REQUEST FOR PROPOSALS 2015
WORKFORCE INNOVATION & OPPORTUNITY ACT (WIOA)
YOUTH: IN-SCHOOL AND OUT-OF-SCHOOL
ISSUING OFFICE:
Bay Area Workforce Development Board
317 West Walnut Street
Green Bay, WI 54303
DATE ISSUED:
Wednesday, March 11, 2015
PROPOSALS DUE:
Friday April 24, 2015
NO LATER THAN 12:30 PM TO THE ISSUING OFFICE
Any questions concerning this request for proposals should be addressed to Matt Valiquette at
(920) 431-4110 or [email protected]. The Bay Area Workforce Development Board
administers programs under the Workforce Innovation & Opportunity Act. The organization is
directed by a board of 41 individuals with diverse backgrounds including private for profit
companies, non-profit agencies, community based organizations, educational facilities, and
public sector programs. The Bay Area Workforce Development Board service area consists of
Brown, Door, Florence, Kewaunee, Manitowoc, Marinette, Menominee, Oconto, Outagamie,
Shawano, and Sheboygan Counties.
The Bay Area Workforce Development Board uses its Workforce Innovation & Opportunity Act
funds to provide comprehensive career services and training options designed to provide program
participants an opportunity to achieve their individualized education and/or career employment
goals.
All services are initiated through a contracted career services specialist case management system
in each county the Bay Area Workforce Development Board serves. The Bay Area Workforce
Development Board follows the Workforce Innovation & Opportunity Act performance-driven
design, and all services are on a contracted cost reimbursement basis.
Potential applicants should note that the Department of Labor Performance Standards, Equitable
Provision of Service levels, and federal administrative requirements shall be delivered by
contractors.
Request for Proposals 2015
WIOA YOUTH SERVICES
TABLE OF CONTENTS
I.
CONDITIONS OF SOLICITATION
A. General Conditions.............................................................................................................. 2
B. Receipt of Proposals ............................................................................................................ 3
C. Timeline .............................................................................................................................. 3
D. Appeals ............................................................................................................................... 3
E. Contracts ............................................................................................................................. 3
II.
TECHNICAL SPECIFICATIONS
A. Scope ................................................................................................................................... 4
B. Participant Eligibility .......................................................................................................... 7
C. Fund Source and Amounts .................................................................................................. 7
D. Period of Performance ......................................................................................................... 8
E. Non-Duplication of Facilities .............................................................................................. 8
III.
CONTRACT TYPE AND PAYMENT
A. Cost Reimbursement ........................................................................................................... 9
B. Contract Payment ................................................................................................................ 9
C. Support Service Payments ................................................................................................... 9
IV.
SUBCONTRACT
A. Guidelines for Subcontracting ........................................................................................... 10
V.
SELECTION FOR AWARD ...................................................................................................... 11
VI.
GOALS AND OBJECTIVES ...................................................................................................... 12
VII.
PROGRAM DESIGN, METHODOLOGY, AND DESCRIPTION
A. Program Description ......................................................................................................... 13
B. Budget Detail .................................................................................................................... 16
VIII.
PROPOSAL ASSEMBLY INSTRUCTIONS
A. General Format.................................................................................................................. 17
B. Proposal Content ............................................................................................................... 18
FORM ATTACHMENTS SECTION
1. Proposal Transmittal and Certification
2. Youth Performance Chart
3. WIOA In-School Youth (ISY) Budget
4. WIOA Out-Of-School Youth (OSY) Budget
5. Budget Narrative Guide
6. Cost Price Certification
7. Staffing For Youth Services
8. Applicant Certification and Contacts
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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PART I
CONDITIONS OF SOLICITATION
A.
GENERAL CONDITIONS
The release of this Request for Proposals does not constitute an acceptance of any offer,
nor does such release in any way obligate the Bay Area Workforce Development Board
(BAWDB) to execute a contract with any applicant. The Bay Area Workforce
Development Board reserves the right to accept or reject any or all proposals on the basis
of the evaluation factors contained in this document.
The provision of services specified in this Request For Proposals requires substantive
knowledge and understanding of:

The unique challenges and barriers to education and employment faced by the
community’s youth, particularly those youth that may be defined as “at-risk”
from achieving independence and self-sufficiency;
o The Workforce Innovation & Opportunity Act and regulations;
o The Bay Area Workforce Development Board Workforce Innovation
& Opportunity Act Local Plan and Policies.
Before preparing proposals, applicants should note:

Bay Area Workforce Development Board will not be liable for any costs
associated with the preparation of proposals or negotiation of contracts
incurred by an applicant;

All proposals, in their entirety, will become the property of Bay Area
Workforce Development Board upon submission;
The award of a contract for any proposed service is contingent upon the following:
Bay Area WDB

