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Virgo Preparatory Academy
Parent/Guardian Handbook
2013-2014
Dear Parents and Guardians,
Welcome to Virgo Preparatory Academy! We look forward to working with you and your child this school
year as we begin the journey through middle school together. The staff at DC Virgo Preparatory is
dedicated to helping every student excel academically and personally. We seek to provide students with
all of the tools and knowledge necessary to demonstrate excellence and leadership in middle school, high
school and college. We also know that you and your family are an integral part of your child’s growth and
success, and we will strive to cultivate a school community where school staff and families work together
to best meet the needs of each and every child. We will hold students to high standards and
expectations in order to cultivate a school community of confident, hard-working students that follow a
strong moral code. Please review the following pages to familiarize yourself with our expectations,
procedures, and policies at DC Virgo Preparatory Academy. Please feel free to contact the Virgo Prep
office with any questions.
- The DC Virgo Staff
Mission Statement
"To cultivate a school community of responsible and contributing citizens that values academic rigor,
strong moral character, community leadership, and 21st century skills and that prepares students for
future academic and personal excellence."
Student, Parent, and Staff Expectations
At DC Virgo Preparatory Academy, students and staff demonstrate PRIDE in everything they do.
Students will attend weekly classes on character education, and PRIDE will be infused into the school
culture and curriculum. By exhibiting these traits, we can all learn and grow in a safe, caring school
community.
PRIDE stands for Pride, Respect, Integrity, Determination, and Excellence.
Students are expected to demonstrate PRIDE in the following ways:
Pride – Students will show Pride in their work and for their school community.
Respect – Students will show Respect for themselves, Respect for others, and Respect for the
school and environment.
Integrity – Students will develop Integrity by demonstrating honesty, responsibility, and
trustworthiness.
Determination – Students will show commitment and Determination by working hard and making
positive choices.
Excellence – Students will strive for Excellence and do their best every day. Students will
demonstrate success academically and personally.
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Parents are expected to demonstrate PRIDE in the following ways:
Pride – Parents will show Pride for their family and for their school community.
Respect – Parents will show Respect for themselves, Respect for other parents and staff members,
and Respect for the school and environment.
Integrity – Parents will model Integrity by demonstrating honesty, responsibility, and
trustworthiness for their children.
Determination – Parents will show Determination and commitment to being involved in their child’s
education.
Excellence – Parents will strive for Excellence and do their best for their children every day, will
encourage success, and will instill confidence in their children.
DC Virgo Preparatory Staff are expected to demonstrate PRIDE in the following ways:
Pride – Staff will show Pride in their students’ accomplishments and for their school community.
Respect – Staff will show Respect for themselves, Respect for students, families, and other staff
members, and Respect for the school and environment.
Integrity – Staff will model Integrity by demonstrating honesty, responsibility, and trustworthiness
in their work and character.
Determination – Staff will show Determination and commitment to preparing their students for
academic and personal success in middle school, high school, college, and beyond. Staff will exhibit
enthusiasm, creativity, and professionalism in their work in order to engage students and
dramatically increase student achievement.
Excellence – Staff will demonstrate Excellence in their instruction and will encourage positive
growth, success and confidence in their students.
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D.C. Virgo Preparatory Academy
School-Student-Parent Contract
D.C. Preparatory Academy is a partnership between parents, students, teachers, and staff to
provide the best possible education for our students. In order to achieve our ambitious goals, we
must all make a commitment to working together.
We will offer a high-quality education for all of our students. Teachers and other staff will work hard
to challenge and support our students as they PRIDE for their personal best –both as students and
as citizens. We know that what we do every day will dramatically impact the options that our
students have in life, especially whether they go to college, and we promise to take this
responsibility seriously.
Every member of the DCV staff will demonstrate the highest standards of professionalism and will
serve as role models of the school’s PRIDE values. Teachers will always be prepared for class and
will continually engage students in the hard work that paves the way for success in high school,
college, and life.
We promise to appreciate, support, and respect every student. Each student will be assigned two
teacher-Advisors to oversee the child’s individual needs and progress within the school.
We are fully committed to the extended school day and our enrichment schedule. Our
students will have the time they need to improve their knowledge, skills, and PRIDE behavior.
Teachers will assign productive, worthwhile homework each night to reinforce and support skills
and concepts learned in class.
We will enforce DCV Prep Academy’s PRIDE values consistently and fairly. When students are detained
or suspended, or when students deserve recognition for their accomplishments, we will inform their
parents promptly and fully.
Name DCV Prep Academy Staff
Date: 8-27-2013
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D.C. Virgo Preparatory Academy
Student Contract
D.C. Virgo Preparatory Academy is a partnership between parents, students, teachers, and
staff to provide the best possible education for our students. In order to achieve our ambitious
goals, we must all make a commitment to working together.
Pledge by the student:
I promise to very work hard, probably harder than I ever have before, to achieve my personal
best. I understand that my education is important, and I will try to make the most of every
opportunity I have to learn. I will never settle for so-so.
I will do my best to attend school every day. I will arrive on time and in uniform.
I understand the D.C. Virgo Preparatory Academy PRIDE values, and I will try to live up to them
every day.
P:
I will have pride in myself, my community, and my colleagues.
R:
I will respect my classmates, teachers, my school property, and myself. My teachers hold the
keys to my future; I will always treat them with special respect. I will jump to it when they ask
me to do something. I also know that my classmates are my teammates; I will never put them
down or let them down.
I:
I will approach every task with integrity and honesty. I owe to myself, my classmates, and my
teachers to be virtuous.
D:
I will show determination in all of my work and in life. I will never give up because I know I can
accomplish anything if I work hard and stay determined.
E:
I will strive for personal and academic excellence. I will work to achieve my very best every
day.
Student____________________________ Date:___________________________
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D.C. Virgo Preparatory Academy is a partnership between parents, students, teachers, and staff to
provide the best possible education for our students. In order to achieve our goals and high expectations,
we must all make a commitment to working together.
I, ________________________, am fully committed to supporting the education of my child,
_________________________. I promise to encourage and support my child as he or she works to
achieve his or her goals in any way I can.
I understand the D.C. Virgo Prep’s PRIDE values, and I will make sure that my child learns to reflect
them. I also understand that there will be disciplinary consequences if my child violates the PRIDE
values, even in little ways, and I will support the school in their efforts to enforce high standards for
academics, behavior and citizenship.
I understand that every school day is important, and I will make sure that my child arrives at school every
day on time (before 8:30 a.m.). If my child takes the bus, I will ensure that he or she is at the bus stop on
time.
I understand that D.C. Virgo Preparatory Academy school day is longer than usual, and I will ensure that
my child benefits from this extra time and make academics our highest concern.
I will send my child to school every day in the D.C. Virgo Preparatory Academy uniform.
I understand that D.C. Virgo Prep’s academic standards are very high. Grades and promotion are earned.
I understand that if my student needs additional support, there will be afterschool tutoring and enrichment
opportunities. Academics will be placed before sports and other activities.
I will communicate regularly with my child’s teachers. I will return a phone call from a member of the D.C.
