Elementary Deaf School, Secondary Deaf School and MSP
WEST VIRGINIA SECONDARY SCHOOL FOR THE DEAF ELEMENTARY SCHOOL FOR THE DEAF MULTI-SENSORY PROGRAM STAFF HANDBOOK 2014-2015 Dr. Lynn Boyer, Superintendent Dr. Patsy Shank, Principal, School for the Deaf Ann Behrens, Director, Multi-Sensory Program 1 WVSDB Vision The West Virginia Schools for the Deaf and the Blind will be the center of excellence in the education of deaf, hard of hearing, blind and low vision students so they will achieve success as productive independent members of society. Mission To that end. . . we provide students a specialized education environment where their unique skills are recognized and valued, they are given opportunities to experience success, and they feel part of a community in which they are encouraged to be lifelong learners. At the WVSDB all decisions and planning are guided by our Always.Child.First. commitment— designed to maximize each child’s potential. In a culture that is Always.Child.First. we believe . . . that respect for each other is the foundation and strength of our diverse school community that all faculty/staff must be effective advocates for our children that the essential partnerships among the student, family, school, and community require patience but are fundamental for student growth and development. that children thrive in a culture filled with laughter and joy. that having knowledge of a child’s unique challenges and needs equips us to understand and support that child. that access to all aspects of communication, including ASL, English and braille, is crucial to a student’s development. that each child’s unique interests, needs, and abilities can only be honored if we are flexible and creative problem solvers. we must anticipate the untapped potential of a student and create experiences that are broad, challenging, and individualized to promote a lifelong desire to learn. 2 Report Card Grading Scale: Average Grade Quality Points 93 – 100 A 4.0 85 – 92 B 3.0 75 - 84 C 2.0 65 - 74 D 1.0 0 - 64 F 0 2014 – 2015 Grading Periods Term 1: Term 2: Term 3: Term 4: August 18, 2014- October 23, 2014 October 24, 2014 - January 22, 2015 January 23, 2015 - March 26, 2015 March 27, 2015 - June 5, 2015 WVSD and WVSB Secondary School Bell Schedule, Grades 6-12 8:00 - 8:05 am 8:07 - 8:52 am 8:54 - 9:39 am 9:41 - 10:26 am 10:28 - 11:13 am 11:15 - 11:50 am 11:50 - 12:25 pm 12:25 - 1:10 pm 1:12 - 1:57 pm 1:59 - 2:44 pm 2:46 – 3:31 pm Homeroom 1st Period 2nd Period 3rd Period 4th Period 5th Period 6th Period 7th Period 8th Period 9th Period 10th Period 3 OPERATIONAL POLICIES AND PROCEDURES WVSDB SCHOOLS FOR THE DEAF 2014-2015 The following departmental guidelines have been developed to familiarize teachers/staff with job expectations and thus facilitate the operation of our program. All staff are expected to be familiar with these guidelines. RESPONSIBILITIES OF THE STAFF A. Responsibilities to Students Maintaining good discipline and control of students at all times. Use the Level system and remember to be consistent. Appendix 1 has information about the levels and associated consequences (taken from the Student/Parent Handbook). Setting objectives for each student based on the West Virginia Content Standards. Encouraging the students when they do well and using criticism only in a constructive manner. Taking advantage of all opportunities to help students grow socially and plan for activities that will enhance this growth. Continued observation of students to make sure that any signs of poor health are recognized and reported. Parents have the right to know how their child is doing in the classroom. We should make every effort to keep them informed throughout the school year. In keeping with this philosophy, whenever it becomes apparent that a student is making a “D” or “F” in a particular subject, the teacher should complete the “Report to Parents” form or letter and submit it to the Principal at midterm of the nine weeks grading period. Make sure accurate records are kept (academic, disciplinary, etc.) on each student and have them available for review by students and/or parents. Keep a record of all parent conferences, including correspondence. Review Confidentiality Laws. At the end of each grading period, staff (teachers and child care workers) should privately inform students of the mark they earned during that grading period and provide suggestions for improvement. Document, Document, Document! B. Responsibilities for Work Areas Staff are responsible for making sure that assigned work areas are maintained in a neat, clean, and orderly manner. Students should be expected to do their part in this process. At the end of each day, lights should be turned off and windows closed and locked. Staff are responsible for energy conservation in their work areas. Thermostats should be set appropriately. Windows should be closed when heating or air-conditioning units are in operation. With the exception of special school functions or when considered part of a specific 4 curriculum objective and instruction, food or other beverages other than water ARE NOT to be consumed during the time students are present. Become familiar with the fire evacuation plan and COMPLY WITH THE FIRE CODE AT ALL TIMES. If you have any living thing(s) (i.e., animals, birds, plants) in your area, you are responsible for cleaning up any resulting mess. Animals must be kept in cages. Animals must be kept in accordance to WV Health regulation Title 64, Series 18. School keys must not be given to students. C. General Duties Be willing to assist any student when needed. Participate in, and help supervise, extracurricular activities. Attend professional development training and any staff meetings