Workforce Innovation & Opportunity Act funding for the request for
proposals; and

Favorable evaluation of the proposal; and

Approval of the proposal by the Workforce Development Board Proposal
Review Committee, (responsive applicants may be given an opportunity to
deliver an oral presentation to the Committee); and

Approval of the Proposal Review Committee's recommendation by the Bay
Area Workforce Development Board; and

Successful negotiation of any changes to the proposal required by the Bay
Area Workforce Development Board.
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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B.
RECEIPT OF PROPOSALS
Seven (7) complete copies of each proposal single space, 8 ½ x 11 paper, Times New
Roman 12 font (one set must include original signature, attachments, certifications and
assurances) and one (1) complete Microsoft Word electronic copy (sent to
[email protected]) must be received no later than 12:30 p.m. on Friday, April
24, 2015, at the Bay Area Workforce Development Board, 317 W. Walnut Street, Green
Bay, WI 54303. Timely receipt of proposals is the sole responsibility of the applicant.
Proposals received after this time and date, whether by U.S. mail, commercial
delivery, or hand carried will not be considered.
C.
TIMELINE FOR REQUEST FOR PROPOSALS (TENTATIVE)
EVENT
DATE/TIME
RFP Issued
March 11, 2015
BAWDB
Bidders Conference
March 20, 2015, 2-3 PM
NWTC - Green Bay Campus
Proposals Due
April 24, 2015, 12:30 PM
BAWDB Office, Green Bay
April 24 – May 7, 2015
Proposals Reviewed
Proposal Presentations
May 20, 2015
Proposal Award Date
May 28, 2015, 1-4 PM
Contract Start Date
D.
LOCATION
July 1, 2015
Various
TBA
NWTC - Green Bay Campus
Bay Area Central and East
APPEALS
Each applicant shall receive written notice of funding or non-funding for the proposed
project. Following the Notice of Award(s), each applicant whose project has not been
funded may discuss with the Bay Area Workforce Development Board administrative
staff the reasons for non-funding. The decision may be appealed. Any appeal must be in
writing and must fully identify any contested issues. The written appeal documenting the
basis for the appeal must be filed with James Golembeski, Executive Director, Bay Area
Workforce Development Board, 317 W. Walnut Street, Green Bay, WI 54303, and
received no later than five (5) business days after the Notice of Awards is postmarked.
E.
CONTRACTS
Applicants whose proposal is approved for funding will be notified of date and time for
contract negotiations. Final contract issuance will be based on a successful negotiation.
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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PART II
TECHNICAL SPECIFICATIONS
A.
SCOPE
This Request For Proposals covers ONLY the Workforce Innovation & Opportunity Act
(WIOA) YOUTH programs in Bay Area Central, which is composed of Brown, Door,
Kewaunee, and Shawano counties; and Bay Area East which is composed of Manitowoc and
the south-eastern portion of Kewaunee counties. This solicitation is a Request For Proposals
to serve clients eligible for WIOA YOUTH program services.
WORKFORCE INNOVATION & OPPORTUNITY ACT (WIOA) SERVICES
The Workforce Innovation & Opportunity Act (WIOA) is the nation’s newly enacted principle
workforce development legislation designed to provide programming and funding for
streamlining services through One-Stop-Operators at local Job Centers, empowering
individuals through information access to training resources, providing universal access to
core-level services, and increasing performance and accountability of the workforce
investment system.
Beginning in Program Year 2015 (July 1, 2015 – June 30, 2016), the Bay Area Workforce
Development Board (BAWDB) will capitalize on the changing workforce development
legislation and directly align the youth programs with WIOA requirements. This first-year
program is designed to align closely with WIOA by focusing on Out-of-School Youth (OSY),
high-demand occupation career pathways, and individually tailored work-based training
opportunities. The goal of the BAWDB WIOA youth program is to develop and deliver high
quality innovative services and programs to assist eligible youth towards obtaining meaningful
and career advancing opportunities in the community through educational and workforce
achievements.
In order to better serve the youth of Northeast Wisconsin and the Bay Area, youth workforce
development services will need to incorporate a comprehensive recruitment strategy designed
to attract and retain eligible youth in WIOA programming. Leveraging existing resources and
developing and strengthening partnerships with school district administrators, faith and
community based organizations, as well as other community youth service providers is
strongly recommended.
Bay Area Workforce Development Board YOUTH programs must be designed, operated,
funded, and delineated by In-School (ISY) and Out-of-School Youth (OSY) definition criteria.
Both ISY and OSY programs will have similar core components, with the primary difference
being the focus on attainment of education credential for ISY while the focus for OSY is on
the attainment of self-sufficiency, ideally achieved through post-secondary education
opportunities. A number of key components comprise both ISY and OSY programs and
include but are not limited to: basic skills remediation, paid work experience, career
pathways, and work readiness and skills training.
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Bay Central and Bay East
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Basic skills remediation will be provided to ALL enrolled youth who have tested below 9th
grade reading and/or math utilizing the Test of Adult Basic Education (TABE). Paid work
experience and internships are required services for all Bay Area youth programs.
Additionally, work experience and internships should reinforce exploration of the youth’s
career pathways interests and goals as identified through formal assessment. Any and all skills
training provided to eligible youth should reflect the Bay Area’s five primary high-demand
occupation sector strategies: transportation, advanced manufacturing, healthcare, information
technology, and insurance/customer service.
Applicants awarded contract(s) may use grant funds to provide services to individuals who are
between the ages of 14-24 years old and meet the local, state, and federal WIOA YOUTH
(IN-SCHOOL and OUT-OF-SCHOOL) eligibility definition. The goal is to provide
workforce development activities that increase the employment, retention, earning, and
occupational skill attainment of job seeking customers, while meeting the workforce demands
of local employers as defined by the Bay Area Workforce Development Board.
IN-SCHOOL YOUTH (ISY)
Funding for ISY aligns with WIOA requirements, with a maximum of 25% of total youth
funding being allocated for ISY services and programs. Based on projected Program Year
2015 (July 1, 2015 – June 30, 2016) funding availability, approximately $125,000.00 is
available for ISY programs.
Profile of an In-School-Youth
 Approaching or currently in their senior year of high school (17-18 years old)
 Determined to be “at-risk” or “barriered” to education and/or employment (low
income, credit deficient, offender, homeless/runaway, pregnant/parenting, foster
care, etc.)
 Lack career direction
The focus of the ISY program is educational credential achievement in conjunction with work
readiness activities, to include development of a career pathway.
OUT-OF-SCHOOL YOUTH
Funding for OSY will also align with the new WIOA requirements, with a minimum of 75%
of total youth funding allocated to OSY services and programs. Based on Program Year 2015
(July 1, 2015 – June 30, 2016) funding projections, approximately $375,000.00 is available
for OSY programs.
Profile of an Out-Of-School Youth
 Between the ages of 16 and 24
 Basic Skills Deficient
 Barriers to education/employment
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The goal of the OSY program is to prepare youth for the transition to successful participation
in the workforce. The following strategies have been identified to assist youth with
employment and training opportunities to obtain and retain employment and achieve selfsufficiency:

To provide eligible youth seeking assistance in achieving academic and
employment success, effective and comprehensive activities, which shall include a
variety of options for improving life skills, educational and skill competencies, and
provide effective connections to employers;

To provide opportunities for training eligible youth;

To provide continued supportive services for eligible youth;

To provide incentives for recognition and achievement to eligible youth; and

To provide eligible youth opportunities to participate in activities related to
leadership development.
The design framework for the WIOA Youth program requires that all programs:

Provide an objective assessment of the academic levels, skill levels, and
service needs of each participant;

Develop service strategies for each participant that shall identify an
employment goal;

Provide preparation for post-secondary educational opportunities, in
appropriate cases;

Establish strong linkages between academic and occupational learning;

Prepare participants for unsubsidized employment opportunities; and

Develop effective connections to intermediaries with strong links to the job
market and local/regional employers.
Proposals must demonstrate how all fourteen (14) required program elements will be made
available to participants. “Make available” does not mean that every youth participant must
receive services from all program elements; rather, it means that youth must have access to
these services if required to meet identified goals. Proposals must also detail how the
proposer will coordinate with other youth-service providers, including working with partner
agencies in Bay Area Job Centers and other non-WIOA agencies operating throughout the
community. Required program elements are:
1. Tutoring, study skills training, and instruction, leading to completion of secondary
school, including dropout prevention strategies.
2. Alternative secondary school services.
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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3. Paid and unpaid work experiences, including internships and job shadowing.
Summer employment opportunities that are directly linked to academic and
occupational learning.
4. Occupational skill training.
5. Leadership development opportunities, which may include community service and
peer-centered activities encouraging responsibility and other positive social
behaviors.
6. Supportive services.
7. Adult mentoring for the period of participation and possibly for a subsequent
period, for a total of not less than 12 months.
8. Follow up services for a minimum of 12 months after exit.
9. Comprehensive guidance and counseling, which may include drug and alcohol
abuse counseling and referral.
10. Financial literacy. (Mandated service for ALL enrolled youth (ISY and OSY).
11. Entrepreneurial training.
12. Local labor market employment information.
13. Activities that help youth transition to post-secondary education and training.
14. Education offered concurrently with and in the same context as workforce
preparation activities and training for a specific occupation or occupation cluster.
B.
PARTICIPANT ELIGIBILITY
All participants in the contractor's program must be registered as eligible for the Workforce
Innovation & Opportunity Act under the applicable regulations. The WIOA Career Services
Specialist(s) will provide the following on a continuous basis: eligibility screening, program
registration, comprehensive assessment, individual service strategy and career pathways
development, information system data entry, follow-up activities, and service referral. No
participant may receive services or payment for an activity until certification of registration
and WIOA enrollment has been completed, entered into the client tracking system, and
properly documented.
C.
FUND SOURCE
The funds available for services solicited by this Request For Proposals are provided through
the Workforce Innovation & Opportunity Act: YOUTH PROGRAM. No more than 10% of
contract funds may be used for the costs of administration. Administration costs are limited to
the expensed program costs.
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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This WIOA: YOUTH procurement action will award multiple contracts totaling a projected
amount of $500,000.00 for Program Year 2015, based on projected funding availability. This
projected amount is the best estimate of anticipated funding and is subject to change.
Allowable costs for YOUTH programs include:
 Staffing and Staff Support Costs
 Core Services
 Participant Training (work-based training, work experiences, internships, etc.)
 Participant Support and Monetary Incentives/Stipends – (Bay Area Workforce
Development Board staff administered)
 Administration – (not more than 10% program contracted costs expensed)
D.
PERIOD OF PERFORMANCE
The period of performance for service(s) resulting from this solicitation will commence July
1, 2015 and end June 30, 2016. The Bay Area Workforce Development Board reserves the
right to extend the contract. The extension is solely the option of the Bay Area Workforce
Development Board and will be based on availability of funds, requirements of the Workforce
Innovation & Opportunity Act, demonstrated performance of the contractor and the needs of
the Bay Area Workforce Development Board.
E.
NON-DUPLICATION OF FACILITIES/SERVICES
Funds provided for this solicitation shall only be used for activities supplemental to those
which are currently available. In addition, these funds shall not be used to duplicate facilities
or services available in the area (with or without reimbursement from Federal, State, or local
sources).
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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PART III
CONTRACT TYPE AND PAYMENT
A.
COST REIMBURSEMENT
Payments under this type of contract will be prorated among the cost categories of
administration and program costs. Reimbursement will be made for actual, allowable and
allocable costs incurred in the performance of the contract, not to exceed maximums
stated in the contract. Cost-plus-percentage-of-cost contracts shall not be used. Profit is
currently not allowable in Bay Area Workforce Innovation & Opportunity Act contracts.
B.
CONTRACT PAYMENT
Contract payment shall be based on submission of a Monthly Expenditure Report. This
report with supporting documentation is due to the Bay Area Workforce Development
Board no later than the 15th of each month following the month for which reimbursement
is claimed.
C.
SUPPORT SERVICE PAYMENTS
Support services payments are generated by the Career Services Specialist and
administered by the Bay Area Workforce Development Board staff. The Bay Area
Workforce Development Board issues payment of support services directly to the
program participant.
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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PART IV
SUBCONTRACTING
A.
GUIDELINES FOR SUBCONTRACTING
Contracting between a prime Workforce Development Area One-Stop Operator or
contractor and one or more organizations is an allowable activity.
The Bay Area Workforce Development Board reserves the right of approval or denial for
all subcontracts and will maintain an administrative oversight role in all subcontracts.
All subcontracts will be required to be a cost reimbursement contract and be obtained
through a competitive bid process. No subcontract time frame can extend beyond the
prime contract period.
Prior to the issue of a subcontract, the prime contractor must meet with the Bay Area
Workforce Development Board staff to assure:
Bay Area WDB

Pre-approval of the subcontract purpose

A competitive procurement process is conducted

Pre-approval of the contract format

Pre-approval of fiscal provisions

Establish monitoring methods of the subcontract

The subcontract meets the goals of the prime contract
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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PART V
SELECTION FOR AWARD
All proposals will be reviewed and rated according to procedures described in the Bay Area
Workforce Development Board’s Procurement Manual. Proposals will be reviewed and rated by
the Proposal Review Committee, comprised of selected members of the Bay Area Workforce
Development Board, Local Elected Officials, and administrative staff of the Bay Area Workforce
Development Board. The basic elements that will be rated are:

History of demonstrated effectiveness

Fiscal rating

Local factors

Proposal contents and goals

Program Design
Criterion
Abstract
Program Design
Service Strategy Design and Delivery
Organizational Profile
Performance Metrics
Cost/Price Analysis
TOTAL
Points
5
43
30
12
10
50
150
The Bay Area Workforce Development Board Controller will complete a cost/price analysis for
each proposal. Final decision for funding will be made by the Bay Area Workforce Development
Board (or the Bay Area Workforce Development Board Executive Committee) upon
recommendation from the Proposal Review Committee. The Bay Area Workforce Development
Board reserves the right to reject any offer which it determines does not meet the employment
and training needs of Workforce Development Area 5.
PLEASE NOTE: Individuals reviewing and rating the proposals are members of the Bay Area
Workforce Development Board, Bay Area Workforce Development Board Youth Council, or
Local Elected Officials. Abbreviations and acronyms should NOT be used. Proposal Review
Committee members may deduct points if they do not understand the information being
provided.
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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PART VI
GOALS AND OBJECTIVES
Provide an abstract (two pages or less) summarizing the proposed project, including, but
not limited to, the scope and proposed outcomes of a Workforce Innovation & Opportunity
Act: YOUTH case management system within a comprehensive job center (including
applicable Affiliated Point of Service site[s]).
The comprehensive job centers in the Bay Area covered under this Request For Proposals are:

Bay Area Central, serving Brown, Door, Kewaunee, and Shawano counties

Bay Area East, serving Manitowoc and south-eastern portion of Kewaunee counties,
Each proposal may include the provision of WIOA: YOUTH services provided out of an
individual job center OR may include the provision of WIOA: YOUTH services out of
MULTIPLE job centers within a contract area (i.e. Bay Central contains three (3) job centers).
If the applicant desires to provide WIOA: YOUTH services in more than one contract area (i.e.
Bay East and Bay Central), a separate proposal MUST be submitted for each contract area
proposed. For example, an applicant that is proposing to provide WIOA: YOUTH services in
Bay Area East and Bay Area Central is required to submit two (2) separate proposals, one for
each contract location/area.
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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PART VII
PROGRAM DESIGN, METHODOLOGY, AND DESCRIPTION
Describe how you intend to provide the required program elements listed below.
Additional points will be awarded to proposals incorporating recognized best-practices
(statewide or nationally) and/or service-delivery innovation designed to improve efficacy and
efficiency of existing workforce development models.
A.
PROGRAM DESCRIPTION
1.
Goal(s) (maximum of 5 points) – Describe your workforce development program
philosophy and any specific goal(s) that extend beyond the basic required
performance measures.
2.
Enrollment (maximum of 5 points) – Describe how the outreach and recruitment
procedures for participants will be provided. Innovative strategies for engaging
prospective program participants within local communities and creating greater
awareness of the Bay Area Workforce Development Board’s strong partnership with
the Northeast Wisconsin Job Center network are highly encouraged.
3.
Orientation/Assessment (maximum of 8 points) – Describe how the enrollees will
be informed of the program services and how they will be provided an orientation to
the job center and partner services. Describe the assessment process (to include
any/all specific assessment tools you intend to utilize) and how it will serve as a
basis for the service strategy. Additionally, indicate how the assessment will be
used towards establishing and evaluating the goals and progress of the Individual
Service Strategy.
4.
Service Design Delivery (maximum of 30 points ) – All services funded under this
solicitation must be provided at one of the Comprehensive Job Centers and if
applicable, Affiliated Points of Service (APS) sites in the Bay Area. The fourteen
(14) required youth service elements must be made available to all WIOA
participants. These services may be provided through the WIOA contracted
agency/staff or though a referral to the appropriate agency or program. All services
must be provided on an individual basis and tracked in the ASSET and PAS
systems.
a. Describe your case management system.
b. Describe the process for keeping ASSET entries timely and case notes
accurate.
c. Describe how the case management staff will assist with the delivery of
Core Services in the job center, including the provision of workshops, job
center orientation sessions and other job center group activities.
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d. What process will ensure that all participants prior to entering training will
have an assessment of computer skills and if needed, how the participant
will improve their computer skills to the level required for the identified
training program.
e. Provide the training process for new staff and the continued training for
current staff. Who will provide the training, the time frame for on-going
training and the process to measure the success of the training?
f. Describe the process for providing the veteran or spouse of veteran
preference for services.
5.
Training (maximum of 15 points) – Describe the training including the number of
hours of instruction, the method of delivery (groups, individuals, etc.), who is
providing the instruction, and (do NOT include occupational skills training
component)
a. How the progress of students is evaluated.
b. Include a curriculum of the program. If a specialized methodology and/or
curriculum are proposed, describe the features and benefits (include the
format/commercial name, if applicable. Do not include complete
packages).
c. WIOA regulations stipulate 20% of available funding is required to be
allocated towards practical work experience and internships in occupation
sectors associated with participant’s career goals, interests, and aptitudes.
Clearly describe and articulate proposed work experience strategies, to
include (but not limited to): development of work sites, training
plans/timelines, marketing/promotion efforts, etc. Work experience
training plans and strategies incorporating private sector employer
participation are preferred and will be scored accordingly.
6.
Coordination (maximum of 8 points) – Note: Representation on the local Job
Center Management Team is required for any organization awarded this solicitation.
Describe how community resources in addition to the job center resources will be
made available to the participants. Describe in sufficient detail planned and/or
actual coordination strategies with community youth service agencies designed to
connect youth with WIOA programming and services.
7.
Client Tracking (maximum of 2 points) – Describe the client tracking process,
including the maintenance of client files, Workforce Innovation & Opportunity Act