Virgo Prep staff within 24 hours. If I am asked to attend a meeting at the school regarding my child’s
education or behavior, I will make every effort to be there. If I have a concern or questions, I will
communicate in a respectful tone with D.C. Virgo Prep teachers and staff.
I will provide a quiet place where my child will complete his/her homework and assist him/her as best I can.
Parent/Guardian__________________________
Date___________________
Parent/Guardian__________________________
Date___________________
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Key Components of the Educational Plan at DC Virgo Preparatory
Academic Rigor
DC Virgo will provide a rigorous college preparatory curriculum focused on reading, writing, public
speaking, and mathematics. Students will be challenged to achieve academic excellence by caring,
supportive teachers.
Activity
Students will have the opportunity to participate in unique classes such as: dance, visual arts, orchestra,
stomp team and more. Students will also participate in a specially designed field trip curriculum to
reinforce what they are learning in the classroom. In addition, students will be required to participate in
one school sponsored activity or club to develop confidence, interpersonal and leadership skills, respect
for self and others, and school connectedness.
Service-based Learning
Students will participate in a community service project each quarter in order to promote responsibility,
empathy, and integrity.
Professional and College Preparation
Students will be provided opportunities to spend time in professional settings and on a college or
university campus in order to increase their understanding of the world of work and the college
experience.
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D.C. Virgo Preparatory Pledge
Today I will work hard to be all that I can be.
I will take pride in my work, my school, my abilities and my community.
I am proud of who I am and where I come from. My heritage is the
foundation on which I stand.
I will respect myself, my colleagues, my family and my community. I will
practice integrity by demonstrating honesty, compassion, and
nonviolence.
I am responsible for my learning, my choices, and my actions. I make no
excuses.
I know that school is the key to my future. I will be determined to work
as hard as I can in every class to be focused, dedicated, and to strive
for excellence. I will complete my work for every class and I will read
every day. I will set goals and I will go to college.
We are D.C. Virgo. We stand together united as one, as friends and as a
family. We are loved, we are strong, and we are accountable for our
actions, our learning, and our future.
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After School: In order to stay after school, students must be accompanied by a DC Virgo Staff
member, and be staying for a school-sponsored event or activity. Students must obtain permission from
their parent or guardian prior to the end of the school day in order to stay after school. We always want
parents to be aware of any after school plans or activities.
SCHOOL POLICIES AND PROCEDURES
SCHOOL HOURS
8:00am Classes Begin
3:30 pm Dismissal (Car & Buses)
· The school building officially opens @ 7:30am. There is no adult supervision provided before this time
· Students are not allowed in the building until 7:30 am and at that time only to eat breakfast.
Note: Students must be in attendance at least 1/2 the school day to be counted present. Any student
arriving after 11:30 am is counted absent.
RELEASE OF STUDENTS
· Parents who check out students must be prepared to present a photo ID.
· Students being checked out by someone other than the parent must be listed in the student’s check out
information and have a photo ID.
· Students will not be called from class to wait for pick-up. Students will only be called to the office
when parents/guardians or designees arrive to pick them up.
· Students must always be signed out from the front office and need to be checked out prior to 3:00pm.
NO INDIVIDUAL CHECKOUTS AFTER 3:00PM WILL BE PERMITTED.
LATE ARRIVAL TO SCHOOL
· Students arriving after 8:00 am to school will be considered tardy. Excessive tardies will be turned
over to the Attendance Judicial Council. It is the responsibility of parents to ensure that students
arrive to school on time. Students who are tardy should bring to school a note indicating the reason that
they are tardy. Parents will be contacted if a student fails to bring a note.
ATTENDANCE POLICY
Regular school attendance is necessary for academic success. It Is also required by State Law and
School Board Policy. Students are expected to be present daily unless there is a valid reason for the
absence. The Law holds parents responsible for their children attending school until the age of 16.
Absences are coded as excused or unexcused on a child’s permanent record.
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LAWFUL ABSENCES
1. Illness or injury
2. Quarantine
3. Death in the immediate family
4. Medical or dental appointments (Please schedule after school)
5. Court or administrative proceedings
6. Required Religious Observance
7. Educational Opportunities (As determined by Principal)
8. Immediate demands of farm or home
TARDY POLICY
Our school day is from 8:00 am until 3:30 pm. Students are expected to be on time each day. Chronic
tardiness (3 tardies per quarter) will be considered a truancy issue and will be handled in accordance
with our attendance policy. All tardies will be unexcused unless there is a medical reason or documented
appointment. Students arriving on late buses will not be considered tardy.
TELEPHONE
The office telephone is reserved for school business and emergency use only. Calling home to get
permission from a parent to go home with a friend is not considered an emergency. Students will only be
allowed to use the phone if they are sick or it is truly an emergency situation. Additionally, students will
not be called out of class to speak with parents when they call. Parents should make arrangements for
pickup and after school prior to the student arriving at school.
CHANGE OF ADDRESS
When a student’s address changes, the new address must be reported to the office the next day
following the move. Proof of the new residence must be provided. If the new address is in another school
district, and parents would like their child/children to continue attending Virgo Prep, a Completion of
School Year form must be submitted.
Acceptable documentation to demonstrate proof of residence includes:
· Closing statement for a real estate transaction
· Purchasing agreement for a home signed by seller and buyer
· Rental agreement signed by tenant and landlord
· Homeowner’s or renter’s insurance policy citing the proper address
· Property tax statement
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TRANSFER PROCEDURES
Parents are to notify the teacher three (3) days in advance of an actual transfer. Upon completion of
the student’s last day at school, the child will be given a transfer form to take to the receiving school
for registration. Before transferring, all books are to be returned and any fines owed paid.
LOST AND FOUND
All items turned in to lost and found will be kept for a period of two weeks and then donated to a local
charity. If your child is missing articles of clothing or other items, please check with Student Services
or the custodians.
PROHIBITED ITEMS
There is no cell phone use permitted on campus during instructional hours. If a cell phone is detected or
in use: 1st Time-Cell phone taken for the day & student may pick up; 2nd Time- Cell phone taken for three
days & may only be picked up by the parent after the 3 days; 3rd-Cell phone taken for week with parent
pick up.
Personal items including any electronic device such as pagers, radios, CD players, tape players/recorders,
videos, cameras, video cameras, cell phones, nooks, kindles, video games, trading cards, skateboards,
finger boards, and other distracting items are not to be brought to school. If detected, these items will
be confiscated. Since these items are not allowed at Virgo Prep the staff will not accept the
responsibility for lost, damaged or stolen personal belongings and are not responsible for investigating
nor returning confiscated belongings. Keep these items and other valuable possessions at home!
SALE OR TRADE OF ITEMS
Students are not to engage in the sale of items to other students or the trading of items with other
students. The sale of candy, food, pencils, clothing and any other items is not permitted. Items and cash
received will be confiscated and consequences will be administered.
PROPERTY DAMAGE
Students will be liable for any and all school property they damage. Defacing or purposefully damaging
school property in any way will lead to disciplinary action. It is also against the law for students to
vandalize school property.
CHEWING GUM and SUNFLOWER SEEDS
Chewing gum and sun flower seeds are not allowed at school. Teachers will insist that students adhere to
this policy during the entire school year and consequences will be administered for failure to comply.
