1. No category

Online Submission of
Applications
Workshop
Natasha Jovicic
Bruno Breviglieri
Overview
• EACEA Participant Portal
• European Commission Authentication System (ECAS)
• Participant Identification Code (PIC)
• Erasmus +: Sport e-Forms
• Most frequently made mistakes
3
Access Participant Portal : EACEA main page
http://eacea.ec.
europa.eu/index
_en.php
4
http://ec.europa.eu/education/participants/portal/desktop/en/organisations/register.html
5
ECAS Account registration
•
•
•
•
•
ECAS account
creation is necessary
to start the
registration
Registration takes 5
to 10 min !
An email
confirmation is sent
Select ECAS
'external' domain (for
people outside the
Commission)
Cookies must be
enabled on our web
browser
6
EACEA Participant Portal
• Unique entry point for registration of Organisations willing to
apply for the following programs:
- Erasmus+
- Creative Europe
- Europe for Citizens
- EU Aid Volunteers
http://ec.europa.eu/education/participants/portal/desktop/en/organisations/register.html
7
Participant Identification Code (PIC)
• Organisations
• + Full Partners
• MUST register to receive a Participant Identification Code
(PIC of 9 digit numbers) before submitting a project
proposal via the official e-Form
START NOW : LONG VALIDATION PROCESS (min 40 days)
• No PIC no access to e-Forms
- Verify if you do not have an existing PIC
- Collect all legal documents
8
If lost : go to Support page, read the FAQ
9
Organisation/Company – Search tool
•
The Search tool
allows to look if
your organisation
exists already in
the database.
•
If your organisation
exists and has a
PIC, no new one
should be
created.
•
Please note that the
database is
common to other
Commission
services (example
Research)
10
Organisation/Company – Registration
•
If your organisation does not
exists, it can be created by
chosing the "Register
organisation" button.
•
The botton will redirect to the
unique registration facility.
11
Welcome page Unique Registration Facility (URF)
12
Organisation – legal address registration
13
Organisation – contact data registration
•
Contact data
are the general
contacts of an
organisation, not
the ones related
to a particular
project.
•
Contact person
will be contacted
in case of
questions related
to organisation
or before
validation
14
Selection of specific programme: Eramus+
15
Registration of Programme specific information
•
For each programme,
different organisation
types will be presented.
•
After this last step, you
will be redirected to the
previous screen and you
can click on "Finish your
registration".
•
An email with the PIC
number will be send to
the email mentioned in
the contact address.
16
Participant Portal – See My Organisations
•
All organisations
created with the ECAS
account will be visible
in the "My
organisation" tab.
•
In order to modify the
organisation data or to
upload official
documents, click on
Modify Organisations
(MO)
17
Organisation – modify data, add supporting
documents
•
Supporting documents
related to the
organisation can be
uploaded (official
registration documents,
VAT documents, annual
Balance sheets, etc)
•
Check the call
documentation to see
which documents need
to be uploaded.
18
Sport e-Forms
19
When is the E-form published? RSS feed
Subscribe to
EACEA RSS
feed : up to
date with the
latest news and
documents
published on a
website, no
browsing, info
comes to you
in real time !
20
E+: Sport calls
Funding
pages:
http://eacea.ec.europa.eu/e
rasmus-plus/funding_en
21
Create your
e-Form
Do not wait
till 14 May
2015
Prepare also
your annexes
early budget,
description
etc…
22
https://eacea.ec.europa.eu/PPMT/
23
e-Form creation – select your call sport
24
Insert your PIC & choose the applicant
organisation and partners
25
Verify if partnership is correct and create
pre-filled application form
26
Save Regularly
Once created
pop up
message to
save the eForm (CTRL
and S or save
button)
immediately
to your local
computer or
network drive
Otherwise
you loose
everything
including PIC
info
27
Attachments and Validation
Add the
completed
compulsory
annexes
10MB total
limit to the
total size
Click on
Validation
button only
once finalised !
If problems
error list,
modify,
revalidate
28
Submission
Submit, Click on YES,
it save it without
changing the file name
No possibility to
change anything
Write down your
Submission application
number (appears also
in the footer)
29
General mistakes
•
•
•
•
•
No electronic application sent
Application sent after deadline
Mandatory fields not filled in
Application not valid for submission
Technical problems not reported before
deadline
eForm - mistakes
• PIC – each partner of collaborative
partnership
• Not all information about partners come
automatically from PIC
• Eligibility period
Application - general mistakes
• Use of compulsory templates
• Submitted empty documents
• 12 pm - midday (not midnight) CET –
Brussels time
• Read the Guidelines for applicants
• Read the FAQ
Declaration of honour - mistakes
• Not signed
• Signed by other person than the one in the
eForm
• Mandatory fields not filled in, no stamp
• Information not readable
• Different amount of grant requested than in
the eForm
Budget - mistakes
• Not balanced
• Not complete
• Vague, missing detailed information about
costs
• Several budgets (per partner)
• Not in line with the eForm
Collaborative Partnership – mistakes
• Non-profit organisations vs. profit
organisations
• Programme vs. Partner Countries
• Partner Countries vs. partner organisations
35
Collaborative Partnership – mistakes
• Duration of activities in the project
description does not correspond to the one in
the eForm
• Partnership composition (applicant, partners)
36
Not-for-profit European Sport Events mistakes
• The events are only for applicants and
participants from Programme Countries
• The number of participants from at least 3 or
12 Programme Countries
• The sending organisations must be clearly
identified in the eForm
37
Contacts
Sport Unit:
[email protected]
http://eacea.ec.europa.eu/erasmus-plus/actions/sport
PIC validation: [email protected]
E-form technical problems:
Tel: +32 229 90705 (8h30 to 17h)
[email protected]
38