required tracking and the coordination of client service information with other
providers if there is a co-enrollment.
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8.
Facilities (maximum of 2 points) – In addition to the Job Center or APS briefly
describe any other site or facility(s) where the program is to be operated. Describe
the extent to which satellite sites are utilized by the training program. If specialized
equipment is key to the program (e.g., computers), please include description and
quantity.
9.
Staffing (maximum of 5 points) – Describe how the case load of the staff will be
monitored and the projected number of participants per Career Services Specialist
(size of the case load). Complete the Staffing form located in the Form
Attachments section of this RFP. Indicate who will supervise the staff and the
process and timeframe for filling vacancies. Please refer to PART VI for
multiple/single proposal submission instructions.
a. Bay Area Workforce Development Board directs the following Youth
Career Services Specialist minimum staffing patterns to ensure the
provision of highest quality Youth services across the WDA:
i. Bay Area Central:
 Green Bay Comprehensive Job Center: 1 FTE
 Door County APS: 1 FTE
 Shawano County APS: 1 FTE
ii. Bay Area East:
 Manitowoc Comprehensive Job Center: 1 FTE
b. Proposals incorporating service strategies emphasizing the provision of WIOA
services to rural/remote areas beyond the immediate proximity of the
established Job Center(s) are highly encouraged and may be awarded additional
points based on creativity, innovativeness, and demonstrated potential to
achieve positive outcomes.
10.
Monitoring (maximum of 5 points) – Describe the methods by which the services
and staff will be monitored including procedures for issuing monitoring reports and
resolution/correction action. Proposal writers must respond to this section
indicating who will be monitoring the program and how often, and attach a copy of
the monitoring form to be utilized.
11.
Performance Standards (maximum of 10 points) – Enter performance levels on
the Youth Performance Chart located in the Form Attachments section of this RFP.
12.
Fiscal (maximum of 50 points) – Describe your accounting procedures and
methodology for estimating and justifying costs per client. (Use the WIOA ISY and
WIOA OSY Youth Budget forms located in the Form Attachments section of this
RFP. A Budget Narrative must also be provided using the Budget Narrative
Guidelines also found in the Form Attachments section of this RFP.
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B.
BUDGET DETAIL
Each proposal requires a separate line item budget subdivided into In-School and Outof-School Youth and cost-categorized by Core, Administration and Program Services.
All contracts must assist in the provision of core services at a Comprehensive Job Center
or Affiliated Point of Service. Please provide a line item budget using the WIOA ISY
Budget form and the WIOA OSY Budget form located in the Form Attachments section
of this RFP.
A Budget Narrative by category for costs must also be provided for each the WIOA ISY
and the WIOA OSY budgets using the Budget Narrative Guidelines also found in the
Form Attachments section of this RFP.
Accepted proposals will result in cost reimbursement contracts; no profit is allowed.
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
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PART VIII
PROPOSAL ASSEMBLY INSTRUCTIONS
A.
GENERAL FORMAT
Proposals must be prepared and sequenced in accordance with the instructions outlined in
Part VIII. All pages must be formatted in Microsoft Word, presented on 8½ x11 paper,
printed single-sided, with each page numbered and single-spaced using 12 point Times
New Roman font.
FORMS: All forms requested are located in the Form Attachments section of the RFP.
Forms are to be downloaded, completed and/or signed, and incorporated into applicant’s
printed and emailed submittal. For forms requiring a signature, the original signature
page must be incorporated in the proposal set marked “Original.” Other sets of the
submittal may be copies. All forms, including signature forms, must be included in the
emailed submittal.
When completed, proposals and required forms are to be assembled as follows:
1. Proposal Transmittal and Certification form
2. Table of Contents
3. Program Design/Methodology/Service Description
4. Youth Performance Chart
5. Budget documentation to include

WIOA ISY Budget form and an ISY Budget Narrative

WIOA OSY Budget form and an OSY Budget Narrative

Cost Price Certification form
6. Staffing
7. Applicant Certification and Contacts form
8. Current audited financial statement
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
17
B.
PROPOSAL CONTENT
1.
Proposal Transmittal and Certification** The Proposal Transmittal form must
be completed, noting that the cost per participant is equal to the total dollars
requested divided by the total number of participants, and the cost per positive
termination is equal to the total dollars requested divided by the total number of
placements or positive terminations.
2.
Table of Contents: Complete a Table of Contents. Sections should be noted and
pages should be numbered. Keep the sections sequenced in the order that they
appear in this RFP.
3.
Program Design, Methodology, and Description: Insert your program
description(s). Address the required goals and objectives in this RFP.
4.
Performance Charts: Complete the Youth Performance Chart located in the Form
Attachments section of this RFP.
5.
Budget: Submit each of the following completed documents