IMMUNIZATIONS
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Grade six students are required to have TDAP vaccines in order to start school. Information on other
immunizations or medical issues will be sent home to parents at the start of the year.
LICE
If the school becomes aware that a child is infested with lice, parent/guardians will be notified to pick
them up. The school will notify parents in a particular class or bus if there are several students who have
been found to be infested. Students with continuous lice infestation problems will be referred to the
New Hanover County Health Department. Students who return to school after treatment must be
checked by the nurse before returning to class.
MEDICAL AUTHORIZATION
Forms are available in the office if you need to make arrangements for your child to take medicine at
school. An authorization form signed by the doctor is required and all medication must be dispensed
from the office.
After an acute illness, physician prescribed medication (short term/two weeks or less) may be given with
the medicine bottle labeled by the pharmacist, list of side effects. And a note from the parent.
Medication Authorization Form is not required for short term medication.
STUDENT CONDUCT ON THE SCHOOL BUS
Riding the school bus to and from school is a privilege, which can be lost for inappropriate behavior. Bus
stops are set with both safety of the children and energy conservation in mind. Parents can expect the
consolidation of bus stops wherever possible. Middle school students may be required to walk at least a
mile to their bus stop.
After a student has been given a bus assignment, no changes are to be made without the permission of
the principal or assistant principal.
The Board of Education endorses the following rules concerning the behavior of students while riding a
school bus. The school bus, including the bus stop area, is an extension of the school and all school rules
and regulations that pertain to student conduct in the school are applicable to student conduct on the
bus and at the bus stop.
Discipline on the school bus is the responsibility of the principal where the student is assigned. The
principal has authority over students on the bus and at designated bus stops. The driver has
responsibility for the safe operation of the bus and will refer all students who violate regulations to the
principal.
1. Students may not ride a bus for which they have not been assigned unless written permission is given
by the principal.
Students should remain seated at all times on the bus in their
1. assigned seats.
2. Students should not loiter or play near the bus stop. Students should move quickly away from the bus
stop once they have unloaded the bus
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3. The following bus specific behaviors are prohibited:
· Putting any part of the body outside of the bus
· Throwing objects about in the bus or out the window
· Eating, drinking or chewing gum on the bus
· Striking matches or lighting cigarette lighters
· Using profane and indecent language
· Using or possessing tobacco or alcoholic beverages on or at the bus stop
· Taking pet or other animals on or to the bus stop
· Loud or boisterous noise or distracting the drivers attention
· Fighting, playing, or horseplaying on the bus
· Tampering with the emergency door or any other part of the bus
· Marring or defacing the bus in any way
· Bullying, harassing or name calling on the bus or at the bus stop
Students who fail to observe these rules are subject to immediate disciplinary action since their failure
to do so may affect the safety of others.
Parents/Guardians are phohibited from entering any NHCS School Bus. Any parent doing so will be
reported to the NHC Sheriff’s Department.
SAFE SCHOOLS ACT
1. The following offenses must be reported to the New Hanover County Law Enforcement
2. Assault Resulting in Serious Injury
3. Assault Involving Use of a Weapon
4. Assault on School Personnel
5. Death By Other Than Natural Causes
6. Possession of Controlled Substance
7. Possession of a Firearm
8. Possession of a Weapon
9. Robbery With a Dangerous Weapon
10. Robbery Without a Dangerous Weapon
11. Rape
12. Sexual Offense
13. Sexual Assault
14. Adult Taking Indecent Liberties With a Minor
15. Kidnapping
16. Communicating Threats
17. Unlawfully Setting a Fire
18. Alcohol Possession
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19. Affray
20. Disorderly Conduct
Fire Crackers/Weapons/Explosives
Firecrackers, weapons and other explosive devices are not allowed at school or on the school bus.
Students who violate this policy will be subject to disciplinary action. Fire causing devices
(matches, cigarette lighters, etc) are not allowed at school or on the bus. This policy will be
strictly enforced and will be reported to the SRO.
STUDENT SUPPORT TEAM/RTI P MODEL
Each school in New Hanover County has designed a variety of programs and services to provide a
successful, quality education for each student. When a student is not being successful and continuously
improving or needs accommodations or modifications because of a disability, one method of addressing
these concerns is through the schools’ Student Support Team. Any individual (parent, student, teacher
or community member) may make a Request for Intervention Assistance as a way to access this
proactive, problem solving process in improving student success. Such a request will lead to the
development of an Intervention Plan for Student Success through a team process of reviewing
information, proposing success strategies/interventions and monitoring results. To make a Request for
Intervention Assistance, contact your child’s counselor.
DISABILITY INFORMATION
No otherwise qualified individual with a disability, solely by reason of the disability, shall be excluded
from participation in, being denied benefits of, or being subject to discrimination from any program or
activity of this school. The school seeks to locate and identify every three through twenty-one year old
person with a disability in the district. A free appropriate public educating will be provided to any
qualified person with a disability.
CHILD ABUSE AND NEGLECT
School personnel are required by law to report to the North Carolina Department of Social Services any
suspicion of child abuse, physical, mental and/or neglect. The Department of Social Services will decide
whether or not a referral warrants investigating and whether or not to substantiate the alleged abuse.
Furthermore, DSS workers are allowed to come and talk to students at school without parent
notification, according to law.
ATHLETIC PROGRAM
The athletic program at Virgo Prep offers a variety of team sports for both boys and girls. In order to
participate in the athletic program a student must have a completed Parental Consent/Athletic
Participation Screening Form to be given to the coach prior to or on the first day of practice. Please
contact the front office for a copy of the form.
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PERSONAL EDUCATION PLANS
Student who fail to earn Level III or higher on the NC End of Grade Test in Reading and/or Math are
required to have a Personal Education Plan (PEP). Your child’s homeroom teacher will contact you during
the first quarter of the school year to either revise or develop your child’s PEP with you. The PEP will be
revised and reviewed quarterly with you during the school year. The purpose of the PEP is to ensure that
the individual needs of students who are not being successful with the traditional education program are
being met.
SPECIAL EDUCATION PROGRAM
Students who are identified as having a disability may be served by the Special Education Program.
Students who qualify for services are provided and Individual Education Plan (IEP) that outlines specially
designed services for these students. Please contact your child’s Special Education case manager if you
have questions about your child’s plan. If you believe that your child has a disability and may require
services in order to be successful in the traditional school program please contact your child’s counselor.
TEACHER WEBSITES
Classroom teachers maintain teacher web pages through TeacherWeb.com Teachers are required to
update WebPages at least monthly. Many teachers utilize web pages to keep parents informed daily.
Please check with your child’s teacher to find out what resources are available to you through their web
page.
SCHOOL IMPROVEMENT TEAM
The School Improvement Team is a committee of parents, teachers, and staff committed to improving
the teaching and learning of Virgo Prep. The School Improvement Team meets monthly. Please contact
the front office for a meeting schedule. Elected members are the only voting members but all are
welcome to attend.