that may be scheduled. Field trips related to curriculum and instruction goals/objectives are encouraged. However, adequate planning is essential. Food and transportation requisitions must be properly and completely filled out by the staff member and turned into the office at least TWO WEEKS in advance; by the 1st or 15th of each month. Out-of-State travel requests must be turned in ONE MONTH in advance. (SEE TRAVEL MANUAL). Receipts are required for all meals and other expenses. When taking students on field trips, be sure to check with the infirmary for medical concerns and medicine. (All staff members, who will or may be accompanying students on trips, are strongly encouraged to apply for a state credit card through the Schools Business Office. This card is free of charge to you as a State employee). Teachers will be assigned morning/after school bus duties and after school duties on a rotating basis as needed. All teachers are required to sign-in in the workroom prior to 8:00 am. Serve on committees. D. Teachers Meetings Teachers meetings and Professional Learning Communities (PLCs) will be held at scheduled times and before/after school. Attendance is required. Teachers will be notified of scheduled meetings and PLCs via the morning news or by e-mail. When you miss a scheduled meeting, it is your responsibility to see the principal as soon as possible in order to be up-to-date with the information and announcements given. Meeting minutes will be distributed. Please do not bring work to do at teachers’ meetings or PLCs. The information is important; it demands your full attention and will be as brief as possible. E. Lesson Plans (Teachers) Good planning enhances learning and eliminates many discipline problems; therefore, daily lesson plans are required and will be checked periodically. These plans should be kept up-todate, and written in as much detail as needed to ensure that whoever takes your class can carry on in your absence. Five days of contingency lesson plans/materials are to be available for each 5 class a teachers has and should be stored in a readily accessible and known location in the teacher’s classroom. These plans and files must be kept current. The following procedures for lesson plans should be followed: A week’s worth of daily lesson plans are to be written in advance of each school week by every teacher. The lesson plans should be written in a format that is easily interpreted by a substitute or classroom observer. A copy of lesson plans must be submitted electronically to the principal and secretary before 8am on Monday of each week. A specific lesson plan format is not required. F. Homework Homework helps the students to reinforce and remember skills taught during the school day. Therefore, it is important that students have regular homework assignments. Teachers are expected to provide students with homework assignments on a daily basis. Students should be taught to write down homework assignments and they should be held accountable for doing their homework and returning it to class on time. Assignments should directly relate to what students are studying in class and reinforces work done in the classroom. Teachers are expected to provide dormitory staff with notification of homework assignments. This information should be sent electronically to the DSL on a daily or weekly basis at the beginning of the school week. G. Individual Educational Plans (I.E.P.’s) Teachers are to complete IEPs as directed for each child. IEPs must be completed in a timely fashion following state and school policies. All IEPs are to be updated at the end of each nine week grading period. Teachers must submit grades and update IEP’s by 4pm - 3 days after the grading period ends. Draft IEP’s should be completed at least five days prior to a scheduled IEP meeting so that there is adequate time for the school’s administrator or designee to review the IEP. All IEPs are to be completed on the state adopted forms or on-line, as instructed. H. Records IMPORTANT: Access to a given student’s records are permitted only for staff directly involved with the student. Each time a staff member accesses a student’s file folder, the form attached to the front part of the inside folder must be signed. This is a required by law, and we must all adhere to this regulation. Information in the files is confidential and is to be used with professional discretion. It is not to be discussed by the staff outside of official meetings and conferences. I. Report Cards The report card is our method of informing the parents of their child’s progress; therefore, much care should be taken in completing them. In addition, the following points should be remembered. 6 Grades must be posted on the West Virginia Education Information System (WVEIS) - due in the office 3 days after the grading period ends. Progress toward IEP goals must be reported each nine weeks using the on-line IEP system. Whenever an “incomplete” is given, an explanation of the deficiencies and what is needed to remove them must accompany the report. Also, when students have a “D” or “F” grade, a Failing Grade Report needs mailed to the parents at mid-term of the nine weeks grade period. NOTE: INCOMPLETE GRADES ARE NOT TO BE GIVEN WHEN THE STUDENT HAS HAD THE OPPORTUNITY TO COMPLETE THE WORK. All yearly grades need to be supported by quarterly and semester grades. A minimum of two major evaluations/tests are suggested per grading period. A schedule of the grading periods is included in your handbooks. Grades assigned should be well documented in a format that is : o Readily related to classroom performance o Easily justifiable to parents o In agreement with the IEP and Content Standards J. Discipline All staff members must follow the Level system for behavior management. The Level system and consequences are explained in the Level system. Please follow Level System procedures when reporting student infractions. Classroom rules must align with Level system and be submitted to Principal for approval and support. Teachers are responsible for administering the discipline and completing the discipline log for Level 1 and 2 offenses at the time of the infraction. (See chart in Appendix 1). Teachers will follow the consequences as established. Completed logs are to be sent to the office so the student may begin consequence as soon as possible. Principal will review. All Level 3 and 4 offenses are to be referred to the principal for disciplinary action. K. Student Attendance Each teacher should keep an accurate record of attendance for his/her students. 