A WIOA ISY Budget form and an accompanying ISY Budget Narrative

A WIOA OSY Budget form and an accompanying OSY Budget Narrative

A Cost Price Certification**
Please Note: All contracts must have funding for Job Center Core Services.
6.
Staffing: The Staffing form must include all hourly and salaried staff funded under
this contract, and include any executive/consultant costs that are allocated. The
name of staff members, their job title and main duties and required to be reported on
this form, as well as wages.
7.
Applicant Certification & Contacts: Form must be fully completed.
8.
Financial Statement: Submit applicant agency’s most current audited financial
statement. Current WIOA legislation requires a financial risk assessment for each
proposer.
** Forms requiring a signature: The original signature page must be incorporated in the proposal set
marked “Original.” Other sets of the submittal may be copies. All forms, including signature forms, must
be included in the emailed submittal.
Bay Area WDB
WIOA Youth Program Services RFP 2015
Bay Central and Bay East
18
FORM
ATTACHMENTS
Bay Area WDB
WIOA Youth Program Services RFP 2015
19
Bay Area Workforce Development Board
PROPOSAL TRANSMITTAL FORM
Youth Program Services
Location of
Proposed Youth Services:
Applicant Organization
Address
City/State/Zip
Area Code/Telephone No.
Point of Contact
Title
Employer ID Number
Total Funds Requested
$
No. of Participants
Cost Per Participant
$
PROPOSAL CERTIFICATION
I,
, herby certify that I am legally and
duly authorized to submit this proposal on behalf of
that the information contained herein is true and correct to the best of my knowledge.
signed this
day of
, 20
Signature
Bay Area WDB
WIOA Youth Program Services RFP 2015
20
Bay Area Workforce Development Board
YOUTH PERFORMANCE CHART
Youth Program Services
Location of
Proposed Youth Services:
Youth Program
Standards
Required
Percentage of program participants who
are in education or training activities OR
in unsubsidized performance after exit.
(Measured twice: 2nd and 4th quarters after
program exit.)
Negotiable
Median earnings of participants in
unsubsidized employment during second
quarter after exit.
Negotiable
Percentage of participants who obtain a
recognized post-secondary credential,
secondary school diploma, or equivalent
during participation OR within one (1)
year after exit.
Negotiable
Percentage of participants who during a
program year are in education that leads to
a recognized post-secondary credential OR
employment AND who are achieving
measurable gains towards those goals.
Negotiable
Literacy/Numeracy Gains
Bay Area WDB
Proposed
50%
WIOA Youth Program Services RFP 2015
21
WIOA ISY BUDGET FOR (indicate Bay Area location):
July 1, 2015 to June 30, 2016
FOR WDB USE
AWAGES
AFRING
AACCTG
AADVER
AAUDIT
ACOMMU
AEQUIP
AFACIL
AINSUR
AMATER
APRINT
ATRAIN
ATRAVL
A
FOR WDB USE
CWAGES
CFRING
CCOMMU
CEQUIP
CFACIL
CMATER
CPRINT
CTRAIN
CTRVL
C
FOR WDB USE
PWAGES
PFRING
PADVER
PCOMMU
PEQUIP
PFACIL
PINSUR
PMATER
PPRINT
PTRAIN
PTRAVL
P
ADMINISTRATION
Staff Wages
Staff Fringes
Accounting
Advertising
Audit
Communications
Equipment
Facilities
Insurance
Materials/Supplies
Printing/Copies
Staff Training
Staff Travel
Other (Specify)
TOTAL ADMINISTRATION:
CORE SERVICES
Staff Wages
Staff Fringes
Communications
Equipment
Facilities
Materials/Supplies
Printing/Copies
Staff Training
Staff Travel
Other (Specify)
TOTAL CORE SERVICES:
PROGRAM
Staff Wages
Staff Fringes
Advertising
Communications
Equipment
Facilities
Insurance
Materials/Supplies
Printing/Copies
Staff Training
Staff Travel
Other (Specify)
TOTAL PROGRAM:
BUDGET
TOTAL CONTRACT:
Bay Area WDB
WIOA Youth Program Services RFP 2015
22
WIOA OSY BUDGET FOR (indicate Bay Area location):
July 1, 2015 to June 30, 2016
FOR WDB USE
AWAGES
AFRING
AACCTG
AADVER
AAUDIT
ACOMMU
AEQUIP
AFACIL
AINSUR
AMATER
APRINT
ATRAIN
ATRAVL
A
FOR WDB USE
CWAGES
CFRING
CCOMMU
CEQUIP
CFACIL
CMATER
CPRINT
CTRAIN
CTRVL
C
FOR WDB USE
PWAGES
PFRING
PADVER
PCOMMU
PEQUIP
PFACIL
PINSUR
PMATER
PPRINT
PTRAIN
PTRAVL
P
ADMINISTRATION
Staff Wages
Staff Fringes
