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Open Access
Opportunities, Policies and Rights
Yvonne Budden
Scholarly Communications Manager, University of Warwick, UK
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Presentation outline
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What is Open Access?
What are the routes to Open Access?
Warwick Support Available
Open Access Policies
Creative Commons Licenses
Copyright Transfer Agreements
The Darker Side of Open Access
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What is Open Access (OA)?
• providing unrestricted access to research
outputs – free and permanent online
• Current OA policies mainly focus on journal
articles and conference proceedings
• Publishing via Open Access means anyone can
read and download the research…
– As well as possibly re-use it for commercial or
non-commercial purposes.
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Benefits of Open Access
• Increase the global visibility and impact of research and the
work of the particular research community
• Making work available open access increases the chances
of it being read and cited
• Helps co-authors and their visibility
• It means authors comply with their funder mandates
• WRAP provides a single, secure place of deposit that feeds
other institutional systems and processes
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OPEN ACCESS PUBLISHING
(There are 2 routes to OA
publishing: Gold and
Green)
GOLD
GREEN
(Final print version)
(Accepted version)
Author/ institution
usually pay APC to
publisher
Free and
immediate
access
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No fees
paid to
publisher
Papers are often available after an
embargo period e.g.
WRAP - Warwick Research Archive
Portal
Open Access Policies
• Research funders now mandating open access
• Policies in place for:
– Research Councils UK
– Wellcome Trust and other charities
– HEFCE in relation to the next REF process
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HEFCE Policy - Included/Excluded
• Outputs required to be OA for the REF
– Journal articles
– Conference proceedings issued with ISSNs
• Outputs NOT required to be OA
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Books, book chapters, other long-form publications
Conference proceedings issued with ISBNs
Creative writing
Practice-based outputs
Data
Confidential items (e.g., security, commercial reasons)
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Eligibility for REF under the Open Access
Policy:
To be eligible an output must be:
• Deposited on acceptance for publication or no later than 3
months after acceptance (you can’t go back after
publication!)
• Discoverable (must be in a repository but can be closed)
• This is mandatory for outputs accepted for publication after
1 April 2016
• WRAP is a compliant repository
• Licence is not required but advised to use at least CC BY-NCND – Creative Commons Non-Commercial-Non-Derivative
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Embargo Periods
• 12 months Science/Medical subjects
• 24 months for Arts and Humanities/Social Sciences
• 24 months is acceptable for interdisciplinary research
submitted to Science/Medicine Panels if it is also admissible
to Arts/Social Sciences
• Work has to be deposited! Remember on acceptance; if it is
under embargo or there are other issues we will keep it on
closed access for the necessary period
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Exceptions
Deposit/Technical
– E.g., need for multiple author permissions delayed submission
of the work; legal/ethical; short term repository failure
Access
– Dependence on 3rd party content and rights not granted
– Embargo period is beyond the maximum but it is the most
appropriate publication
– Journal prohibits OA repository deposit but it is the most
appropriate publication
Other
– ‘Very rare’ - written explanation required
If you think you need an exception please contact us when
depositing!
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QA and Verification
• An audit and verification process are still to be established
• Institutions will be asked to provide assurance on
processes and systems – have to be in place and used by
April 2016
– WRAP is working with HEFCE to ensure we meet all the needs of
researchers
• Intention is to list exceptions in WRAP alongside the article
• The Policy firmly establishes the green route
• HEFCE gives credit in the REF Research Environment if
output takes a more open Gold route and goes OA straight
away.
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HEFCE Policy Overall
Key messages:
• HEFCE are strongly supporting repositories (green) but a
publication Open Access (gold) will also comply but
accepted version must still be deposited in repository
• use WRAP now: get into the deposit habit
• any issues get in touch!
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The Charities Open Access Fund
(COAF)
Members of the fund – set up from 1/10/14 – running for
two years – other charities may join year 2
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To comply with COAF
• Article or conference proceeding with ISSN must be freely
available on publication
• The licence used must be CC-BY (Creative Commons
Attribution) only
• The publisher must also on behalf of the author deposit the
final version in PubMed Central (PMC)
Apply using application form linked on top right of page
warwick.ac.uk/lib-researchers/open-access
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RCUK Policy and Fund
• Covers ‘articles published in peer-reviewed academic journals or
conference proceedings’
• Projects funded ‘wholly or partially’ by RCUK
• RCUK Transition period to achieve OA Green & Gold (45%,75% Gold
OA after five years....)…Gold OA expected with a CC-BY licence type
• A range of acceptable embargo periods for Green OA
• 6-12 months in the first instance (6 months EPSRC)
• 12-24 months once funding has been exhausted
• RCUK have provided Warwick with a block grant to support Gold OA
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To comply with RCUK policy:
• You must publish in a journal compliant with the
RCUK Policy on Access to Research Outputs
• Your article must include:
– a statement on funding source/s
– a statement on how “underlying research materials –
such as data, samples or models – can be accessed*”
*This does not mean the data itself needs to be OA – it means you say
how the reader can access it, or where there are sensitivities in the
data, you note this
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Open Access Books
• HEFCE are exploring this area with an AHRC/ESRC
project led by Geoffrey Crossick
• From October 2014 the Wellcome Trust require books
and chapters be OA - from 1/10/14 apply direct to Trust
for funding
• Publisher movement on Open Access books:
– Routledge (£10,000), Springer (number of pages)
– Knowledge Unlatched Pilot Collection (28 books
openly available, funded by 300 libraries worldwide)
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Creative Commons Exercise
1. What could you do with the work using this
license?
2. What can you not do with work under this
license?
3. Are there any types of work you could see
using this license for in your work?
4. How comfortable are you with the idea of
this license?
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Copyright transfer agreements
• Author’s are asked to sign these as part of the
publication process
• In many cases the Corresponding Author may
sign for all authors
• BE CAREFUL
– Read carefully and check you agree with what
rights you are loosing and what you retain!
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Predatory Open Access Publishers
• Often ‘cold-call’ by email
• Emails designed to flatter the author
• Offer enticing benefits to authors
– Royalties, quick publication, retain your copyright
– And often follow through with this (!)
• Publishing with them can restrict your ability
to further publish the work elsewhere
• Some Universities are excluding these
publications from consideration for promotion
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Ways to protect yourself
• Check the list of publishers and journals:
– http://scholarlyoa.com/publishers/
– http://scholarlyoa.com/individual-journals/
• Look for details of the process
– Peer-review? Editors? Plagiarism checking?
Copyediting?
• Journal listed in DOAJ? - http://doaj.org/
• Talk to colleagues – have they heard of the
journal or publisher?
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Open Access at Warwick
Scholarly Communications Manager and Open Access Officer
Information on OA, publisher and funder policies
Departmental visits and tailored OA events and training
Management and advice on RCUK and COAF ( new fund) block grants
WRAP Team
Information, training and advice on the use of WRAP and deposit of
materials
Information on OA, publisher and funder policies
Copyright checking and assurance for authors about publisher policies
Provision of personalised support through WRAP@mydesk sessions
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For more information on Open Access
warwick.ac.uk/lib-researchers/open-access
Email:
[email protected]
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More information on WRAP
• Contact the WRAP team:
[email protected]
• Or book a WRAP at my desk session
today:
warwick.ac.uk/lib-publications/atmydesk
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Thanks for listening!
Yvonne Budden – Scholarly Communications
Manager
[email protected]
+44 2476 151275
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