1st Period class teachers must submit absences to the office. Out-of-building teachers should call in absences. Students absent from class, but participating in approved school activities, may be counted as present, however, make-up work will be required. L. Accident Reports Accident reports are mandatory for all student and staff injuries that occur. Teachers can pick up forms in the office and CCWs can pick up the forms in Seaton Hall mail room. These should be completed in detail within 12 hours after the accident and be submitted to the office. Anytime a child has an accident of any kind (e.g., fall, scratch, bump, etc.) the student should be checked in the office and sent to the infirmary for further evaluation/treatment as dictated. In an emergency, the student must be sent to the Infirmary promptly. In other cases, the student can be sent to the office for assistance. On the job staff injuries must also be reported within 12 hours. Staff Accident Forms may be picked up in the workroom or Seaton Hall mail room. A 7 Workmen’s Compensation Form, Accident Report, and Election of Options Form must be completed and submitted to the business office within 48 hours. M. Student Illness If a student exhibits symptoms of illness in the classroom, the teacher will tend to his/her immediate needs. First-aid supplies are available in the office. Basic problems can be taken care of there. In case of suspected serious illness and/or injury, the student will be sent to the Infirmary. No student is to be sent from the classroom to the Infirmary until the office has been notified. N. Seizures If a student is in a seizure, it is important not to stimulate or move the student. Their environment should be quiet as possible. Other staff should keep students reasonably quiet and away from the student with a seizure. The teacher should request help if needed, or ask for someone to call the Infirmary if appropriate. II Convulsions are not considered a medical emergency per se; they usually end after a few minutes. · Note time seizure began · Note time seizure ended · If over 5 minutes, get medical attention (do not attempt to move or transport student if in the early stage of a seizure; it may only prolong it). Treatment during seizure is limited to preventing injury. · Remove objects that may injure patient · Do not restrain or attempt to forcibly hold down · Loosen clothing at neck · Put something soft under head, but do not elevate head high · Do not attempt to move or stimulate patient in any way; they will come out of it on their own (quiet environment, reduced stimuli, etc.) · Never leave unattended · If patient starts vomiting, position head flat and to one side · Post-seizure patients have a particular pattern; each is different; some want to sleep, others come alert slowly and may be disoriented; allowed to return to normal at their own pace DAILY OPERATIONS - GENERAL INFORMATION A. STAFF GUIDELINES Staff members are expected to be at their work stations prior to the arrival of students. Staff member should never leave students without supervision. Employees should provide as much advance notice as possible when absence is anticipated. Staff members should notify their immediate supervisor directly, informing him/her of absence at least 24 hours prior to beginning work time in the case of planned absence (e.g., scheduled medical appointment). Staff members should notify their immediate supervisor at least 30 minutes prior the start of the work day in the case of an unplanned absence (e.g., 8 illness, weather). It is not acceptable to simply notify another staff person. CCWs should notify their immediate supervisor at least 2 hours prior to the absence if possible. Staff are required to notify the principal or the secretary (in the absence of the principal) when leaving school or taking personal/sick leave. It is NOT adequate to send word with someone else, or just send a leave slip to the office as you leave. All staff working in the classroom building need to sign in at the office each morning. Outof-building teachers should keep their own sign-in sheets and submit them weekly to the office. The number one injury of staff in schools, nationwide, is falling when climbing on a desk or chair. ALWAYS use a ladder or step stool when climbing. And be careful! Written permission must be on file before staff members take students off campus. The policy governing transporting students must be followed. If it becomes necessary for a teacher to leave campus during school hours (except for lunch) the office must be notified and that staff member must sign out and submit appropriate leave form. Teachers are responsible for their students until they reach their next class. You are encouraged to work with other teachers to make arrangements to assure continuous coverage. Teachers should monitor the halls, stairwells, and rest