New Administrative Review and
Proposed Professional
Standards for School Nutrition
MASBO BI-Monthly Meeting
Milford MA
February 5, 2014
Katie Millett, LDN
Administrator, ESE, Nutrition, Health & Safety
Updates
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New Administrative Review
Off- Site Assessment
On-Site Assessment
Financial Management-Resource Management
Compliance Packet
Direct Certification-New Report Format
Six Cents Certification
 Training
Proposed Professional Standards
USDA ART Grant
USDA Foods
Resources
2/5/2014
Massachusetts Department of Elementary and Secondary Education
3
New Administrative Reviews
•School Year 2013-14 posted
•Three year cycle
•Priority to SFA’s not certified and not reviewed
last year
•Off-Site Assessment must be completed by
SFA-ESE Security portal. Will be reviewed with
SFA prior to review.
•Supporting documents in Document and
Reference Library
of Elementary and Secondary Education
•Statewide trainings haveMassachusetts
been Department
completed.
2/5/2014
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New Administrative Reviews
•Corrective Action Plans will be completed through ESE
Security Portal
•Review not closed until all corrective action items have
been resolved
•Fiscal Action tied to review findings.
•E-mails to school nutrition director, business manager and
superintendent
•Initial contact has been made by ESE staff. District
personnel have to be available to follow up on various items
2/5/2014
Massachusetts Department of Elementary and Secondary Education
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Non Program Foods
 Sold outside of program meals
 Purchased with funds from the school food service
account
 Includes competitive foods as currently provided in
regulations
 An SFA must ensure that the overall revenue from
non-program foods meets or exceeds the cost of
obtaining these foods
 If non-program food is purchased the SFA, all revenue
must accrue back to the school food service account
2/5/2014
Massachusetts Department of Elementary and Secondary Education
6
Financial Management
 Financial Management System
As defined by state agency (ESE)
Reconciliation Process
Resource Management Module of the Review
 Local Cash Management Procedures
Cost Control
 Indirect Costs vs. Direct Costs
 Non Program Funds/Foods
 Paid Lunch Equity Tool Completed Annually-2014-15
posted
 Reimbursable Meals
2/5/2014
Massachusetts Department of Elementary and Secondary Education
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Six Cent Certification
Districts remain that are not certified and not
getting additional funds
Notices going to be sent to school business
official
Submitted spreadsheets have been reviewed
and approved
Last round of assistance in training lab setting
is being scheduled-Notices to be sent
Menu Planning Project can be used
In new review process, full nutrient analysis
2/5/2014
Massachusetts Department of Elementary and Secondary Education
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Reimbursement Rates 2013-14
 School Lunch
 Paid
 Reduced
 Free
 School Breakfast
 Paid
 Reduced
 Free
 After School Snack
 Paid
 Reduced
 Free
 Milk
 Entitlement Value
2/5/2014
.0575 +.28
.0575 +.28
.0575 +.28
= .3375
+2.25 = 2.5875
+ 2.65 = 2.9875
.28
1.28
1.58
1.59
1.80
SN
SN
.07
.40
.80
.2025
.2325
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Massachusetts Department of Elementary and Secondary Education
Direct Certification
No New lists in the Security Portal
All districts have to conduct by electronic means
Minimum of 3 times per year
Virtual Gateway
URF
PACE
VG
Resources and Aids
[email protected]
2/5/2014
Massachusetts Department of Elementary and Secondary Education
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Income Verification
Process must be completed by November 15
annually
Use Virtual Gateway for Direct Verification
New format for data collection
Accurate Verification Summary Report
Verification for cause
Questionable applications
District Employees and verification
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2/5/2014
Massachusetts Department of Elementary and Secondary Education
Alternative Methods of Eligibility
Direct Certification with Medicaid
Control vs. Demonstration Group-Surveys issued
Provision 2
State Universal Breakfast
Community Eligibility Provision
40% of students directly certified eligible
‘Identified’ students
Multiplier factor of 1.3-1.6
60% is approximate number for break even
Jan/Feb 2014 training for eligible districts
Notices in April 2014-district and schools
2/5/2014
Departmentnumbers
of Elementary and Secondary Education
Based on June 2014 Massachusetts
certification
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Administrative Review
Training Grant
Address improving accuracy and accountability
in School Meals Programs
MA received $1.02 million in FY 10 and
additional funds in FY12
Focus in 3 Areas
On-site workshops
Training Modules
Enhanced claim analysis tools
www.makingitcount.info
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2/5/2014
Massachusetts Department of Elementary and Secondary Education
MA USDA Foods
Entitlement Value- 0.2325/meal
Based on last year’s numbers
Ordering
Tracking dollars in ESE Security Portal
Shelf Life Updates
USDA
Security Portal
Foods ordered for FY 2013-14
Diversion Survey
DOD Pilot and Expansion
2/5/2014
Massachusetts Department of Elementary and Secondary Education
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MA USDA Foods
Carry Over Inventory Processed Product Policy
Catalog to Order Open in January with orders
due in Spring 2014
Frozen Fruit Waiver extended
Expect wide range of products
New Products
State Emergency Notification System (SENS)
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2/5/2014
Massachusetts Department of Elementary and Secondary Education
Professional Standards
State Child Nutrition Director
Local School Nutrition Director
All school nutrition personnel will be required
to have annual training in reimbursable meal
identification and accuracy
See www.makingitcount.info and JSI training
Proposed regulations-January 31, 2014
Look at NFSMI Competencies, Skills and
Knowledge documents
2/5/2014
Massachusetts Department of Elementary and Secondary Education
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Professional Standards
• SNA Keys to Excellence
• Tracking system to document
• Will be reviewed at time of Administrative
Review
• Effective for July 1, 2015
Allergen Awareness
School Food Service Personnel with Manager
Certification Allergy Awareness training
Policies and procedures in place
ESE and John Stalker Institute of Food and
Nutrition courses
Display Allergen Notice
Review updates and be current
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2/5/2014
Massachusetts Department of Elementary and Secondary Education
School Breakfast Challenge
Grant Opportunities
State Breakfast Grants
$200,000.00
November 2013 due date
Federal Breakfast Grants
$250,000.00
Should be posted soon
29 Districts have seen improvements
Two have significant increases
Participation was down slightly in 2012-13
2/5/2014
Massachusetts Department of Elementary and Secondary Education
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Resources
Harvard-Pilgrim Foundation-Healthy School Food
Champions Grant: $100,000. Ten grants for
$10,000 each
 Eos Foundation- Grants for alternative breakfast
opportunities in Gateway cities
 Pew Charitable Trust- Training and Equipment
 Community Outreach Plans
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 USDA Farm to School Census
2/5/2014
Massachusetts Department of Elementary and Secondary Education
Resources
 John Stalker Institute
 Department of Elementary & Secondary Education
Security Portal
 School Nutrition Assn of MA & School Nutrition
Association
 NFSMI
 ESE’s Child Nutrition Outreach Program
 Food Day- October 24, 2013
 Grants
 US Department of Agriculture
HUSSC-award recognitions and application
Sharing Information website
2/5/2014
Massachusetts Department of Elementary and Secondary Education
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