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Spring 2015 – Undergraduate Students (Rev. 03/10/15)
SUBJECT TO CHANGE
Academic Calendars for the Health Sciences Center, the School of Professional Development, and the Graduate School are
published separately. Complete information is available on the following web sites and telephone numbers.
Health Sciences Center:
SPD:
www.stonybrook.edu/hscstudents/academic_calendar.shtml or call 631-444-2111
The Graduate School:
www.grad.stonybrook.edu or call 631-632-4723
Stony Brook Southampton
www.stonybrook.edu/southampton/ or call 631-632-8000
www.stonybrook.edu/spd or call 631-632-7050 – Option #3
Date of Drop & Withdrawal
Tuition %
Incurred
Tuition %
Refunded
Fees %
Refunded
Last Day of Tuition % applies
On or Before 2/01/15
0%
100%
100%
Sunday, 2/01/15
2/02/15 - 2/08/15
30%
70%
0%
Sunday, 2/08/15
2/09/15 - 2/15/15
50%
50%
0%
Sunday, 2/15/15
2/16/15 - 2/22/15
70%
30%
0%
Sunday, 2/22/15
On or after 2/23/15
100%
0%
0%
Tuition Liability
Deadlines
Swap – switch one course for another course of equal credits. Ex: swap MUS 119 (3.0 credits) for ARS 201 (3.0 credits)
Section Change – switch sections within the same course. Ex: switch from PHY 122 section R02 to PHY 122 section R03
Definitions (see
deadlines and
restrictions below)
Credit Change – change credits on an existing course that allows variable credits. Ex: change from 3.0 to 6.0 credits of MUS 523.
Drop-Down/ Move-up – switch within the same subject to a different level of difficulty. Ex: move from MAT 131 to MAT 125
Drop – term used to define the process of dropping individual classes
Withdraw – term used to define the process of dropping all classes, i.e., “withdrawing” from the University.
Reinstatement Deadline
Last day undergraduates can file a conditional reinstatement petition for the Spring 2015 semester.
Re-matriculation
Jan. 16
4:00PM
Jan. 16
Non-Matriculates
Jan. 23
Open Enrollment begins for Undergraduate Non-Matriculated Students (U0).
Credit Limit Change
Jan. 23
3:00 PM
Credit limit will be raised to 19 credits for all students in good academic standing. In accordance with university
policy, students on academic action will not have their limits increased.
Semester Cancellation
Jan. 25
Last day students can drop all courses via Solar. Students must request an LOA/Term Withdrawal via SOLAR
or submit an Undergraduate Withdrawal/Leave of Absence Form to the Registrar’s Office if they wish to
withdraw from the semester after this date. Visit website for further information:
http://www.stonybrook.edu/registrar/canwithloa.
Semester Start (Mon-Fri
Classes)
Jan. 26
First Day of Classes. This includes Stony Brook West Campus, SPD Electronic Extension Program, SUNY
Learning Net courses, Southampton and Manhattan Campus.
Late Registration
Jan. 26
Late Registration begins. $50 fee applies to All students who are not enrolled in at least one course before
January 26. This includes students enrolling in SPD, EEP, Manhattan and West Campus classes.
Senior Auditing
Jan. 28
Senior Auditing Program registration and start of program. Call 631.632.7063 for more information.
Credit Limit Change
Jan. 28
Credit limit will be raised to 23 credits for all students with a C.G.P.A. of 3.0 or higher, and no “I”, “R”, “NR”, “Q”
10:00 AM or missing grades. ($20 fee will be automatically billed to students’ accounts for students who enroll in more
than 19 credits). Credit limit will remain at 19 credits for all other students not meeting the above criteria.
Last day undergraduates can re-matriculate for the Spring 2015 semester.
Semester Start (Sat.
Jan. 31
Classes)
Drop, Withdraw (Without Feb. 1 Sunday
Tuition Liability)
(Bus.
Offices
Closed)
First Day of Saturday Classes. This includes Stony Brook West Campus, SUNY Learning Net courses offered
through SBU, and Manhattan Campus.
Last day to drop a class or withdraw from the university without tuition liability. Service offices are closed on
weekends. Dropping individual courses must be done via Solar System.
Leave of Absences/Term Withdrawals: Students may process LOA/Term Withdrawal Request via SOLAR or
submit the Undergraduate Withdrwal/Leave of Absence Form to Registrar's Office. Withdrawal forms will be
processed based on date received (postmarked date if mailed). Visit website for further information:
www.stonybrook.edu/registrar/canwithloa.
Ugrd. Students Enrolling Feb. 6
in Grad. Courses
Last day for undergraduates in an Accelerated Bachelors/Masters Degree Program to submit a petition to the
Graduate School to enroll in graduate courses.
Waitlist Deadline
Last Day students can place themselves on a waitlisted course. Reminder: Students, who place themselves
on a waitlist and change their intent to register, MUST DROP themselves from the Waitlist. If students are
registered from the waitlist, students are responsible for any Tuition Liability incurred.
Feb. 6
Declaration of
Major/Minor
Feb. 6
Last day for all students to submit major/minor changes effective Spring 2015 Semester. For form please visit:
http://stonybrook.edu/registrar/forms.htm.