rooms between classes. DO NOT dismiss students early. Students should not arrive at the next class before the appointed time. Please follow correct protocol when contacting parents, WVDE, or any other agency. In general, no contact should be made by telephone, e-mail or by mail concerning this school without notifying your immediate supervisor. A record of all calls and correspondence should be sent to the office as follows. Anytime you make a telephone call to parents, we must have a written record in the office within 24 hours. The record should include the following: Who did the calling? Who did you call? Purpose of the call? What was generally discussed? The general rule at WVSD&B for care of students is “reasonable care”. To determine what reasonable care is, the question is, “What would a reasonable, prudent person do in this situation?” Is your behavior/action reasonable or unreasonable? Always make careful, prudent, reasonable decisions regarding our students and school. Always remember that the safety and welfare of our students is our number one priority. Use time wisely. When one or more students are absent and you don’t have the entire class, that time should be used for intensive teaching with those students who are present or class should continue as originally planned. Students should never be sent to the teacher’s workroom/lounge. They are not to pick-up mail, make copies, or use the telephone. Teachers should perform these functions before or after school, during planning time or duty free lunch time. The principal will visit classrooms as often as possible. Some visits will be formal evaluations and others just observations. In order to disrupt class as little as possible, please continue teaching. Planning time should be productive in preparing for your classes, recording grades, reviewing files, and holding official conferences and meetings. Hearing aid checks are to be completed and documented daily during 1st period class. Submit completed forms to the office. Extra blank forms will be available in the workroom. 9 B. VISITORS WVSDB instituted a new Visitor’s Policy July 1, 2014. Please see the policy, posted on the WVSDB web site for details. School policy does not permit family members to be present during the work day. C. TELEPHONE CALLS Personal calls are to be made on personal time. Except in emergency situations, teachers will not be called out of class for phone calls. Messages will be taken and placed in mailboxes. All personal long-distance calls must be charged to a home phone or calling card. School business calls should be made during the planning period. Use of personal cell phones should be limited to emergencies when students are present. Personal phone calls and texting should be kept to a minimum and should only be done during non-instructional time. D. MAILBOXES Please check your mailbox frequently. Mailboxes should be kept free from clutter and not be used as permanent storage facilities. All mail not dealing directly with the school and/or students should be written on personal stationary and mailed with personal stamps. E. SMOKING AND USE OF TOBACCO UNDER NO CIRCUMSTANCES IS ANY FORM OF TOBACCO TO BE USED IN ANY PART OF THE SCHOOL BUILDING OR ON SCHOOL GROUNDS. F. DRESS As a professional group, teachers and staff are expected to be well groomed and professionally dressed. Any attire that may not be worn by students is also unacceptable for staff. (See Student/Parent Handbook for list of banned items). G. DINING ROOM Any staff member may eat on campus, provided an appropriate meal ticket is presented at the time the meal is consumed. You MUST purchase a ticket for the meal. Tickets may be purchased from the Business office or the Principal’s office. Individuals assigned meal duty are expected to monitor student behavior, encourage proper table/social manners, and ensure that students follow nutritional guidelines set forth. H. FIRE & OTHER EMERGENCY DRILLS All staff members should be familiar with the regulations concerning fire and other emergency drills. These regulations should be explained to the students, and they should be followed during all drills. UNDER NO CIRCUMSTANCES SHOULD ANYONE REMAIN IN THE BUILDING DURING A FIRE DRILL. The elevator is NOT to be used during emergency evacuation procedures. Please become familiar with our school safety plan and follow it at all times. 10 I. FIELD TRIPS Scheduling field trips that reinforce classroom/dormitory instruction is encouraged Trip distances should be reasonable and not disrupt the instructional plans of other staff and students. Staff are encouraged to plan school wide, multidisciplinary trips. Approval of any/all trips is subject to availability of funding. Vehicle requests: Requests must be made at least two weeks in advance A food request, when needed, must be turned in to the Principal’s office at least two weeks in advance. BE SURE TO LIST ALL FOOD ITEMS ON ONE REQUISITION AND ALL PAPER PRODUCTS AND UTENSILS ON A SEPARATE REQUISITION FORM. Made sure you list the activity, the number going, departure and return times. If the activity is canceled, notify the Director of Special Services as soon as possible. All items belonging to the kitchen should be returned immediately after use. J. SUPPLY ORDERS, REQUISITIONS, AND WORK REQUESTS ALL REQUISITIONS FOR ITEMS FROM Central Supply, school kitchens, or outside vendors must be on standard requisition forms. Requisitions put on other paper will not be accepted or processed. Requisitions to outside vendors must include stock numbers, purchase price, complete address of supplier including zip code, telephone number, and fax number. Direct questions concerning the status of requisitions to the