SCHOOL RESOURCE OFFICER
The School Resource Officer (SRO) is a peace officer maintaining order on campus, with the legal
authority to arrest if required. The SRO also serves a resource teacher in areas of Law Enforcement
Education and can at times function as a counselor, by listening and assisting students with various
problems. This approach enables the SRO to be a positive Law Enforcement role model and use proactive
prevention by exposing the human qualities of law enforcement to our youth. The SRO will be responsible
for diverting minor law infractions though the school disciplinary avenues and parent counseling as
opposed to sending the offender into the criminal court system.
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CRISIS INSTRUCTIONS FOR PARENTS
Virgo Prep is committed to the safety of all children and staff. In the event of an emergency and the
school has to be evacuated, we will evacuate to the safest possible location. For all other emergencies,
students and staff will remain on site and follow established crisis procedures. We ask that you
cooperate in following these procedures if you hear of an emergency at school.
1. The Crisis Response Team will be activated and appropriate steps taken to provide a safe and
supportive environment for children and staff.
2. No student will be dismissed from school unless a parent (or his/her designate on the student
emergency form) comes for him/her. No child will be allowed to leave without the adult
responsible for his/her care providing positive identification. It is the responsibility of the
parent to keep all emergency records up-to-date.
3. Students must sign out through the front office or designated dismissal site before leaving
school. Students will be dismissed individually through an established dismissal station.
Please do not call the school. We must have all the telephone lines open for emergency calls. If
your child has been injured or needs your assistance, a crisis 1. team member will call you
immediately.
2. During or immediately following an emergency, do not drive to school. The school access route
and entrances must remain clear for emergency vehicles.
3. Listen to local radio and television. Information and specific directions parents are to follow
will be announced.
Buses will not make their runs during adverse weather conditions. Students will be supervised at
school until weather permits their safe return home.
Thank you for your cooperation and assistance with these procedures.
Extracurricular Clubs and Activities
Some DC Virgo faculty members will offer extracurricular clubs and activities that students may
participate in after school, from 3:30 until 4:30pm. Opportunities to participate in these activities will
be announced during Morning Assembly, and information will be sent home to parents. Students must sign
up with the DC Virgo faculty member in charge of the activity and parent permission must be obtained in
order to participate.
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DC Virgo Preparatory Academy Uniform Policy and Student Supplies
At DC Virgo Preparatory Academy, all students will dress professionally in their DC Virgo uniform every day.
We are teaching our students to dress for success, and want all students to be able to focus on academic and
personal success without the stress of what to wear or how to impress their friends. Our uniform policy is
straight forward, simple and cost effective.
**VIRGO PREP WILL NOT PROVIDE UNIFORM PANTS. ALL PARENTS ARE REQUIRED TO PURCHASE
UNIFORM PANTS FROM A RETAILER . PLEASE SEE INFORMATION BELOW**
Any student unable to afford a uniform may make an appointment to meet with administration for
arrangements.
DC Virgo Prep will provide new students two sets of uniform shirts and a PE uniform to start the year. Parents
and Guardians will be responsible for providing black or brown DRESS SHOES and a black or brown belt.
These items are part of the uniform and are required.
Uniform Requirements
Boys
Long or short sleeved Virgo Prep
Shirt
Khaki Pants
Brown or black belt (no other
colors)
Brown or black socks
Brown or black shoes
Girls
Long or short sleeved Virgo Prep
Shirt
Khaki Skirt or Pants
Brown or black belt (w/ pants)
Brown or black socks
Brown or black shoes
-Shoes need to be closed-toed
flats or wedges-No heels
DC Virgo Prep Uniform
Additional uniforms may be purchased at wholesale prices from the School Store. If your child arrives
to school and is not properly dressed in their uniform, (including shoes and belt) they will be asked to
report to the main office to address this issue. Students will not be allowed to attend class without
their uniform. Parents will be contacted to bring clothes to student out of uniform. Black, white grey
or purple plain sweaters may be worn in the classrooms (no sweatshirts) and girls may where black, white,
grey or purple tights with their skirts.
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Pants
 Pants must be uniform Khaki pants (retailer suggestions are below)
 NO Skinny Pants—students dressed in inappropriate fitting pants will be asked to call home and
sent to ISS
 NO Cargo Pants—pants with pockets on the side
We recommend uniform khaki pants from the following stores: JC Penny, Sears, Walmart.
PE Uniform
Students will be provided with a PE uniform that consists of a DC Virgo t-shirt and athletic shorts.
Students will need to bring athletic shoes for PE class, and will dress out each school day. Students not
in PE uniforms will have points deducted from their final grade.
Outerwear
Students will be allowed to wear only PLAIN (no writing) grey, black or purple sweaters and sweatshirts
in the classroom. All other outerwear will be placed in the students’ locker upon arriving at the school.
 NO Sweatshirts with hoods (hoodies) are permitted inside the school building or at any school
sponsored event.
 NO Sweatshirts with writing ( i.e. aeropastel, Nike) or not an approved color will be allowed in the
school building.
PE Uniform
Students will be provided with a PE uniform that consists of a DC Virgo t-shirt and athletic shorts.
Students will need to bring athletic shoes for PE class, and will dress out each school day.
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School Store Uniform Price List
Shirts
$14.00
PE Shirt
$8.00
PE Shorts
$10.00
Uniform order forms will be available in the office or can be sent home with students. Students
or parents can turn in their forms and money to the office and the order will be sent home with
the student within 24hrs. If you are having financial trouble and cannot afford the uniforms
please contact Jennifer Wall (Social Worker) to fill out a uniform application and confidential
arrangements will be made.
If your student outgrows their uniform and it is still in good shape, we will be collecting and
recycling the gently used uniforms to resell at a reduced price at the school store. In exchange,
if the gently used uniform is accepted, you will receive a credit towards the purchase of a new
uniform.
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DC Virgo Preparatory Academy
Uniform Order Form
Student Name
Parent Name
Uniform Shirt
PE Shirt
PE Short
Price Size Quantity
$14.00
$6.00
$8.00
Total
Cash/Check Number/Money Order
Signature
Return to Form to Front Office
Received By
Received From
Amount
Cash/Check/Money Order
Signature
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Total Price
DC Virgo Faculty & Staff Contact List
The table below has contact information for all DC Virgo Staff. Please be advised that teachers will not
be interrupted during the school day to receive phone calls. Teachers are best reached via email, but you
may also leave a voicemail for them to return your call. It is our professional policy at DC Virgo Prep to
return your email or voicemail during the school week within 24 hours of receiving a message.
