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University of California, Berkeley
Controller’s Office
July 2014
Rosemarie Rae
Associate Vice Chancellor
& Chief Financial Officer
Delphine Regalia
Assistant Vice Chancellor and Controller
Financial Operations
● Accounts Payable
● Accounts Receivable
● Cash Handling & Loan Programs
Joyce Sturm
Contracts & Grants Accounting
Youssef Kubis
Financial Accounting & Controls
Lisa Vanderfin
Payroll
Crystal Parkinson
Debby Haskell
Jerri Rausse BFS Business Systems
Jane Valentine
Tracy Okamura
Training & Communications
Rob Cannon
University of California, Berkeley
Financial Operations
February 2015
Financial Operations
Director
Joyce Sturm
Operations Accounting Ashley Andersen
Accounts Payable
Dan Parnas
Brian Chapman
Richelle Cristi
Susan Cook
Agnes DeGuzman
Donna Duncan
Erecka Dunn
Regina McFadden
LaShawnta Rufus
Pam Tabron
Lorane Washington
Ben Broussard
Marilyn Brown
Jared Espina
Anthony Green
Shannon Harrison
Miriam Hudson
Nick Slater
Janice Yee
Payables transaction review, business process, reporting and policy compliance:
Receivables transaction review, business process, reporting and policy compliance:
Justin Bishop
Mario Estrella
Daniel Jong
Gloria Smith
Tammee Tan
Hui Xie
Reconciliation, business process, reporting and policy compliance:
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Accounts Receivable
Accounts Payable
Bank Activity
Sponsored Student
Loan Funds
Connexxus/Direct Bill
Fed Ex
Travel Advance
Relocation
Various Balance Sheets
ACS/Various Journals
Audit Responses
Federal Aid Reporting
Pay Cycle Production
AP Payment Handling
Outgoing Wire/ACH
Bad Debt Reserve Analysis
US Bank Card Maintenance
Accounts Receivable
Kirsten Wechling
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BearBuy Invoices
Payment Request Forms
Travel & Entertainment
BFS Vouchers
Sales and Use Tax
1099 and Withholding
Exceptional Transaction Clearing
 Mail/Imaging
 Vendor Support
 Related Training and Communications
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CARS Invoices
BFS:AR Invoices
ACS Loan Administration
1098‐T
System Administration
Customer Support
Collections/Assignments
Sponsored Student Program
 Bankruptcy Coordination
 Related Training and Communications
Cash Handling and Loan Programs
‐vacant‐
Pat Buckley
Nominique Chico
Melissa Cunningham
David Holmes
Debi Ringhand
Cash transaction review, business process, reporting and policy compliance:
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AR Payment Posting
Bank Deposits
Incoming Wire/ACH
Campus Cash Handling
CDS Administration
Credit Card Merchant Coordination
PCI Compliance
Petty Cash/Pay Card
Faculty Home Loans
Faculty Emergency Loans
Institutional Loan Issuance
Related Training and Communications
Student Information System (SIS) Project
Adrianne Mann John Aczon
SIS Project Team representing configuration, set‐up, and data conversion for student accounts:
 Fee assessment and adjustments
 Billing and accounts receivable
 Third‐party sponsor invoicing
 Award disbursement
 Payment posting
University of California, Berkeley
Contracts & Grants Accounting
Youssef Kubis Director
March 2015
Contracts &Grants Manager
Kim Page
Accounting and AR
Jinee Kim
Accounts Receivable
Yuliya Raldugina
Sue Williams
 Check Deposits and Cash Application
 Reconciliation and Aging
Reporting & Analysis
Nina Lwai
 Financial Reporting
 Deficit Clearing
 Fund Inactivation
Todd Vizenor
Shelby Song
Melissa Crockett
 Online invoicing for PayWeb, WAWF, VIPERS, STSI, and CIEMENSS
 Regulators’ Compliance
 CGA Help Desk
 Cost Sharing Review and Reporting  Footprint Tickets
 Award Closeouts
 Data Analysis
 Intercampus Reporting
 External and Internal Audit Coordination
 Statement of Accounts to Vendors
 Fiscal Close
 Effort Reporting System
 Research Requests and Respond to Inquiries
 Review and monitor GAEL Insurance Assessment
 Year‐End Financial Reporting ‐ Bad Debt Review
 Review and Monitor Suspense and Credit Balances
 Review Action Item Report
 Update Accounts Receivable Policies and Procedures
 Award Set‐Up and Budget Appropriation
 Financial Reporting and Analysis
 Award Modifications
 Intercampus Requests for Reimbursement
 Departments & Sponsors Advisory and Issue Resolution
 CGA Help Desk
 Training and Communications
 Consultation and Evaluation  Service Delivery
 CIEE Management Fee Distribution
 Calculate STIP Income and Submit Refund to DHHS
 Data Analysis and System Access
 Special Projects
Rana Burroughs
Ariez Morco Enrique Fernandez
Love Joy Sevilleja
 PI Portfolio
 Review and Update CGA Procedures and Manuals
 Indirect Cost Reconciliation and Fiscal Closing Process
Mark Roderick
Troy Fleming Barbara Westphall
Paul Howl
 Invoicing, LOC Drawdowns, Post Invoices to Website
 Accounts Receivable Summaries to Departments
 IRR Monitoring and Collection
Barbara Rageh
Contracts & Grants
Norma Alacce
 Post Award Compliance Monitoring
 Late Payroll Cost Transfer Review
 Membership & Caltran Overhead Distributions
Contracts & Grants
Julio Rodriquez
Compliance
 Related Training and Communication
 Inactivating and Reactivating Funds