Principal. K. DISCIPLINE Staff are to be familiar with Policy 4373. A Student Conduct Disciplinary Form is to be completed following any offense within 24 hours and turned in to the school administrator to be placed in the student’s file. All staff are to be familiar with Policy 2419. Classroom rules must be approved by principal and must align with Level System. All efforts for reinforcing positive behavior from students should be made from staff and a positive behavior support system should be in place for every classroom. Every staff member should try to handle his/her own discipline problems immediately. All discipline should be handled fairly, firmly, and consistently. Each of us is responsible for student discipline, no matter where we are and no matter who the students are. Don't hesitate to seek assistance if a student disciplinary problem arises in your classroom. Please notify the school administrator if needed. CORPORAL PUNISHMENT IS PROHIBITED. Each staff member should be familiar with the child abuse laws. o Under state code 49-6A-2, any school teacher or other school personnel who has “reasonable cause to suspect that a child is neglected or abused or observes the child being subjected to conditions that are likely to result in abuse or neglect…shall immediately…report the abuse…”. Such conditions are to be reported to your immediate supervisor who will investigate and report to the state department of human services as appropriate. If a student has a Behavior Intervention Plan per his/her IEP, this is to be followed, with appropriate documentation and data collection. L. STAFF WORKROOM 11 The following guidelines should be in effect when using the workroom: o If you use it, clean it. o Exercise confidentiality and professional practice. o Please keep noise to a minimum and be respectful to those working in the area. o Do not bring students to workroom during instructional time in order to make copies. o Do not send students to workroom to make or have made copies o Copying should be limited to planning time, duty free lunch time and before/after school. M. ABSENCES It is the responsibility of each employee to see that his/her NAME, DATE, and the TYPE of absence is submitted to the principal or secretary. Leave slips should be completed in advance when possible, or within 5 days of returning to work. Personal and sick leave must be used in 2-hour increments (1/4, ½, 3/4). Staff are responsible for entering absences in SEMS system also. N. OFFICE CALENDAR ITEMS Please feel free to write all prior approved activities on the calendar located in the secretary’s office. If it’s not on the principal’s calendar, it’s not approved. O. COMPENSATORY TIME Occasionally activities will occur that necessitate the assistance of staff members over and above their regular responsibilities (outlined below). In those instances, compensatory times will be granted under the following guidelines: The activity has been discussed with the supervisor along with the amount of time needed and the date that accrued time will be taken. The Superintendent has approved the activity and time. Accrued compensatory time for 10 month employees should be used on days that students are not in school, mutually agreed upon times, with no carry-over time. Compensatory leave time must be documented on pink slips and submitted to immediate supervisor. Compensatory time must also be reported in SEMS. Compensatory time may not be granted for: o Employee planned field trips beyond normal working hours. o Employee requested workshop and conference participation. o Employee renewal of certification. PROFESSIONAL PERSONNEL Professional personnel who are required to work on Saturdays, Sundays or holidays may be granted compensatory time on a half-day for half-day or day-for-day basis if prior approval has been granted by the Superintendent. Compensatory time shall be used within the same work week if possible and usually within two (2) weeks at a mutually agreed upon time with the employee’s direct supervisor. Compensatory time may not be carried forward to the next school year and an employee who resigns may not be paid extra for compensatory time he/she has not used. SERVICE PERSONNEL 12 If, in cases of emergency or when required by the public interest, a service employee is required to work in excess of prescribed working hours on weekdays, Saturdays, Sundays or holidays, compensatory time may be granted by the Superintendent subject to the following regulations: o Prior approval to work additional hours must be granted by the immediate supervisor and the Superintendent. o Time beyond the 37 ½ work week shall be credited on an hour-for-hour basis. o Time worked beyond 40 hours per week shall be credited on a one and onehalf hour basis for each hour worked. o Compensatory time shall be used within the same work week, if possible, and always within one (1) month at a mutually agreed upon time with the employee’s direct supervisor. o Compensatory time cannot be carried over from the previous school year. P. PROFESSIONAL DEVELOPMENT OPPORTUNITIES All staff will complete 18 or more hours of approved staff development per year. Staff is encouraged to attend professional conferences, workshops, meetings, and classes that will enhance and improve their work skills. Staff is encouraged to serve on campus and off-campus committees, and advisory councils which are related to our school’s areas of expertise. Staff is encouraged to improve, enhance, and upgrade work skills by taking classes on topics and subjects related to their professional duties. Staff must make arrangements with and receive approval from the Principal prior to attending conferences, workshops, and committee meetings (on- or