Accounting
Advertising
Audit
Communications
Equipment
Facilities
Insurance
Materials/Supplies
Printing/Copies
Staff Training
Staff Travel
Other (Specify)
TOTAL ADMINISTRATION:
CORE SERVICES
Staff Wages
Staff Fringes
Communications
Equipment
Facilities
Materials/Supplies
Printing/Copies
Staff Training
Staff Travel
Other (Specify)
TOTAL CORE SERVICES:
PROGRAM
Staff Wages
Staff Fringes
Advertising
Communications
Equipment
Facilities
Insurance
Materials/Supplies
Printing/Copies
Staff Training
Staff Travel
Other (Specify)
TOTAL PROGRAM:
BUDGET
TOTAL CONTRACT:
Bay Area WDB
WIOA Youth Program Services RFP 2015
23
Bay Area Workforce Development Board
BUDGET NARRATIVE GUIDE
Youth Program Services
**NOTE: A separate Budget Narrative must be prepared for both the WIOA In-School Youth and the
WIOA Out-Of-School Youth programs.
Staff Wages - This includes all staff funded under this contract including any executive/consultant costs that
are allocated.
For Hourly Staff:
Wage Per Hour x # of Hours for each person in grant
Include job title and a description of duties for each hourly staff member.
For Salaried Staff:
Annual Wage for each person in grant.
Include job title, description of duties, and percent of time salaried staff member will
be funded.
Staff Fringes - Indicate the type of fringe, dollar amount, percent paid, and the position fringe is being
expensed to. This needs to be completed for each position being funded by the contract.
Staff Travel - Provide the total number of miles and the reimbursement rate.
Material and Supplies - State the type of materials and cost associated with this category.
Facilities - Provide the cost of the facilities assigned to the contract and detail on how the costs were
determined.
Communications - State the type of communication and cost, (Fax, telephone, postage, etc.)
Printing and Copies - Detail of cost of printing and/or copies
Insurance - Detail of cost and type of insurance
Advertising - Type and cost of advertising expense.
Audit - This expense is always an administrative cost. Detail amount and type.
Accounting - This expense is always an administrative cost. Detail amount and type.
Cost Allocation Plan - Enclose a copy of the Cost Allocation Plan.
Other - Expenses not included above are to be itemized with detailed breakout of each cost.
Work Experience - Indicate work experience wages: Rate Per Hour x Number of Youth. Separate summer
work experience costs from year round work experience costs.
Bay Area WDB
WIOA Youth Program Services RFP 2015
24
Bay Area Workforce Development Board
COST PRICE CERTIFICATION
Youth Program Services
Location of
Proposed Youth Services:
I hereby certify that to the best of my knowledge and belief the cost/pricing data submitted is accurate,
complete and current as of the date of its submission. The Bay Area Workforce Development Board,
Inc. retains the right to adjust any submitted price to exclude any sum by which the price was increased
because the awardee had knowingly submitted data that was not accurate, complete and/or current as
certified.
ORGANIZATION:
NAME (Printed):
TITLE:
Signature
Bay Area WDB
Date
WIOA Youth Program Services RFP 2015
25
Bay Area Workforce Development Board
STAFFING FOR YOUTH SERVICES
Indicate key staff that will be assigned to the program by name, qualifications, function, and amount of time assigned.
Location of
Proposed Youth Services:
Name of Staff Member
Bay Area WDB
Title & Job Duties
WIOA Youth Program Services RFP 2015
Qualifications
% time
WIOA
Funded
Salaried (S)
Hourly (H)
26
Bay Area Workforce Development Board
APPLICANT CERTIFICATION & CONTACTS
Youth Program Services
Location of
Proposed Youth Services:
Applicant Organization:
Legal Name (if different):
Legal Status (Profit, Non-Profit):
CONTRACT REPORTING:
Name and Title
Mailing Address
Phone No.
Email
CLIENT REPORTING:
Name and Title
Mailing Address
Phone No.
Email
FISCAL AGENT:
Name and Title
Mailing Address
Phone No.
Email
Credentials
Date of Audited Financial System:
DUNS Number:
Bay Area WDB
WIOA Youth Program Services RFP 2015
27