PARCC Technology Bulletin - Hot Topics Quick Guide March 17, 2015 The following communication was developed to help school and district Technology Coordinators prepare for and administer the PARCC assessments. Weekly technology updates will include technology information, implementation resources, hot topics, and troubleshooting guidance. Previous Technology Bulletins are stored at http://parcc.pearson.com/bulletins/. The next communication is tentatively scheduled for March 24, 2015. PARCC Help Forums Pearson is offering multiple PARCC Help Forums to cover important topics and provide an opportunity for live Q&A. Please register for any of the PARCC Help Webinars listed below if you wish to learn more. If registration fills up, Pearson will look at offering additional sessions in future weeks. Personal Needs Profile Management and Guidance o Tuesday, March 17, 2015 at 1:30pm Central Time (Duration, 90 minutes) o Registration URL: Click here Finding Students and Managing Student Tests o Thursday, March 19, 2015 at 1:30pm Central Time (Duration, 90 minutes) o Registration URL: Click here Commonly Reported Feedback, Questions, and Issues TestNav Feedback/Common Issues Reported Text-to-Speech button not appearing after login, or an accommodation is not present TestNav App (Error 2008) – Device is running out of memory New- Student cannot get logged back into TestNav after being resumed (Error 3082) Java 8 Update 40 Resolution/Status Recommended process/troubleshooting steps: This issue is caused by either an incorrect PNP configuration for the student, or an updated PNP configuration that was completed without following the appropriate PNP update process. Additional Personal Needs Profile Guidance for this issue and similar issues can be found here: http://avocet.pearson.com/PARCC/Home#7427. Recommended process/troubleshooting steps: If a device is used by students for instruction or other purposes, it is good practice to restart the devices prior to testing to ensure that there are no apps running in the background and taking up needed memory. Recommended process/troubleshooting steps: Pearson is investigating the root cause of Error 3082. After receiving Error 3082 the student may only see a screen that says “Loading” when attempting to log back into TestNav. Please contact PARCC Support and escalate the request to Level 2 Technology Support for resolution. Recommended process/troubleshooting steps: Oracle recently released Java 8 Update 40. This update is not required or forced. Pearson recommends that schools do not install this update during the spring administrations. PARCC Technology Bulletin – Hot Topics Quick Guide Ctrl+Alt+Del, and other system commands (Error 3005) Proctor Caching (Error 8026) Issues Launching TestNav Videos do not play No sound can be heard on the video Questions with blue highlighting Difficulty using Equation Editor Recommended process/troubleshooting steps: Some system commands and background processes cannot be disabled or ignored by TestNav. Commands such as Ctrl+Alt+Del and Windows Key+L, or background processes such as Sticky Keys, Automatic Updates, and Sleep Mode, can interrupt testing with a 3005 error code. It is best to disable these processes prior to testing, and to avoid using system commands while students are logged into secure tests. Recommended process/troubleshooting steps: The 8026 error indicates that the student testing machine does not have connection to the proctor caching machine. Some possible resolutions are: Verify the proctor caching machine is on and that the service is running. Verify the TestNav Configuration in PearsonAccessnext has the correct IP address and port. Verify both ports 4480 and 4481 are open on any firewalls or content filters between the student device and the proctor caching machine. Recommended process/troubleshooting steps: On desktop and laptop devices, this is commonly caused by the Java plug-in being blocked, pop-ups being blocked, or security settings for the browser. Setup guides for Chrome Browser, Firefox Browser, Internet Explorer, and Safari are available at parcc.pearson.com/technology-setup/. On Chromebooks and iPads, verify that the TestNav App has been updated with the version released on January 17, 2015 or newer. Recommended process/troubleshooting steps: Content filters that block certain file extensions (mp4 or webm) are a common cause of this issue. Also verify in the item instructions that a video is definitely in the item, sometimes there is only an audio file and no video content is included. Recommended process/troubleshooting steps: Verify that the student completed an audio check prior to logging into the test. Volume cannot be adjusted after logging into TestNav. Also, not all videos have sound. Check the directions within the item and directly above the video, it will clearly state if