off-campus) during school time. Q. WORK SCHEDULE The work day for all teachers in this department is 8:00 am – 3:31 pm which includes a 30-minute duty-free lunch break. Additionally teachers are required to supervise approximately 20 hours of extra-curricular activities throughout the school year. Extra-curricular activities are those activities above and beyond scheduled before and after school duties, e.g., clubs, field trips, sports, recreational activities. Teachers will have rotating before and after school duties, e.g., cafeteria, bus, homework. Morning duties will be from 7:30 – 8:00 am and evening duties from 3:30 – 4:00 pm. Teachers may trade a day or duty with someone else, but must notify the secretary or principal of the change. If absent, you will owe a day to the person covering for you. Remember you are responsible for your duty days and will be liable in the event of a difficulty if your duty day is not properly covered. R. COPY MACHINE USE All photocopying should be done during your scheduled planning period, before school, or given to a teacher’s aide to copy. Students should not be sent to the office with materials to copy, except in an emergency. S. HALL PASSES Students must have a hall pass or note from the teacher in order to come to the office during instructional time. Please DO NOT excuse students to come to the office unless it is an 13 emergency. Students should have a hall pass anytime they are out of their scheduled class. Students should not make phone calls during school hours, except in emergencies. T. PAYCHECKS/DIRECT DEPOSIT SLIPS Paychecks will be distributed the 15th and the last work day of each month for 30 day months. For 31 day months, the checks will be distributed the 16th and the last work day of the month. Note: Beginning January 1, 2015, distribution of pay will be on a bi-weekly basis per changes to state policy. Paychecks will be dispensed to teachers and staff through the Principal’s office from 11:30 am until 2 pm on payday. All unclaimed checks will be returned to the front office at 4pm on payday and will be mailed to the employee. EXCEPTION: Checks issued when school is not in session (holidays, summer, etc.) should be claimed at the front office on payday by 2:00 pm or check will be mailed. U. CERTIFICATION Each teacher is responsible for keeping his/her certification up to date. The school’s Personnel Director will assist you as requested. All coaches need to keep their CPR/First Aid Certifications/SSAC Certificate up to date . V. PROM POLICY Who Attends o 6th - 12th graders who are not leveled (Level 2 or 1 students may attend at the discretion of the Principal and/or DSL.) o Juniors and Seniors ONLY may invite one non-WVSD guest/date. A guest form must be completed and signed off by parents and the principal two weeks prior to the prom. o WVSD&B staff by invitation only from the Junior Class. o Parents are encouraged to STOP BY the prom. Appropriate dress is requested. Other family and friends by invitation only from the Junior/Senior classes. Prom Time-line o Schedule prom on the school year calendar by January. o Dinner at the discretion of the Junior class. o Prom dance time 7:30 pm to 11 pm. Dress Code o Semi-formal required. Ladies: gown, dress, or pantsuit. Gentlemen: dress pants, shirt, and tie. Jacket optional. o Dorm staff ensures that students are appropriately dressed before leaving the dorm. o Guest/date and staff are requested to follow the dress code. Photography o Junior class makes arrangements for prom pictures. o Students and staff are responsible for any costs associated with pictures. Junior-Senior Class Dinner o Who attends: Juniors/Seniors and their dates; Administrators by invitation only from the Junior class. 14 Decorations o Responsibility of Junior class and sponsors. o $100.00 limit. o Limit one day during school hours to decorate (after school decorating at the discretion of the Junior class sponsors). Refreshments o Requisition for refreshment foods must be submitted at least two-weeks before prom. o Clean-up is responsibility of Junior class; must be completed by the Monday following the prom. o The Junior/Senior class are responsible for funding their prom dinner. General Rules o Students must remain in the areas designated by the Junior class. o Anyone leaving the prom will not be permitted to return. o Leaving the prom must be approved by a staff member in charge. W. SENIOR ACTIVITY POLICY Activities are to be planned by the Senior sponsors and class. Activities are dependent upon available funds (from fund-raising monies). Fund-raising activities must be approved by the Principal. No more than one instructional day may be used for a Senior trip. X. GRADUATION POLICY The Principal will announce the Valedictorian and Salutatorian at the end of the first semester. Senior class sponsors are responsible for assisting the Valedictorian and Salutatorian with their speeches. Language Arts teachers may assist upon request. WVSD&B has caps & gowns for students to borrow (or students can order their own through Jostens). Jostens order: Senior sponsors need to order tassels and honor sashes - coordinate with WVSB Senior sponsors. Ordering other items through Jostens is at the discretion of senior sponsors. Senior pictures are at the discretion of the senior class sponsors or may be done by families.. Y. FACULTY SENATE Comprised of all permanent, full-time professional educators. Quorum of more than one-half of the voting members required to conduct official business. Shall elect a chair, vice-chair and secretary. Shall control allocated funds. o Each classroom teacher shall be allotted $200 per year. Teachers may purchase up to $50 of academic materials, supplies, or equipment and be reimbursed. All purchases beyond $50 must be completed using the school purchasing process. (Academic materials shall be interpreted broadly - however, shall not be used for athletics.) May nominate teachers for recognition. May submit recommendations to the Principal regarding scheduling of personnel and classes. Elects prescribed number of faculty representatives to the Local School Improvement Council. May participate in the hiring of teachers provided provisions of WVDE Policy 5000 are met. Consult State Code 18-5A-5 for further information regarding Faculty Senate. 