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REQUEST FOR QUALIFICATIONS
EXPRESSION OF INTEREST
Call for Artists
Missing and Murdered Aboriginal Women
Commemoration Art Installation
To be located in front of Saskatoon Police Service Headquarters
76 25th Street East
City of Saskatoon, Saskatchewan, Canada
Submission Deadline:
Budget:
Completed Installation:
Unveiling:
February 28th 2015 3:00 pm CST local time
Total Package $120,000 (Canadian Funds)
Summer 2016
Summer 2016
Table of Contents
1.
INTRODUCTION AND BACKGROUND…………………………………………..3
2.
OBJECTIVES…………………………………………………………………..4
3.
SITE ANALYSIS……………………………………………………………..4
4.
RECOMMENDED SITE……………………………………………………….4
5.
DESIGN WORK PARAMETERS………………………………………………4
6.
SCOPE OF WORK……………………………………………………………5
7.
SELECTION CRITERIA AND PROCESS……………………………………….5
8.
PHASE ONE………………………………………………………………….. 5
9.
SUBMISSION GUIDELINES…………………………………………………….6
10.
PROJECT SCHEDULE ………………………………………………………….7
11.
ELIGIBILITY…………………………………………………………………..7
12.
REQUEST FOR QUALIFICATIONS………………………………………............7
12.1
12.2
12.3
12.4
12.5
12.6
Enquiries……………………………………………………………..7
Closing Date………………………………………………………....8
Qualifications Review Committee…………………………………..8
Review and Selection………………………………………………..8
Signed Responses……………………………………………………9
Acceptance of Responses……………………………………………9
13.
PHASE TWO …………………………………………………………………9
14.
NOTIFICATION OF RESULTS………………………………………………….9
15.
SUBMISSION OF PROPOSALS …………………………………………………9
16.
CHECK LIST………………………………………………………………….10
17.
ENTRY FORM………………………………………………………………...10
10.
APPEDNDIX A………………………………………………………………..11
REQUEST FOR QUALIFICATIONS
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INTRODUCTION AND BACKGROUND
Beginning in 2013 the Saskatoon Tribal Council, Saskatoon Police Service and the
Provincial Government partnered on a Commemorative Art Installation (CAI) project to
honor missing and murdered Aboriginal women from the Saskatoon area. An Aboriginal
artist will create a commemorative art installation paying tribute to the growing number of
missing and murdered Aboriginal women and reflect the experiences of families affected.
The Saskatoon Tribal Council and the Saskatoon Police Service are pleased to announce
the dedication of a permanent public space for artwork to be displayed in order to
commemorate and bring awareness to missing and murdered Aboriginal women. The
CAI will be situated in front of the new Saskatoon Police Station headquarters.
A series of well-attended community consultation meetings were held introducing the
project. The community was appreciative that a project dedicated to missing and
murdered Aboriginal woman was going to become a reality. Subsequently, notes and
information gathered from the community consultation meetings will be useful for the
selected artist in giving potential inspiration for the preparation, conceptualizing and
designing of the commemorative piece.
The Missing and Murdered Aboriginal Women Partnership (MMAWP) seek Requests for
Qualifications (RFQ) from an artist and/or team to work with the community in the
creation and implementation of the project. The competition is open to both established
and emerging artist(s) in which at least one artist is living in Saskatchewan and preference
will be given to an Aboriginal artist(s) who has familiarity with the subject matter. The
artist will be asked to work collaboratively in consultation with people from the
Saskatoon community that are invested in bringing awareness to Saskatchewan’s missing
and murdered Aboriginal women.
Budget: Total package $120,000 (Canadian Funds) includes all costs associated with the
project, including but limited to: completed artworks and interpretive elements, artist fees,
travel expenses, design development, maquette, engineer fees and drawings, fabrication,
supplies, artist insurance, health and safety costs, taxes and fees, documentation, and any
brokerage and customs fees and all other expenses and charges.
Deadline for submissions by mail only: February 28th 2015 3:00 pm CST local time
OBJECTIVES
The objective of this public art project is to commemorate and bring awareness to the
important issue of missing and murdered Aboriginal women. The MMAW seek Requests
for Qualifications (RFQ) from an artist and/or team to work with the community in the
creation and implementation of the project.
The selected artist(s) will create a CAI that reflects the growing number of MMAW
reflect the experiences of community and families affected. The artist’s expression will be
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inspired by stories, thereby creating a one-of-a-kind public art piece unique to the
Saskatoon community but universal in content.