no audio is on the video/slideshow. Recommended process/troubleshooting steps: Two types of questions in English Language Arts assessments contain blue highlighting by default, Text-Extraction and Text-Highlighting. Both of these question types can be reviewed in the Online Student Tutorials for English Language Arts at http://parcc.pearson.com/tutorial/. Note: The Highlighter Tool is disabled on Text-Highlighting questions. Recommended process/troubleshooting steps: Equation Editor Guides, Tutorials, and Blank Practice Items are available at http://parcc.pearson.com/tutorial/ Directions provided in the Equation Editor Tutorials for each grade have been helpful to students. Try to avoid using spaces in the middle of an equation and utilize the arrow keys on the keyboard when editing equations. PARCC Technology Bulletin – Hot Topics Quick Guide Difficulty using Drag-and-Drop Firewall Exceptions and Content Filtering PearsonAccessnext Feedback/Common Issues Reported New- Student status or progress is not updating in PearsonAccessnext Updated- Resume-Upload status is no longer an option Recommended process/troubleshooting steps: In some cases, an explanation of how the Drag-and-Drop items function can help: Click and hold the desired dragger option and move it over the answer bays. All answer bays will turn blue to indicate a dragger can be placed there; when the dragger option is in position to be dropped into the answer bay, the selected answer bay will change color to gray. URLs and ports to whitelist are included in the “Firewall/Proxy Servers/Content Filtering” section of the TestNav 8.2 Requirements. Resolution/Status Recommended process/troubleshooting steps: Test Administrators have reported that in some cases the student’s status or testing progress is not updating in real-time on the Students in Sessions screen in PearsonAccessnext. An enhancement has been pushed out to resolve the issue. Current troubleshooting steps are to view individual sessions when checking a student’s status and to use the “Refresh” button in Students In Sessions to get the most updated information. Recommended process/troubleshooting steps: In a recent update to PearsonAccessnext, the Resume-Upload option was removed from the default options on the Students In Sessions screen. The Resume function will now always attempt to locate a student response file to upload from the Primary and Secondary Save Locations. To manually browse for an SRF file, a student can still be placed into a Resume-Upload status by resuming a student who is already in a Resumed status, or by clicking on the status options for a student in Resumed status. Updating PNP information after test sessions are created Precache By Test (Difficulty caching all tests at the same time) Recommended process/troubleshooting steps: When updating PNP information after test sessions have already been created, follow the directions in the Personal Needs Profile Guidance document, located here: http://avocet.pearson.com/PARCC/Home#7427 Resolution In-Progress: An issue has been identified when trying to cache all tests at the same time using the new “Precache By Test” feature under the Setup menu. Until the issue is resolved, the current recommendation is to only cache up to 6 tests at the same time when using this feature. PARCC Technology Bulletin – Hot Topics Quick Guide Frequently Asked Questions What resources are available? Technical User Guides, and Training Modules are the best sources for information. PARCC Resource Home Page: http://parcc.pearson.com/ Infrastructure Guide: http://parcc.pearson.com/resources/PARCC%20Infrastructure%20Readiness%20Guide.pdf PARCC Manuals: http://avocet.pearson.com/PARCC/Home#news PARCC Web-based Training Modules: https://parcc.tms.pearson.com/ Map to Technology Guides: http://avocet.pearson.com/PARCC/Home#7204 Setup Guides for Chrome, Firefox, Internet Explorer, Safari, and the TestNav App: http://parcc.pearson.com/technology-setup/ (Technical User Guides) TestNav Expected Behaviors: http://parcc.pearson.com/technology-setup/ (Technical User Guides) What are the technical requirements and where are the setup instructions? The TestNav 8 system requirements, system check, and the technology setup instructions are all available below: System Requirements: https://support.assessment.pearson.com/x/BwACAQ System Check: http://systemcheck.parcc.testnav.com/ Technology Setup: https://support.assessment.pearson.com/x/GgACAQ PARCC Support Center If you have questions regarding the administration of the PARCC assessments, please contact Pearson’s PARCC Support Center: 1-888-493-9888 (open Monday through Friday, 5:00am to 7:00pm CT) or [email protected]. For state policy questions, please contact your state PARCC contact. PARCC Technology Bulletin – Hot Topics Quick Guide
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