15 CLASS ROOM VISITATION In an effort to improve instruction and to provide information consistent with the Teacher Evaluation Form, classroom visits and observations will be made throughout the course of the year. These visits should not interrupt the class and the teacher should continue as though an observer is not present. In order to give teachers some guidelines regarding what type of things that will be noted, the following is offered: The Learning Environment Good housekeeping is evident. Arrangement of equipment and materials promotes efficiency and independence on the part of the pupil. There is evidence of enrichment to stimulate interest and leaning. Pupils’ efforts are rewarded and motivated through display of their good work. There is demonstration of cooperative interest and involvement in planning the classroom environment. The Learning Atmosphere Teacher communicates clearly using ASL/English and maintains good standards of correct ASL and English. Teacher is energetic and enthusiastic. There is respect for the worth and the personality of each individual. There is evidence of high standards, but with adequate understanding for the pupils’ needs and with deserved commendation and encouragement. There is evidence of cooperative interest and planning for group success. Instruction is varied. The Learning Activity There is evidence of sufficient, thoughtful planning in advance. The activity is purposeful and meaningful to the group or the individual involved. The activity is planned and guided in such a way that good thinking is stimulated. Wise use is made of time. Provision is made for individual differences and needs. The activity/lesson follows state approved curricular objectives. The activity allows for active not passive learning. The Learner The pupil is interested and cooperative in class activities. The learner has opportunities to actively engage in the lesson. The learner has opportunities to use higher order thinking skills. There is evidence of developing initiative, independence, and self-discipline. The pupil is developing skills in social orientation. There is broadening interest and participation in other school activities. There is a broadening knowledge of and interest in the world in which we live. 16 Principles of Working with Students in the Multi-Sensory Program Be respectful regarding student personal matters (especially toileting). AL L students deserve respect and dignity ALWAYS. Be mindful of conversations in the presence of students. Do not talk about a child in their presence as if they are not there. Make them a part of the conversation if appropriate or have the conversation at a more suitable location and time. Always model appropriate behavior, attitude, and communication. Remember to see abilities, not disabilities. Students with Mobility Devices: Two hands are needed to safely maneuver a wheelchair. Always apply BOTH brakes when chair is not in motion. Students should always be supervised. Students should use only their mobility devices. Never should a student be permitted to assist staff in pushing or using another Communicating with Deaf-Blind Students 1. Let the child know you are there. A gentle touch on the hand is less frightening than a touch on the arm or back. 2. Let the child know who you are. You can do this by stating your name, using a tactile name sign, letting the child touch your hair, glasses, a bracelet etc. 3. Tell the child what is happening or what you are going to be doing. Do this by using touch cues (signals you make on the child’s body) and object cues. To be effective, cues need to be consistent. 4. Let the child be as independent as possible. Focus on what the child can do, rather than what he cannot. 5. Give the child a chance to make choices. Choices a child can make may include what food to eat, what toys to play with, and what clothes to wear. 6. Tell the child when an activity is over by using an “all done” or “finished” signal. Children can be very confused if an object is suddenly removed or an activity is stopped without warning. Create a sense of control by helping the child anticipate when an activity is finished. 7. Tell the child when you are leaving by developing a special “goodbye” touch signal. It can be disturbing for a child who believes you are still in the room with him to realize you have left. Saying goodbye helps the child become more aware of what is happening in the environment. 