School Contact Information
Phone: 910- 251-6150
Role
Fax: 910-251-6055
Address: 813 Nixon Street Wilmington, 28401
Name
Email
Extension
Principal
Eric Irizarry
[email protected]
404
Assistant Principal
Frankie Pollock
[email protected]
403
School Counselor
Amanda Allen
[email protected]
114
Main Office
Jackson Jordan
[email protected]
402
Instructional Coach/ELA
Sabrina Hll-Black
[email protected]
207
EC Teacher
Tony Pape
[email protected]
112
EC Teacher
Claudia Stack
[email protected]
205
Language Arts 6th Grade
Ingram Nicholson
[email protected]
208
Language Arts 7th Grade
Lissa McIver
[email protected]
111
Language Arts
Michael Tart
[email protected]
113
Math 6th Grade
Sarah Bailey
sarah.bailey.nhcs.net
203
Math 7th Grade
Jennifer Freas
[email protected]
117
Science 6th Grade
Kristina Ellison
[email protected]
204
Science 7th Grade
Jeremy Buie
[email protected]
203
Social Studies 6th Grade
Kenneth Angel
[email protected]
277
Social Studies 7th Grade
Matilda Scott
[email protected]
118
Academically Gifted
Tempe Simons
[email protected]
201
CTE
Shameka Shufford
[email protected]
201
Art
Happy Olmstead
[email protected]
101
20
Physical Education and
119
Rebecca Clark
[email protected]
Band
Cameron Bolish
[email protected]
107
Orchestra
Nicki Richmond
[email protected]
104
Dean of Students
Tikisha Johnson
[email protected]
100
Cafeteria
Kathy Coble
[email protected]
313
Lead Custodian
Lee Bellamy
[email protected]
310
Custodian
Pat Miller
[email protected]
310
Custodian
Mel Haynes
[email protected]
310
Jana Jones
[email protected]
Daawud El-Amin
[email protected]
Jamir Jamoke
[email protected]
Debbie Goodwin and
[email protected]
Susan Brown
[email protected]
Healthful Living
Blue Ribbon Commission
Youth Enrichment Zone
Blue Ribbon Commission
Youth Enrichment Zone
Blue Ribbon Commission
Youth Enrichment Zone
School Nurse
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102
102
102
407
School Supply List
2-inch 3 ring binder
College rules notebook paper
Pencils
Pens
12-Pack colored pencils
8-Pack dividers
Pencil pouch
Grading Policy
A+
98-100
A
93-97
B
85-92
C
77-84
D
70-76
F
Below 70
DC Virgo Prep students will be permitted to make up assignments on their own time with teacher
permission. This time could be during the morning Homework Den class from 7:30-8:00, during lunch, and
after school.
School-wide Student Procedures
Students are held to a high standard of etiquette, and there are consistent procedures and behavioral
expectations for everything. We have these procedures because we believe that organization and
consistency are essential to maintaining a safe, orderly learning environment for our students. Please
review this section in your child’s Student Handbook for more information about what is expected of
them during the school day.
Homework
Students are expected to complete Homework every school night. Each student will be provided with a
Daily Homework Sheet (see below) to record nightly assignments for each class. They will have a section
in their binder for homework. Students are expected to fill out the Homework Sheet at the end of each
class period. Students are then expected to complete the assignments listed for homework, and to show
their parent or guardian their work. We ask you, the parent or guardian, to sign off on this Homework
Sheet each night in order to keep you informed of what your child is learning and accomplishing. In
addition to any homework assigned, every student is expected to read at least 20 minutes each night and
record the book and page numbers on their Homework Sheet. Students will turn their Homework Folder
in to their Homeroom Teacher every morning and earn reward points for completing their homework.
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Lockers, Bookbags, and Outerwear
Students may use their locker only at designated times. Lockers are property of New Hanover County
Schools and can be searched if there is concern for student safety or illegal substances. Bookbags and
outerwear (jackets, coats, hats) should be kept in lockers during the school day.
School Discipline Policy
DC Virgo Preparatory encourages students to use Self-Discipline, in which students show self-control
and make positive choices for their behavior. Students are expected to conduct themselves in an
appropriate manner at school, on the bus, at school events, and in the community at all times. There will
be a Positive Behavior Rewards Program to reward students for following PRIDE and behaving well;
however, if a student does not abide by the school policies, consequences will be administered based on
New Hanover County Schools Board Policy.
Consequences for Discipline
Classroom Interventions (Disrespect/Class Disruption)
Verbal Warning (Cool down opportunity)
Classroom Reflection Sheet (Must be completed within 10 minutes, and before transition)
Student Bounce to team member (Student must complete prepared written assignment)
Immediate Parent Contact (Inform Parent next Incident will result in referral)
Classroom Referral to Dean of Students
Other Possible Consequences:
After School Detention (ASD)
After school detention may be assigned as a consequence for a student’s actions. Students will serve
ASD the following day and parents are responsible for student pick up.
Community Service
Students will perform service duties around school to help the greater good of Virgo Prep. Duties may
include sweeping, dusting and general clean up duties.
Major Offense Infractions will result in immediate referral to Dean of Students or Assistant Principal
for Consequence
In School Suspension
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Students admitted into the In School Suspension Program will begin with an intake process that will
begin with a reflective worksheet that reviews the specific student’s incident and consequence.
Students will conference one-on-one with the ISS Assistant on the alternative choices, and decisions.
Students will be required to complete assigned work to completion that will be submitted to the
classroom teacher by 2:00 PM. Students who have not completed daily assignment will receive an
additional day of ISS. Each day will conclude with the ISS teacher group conferencing with the students
in ISS on decision-making skills, and techniques that will avoid conflict. Students who have received 3
consecutive referrals for the same offense will be referred to the school counselor for evaluation.
1st Offense – 1 Day ISS
2nd Offense – 3 Days ISS
3rd Offense – 5 Days ISS
In School Suspension Daily Focus
Students who are assigned to the ―ISS‖ will receive various intervention strategies in order to promote
positive behavior, returning to ISS, and receiving Out of School Suspension.
Day 1 – Therapeutic – Students will conference with Dean or other designated staff member on decisionmaking skills. All work is to be completed by designated time.
Day 2 – Reflective – Students will conference with Dean or other staff member by reflecting on their
negative actions. All work is to be completed by designated time.
Day 3-5 – Intensive – Students will be required to work individually with designated staff member on
assigned school related custodial duties, Students will remain isolated from the general common areas
(i.e. cafeteria) throughout the entire school day, Student must complete written essay subject assigned
by Dean, All work is to be completed by designated time.
Out of School Suspension
*Administrative Parent Conference is mandatory when students are readmitted to school, students who
arrive to school without conference will be considered trespassing.
1st Offense – 1-3 Days OSS
2nd Offense– 3-5 Days OSS
3rd Offense/ Major Offense Tier 1- 5 Days OSS
4th Offense / Major Offense Tier 2 – 10 Days OSS
5th Offense/ Major Offense Tier 3 – 10 Days OSS (Request for Long Term Suspension)
Major Offense is defined as any discipline infraction that can be classified as a criminal act
Examples are: Fighting, Drug Use, Sexual Contact, Weapons, Assault on a staff member
Long Term Suspension Process
Zone Administrator along with student, parents, and school administrator look at complied documents
from student including Attendance Data, Report Cards, and Administrative Statement on Incident,
Current Referral and Past Referrals. The hearing is held at the school and the student is asked to
reflect on their past actions and possible alternative behaviors. The zone administrator gathers all
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documents and verbal information and makes a recommendation to the Superintendent whether the
student will:
1. Remain at Home School
2. Temporary transfer to Alternative School
3. Long term transfer to Alternative School
4. Removal from School District
Positive Behavior Rewards Program:
Students will have an opportunity to earn various rewards for showing PRIDE (Pride; Respect; Integrity;
Determination; Excellence).