Ceremonial protocol has and will continue to be followed throughout the duration of this
project. Families of those who have been affected by MMAW have supported this
endeavor and have given direct input towards the development of this project. Elders in
the community have also been key participants and have given guidance and will continue
to guide the selected artist(s) in this endeavor. This project will be built to support the
community; to provide a safe place to gather, to pray, a place for meditation, a place to
begin and end marches, walks and vigils.
SITE
The proposed site contains many existing elements that include concrete slabs as the base.
The site is situated to the left of the front doors when exiting the police station’s main
doors and adjacent to the proposed site is 25th street. Due to the closeness of the building
and the street, there are lampposts that provide light and designated sidewalks that ensure
easy accessibility to the CAI. There are several benches provided for people to sit and
meditate if needed.
The City of Saskatoon has conditionally approved a specific location for the CAI. We
recommend visiting the site. A diagram of this location can be found in the appendices.
It is to be located in front of Saskatoon Police Service Headquarters 76 25th Street East
City of Saskatoon, Saskatchewan, Canada.
DESIGN WORK PARAMETERS
Artwork of the CAI must:
a) CAI must be culturally sensitive and reflective of the community and Elders input
b) Be of the highest quality
c) Possible within the proposed budget
d) Not reproduced elsewhere
e) Not pose a risk of injury to the public (i.e. sharp edges, slip hazard or pinch points)
f) Meet fire codes with respect to flammability
g) Meet all Saskatchewan and City Codes
h) Not restrict movement on the roadways
i) Vandal resistant
j) Show a clear connection to Saskatchewan
The artist must:
• Guarantee that the work is of original design and the artist owns all rights to what
is used and does not violate the copyright of any other person(s).
Other:
• The site-specific works must be durable, low maintenance and appropriate to the
location.
• Cultural considerations are mandatory.
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SCOPE OF WORK
Budget: Total package $120,000.00 in Canadian funds. Include all costs associated with
the project including but not limited to: Completed artworks and interpretive elements,
artist fees, travel expenses, design development, maquette, engineer’s fees and drawings,
fabrication, supplies, artists insurance, health & safety costs, taxes and fees,
documentation, and any brokerage and custom fees and all other expenses and charges.
The successful candidate(s) are responsible for: Fabrication, transportation, delivery,
installation, and will be expected to be present during the installation process and
unveiling ceremony. Note: all engineer stamps must be from a Saskatchewan licensed
engineer.
SELECTION CRITERIA AND PROCESS
•
•
All submissions will be prescreened to ensure completeness and eligibility as per
RFQ.
The project manager will be responsible for all communications between
applicants, the steering committee and other partnering parties.
This project consists of two phases. Phase One is the RFQ. Phase Two is the submission
that will include an RFP submission. Both phases are outlined below.
PHASE ONE
RFQ
Artists must submit the following in order to qualify for consideration in the competition
(in the following order):
TO APPLY
All applications must include:
A. Entry Form – Page One completed and signed with proper contact information.
This will be the agreement that this submission will be shared with the selection
committees, technical committee, and community committee.
B. Letter of interest – This is one page maximum in length that will indicate the
applicant’s interest in the project.
C. Artist Statement (1 page) that will illustrate an understanding of the objectives of
the project.
D. Support Material - of individual and/or team members including samples, which
best illustrates previous work.
• Include 10 images of previous works (jpeg, pdf on a CD or DVD)
• Corresponding Image List - Include a corresponding numbered list of
images, indicating title, medium, size and date.
• List of publications or other works of interest, excerpts from programs,
catalogues and other publications including newspaper clippings and
websites of previous works.
E. Curriculum Vitae (maximum 2 pages) - if submitting as a team, each team
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member must submit a resume. Maximum of 2 pages per resume.
• Three professional references per individual that can speak to the
applicant’s art practice and interest and/or experience in public art projects.
One reference must be from a recent client. Indicate name, occupation,
address, contact numbers, email and a brief statement of your working
relationship.
E. Proposal (2 pages) Include:
• A brief conceptual statement for the project, 500 words or less that outlines
the specific idea for a direction for the work.
• A suggested timeline for preparation and installation.
• How will it engage with the community.
Optional: A description or rough sketch or video of a hypothetical project
and Note: this is an optional component and will not detract from your
application it is an opportunity for emerging artists that have fewer
qualifications.
F. Return Envelope - Include a self-addressed stamped envelope with sufficient
postage if you’d like your submission to be returned. Please allow 4 weeks for
notification.
Submissions that do not include all of the above will be deemed incomplete and may not
be considered. Include only the requested material in your application package.