17 APPENDIX 1: SCHOOL FOR THE DEAF CHART OF LEVEL 1 AND 2 OFFENSES AND CONSEQUENCES LEVEL 1 OFFENSES CONSEQUENCE Cheating Lying Disrepectful Refusal to serve level/follow rules Falsifyng identity Inappropriate dress Inappropriate display of affection Inappropriate language/act Possession of inappropriate personal property Out of area on campus Unintentional destruction of property Tardiness 1st time electronic device violation 2nd time electronic device violation 1 day lunch or after school detention 1 day lunch or after school detention 1 day lunch or after school detention 1 day lunch or after school detention 1 day lunch or after school detention 1 day lunch or after school detention 2 days lunch or after school detention 2 days lunch or after school detention 2 days lunch or after school detention 2 days lunch or after school detention 2 days lunch or after school detention 2 days lunch or after school detention 1 day without access to device 1 week without device and 2 days lunch detention LEVEL 2 OFFENSES CONSEQUENCE Habitual violation of rules Insubordination Leaving school without permission Physical fight without injury Possession of imitation weapon Possession of knife not meeting dangerous length Bad language or obscene act toward staff Technology misuse Inappropriate sexual conduct of a sexual nature 3rd time electronic device violation 4th time electronic device violation 3 days lunch or after school detention 3 days lunch or after school detention 3 days lunch or after school detention 3 days lunch or after school detention 3 days lunch or after school detention 3 days lunch or after school detention 3 days lunch or after school detention 3 days lunch or after school detention 3 days lunch or after school detention Parents pick up device and five days lunch detention Principal and/or DSL will determine disciplinary measures 18 Person Originating the Referral: _________________________________________ INCIDENT INFORMATION Date ___/___/_____ Time ___:___ am/pm Tardiness Or Truancy Failure To Obey Rules/ Authority Serious Bodily Injury: Yes No Number(s) involved ____ Incident Category Disrespectful/ Inappropriate Conduct Legal Concerns Aggressive Conduct Illegal Drugs/ Substances Weapons Location Athletic Field Auditorium Bathroom/ Restroom Bus Loading Zone Bus Stop Bus Cafeteria Classroom Computer Lab Commons/ Common Areas Gym Hall/ Breeze Way Locker Room Library Office Playground Parking Lot Shop Area Special Event/ Assembly/ Field Trip Stairwell COMPLETE THE FOLLOWING INFORMATION FOR EACH PERSON INVOLVED IN THE INCIDENT Use separate sheets for each person. All sheets completed for a single incident should be stapled together. Person Number __ Role? Peer Staff Student Substitute Other Behaviors Exhibited You may indicate up to THREE behaviors for each person involved as follows: Name: ________________________________ P = Primary (Most Severe) Behavior S = Secondary Behavior A = Additional Behavior ____ Involved as non-offender or target ____ Leaving School Without Permission ____ Threat of Injury/Assault Against An Employee or ____ Cheating ____ Physical Fight Without Injury A Student ____ Deceit ____ Possession of Imitation Weapon ____ Trespassing ____ Disruptive/Disrespectful Conduct ____ Possession of Knife not meeting Dangerous Weapon ____ Harassment/Bullying/Intimidation ____ Failure to Serve Detention Definition (West Virginia Code §61-7-2) ____ Imitation Drugs: Possession, Use, Distribution or ____ Falsifying Identity ____ Profane Language/ Obscene Gesture/ Indecent Act Sale ____ Inappropriate Appearance Toward An Employee or A Student ____ Inhalant Abuse ____ Inappropriate Display of Affection ____ Technology Misuse ____ Possession/Use of Substance Containing ____ Inappropriate Language ____ Battery Against a Student Tobacco and/or Nicotine ____ Possession of Inappropriate Personal ____ Defacing School Property/ Vandalism ____ Battery Against a School Employee Property ____ False Fire Alarm ____ Felony ____ Skipping Class ____ Fraud/Forgery ____ Possession and/or Use of Dangerous Weapon ____ Tardiness ____ Gambling ____ Illegal Substance Related Behaviors (Check ____ Vehicle Parking Violation ____ Hazing which below): ____ Gang Related Activity ____ Improper or Negligent Operation of a Motor Vehicle ____ Use/Possession of Illicit Drugs ____ Habitual Violation of School Rules or ____ Larceny ____ Use/Possession of Alcohol Policies ____ Sexual Misconduct ____ Sale of a Narcotic ____ Insubordination Was Restraint Required for this Person? Yes No This offense reflects a need for intervention for which of the School and Community Social Skill Standards? Self-awareness and Self-management Social-awareness and Interpersonal Skills Decision-making Skills and Responsible Behaviors Comments: Interventions You may indicate up to TWO Interventions each person as follows: P = Primary Action S = Secondary Action ____ No action warranted ____ Referral to medical or mental health service ____ Immediate exclusion by teacher from the ____ Administrator/student conference or ____ Referral to support staff/ counseling/ other therapeutic classroom reprimand services ____ Voluntary weekend detention ____ Teacher/student conference or ____ Referral to a tobacco cessation program ____ In-school suspension reprimand ____ Change in the student's class schedule ____ Law enforcement notification ____ Administrator and teacher____ School service assignment ____ Placement of student w/disability to Interim parent/guardian conference ____ Confiscation of inappropriate item Alt. Ed. by school personnel ____ Teacher parent contact ____ Revocation of privileges ____ Placement of student w/ disability to Interim ____ Academic sanctions ____ Restitution/restoration Alt. Ed. by WVDE Due Process Hearing Officer ____ Counseling referrals and conference to ____ Detention – lunch ____ Placement of student to Alt. Ed. Setting support staff or agencies ____ Detention - before school ____ Out-of-school suspension ____ Daily/weekly progress reports ____ Detention - after school ____ Recommended Expulsion ____ Behavioral contracts ____ Denial of participation in class and/or school activities ____ Referral to IEP Team Primary: Start Date: ___/___/_____ End Date ___/___/_____ Secondary: Start Date: ___/___/_____ End Date ___/___/_____ Duration: _________ Days Duration: _________ Days 19 Comments 20
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