Lion Paws: Teachers will be giving out Lion Paws daily to students who exhibit these traits to the
highest level. Lion Paws will be presented to students during Morning Assembly. Students can use
their Lion Paw to purchase items from the Lion’s Den School Store on Friday morning and will be
entered into a weekly drawing to participate in a special activity.
Bullying and Harassment Policy
Bullying and Harassment is absolutely unacceptable and will not be tolerated at DC Virgo Preparatory
Academy. Any students involved in a Bullying or Harassment incident will be dealt with immediately
according to NHCS Board Policy and Federal & State Law. This includes any student who is involved that
is deemed guilty of harming someone physically or emotionally, including bystanders who encourage or
stand by to watch.
Any student who witnesses or becomes aware of Bullying or Harassment involving DC Virgo students
should report this immediately to a trusted adult, including a parent or guardian or school official
(teacher, counselor, principal). The identity of anyone who makes a report will be kept confidential.
Parents, we strongly encourage you to contact the school counselor or principal if you become aware or
are suspicious of any bullying or harassment incident. We take this issue very seriously at DC Virgo, and
want to make sure that all of our students are in a safe and respectful learning environment.
To clarify, Bullying is repeated, intentional, aggressive behavior towards one person from another person
or group of people. Bullying and Harassment include verbal aggression, physical aggression, written
aggression, social aggression, intimidation, sexual harassment, and cyberbullying. Bullying includes
actions such as making threats, spreading rumors, attacking someone physically or verbally, and excluding
someone from a group on purpose.
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Parent Involvement and Support
The staff at DC Virgo Preparatory recognizes the importance of consistent communication with parents
and families and how this correlates to student success. In addition to regular communication through
the Homework Folder and teacher updates through the school website, teacher pages, emails, phone
calls, and parent-teacher conferences, DC Virgo will also host several family events at school and in the
community throughout the school year. We also invite parents into the school during the school day to
utilize our Parent Resource room as well as the staff of the Blue Ribbon Commission’s Youth Enrichment
Zone Office.
Blue Ribbon Commission Youth Enrichment Zone (YEZ)
DC Virgo will also house the Youth Enrichment Zone (YEZ) office in our school. YEZ is a division of the
Blue Ribbon Commission under the supervision of the United Way. The purpose of the YEZ is to identify
and manage community resources that can provide afterschool enrichment programs for students,
mentoring and counseling services, educational classes for parents, and provide a bridge between the
community and the school. The long-term objective of DC Virgo Prep is to serve as a hub of supports for
the families it serves. The YEZ will also include a Parent Resource Room, as outlined below.
Parent Resource Room
PPD has partnered with DC Virgo to design and furnish a Parent Resource Room that will be housed in the
school building. During the school day, parents are encouraged to use the Parent Resource Room to
familiarize themselves with the school, meet other parents, access relevant literature on parenting and
education, and receive free computer and internet access. In order to access the Parent Resource Room
during the school day, simply check in the main office and someone in the office will direct you to this
resource. YEZ will also use the Parent Resource Room to teach parent education classes, literacy classes,
and any other needs identified by the families.
Cafeteria
The Cafeteria is open for breakfast from 7:30am until 8:00am. Students will not be able to eat
breakfast after 8:00 am unless their bus was late to school and they receive a hall pass to do so.
Students will eat lunch at approximately 12:15pm. Parents and Guardians are always encouraged to eat
lunch with their students whenever possible
Meal Costs
Students who qualify for Free/Reduced Breakfast and/or Lunch will automatically receive this benefit
at DC Virgo Preparatory if they attended a New Hanover County School last year. If your child was in
another school district or private school, then you will need to apply to receive this benefit. Lunch forms
are located in the front office.
Breakfast Cost: $ 1.25
Lunch Cost: $ 2.10
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You may choose to put money on your child’s cafeteria account to allow them to purchase items from the
Cafeteria. Please contact the main office to do this or go to https://www.lunchprepay.com/ where you
can deposit funds to your child’s account online. This website can also be accessed through New Hanover
County Schools’ website under Parent Resources at http://www.nhcs.net/links_parents.htm .
Technology
iPads:
Students will be issued an iPad at the beginning of the school year to engage in 21st century learning
opportunities. This will include interactive digital textbooks, online education resources, and digital
media. Students will sign a contract indicating how they will use and take care of their iPad, and parents
will sign a contract indicating they understand and accept the policies relating to the iPad.
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DC Virgo Prep Student/Parent Agreement For iPad Use
I will take good care of my assigned iPad.
I will never leave my iPad unattended.
I will never loan out my iPad to other individuals.
I will know where my iPad is at all times.
I will charge my iPad’s battery daily.
I will keep food and beverages away from my iPad.
I will not disassemble any part of my iPad or attempt any repairs.
I will protect my iPad by only carrying it while in the case provided.
I will use my iPad in ways that are appropriate, educational, and meet New Hanover County Schools
policies.
I will not place decorations (such as stickers, markers, etc.) on the
iPad. I will not deface the serial number iPad sticker on any iPad.
I understand that my iPad is subject to inspection at any time
without notice and remains the property of the New Hanover County Schools District.
I will follow the policies outlined in the DC Virgo Preparatory Academy iPad Program – 2013-2014 Policy,
Procedures, and Information Guide while at school, as well as
outside the school day.
I will file a police report in case of theft, vandalism, and other acts
covered by insurance.
I will be responsible for all damage or loss caused by neglect or abuse.
I agree to return the District iPad, case and power cords in good working condition.
I understand and agree to the stipulations set forth in the above document
including the DC Virgo Preparatory Academy iPad Program – 2013-2014 Policy, Procedures, and Information
Guide; the Acceptable Use Policy (AUP) Computer Network Policy for
Students and the Student Agreement for iPad Use.
Student Name: ________________________________ Teacher: _________________
Student Signature: ______________________________ Date: __________________
Parent Name: ______________________________
Parent Signature: ______________________________ Date: ________________
_________ I want to opt out of my student taking the iPad home
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© 2003 - 2012 New Hanover County Schools DC Virgo Preparatory Academy . All Rights Reserved.
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D.C. Virgo Preparatory Academy’s
iPad Policies and Procedures
2012-2013
OVERVIEW/INTRODUCTION
The 1 to 1 Learning Initiative was created to:
• Provide tools to engage our students as they access and explore relevant information, and create
projects as they work with their peers in teams.
• Prepare students to be successful citizens, have the skills necessary to go directly to work after high
school, or continue their education at a college or university.
• Bridge the gap between how students live and how they learn.
• Provide tools for our teachers to use in their classrooms to enhance instruction.
• Invest in the development of our teachers as they learn ways to better engage students.
• Invest in education to strengthen economic development.
We must prepare students for their future, not our past.
-David Thornburg
Once our students graduate they will continue their education, or go directly to work. Our goal is to
give them the tools and skills needed to become caring, productive citizens and lifelong learners for
our community, state and world. We believe that students need 21st century skills that allow them to
be competitive in our global society.
POLICIES AND PROCEDURES
1.0 GENERAL INFORMATION
The policies, procedures and information within this document apply to all student iPads used at DC
Virgo Preparatory Academy, including any other device considered by the Administration to come
under this policy. Teachers may set additional requirements for use in their classroom.