SUBMISSION GUIDELINES
1) Submit three (3) copies of your proposal and one electronic copy (PDF format)
• One hard copy clearly marked “Original” to be considered “official copy”.
• Two copies marked “copy”.
• Electronic copy of all submission materials submitted on a CD or memory
stick. Please have this labeled with your name.
2) Limit hardcopies to 8.5 x 11.
3) Applicant(s) name is to appear on the upper right corner of all pages
4) All pages must be numbered
5) Do not send any models or maquettes.
6) Electronic copy must be:
•
Submitted in MS Word and PDF format. Do not compress (zip) files.
•
Must be self-contained. Do not include embedded links, websites or links
to on-line documentation.
•
Images to be in: JPG, or PDF format only. Images must not be in
presentation documentation (PowerPoint, publisher).
•
Image size 72 dpi to a maximum of 700 pixels in height or maximum of
940 pixels in width.
•
Do not include materials that need software, plug-ins extensions or
programs that need to be downloaded or installed.
•
PC compatible CD labeled with applicant’s name and contact information.
7) Do not submit any original materials or support files as submissions, they will not
be returned.
8) Please retain a copy of submission for your own records.
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9) Do not bind, staple or use plastic covers.
10) If submitting as a team, designate one person as the main contact person. Please
provide name, address, telephone number, email, fax and mobile numbers for each
member of the team. All team members must sign the application form.
11) At this stage the applicant acknowledges and agrees that the MMAWP are not
responsible for any costs (inclusive of shipping and insurance), expenses, losses,
damages or liabilities that may be incurred by the artist as a result of responding to
this Request for Qualifications.
PROJECT SCHEDULE:
Proposal Deadline:
Shortlist notification:
Proposal Honorarium:
Completed Installation:
Unveiling:
February 28th 2015 3:00 pm CST local time
March 23th 2015
March 23th 2015
Summer 2016
Summer 2016
ELIGIBILITY
The competition is open to any and all except for members of the Visual Arts Placement
Jury, employees of Saskatoon Police Service, Saskatoon Tribal Council.
REQUEST FOR QUALIFICATIONS
12.1 Enquiries
All enquiries related to this RFQ are to be directed, in writing, to the contact person at the
emailing address on the front cover of this RFQ. Marylou Mintram, project manager for
the project at [email protected] and 306.715.1599. The RFQ application should be
sent via mail only.
12.2 Closing Date
Complete requested 3 hard copies and one electronic copy of each response must be
received before February 28th 2015 3:00 pm CST local time and mailed to:
Aboriginal Missing and Murdered Women Commemoration Art Installation
Aboriginal Missing and Murdered Women Commemoration Art Installation
c/o Marylou Mintram
Saskatoon Tribal Council
#200 – 335 Packham Avenue
Saskatoon, SK S7N 4S1
Responses must not be sent by facsimile. Responses and their envelopes should be clearly
marked with the name and address of the respondent and the project or program title.
12.3 Qualifications Review Committee
The selection process will involve a selection committee made up of but not limited to:
• Representative from Saskatoon Police Service
• Representative from Saskatoon Tribal Council
• Representative from the City of Saskatoon
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•
•
•
Consultant from facilities management of Saskatoon Police Service Headquarters
Community Elder
And other technical teams as needed in an advisory capacity
12.4 Review and Selection
The qualifications review committee will check responses against the mandatory criteria.
Responses not meeting all mandatory criteria or late applications will not be considered
for review. Qualified applicants will be provided with a copy of the RFP in Phase Two.
This RFQ will be using a selection process and the evaluation criteria includes:
•
•
•
•
•
•
•
•
•
•
Qualifications and professional experience.
Demonstrated successful completion of public art or other projects of similar size
and scope, particularly outdoor installations.
Demonstrated ability to work with the design team, landscaping designers, general
contractors, committee members, and other team members.
Ability to attend or participate in meetings with design team, community
members, the jury and other involved in the project. Participation by phone is
permitted.
Ability to work within short timelines and work within proposed budget.
Understanding the intent and the vision of the project as it relates to MMAW.
Strength of any partnerships proposed.
Level of creative merit and references.
Demonstrate an understanding of the conditions in which the installations will be
situated and also the dynamism of the Canadian Prairie climate.
Originality and sensitivity to the MMAW content.
12.5 Signed Responses
Page One of the application must be completed and signed with proper contact
information. This will be the agreement that this submission will be shared with the
selection committees, technical committee, and community committee.
