1. business and industrial
2. company
3. annual report

Merrimac
Homeowners
Association Inc.
January 27th, 2014
Happy New Year!
Enclosed you will find the important information and forms regarding the upcoming 2015 Annual
Meeting of the Merrimac Homeowners Association.
As announced previously, the meeting will be held on Monday, February 9th, 2015 at 7:00 P.M. at
the Merrimac Clubhouse at 14828 Chamberlain Drive, Westfield, IN 46074.
Agenda items will include:
 Introductions
 State of the Association
 Treasurer’s Report
 Approval of past annual meeting minutes.
 Close Nominations
 Candidate Introductions
 Elections
 Possible Wading Pool Expansion Q&A
 Continued discussion on Amended and Restated Declaration of Covenants, Conditions and
Restrictions of Merrimac (here on referred to as A&R CCRS)
 General Q&A
Regarding the following agenda items:
The discussion on the possible wading pool expansion will be to continue the discussion
which the entire community was invited to discuss at the September 2014 meeting as the Board prepared the
2015 budget. While many Owners have voiced support of the concept in comments to Board members,
there was only one non-Board member in attendance at the September. Further, although there have been no
objections noted, the Board feels that the benefits may not outweigh the current estimated costs of this
project, and therefore wish to gather additional input at the annual meeting before reaching a decision.
The continued discussion on the A&R CCRS is a result of additional suggestions and
inquiries from residents after the proposal was distributed last year. The A&R CCRS were approved last
year as proposed and are in full effect. We are, as requested, gathering additional ideas for future
consideration as well as possibly clarifying some language which has been brought in to question.
QUORUM: Conducting business at the Association’s annual meeting requires quorum to be
reached. Therefore, it imperative that you attend the annual meeting and vote in person OR you
submit your proxy. Thank you in advance for your cooperation.
(Continued on reverse)
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The remainder of this packet contains the following:

2015 Board of Director Candidate Information
Thank you to Darren DelDuco for nominating himself for re-election to the Board of
Directors. Darren’s was the only nomination form received for the two spots which are
open. Therefore, nominations will be accepted from the floor. Per the Association’s By
Laws, the Board member not seeking re-election remains on the Board until replaced by
election or they resign.

Proxy form for the Annual Meeting (on the reverse side of the candidate information page)
Proxies are for those who are unable to attend the Annual Meeting. In addition to be included
in this mailing, A Proxy form can be found online at www.mymerrimac.com and the
Merrimac Next Door web site (www.westfieldmerrimac.nextdoor.com). Each Lot may submit
1 (one) Proxy per item being voted on. If duplicate Proxies are received for the same Lot,
then the most recently dated Proxy will replace any previously dated Proxies for the same
meeting. Attending in person, will void previously submitted Proxies. If you are unable to
attend, please be sure to give your Proxy to someone you trust and someone who will be
attending the annual meeting. Your Proxy holder must attend the meeting and submit your
Proxy in person for your Proxy to be valid.
Once again, if you are unable to join us at the Annual Meeting on February 9th, 2015, please be
sure to submit your Proxy as instructed on the Proxy forms.
If you have any additional questions, please be sure to contact our community manager, Cristy McKinney at
317-251-9393 Ext 212 or [email protected], or contact any of your Board members. We hope to
see you all at the Merrimac Homeowners Association Annual Meeting on February 9th, 2015 at 7:00 P.M.
Respectfully,
Your Board of Directors
Merrimac Homeowners Association Inc.
Brian Church
Darren DelDuco
Jason DePasquale
Mike Lieske
Matt Lutz
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2015 Annual Meeting Board of Directors Candidates
Darren DelDuco: 14940 Warner Trail
Phone: 317-574-1632 Alt #:
E-Mail: [email protected]
Occupation: Director, Cloud Solutions Architecture, Teradata Applications
Experience/Qualifications:



Existing Board Member of Merrimac HOA for past several years
Have diverse experience serving on numerous committees, professional organizations, board or directors, and
coaching youth sports
20 years professional experience in the high tech industry and have several years at executive leadership level
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MERRIMAC HOMEOWNERS ASSOCIATION, INC.
PROXY
2015 Annual Meeting of the Members
7:00 P.M. February 9th, 2015
Merrimac Clubhouse
14828 Chamberlain Drive, Westfield, IN 46074
The undersigned, being the designated voting representative of all persons or organizations with an ownership interest
in the property which is commonly known as _________________________ (street address) in Westfield, Indiana, hereby
designates __________________________ (a person of your choice), or if no person is heretofore designated Matt Lutz or
Darren DelDuco, current President and Secretary of Merrimac Homeowners Association, Inc. (hereafter referred to as
“Association”), as the duly authorized voting representative of such owners at the February 9th, 2015 Annual Meeting of the
members of the Merrimac Homeowners Association, Inc., and any lawful reconvened meeting thereof, pursuant to the
Association’s By-Laws. The proxy holder named above has the authority to vote and act for me to the same extent that I
would if personally present.
______________________________
Printed Name of Property Owner
___________________________
Signature of Property Owner
______
Date
This Proxy is revocable by the property owner and is valid only for the meeting for which it is given and any lawfully
reconvened meeting thereof. In no event is the proxy valid for more than ninety (90) days from the date of the original
meeting.
Proxy Instructions
1) A proxy is for the purpose of appointing another person to attend the meeting for you in the event that you are unable
to attend.
2) In order to be valid, the Proxy must be signed, dated and returned to the Association’s Secretary prior to the start of the
Annual Meeting.
The Proxy may be submitted to Sentry Management, Agent for the Association, via mail or fax up until 12:00 Noon,
Monday, February 9th, 2015.
Mail to: Merrimac HOA C/O Sentry Management,
8425 Keystone Crossing, Suite 108, Indianapolis, IN 46240
OR Fax to: 317-251-3404
The Proxy may be also be hand delivered by you or your designated Proxy holder prior to the start of the meeting.
3) It is encouraged that the Proxy be submitted well in advance of the meeting to avoid delays in delivery or registration.
4) Should you designate someone as your Proxy and you are in fact able to attend the meeting, you may withdraw your
Proxy when you register at the meeting.
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