TAP-ELIGIBLE STUDENTS: To be eligible for any TAP and/or NYS Scholarships Programs students must: a)
be enrolled full-time (12 credits minimum) - all twelve (12) credits must be applicable to the degree and/or
officially declared major and b) by Junior status (earned 57 credits or more) be in a declared major. For TAP
Information contact the Registrar's Office or visit: http://www.stonybrook.edu/registrar/tap.
Adding
Classes/Swaps/Late
Reg. Ends
Feb. 10
4:00 PM
Last day to add classes and/or process a swap. Tuition liability may apply if student reduces credit load.
(Tuition schedule at website: www.stonybrook.edu/bursar). End of late registration. Late Add Registration
Form or Petition required after this date. All changes must be processed by the close of business day.
Drop, Withdraw (Without Feb. 10
4:00 PM
a “W”)
Full-time Status
Feb. 10
4:00 PM
Last day to drop or withdraw from the university without a “W” (withdraw) recorded on student record. Student is
liable to pay pro-rated tuition and all fees.
All
must
be processed
byfrom
the close
of business
day.status.
Lastdrops
day to
change
status to or
full-time
or part-time
All changes must be processed by the close of business day.
Apply for Graduation
Feb. 10
Last day for Spring (May) or Summer (August) degree candidates to apply for graduation. West Campus
Undergraduates must apply online via Solar (Click on the “Apply for Graduation” Link on your homepage.)
Only Seniors (U4) who have at least 108 credits (completed and posted to the record + in progress) with a
declared major will be eligible to apply.
Correction Day
Mar. 6
Friday, March 6th follows a Monday Schedule. All Monday classes will meet in their assigned rooms at the
assigned times.
Drop-down / Move-up
Mar. 6
4:00 PM
Last day to process a drop-down or move-up for selected PHY, AMS, MAT, and MAP courses. Students must
have signed form with instructor approval.
All changes must be processed by the close of business day.
(“I”) Removal
Mar. 13
Last day for removal of Incomplete grades from the Fall 2014 and Winter 2015 Terms.
NR to NF Conversion
Mar. 13
Deadline to resolve NR grades for the Fall 2014 and Winter 2015 Terms.
Spring Recess
Mar. 1622
Mar. 23
Spring Recess (Mon. - Sun.) Classes will resume, Monday, March 23.
Declaration of
Major/Minor
Correction Day
Mar. 27
Students can begin to submit major/minor changes effective Summer/Fall 2015 Semesters. For form visit:
http://stonybrook.edu/registrar/forms.htm.
Friday, March 27th follows a Monday Schedule. All Monday classes will meet in their assigned rooms at the
assigned times.
Section Changes Credit
Changes
Apr. 3
4:00 PM
Last day for all students to process a Section Change or Credit Change for an existing enrolled course.
Section change/Credit change form with appropriate signatures required for processing.
All changes must be processed by the close of business day.
Grade/Pass/No Credit
Apr. 3
4:00 PM
Last day to change a class to or from the Grade/Pass/No Credit (G/P/NC) option. All changes must be
processed by the close of business. Students are allowed to elect the G/P/NC option for only one course per
semester. Note: There is NO petition process to change a class to or from the G/P/NC option after the
deadline. All changes must be processed by the close of business day (4 PM).
Course Withdrawal
Apr. 3
4:00 PM
Last day to withdraw from a course. (“W” will be recorded). Full-time students must remain full-time with a
minimum of twelve (12.0) credits.
All changes must be processed by the close of business day.
Advance Registration
Apr. 6 23
Advance registration tentatively set to begin for Summer/Fall 2015. Go to website for enrollment schedule:
http://stonybrook.edu/registrar/schedules.htm.
Semester Withdrawal
(LOA/Permanent
Withdrawal)
May 8
Last day to withdraw from the University via SOLAR or submit LOA/Withdrawal Request Form to Registrar's
Office. Visit website for further information: www.stonybrook.edu/registrar/canwithloa
Mon-Fri Classes End
May 8
Last day of class for any courses that are held Mondays through Fridays.
Saturday Classes End
May 9
Last day of class for any courses that are held on Saturdays.
Reading Days
Make up exams, lab meetings, etc. may NOT be scheduled on Readings Days.
Finals for Mon-Fri
Classes
May 9,
10, 11
May 1220
Finals for Sat. Classes
May 16
Saturday Finals held during regular scheduled class time.
End of Term
May 20
End of Term; Last day of Finals.
Commencement
May 21
Doctoral Graduation & Hooding Ceremony; Baccalaureate Honors Convocation
Commencement
May 22
University Graduation Ceremony. Please contact the Office of Conferences & Special Events at 631.632.6320
for more information.
Book/Course Material
Requisition Deadlines
Apr.5 – Deadline for requisitions to be submitted to the Provost’s Liaison’s Office for Summer 2015 & Fall 2015
Finals held for Monday through Friday Courses. No Sunday Exams for Mon-Fri Classes.
For schedule go to Final Exam Schedule link at the Registrar’s Website.
http://www.stonybrook.edu/registrar/finals.shtml
Oct. 12 – Deadline for requisitions to be submitted to the Provost’s Liaison’s Office for Winter 2016 & Spring 2016