1.1 Receiving your iPad
Parents and students must attend ―iPad Orientation.‖ Parents & students must sign and return the
iPad Acceptable Use and Student Pledge document before the iPad can be issued to their child.
1.2 Returning your iPad
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Students in grades Pre-Kindergarten through 3rd will turn in their iPad and all accessories on a daily
basis to their homeroom teacher for charging and synching. Students in 4th and 5th grade will return
iPads and accessories to DC Virgo Preparatory Academy during the final week of school. If a student
transfers out of DC Virgo Preparatory Academy during the school year, the iPad must be returned at
that time. Students who withdraw, are suspended or expelled, or terminate enrollment at DC Virgo
Preparatory Academy for any other reason must return their individual school iPad with accessories
on the date of termination. Failure to do so will result in criminal charges being pursued.
2.0 CARE OF THE IPAD
The iPad is legal property of New Hanover County Schools. All users will follow New Hanover County
policy and the DC Virgo Preparatory Academy acceptable use policy for this technology. Students are
responsible for the general care of the iPad they have been issued by the school. iPads that are
broken or fail to work properly must be taken as soon as possible to the DC Virgo Preparatory
Academy Media Center for an evaluation of the equipment.
2.1 General Precautions
• Only use a clean, soft cloth to clean the screen, no cleansers of any type.
• Cords and cables must be inserted carefully into the iPad to prevent damage.
• iPads must remain free of any writing, drawing, stickers, or labels that are not the property of the
New Hanover County School District.
• iPads must never be left in an unlocked locker, unlocked car or any unsupervised area.
• Students are responsible for keeping their iPad’s battery charged for school each day.
2.2 Carrying iPads
The protective cases provided with iPads have sufficient padding to protect the iPad from normal
treatment and provide a suitable means for carrying the device within the school. The guidelines
below should be followed:
• iPads should always be within the protective case when carried.
• Backpacks that hold other objects (such as folders and textbooks), should not be used to carry
iPads to avoid placing too much pressure and weight on the iPad screen.
2.3 Screen Care
The iPad screens can be damaged if subjected to rough treatment. The screens are particularly
sensitive to damage from excessive pressure on the screen.
• Do not lean on the top of the iPad when it is closed.
• Do not place anything near the iPad that could put pressure on the screen.
• Do not place anything in the carrying case that will press against the cover.
• Clean the screen with a soft, dry cloth or anti-static cloth.
• Do not ―bump‖ the iPad against lockers, walls, car doors, floors, etc as it will eventually break the
screen.
3.0 USING YOUR IPAD AT SCHOOL
iPads are intended for use at school each day. In addition to teacher expectations for iPad use,
school messages, announcements, calendars and schedules may be accessed using the iPad.
Students must be responsible to bring their iPad to all classes, unless specifically instructed not to do
so by their teacher. Students understand that they are responsible for their iPad device. Therefore,
they will not loan their iPad to anyone else or request to borrow an iPad from a peer or classmate.
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3.1 iPads Left at Home
If students leave their iPad at home, they are responsible for getting the course work completed as if
they had their iPad present. If a student repeatedly leaves their iPad at home, they will lose at home
privileges of the iPad for two weeks and will have to leave their iPads at school with their homeroom
teacher.
3.2 iPad Undergoing Repair
Loaner iPads may be issued to students when they leave their iPads for repair in the Media Center.
There may be a delay in getting an iPad should the school not have enough to loan.
3.3 Charging your iPad’s Battery
iPads must be present at school each day in a fully charged condition. Students need to charge their
iPads each evening. Repeat violations (minimum of 3 days-not consecutively) of this policy will result
in students losing at home privileges of the iPad for two weeks and will have to leave their iPads in
school with their homeroom teacher.
3.4 Screen Savers/Background photos
Inappropriate media may not be used as a screensaver or background photo. Inappropriate media
includes but is not limited to the presence of guns, weapons, pornographic materials, inappropriate
language, alcohol, drug, gang related symbols or pictures and will result in disciplinary actions.
School-issued iPads must remain Passcode Lock free. Passcode Locks interfere with syncing.
3.5 Sound, Music, Games, or Programs
Sound must be muted at all times unless permission is obtained from the teacher for instructional
purposes. All software/Apps must be district provided. Data Storage will be through apps on the iPad
and email to a server location.
3.6 Printing
Printing will be available with the iPad on a very limited basis. Students should talk to their teachers
about which printer to print to. Students will be given information and instruction on printing with the
iPad at school.
3.7 Home Internet Access
Students are allowed to set up wireless networks on their iPads. Printing at home would require a
specific make/model printer at this time, proper settings on the iPad and the correct app.
4. MANAGING YOUR FILES & SAVING YOUR WORK
4.1 Saving to the iPad/Home Directory
Students may save work directly on the iPad. It is recommended students e-mail documents to
themselves and/or their teacher for storage on a flash drive or District server. Storage space will be
available on the iPad—BUT it will NOT be backed up in case of re-imaging. It is the student’s
responsibility to ensure that work is not lost due to mechanical failure or accidental deletion.
4.2 Network Connectivity
The New Hanover County School District makes no guarantee that their network will be up and
running 100% of the time. In the rare case that the network is down, the District will not be
responsible for lost or missing data.
5. SOFTWARE ON IPADS
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School issued iPads are only to be synced with designated school laptops. Syncing with any other
computer will cause apps and schoolwork to be erased.
5.1 Originally Installed Software
The software/Apps originally installed by New Hanover County Schools must remain on the iPad in
usable condition and be easily accessible at all times. From time to time the school may add software
applications for use in a particular course. Periodic checks of iPads will be made to ensure that
students have not removed required apps or added apps that are not authorized by the school.
5.2 Additional Software
Students are not allowed to load extra software apps on their iPads unless otherwise directed to do
so by their teachers or school staff. DC Virgo Preparatory Academy will synchronize the iPads so that
they contain the necessary apps. Students will not synchronize iPads or add apps to their assigned
iPad, to include home synching accounts.
5.3 Inspection
Students may be selected at random to provide their iPad for inspection.
5.4 Procedure for re-loading software
If technical difficulties occur or illegal software, non- New Hanover County Schools installed apps are
discovered, the iPad will be restored from backup. The school does not accept responsibility for the
loss of any software or documents deleted due to a re-format and re-image.
5.5 Software upgrades
Upgrade versions of licensed software/apps are available from time to time. Students may be
required to check in their iPads for periodic updates and synching.
6. ACCEPTABLE USE
6.1 Statement of Responsibility
The use of the network is a privilege. The user is responsible for what he/she says and does on the
network. Communication with thousands of others is quick and easy. Therefore it is important for the
user to stop and think before communicating and to show respect for other people and for their ideas.
It is beneficial for all users to keep the network running efficiently. Each user must take responsibility
for keeping down costs and avoiding system disruption.
Network administrators will make reasonable efforts to maintain reliable service. They cannot,
however, absolutely guarantee that the system will always be available or operating correctly. Student
users should assume that none of their data is private or confidential. Any communication or data
may be subject to review by network or school administration.