12.6 Acceptance of Responses
Responses to an RFQ are assessed in light of the qualification review criteria and, if
chosen for the shortlist, will be contacted for the RFP phase. Each recipient will be
notified by mail.
PHASE TWO
Submission including presentation interview
Only selected finals will be contacted to participate in Phase Two.
• Phase One submissions will be shortlisted via review committee.
• The decision of the review committee will be final and without recourse.
• Short listed applicants of Phase One will be provided with submission
requirements and selection criteria for their detailed proposals for Phase Two.
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•
•
An honorarium will be provided to applicant/team of shortlisted candidates to
create a concept, model and all necessary renderings.
The City of Saskatoon Public Art Advisory Committee will award the project
according to City of Saskatoon public art policy.
NOTIFICATION OF RESULTS
Only successful candidate(s) will be notified in writing.
SUBMISSION OF PROPOSALS
Proposals addressing this RFQ may be submitted by mail or hand delivered to address:
Aboriginal Missing and Murdered Women Commemoration Art Installation
c/o Marylou Mintram
Saskatoon Tribal Council
#200 – 335 Packham Avenue
Saskatoon, SK S7N 4S1
All submissions for Phase One must be received at the above address by February 28th,
2015 3:00 PM CST local time. This is not a postmark deadline. Faxed or emailed
submissions will not be accepted. Incomplete or late proposals will not be reviewed.
Submissions will not be returned.
All materials submitted will be become part of the property of the jury. Please note that
the jury is not required to accept any of the submissions and they also reject submissions.
The jury reserves the right to reissue the RFQ if required. Please refer to the website for
any amendments issued in reference to this RFQ; it is the responsibility of the applicant to
check the website for any updates prior to submitting the application.
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REQUEST FOR QUALIFICATIONS
EXPRESSION OF INTEREST
Call for Artists Check List
Missing and Murdered Aboriginal Women
Commemoration Art Installation
Please ensure you have included the following:
o Entry Form – Page One completed and signed with proper contact information.
This will be the agreement that this submission will be shared with the selection
committees, technical committee, and community committee.
o Letter of interest – This is one page maximum in length that will indicate the
applicant’s interest in the project.
o Artist Statement (1 page) that will illustrate an understanding of the objectives of
the project.
o Support Material - of individual and/or team members including samples, which
best illustrates previous work.
o Curriculum Vitae (maximum 2 pages) - if submitting as a team, each team
member must submit a resume. Maximum of 2 pages per resume.
o References - Three professional references per individual that can speak to the
applicant’s art practice and interest and/or experience in public art projects. One
reference must be from a recent client. Indicate name, occupation, address, contact
numbers, email and a brief statement of your working relationship.
o Proposal (2 pages) Include:
§ A brief conceptual statement for the project, 500 words or less.
That outlines the specific idea for a direction for the work.
§ A suggested timeline for preparation and installation.
§ Optional: A description or rough sketch or video of a hypothetical
project and how will it engage with the community.
§ Note: this is an optional component and will not detract from your
application; it is an opportunity for emerging artists that have fewer
qualifications.
o Return Envelope - Include a self-addressed stamped envelope with sufficient
postage if you’d like your submission to be returned. Please allow 4 weeks for
notification.
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REQUEST FOR QUALIFICATIONS/
EXPRESSION OF INTEREST
Missing and Murdered Aboriginal Women
Commemoration Art Installation
ENTRY FORM
(PLEASE PRINT)
9.1 Applicant Information
Name (Main Contact):
Current address:
Website (If applicable):
City:
Province:
Phone (Main):
Mobile:
12.7 Other Team members
Name:
Current address:
Website (If applicable):
City:
Province:
Phone (Main):
Mobile:
Postal Code:
Email:
Name:
Current address:
Website (If applicable):
City:
Phone (Main):
Province:
Mobile:
Postal Code:
Email:
Province:
Mobile:
Postal Code:
Email:
Name:
Current address:
Website (If applicable):
City:
Phone (Main):
12.8 Signatures
Postal Code:
Email:
I authorize the verification of the information provided on this form.
Signature of main applicant:
Signature of team members (only if for a joint membership):
Date:
Date:
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APPENDIX A
The proposed site contains many existing elements that include concrete slabs as the base.
The site is situated to the left of the front doors when exiting the police stations main
doors and adjacent to the proposed site is 25th street. Due to the closeness of the building
and the street, there are lampposts that provide light and designated sidewalks that ensure
easy accessibility to the CAI. There are several benches provided for people to sit and
meditate if needed.
Photos Courtesy of Saskatoon Police Service
Shai Gil Fotography courtesy of CS&P Architects
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