School Nutrition
New Administrative Review and Proposed Professional Standards for School Nutrition MASBO BI-Monthly Meeting Milford MA February 5, 2014 Katie Millett, LDN Administrator, ESE, Nutrition, Health & Safety Updates New Administrative Review Off- Site Assessment On-Site Assessment Financial Management-Resource Management Compliance Packet Direct Certification-New Report Format Six Cents Certification Training Proposed Professional Standards USDA ART Grant USDA Foods Resources 2/5/2014 Massachusetts Department of Elementary and Secondary Education 3 New Administrative Reviews •School Year 2013-14 posted •Three year cycle •Priority to SFA’s not certified and not reviewed last year •Off-Site Assessment must be completed by SFA-ESE Security portal. Will be reviewed with SFA prior to review. •Supporting documents in Document and Reference Library of Elementary and Secondary Education •Statewide trainings haveMassachusetts been Department completed. 2/5/2014 4 New Administrative Reviews •Corrective Action Plans will be completed through ESE Security Portal •Review not closed until all corrective action items have been resolved •Fiscal Action tied to review findings. •E-mails to school nutrition director, business manager and superintendent •Initial contact has been made by ESE staff. District personnel have to be available to follow up on various items 2/5/2014 Massachusetts Department of Elementary and Secondary Education 5 Non Program Foods Sold outside of program meals Purchased with funds from the school food service account Includes competitive foods as currently provided in regulations An SFA must ensure that the overall revenue from non-program foods meets or exceeds the cost of obtaining these foods If non-program food is purchased the SFA, all revenue must accrue back to the school food service account 2/5/2014 Massachusetts Department of Elementary and Secondary Education 6 Financial Management Financial Management System As defined by state agency (ESE) Reconciliation Process Resource Management Module of the Review Local Cash Management Procedures Cost Control Indirect Costs vs. Direct Costs Non Program Funds/Foods Paid Lunch Equity Tool Completed Annually-2014-15 posted Reimbursable Meals 2/5/2014 Massachusetts Department of Elementary and Secondary Education 7 Six Cent Certification Districts remain that are not certified and not getting additional funds Notices going to be sent to school business official Submitted spreadsheets have been reviewed and approved Last round of assistance in training lab setting is being scheduled-Notices to be sent Menu Planning Project can be used In new review process, full nutrient analysis 2/5/2014 Massachusetts Department of Elementary and Secondary Education 8 Reimbursement Rates 2013-14 School Lunch Paid Reduced Free School Breakfast Paid Reduced Free After School Snack Paid Reduced Free Milk Entitlement Value 2/5/2014 .0575 +.28 .0575 +.28 .0575 +.28 = .3375 +2.25 = 2.5875 + 2.65 = 2.9875 .28 1.28 1.58 1.59 1.80 SN SN .07 .40 .80 .2025 .2325 9 Massachusetts Department of Elementary and Secondary Education Direct Certification No New lists in the Security Portal All districts have to conduct by electronic means Minimum of 3 times per year Virtual Gateway URF PACE VG Resources and Aids [email protected] 2/5/2014 Massachusetts Department of Elementary and Secondary Education 10 Income Verification Process must be completed by November 15 annually Use Virtual Gateway for Direct Verification New format for data collection Accurate Verification Summary Report Verification for cause Questionable applications District Employees and verification 11 2/5/2014 Massachusetts Department of Elementary and Secondary Education Alternative Methods of Eligibility Direct Certification with Medicaid Control vs. Demonstration Group-Surveys issued Provision 2 State Universal Breakfast Community Eligibility Provision 40% of students directly certified eligible ‘Identified’ students Multiplier factor of 1.3-1.6 60% is approximate number for break even Jan/Feb 2014 training for eligible districts Notices in April 2014-district and schools 2/5/2014 Departmentnumbers of Elementary and Secondary Education Based on June 2014 Massachusetts certification 12 Administrative Review Training Grant Address improving accuracy and accountability in School Meals Programs MA received $1.02 million in FY 10 and additional funds in FY12 Focus in 3 Areas On-site workshops Training Modules Enhanced claim analysis tools www.makingitcount.info 13 2/5/2014 Massachusetts Department of Elementary and Secondary Education MA USDA Foods Entitlement Value- 0.2325/meal Based on last year’s numbers Ordering Tracking dollars in ESE Security Portal Shelf Life Updates USDA Security Portal Foods ordered for FY 2013-14 Diversion Survey DOD Pilot and Expansion 2/5/2014 Massachusetts Department of Elementary and Secondary Education 14 MA USDA Foods Carry Over Inventory Processed Product Policy Catalog to Order Open in January with orders due in Spring 2014 Frozen Fruit Waiver extended Expect wide range of products New Products State Emergency Notification System (SENS) 15 2/5/2014 Massachusetts Department of Elementary and Secondary Education Professional Standards State Child Nutrition Director Local School Nutrition Director All school nutrition personnel will be required to have annual training in reimbursable meal identification and accuracy See www.makingitcount.info and JSI training Proposed regulations-January 31, 2014 Look at NFSMI Competencies, Skills and Knowledge documents 2/5/2014 Massachusetts Department of Elementary and Secondary Education 16 Professional Standards • SNA Keys to Excellence • Tracking system to document • Will be reviewed at time of Administrative Review • Effective for July 1, 2015 Allergen Awareness School Food Service Personnel with Manager Certification Allergy Awareness training Policies and procedures in place ESE and John Stalker Institute of Food and Nutrition courses Display Allergen Notice Review updates and be current 18 2/5/2014 Massachusetts Department of Elementary and Secondary Education School Breakfast Challenge Grant Opportunities State Breakfast Grants $200,000.00 November 2013 due date Federal Breakfast Grants $250,000.00 Should be posted soon 29 Districts have seen improvements Two have significant increases Participation was down slightly in 2012-13 2/5/2014 Massachusetts Department of Elementary and Secondary Education 19 Resources Harvard-Pilgrim Foundation-Healthy School Food Champions Grant: $100,000. Ten grants for $10,000 each Eos Foundation- Grants for alternative breakfast opportunities in Gateway cities Pew Charitable Trust- Training and Equipment Community Outreach Plans 20 USDA Farm to School Census 2/5/2014 Massachusetts Department of Elementary and Secondary Education Resources John Stalker Institute Department of Elementary & Secondary Education Security Portal School Nutrition Assn of MA & School Nutrition Association NFSMI ESE’s Child Nutrition Outreach Program Food Day- October 24, 2013 Grants US Department of Agriculture HUSSC-award recognitions and application Sharing Information website 2/5/2014 Massachusetts Department of Elementary and Secondary Education 21
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