Internet access is available on every computer with network access in the New Hanover County
Schools. In general, the Internet is itself a complex network of regional, state, national, and
international networks. This requires users to adhere to the same rules and guidelines outlined here
for our network, as well as to any additional network policy procedures required, when the Internet
connects them to other networks.
6.2 Parent/Guardian Responsibilities
Talk to your children about values and the standards that your children should follow on the use of the
Internet just as you would on the use of all media information sources such as television, telephones,
movies, and radio.
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6.3 School Responsibilities
The New Hanover County Schools District reserves the right to review, monitor, and restrict
information stored on or transmitted via New Hanover County Schools District owned equipment and
to investigate inappropriate use of resources
• Provide Internet access to its students.
• Provide Internet Blocking of inappropriate materials as able.
• Provide network data storage areas.
• Provide staff guidance to aid students in doing research and help assure student compliance of the
acceptable use policy.
6.4 Students Responsibilities:
• Using computers/devices in a responsible and ethical manner.
• Obeying general school rules concerning behavior and communication that apply to network use
and according to the New Hanover County Schools Acceptable Use Policy – Computer Network
Policy for Students. This policy is available online in the student handbooks and must be signed by
students and their parents each year as part of the student handbook.
• Using all technology resources in an appropriate manner so as to not damage school equipment.
This ―damage‖ includes, but is not limited to, the loss of data resulting from delays, non-deliveries,
mis-deliveries or service interruptions caused by the students’ own negligence, errors or omissions.
Use of any information obtained via New Hanover County School District’s designated Internet
System is at your own risk. New Hanover County School District specifically denies any responsibility
for the accuracy or quality of information obtained through its services.
• All users are expected to follow existing copyright laws.
• Helping New Hanover County School District protect our computer system/device by contacting an
administrator about any security problems they may encounter.
• Monitoring all activity on their account(s).
• Students should not eat or drink around their iPad. Liquids, food and other debris can cause
damage to the device.
• Students should avoid leaving their iPad in extreme temperatures or direct sunlight for extended
periods of time.
• Students should secure their iPad to avoid damage or theft at all times. (Including but not limited to:
Before and after-school activities, cubbies, etc.)
• Student iPads may be subject to individual search if there is a suspicion that policies or guidelines
have been violated.
• Students are expected to put away iPads during assemblies and any time they can be a distraction.
Earbuds must be used or sound muted on school buses (4 th and 5th grade students only).
• New Hanover County Schools is providing a content filtering system that will protect students from
inappropriate content. However, parents, together with students, are still responsible for home iPad
use (grades 4 & 5 only). If a student accidentally accesses inappropriate content, they must inform a
teacher immediately.
• The iPad is equipped with a digital camera. Students may not use the camera (1) to reproduce
images of tests, (2) to take or distribute illicit photographs; or (3) to record or distribute photos or
video without prior authorization from a teacher or administrator.
• Students should always turn off and secure their iPad after they are done working to protect their
work and information.
• If a student should receive email or other electronic message containing inappropriate or abusive
language or if the subject matter is questionable, he/she is asked to print a copy and turn it in to the
office.
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• Returning their iPad to the School District at the end of each school year. Students that withdraw,
are suspended or expelled, or terminate enrollment at DC Virgo Preparatory Academy for any other
reason must return their individual school iPad computer on the date of termination.
6.5 iPad Care
• iPad batteries must be charged and ready for school each day.
• Students will be held responsible for maintaining their individual iPads and keeping them in good
working order.
• Only labels or stickers approved by the New Hanover County Schools District may be applied to the
computer.
• iPad cases furnished by the school district must be returned with only normal wear and no
alterations to avoid paying a replacement fee.
• iPads that malfunction or are damaged must be reported to the Media Center. The school district will
be responsible for repairing iPads that malfunction. IPads that have been damaged from student
misuse, neglect or are accidentally damaged will be repaired with cost being borne by the student.
Students will be responsible for the entire cost of repairs to iPads that are damaged intentionally.
• iPad damage: Students are responsible for any and all damage.
• iPads that are stolen must be reported immediately to the DC Virgo Preparatory Academy
Principal’s Office and the High Point Police Department.
6.6 Student Discipline
The discipline procedures in the New Hanover County Schools Student Handbook address serious
and major offenses such as stealing and destruction of school or personal property. The district’s
polies apply to the iPad device. Depending on the seriousness of the offense, students may lose the
iPad and/or network privileges as well as receive disciplinary actions according to the district policies
in the handbook.
7. PROTECTING & STORING YOUR IPAD COMPUTER
7.1 iPad Identification
Student iPads will be labeled in the manner specified by the school. IPads can be identified in the
following ways:
• Record of serial number
• DC Virgo Preparatory Academy Personalized Student Label
7.2 Storing Your iPad
When students are not using their iPads, they should be stored in their locked classrooms. Nothing
should be placed on top of the iPad, when stored. If a student needs a secure place to store their
iPad, they may check it in for storage with their homeroom teacher.
7.3 iPads Left in Unsupervised Areas
Under no circumstances should iPads be left in unsupervised areas. Unsupervised areas include the
school grounds, the lunchroom, computer lab, specials classrooms, media center, unlocked
classrooms, bathrooms and hallways and other supervised areas. Any iPad left in these areas is in
danger of being stolen. If an iPad is found in an unsupervised area, it will be taken to the Media
Center or Principal’s Office. A student will be charged $5.00 to retrieve their iPad.
8. LOSS OR DAMAGE.
The iPads for this program carry a three year AppleCare protection on them. AppleCare does not
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cover the iPad if it is lost, stolen or damaged due to neglect. A cracked case or screen will not be
covered under Applecare and is considered neglect.
iPad damage will be assessed on an individual basis. Severe damage that is not covered under the
AppleCare protection plan will become the responsibility of the family.
In cases of theft, vandalism and other criminal acts, a police report, or in the case of a fire, a fire
report MUST be filed by the student or parent for the protection coverage to take place. A copy of the
police/fire report must be provided to the DC Virgo Preparatory Academy Principal’s Office.
If it has been determined by the school that there was intentional damage to an iPad, then the
students’ parents are responsible for full payment of the intentional damage or the replacement cost
of the iPad. Warranty or school district iPad protection DOES NOT cover intentional damage.
Consequences of Inappropriate/Unacceptable Use
Students whom inappropriately utilize their iPads will be referred to the administrative team for
disciplinary action. If inappropriate usage continues, it may result in the loss of usage for an extended
time period deemed appropriate by administration.
Day User - A student who is allowed to use their school-issued iPad during the instructional day but
must leave the device at school at the end of the day.
Students can become day users by:
• Repeatedly failing to bring equipment to school properly charged
• Violating expectations and school board policies
• Violating student discipline policies
• Having 10 unexcused absences/tardies
The administrative team reserves the right to determine the length of time as a day user and/or the
length that a student will lose their privileges to utilize the iPad.
Modification to Program
New Hanover County Schools reserves the right to revoke or modify the project or its terms at any
time. Any modifications will be posted on the school/district website.
© 2012 – New Hanover County Schools, DC Virgo Preparatory Academy. All Rights Reserved
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