Education Malaysia Global Services
STUDENT PASS APPLICATIONS V1.13
New application
Variation & Progression
Not permitted more than 2 times during period of
study
Note: All photocopies must be certified in accordance with EMGS certification requirements
• Original or copy of offer letter (Note:
 Original or copy of offer letter (Note: Conditional
Conditional offer letter is only accepted from
offer letter is only accepted from Green Lane
Green Lane institutions)
institutions)
• 1 signed copy of IMM 14 completed and
 1 signed copy of IMM 14 completed and
downloaded from EMGS
downloaded from EMGS
• 2 passport size photographs with BLUE
 2 passport size photographs with BLUE background
background (3.5cm x 5cm)
(3.5cm x 5cm)
• 1 copy of ALL pages of passport with certified
 1 copy of ALL pages of passport with certified pages
pages (including special pass and/or exit stamp,
(including special pass and/or exit stamp, where
where applicable)
applicable)
• 1 copy of special pass and/or passport page with
 1 copy of special pass and/or passport page with
exit stamp (where applicable)
exit stamp (where applicable)
• A passport that is valid at least 12 months from
 A passport that is valid for at least 12 months from
the expected date of entry.
the date of application
• A copy of academic and other certificates
 Typed or hand written Personal bond form duly
certified as per requirement of EMGS or by the
stamped [As per EMGS template]
IHE if the IHE has seen the original certificates or
 No Objection Certificate (NOC) for students from
the original certified true copy
Sub-Saharan Africa (if applicable)
• Pre-arrival Medical Examination Report from
- NOC is only required if the student was previously
student’s home country.
studying in a language Centre (Pusat Bahasa)
• Typed or hand written Personal bond form duly
- Institutions applying on behalf of students from
stamped [As per EMGS template]
Sudan will be required to get the NOC from the
• No Objection Certificate (NOC) for students from
Sudanese Embassy in Kuala Lumpur.
Sub-Saharan Africa (if applicable). Note:
 Clearance letter from the previous Educational
Institutions applying on behalf of students from
Institution
Sudan will be required to get the NOC from the
 A copy of attendance report from the previous
Sudanese Embassy in Kuala Lumpur.
Educational Institution (Variation only)
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Renewal
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1 copy of IMM 55 completed and
downloaded from EMGS then signed
A copy of attendance report for the
duration of the current student pass
validity period (80% attendance
requirement )*
A copy of academic results for the
duration of the current student pass
validity period
(CGPA 2.0 and above )*
*Failing which, support letter from
faculty of Educational Institution is
required.
A passport that is valid for at least 12
months from the date of application
1 copy of ALL pages of passport with
certified pages (including special pass
and/or exit stamp, where applicable)
1 copy of special pass and/or passport
page with exit stamp (where
applicable)
Payment for the following:
- EMGS Visa Processing Fee RM140
- Immigration Fees (if applicable)
- Medical Insurance Premium (if
purchased through EMGS)
- iKad Fee RM 50 (add RM10 if card is
Education Malaysia Global Services
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Payment for the following:
- EMGS Visa Processing Fee RM 1000 (for 12
Months Pass) or RM500 (for a course that is 6
months and below)
- Immigration Fees
- Medical Screening Fee RM250
- Medical Insurance Premium (if purchased
through EMGS)
- Courier Fee for VAL if required
- iKad Fee RM 50 (add RM10 if card is to be
couriered to the institution)
The student must attend the medical screening
within 7 days of arriving within Malaysia
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A copy of academic results from the previous
Educational Institution
Payment for the following:
- EMGS Visa Processing Fee RM 1000 (for 12
Months Pass) or RM500 (for a course that is 6
months and below)
- Immigration Fees (if applicable)
- Medical Insurance Premium Extension (if
purchased through EMGS)
- Medical Screening Fee RM250
- Courier Fee for VAL if required
- iKad Fee RM 50 (add RM10 if card is to be
couriered to the institution)
to be couriered to the institution)
PAYMENT AND STUDENT PASS STICKER ISSUANCE
Please make cheques or bank drafts payable to EMGS ESCROW ACCOUNT 1. Payments can be made for multiple applications on one draft or cheque
Upon Approval of your application, the Visa Approval Letter (VAL) will either be couriered to you or you will be notified to collect it from EMGS offices.
We will only obtain the Sticker Pass for students of Educational Institutions located in the Klang Valley. If you are located in the Klang Valley and do not select
the option (on STARS) to pay the immigration fees to EMGS, we shall assume that you will obtain the Sticker Pass yourself from the Immigration Offices. The
Support Letter from EMGS will be sent to the Educational Institution and you will also be able to submit the documents to the relevant Immigration Office for
Pass endorsement.
Please note that EMGS will only process the first special pass for Educational Institutions within the Klang Valley. In cases of the second special pass or
Overstay; the student and an Educational Institution representative must go to the enforcement office of the relevant department of immigration to obtain a
special pass. In such cases, EMGS will issue supporting letters for Special Pass applications upon request.
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Education Malaysia Global Services
PHOTOGRAPH REQUIREMENTS
Institutions will be requested to adhere to the guidelines below to avoid any delay in processing as well as avoiding any untoward issues with law enforcement officials
checking the iKad.
• In colour and identical , not black and white
• Taken against a blue background
• Your photos must be professionally printed and 50 millimetres (mm) high x 35 mm wide. Please do not use photos that have been cut down from larger pictures.
The image of the student - from the crown of the head to the chin - must be between 34mm and 39mm high. In the examples below, the one on the left shows the
correct proportions. The image below on the right shows incorrect proportions.
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Free from reflection or glare on spectacles, the frames of which must not cover the eyes
Free from shadows
Digital enhancements or changes are not acceptable
Taken with the eyes open and clearly visible (with no sunglasses or tinted spectacles, and\no hair across the eyes) - if possible,
We recommend photographs without spectacles to avoid the risk of rejection because of glare or reflection.
With the subject facing forward, looking straight at the camera
With a neutral expression with the mouth closed (no grinning, frowning or raised eyebrows)
Of each person on their own (no objects such as dummies or toys, or other people visible)
Taken with nothing covering the face.
In sharp focus and clear
Free from “redeye”
Taken of the full head, without any covering unless worn for religious or medical reasons. Make sure the facial features are clearly visible, from the bottom of the
chin to the crown of the head
• Printed professionally or taken in a passport photo booth. Photos printed at home are unlikely to be of an acceptable standard
• Have the person’s full name on the back of each photograph (when submitted manually)
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Education Malaysia Global Services
DOCUMENT CERTIFICATION REQUIREMENTS
Certified: Duplicates of original documents, certified as exact reproductions, usually by the officer responsible for issuing or keeping the
original, or by a solicitor, notary public, justice of the peace or any other person authorised to take a statutory declaration. A certified copy
should carry a certificate, stamp or seal, and the certifier's signature.
If you send us a document that is not in English or Bahasa Malaysia in support of your application, this document must be accompanied by
a full translation into English that can be independently verified by EMGS.
The original translation must contain:
a) confirmation from the translator or translation company that it is an accurate translation of the original document;
b) the date of the translation;
c) the full name and signature of the translator or of an authorised official of the translation company; and the translator or translation company's contact
details.
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