPUR
PATNA
ROHTAK
The above rates are strictly F.O.R. Destination/Station& Godowns of Ptg. Sty. Deptt.,/PSCs/SDCs of your bank as per specifications of envelopes at annexure-I and including all taxes and
Govt.Levies like Octroi,entry tax etc. if any .We confirm that the rates shall be valid for 12 months after your approval and the same can be further extended by 3 months by the bank in its sole
discretion.
Signature of the tenderer with name & Address of the firm and seal
Tender for Procurement of envelopes
Page 9 of 11
Page 2
The Chief Manager,
Punjab national bank
H.O. Ptg. & Sty. Deptt., Noida (U.P.)
S.No
FORMAT FOR FINANCIAL BID
RATES FOR VARIOUS TYPES OF ENVELOPES
(F.O.R Destination / Station(Godown of Printing & Stationery Deptt. /PSCs /SDCs) including all taxes & govt. Levies (Rates in rupees per 1000 Envelopes)
Window
Four colour
Envelope
Window
Envelope
Envelope
Envelope
Envelope
Station /
Envelope
( envelope
(
envelope
Cloth lined
Laminated envelope
Destinaqtion
Customer
Customer
Pay in slip
Laminated
(Small)
(large)
(Two Colour)
10” x 12”
12” x 16”
Four Colour)
Four Colour)
8.50” x
5.25” x 11”
(14)
4.5” x 10”
5.25” x 9.5”
11.75”
(18)
3.75” x6.50”
4” x9”
4.33” x 9.85”
(13)
(15)
(16)
(17)
(10)
(11)
(12)
1
NOIDA
2
AGRA
3
AHMEDABAD
4
AMRITSAR
5
BANGALORE
6
BHOPAL
7
CHANDIGARH
8
CHENNAI
9
GAYA
10
GORAKHPUR
11
GUWAHATI
12
HARIDWAR
Rates
13
JAIPUR
needed only
14
JALANDHAR
for Noida
15
KANPUR
16
KOLKATTA
17
KOZHIKODE
18
LUCKNOW
19
LUDHIANA
20
MEERUT
21
MUMBAI
22
MUZZAFARPUR
23
NAGPUR
24
PATNA
25
ROHTAK
The above rates are strictly F.O.R. Destination/Station& Godowns of Ptg. Sty. Deptt.,/PSCs/SDCs of your bank as per specifications of envelopes at annexure-I and including all taxes and
Govt.Levies like Octroi, entry tax etc. if any .We confirm that the rates shall be valid for 12 months after your approval and the same can be further extended by 3 months by the bank in its sole
discretion.
Signature of the tenderer with name & Address of the firm and seal
Tender for Procurement of envelopes
Page 10 of 11
Page No.3 (Forming part of Financial Bid)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
We agree to abide by all Terms & Conditions of the Bank as per
Tender Enquiry letter No.PS/Envelopes/2014 dated____________and
any other instructions/terms & conditions which may be in force from
time to time.
Our tender is unconditional and we further undertake that we shall
not resort to any conditions even during the tenure of the contract.
We understand that the Technical Bid without samples will not be
considered.
Bank reserves the right to change the design of four colour envelopes
from time to time and processing thereof shall be borne in by the
supplier. Bank will not pay for the processing each time.
The above items will be supplied strictly as per Bank's approved
specification and "Terms & Conditions"
All rates quoted by us are F.O.R. your various destinations/stations
including all Statutory Govt. levies like CST, Excise Duty, Octroi,
Entry Tax etc., if applicable.
No variation in quality will be done by us.
All terms and conditions have been read and are acceptable to us
unconditionally.
The above quoted rates are final/firm and will be strictly valid during
the tenure of contract i.e. for at least 12 months from the date of final
approval by the Bank and the same can be further extended by three
months by the bank in its sole discretion.
We certify that all information furnished by us is true and nothing
has been concealed by us. In case, any information is found wholly or
partly incorrect / false at any point of time, we understand that our
firm will be black listed and our security deposit/Earnest Money will
also be forfeited.
We submit as above.
DATE:
SIGNATURE WITH RUBBER STAMP OF FIRM
FULL NAME OF (PARTNER/PROPRIETOR/ DIRECTOR)
ADDRESS
LAND LINE ELEPHONE NOS & MOBILE No.
E-MAIL ID
Tender for Procurement of envelopes
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