 Indirect Cost Exception/Error
Contracts & Grants
Reynaldo del Rosario
Jun Soriano
Jason Dillon
Christine Kirera
Glenda Smith
Contracts & Grants
Esther Chang Xiaoying (sharon) Wang
Linda Midgett
Moises Ochoa
Thess Solis
University of California, Berkeley
Financial Accounting & Controls
Lisa Vanderfin Director
August 2014
Financial Accounting
Natalie Garkusha
Financial Accounting & Reconciliation #1
Connie Tadesse
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Karen Lee
Haroon Wali
Sonali Wickramasinghe
Financial Accounting & Reconciliation #2
Suzy Naidu
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Financial Analysis & Reporting
Yaling Li
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Angelina Garfold
Seher Iqbal
Mauricio Sosa
David T. Wong
Plant Accounting
Janice Li
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James Cooney
Hossai Necko
Financial Controls & Tax
Jennifer Lim
Financial Transactions Analysis
Natalia Lau
Projects
Elizabeth Chavez
Juri Firth
Projects
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 Journal entry processing
 Journal entry processing
 Journal entry processing
 Journal entry processing
 Intercampus responding
 Payroll‐related account analysis and reconciliation
 Allocations (AFC)
 Capitalization of plant assets
 Special state appropriations claims
 Summary analysis for asset and liability accounts
 Cash, intercampus, accounts payable and other account analysis and reconciliation
 STIP
 Variation analysis of revenue, expense and net asset accounts
 Chart of account maintenance
 Fiscal close and audit coordination
 Financial reporting
 Depreciation
 Closing capital projects
 Debt service and funding
 Plant‐related account analysis and reconciliation
 State capital appropriation claims
 Debt financing draws
 Bond audit management
 Financial controls assessment and design
 Key controls monitoring, including UC Tracker implementation
 Tax advising and unrelated business income tax coordination
 Application of GASB standards
 Controller’s Office Budget
 Chart of accounts projects
 New affiliates/
operations
 UC Path commitment accounting
 Project management
 Transaction analysis and accounting
University of California, Berkeley
Delphine Regalia
Assistant Vice Chancellor and Controller
Payroll Office
November 2014
Systems & Projects
Crystal Parkinson
Pay Production & Foreign Tax Compliance
Debby Haskell
CalTIme
Jeff Gill
Theron Ginn
Marvin Harris
Shayna Loyola
Benefits &
Accounting
Jerri Rausse
Leave of Absences Angela Dizon
Pay Production/
Garnishments Shanmei Yue ___
Payroll Taxes Anne Sato
Aaliyah Jones
Jill Lam
Bryana McBride
Sofia Nekmal
Vincent Samuel
Payroll/Personnel System (PPS)
Peyjen Lin
Kristina Ruiz
Consolidated Billing
Denise Scott
Maria Urbizagastegui
Foreign Tax Compliance Postdoc Billed Direct/ Imputed Income
Katie Lai Nei Chung
Arthur Quilao
Jaime Turnbull‐Dreher
Reconciliations/
Adjustments
Livia Crunkleton
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Systems
 Release coordination
 System and production maintenance
 Mass Pay Actions, including Retro Pay
 Merit and range adjustments
 PPS access and security
 PPS ad‐hoc reports
 Page Center access and inquiries
 Pan notification requests/issues
Payroll Projects
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UCPATH
CAL TIME
Biweekly implementation
PPS ad‐hoc reports
Payroll Advisory Group Coordinator
Pay Production & Foreign Tax Compliance
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Front window service
Rush check processing
Separation processing
Overpayment processing
Garnishment processing
GLACIER documentation
Foreign tax payments
Campus payroll training (OPTRS, etc.)
Benefits & Accounting
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Payroll taxes
Consolidated billing
Benefits accounting
Postdoc billing direct and imputed income for foreign students
 Benefits customer service questions
 Journal adjustments
 Inter‐Campus transfers
Delphine Regalia
Assistant Vice Chancellor and Controller
University of California, Berkeley
BFS Business Systems
January 2015
Manager, Berkeley Financial System
Jane Valentine
Project Manager, Grants Suite Implementation
Tracy Okamura
Business Systems Analyst
Richard Burge
Barbara Scullion
Business Systems Analyst
Carol Hsieh
Gopi Margam
Deanna Sailor
Business/Tech Support Analyst
Florence Lee Hendrix
 Analyst support for BFS
o GL
o Accounts Payable
o Commitment Control
o Suppliers
o Chartfields
o Combo Edits
o Workflow
o Batch interfaces – journal
o Batch interfaces – voucher
o HCM Interface
 Analyst support for BearBuy AP
 UCOP reporting
 SARA application
 BFS Security Maintenance
 Identity Management reports
 Campus Application integrations
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 Analyst support for BFS
o Accounts Receivable
o Billing
o eBill
o Contracts
o Grants
o Project Costing
 PI Portfolio
 Travel & Entertainment
replacement project
System implementations, upgrades
Maintenance patching
Business process mapping
Modification requests Requirements gathering
Unit and regression testing
Query writing
System documentation
 Special Projects