1. business and industrial
2. company
3. annual report

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Annual Performance Appraisal Report
for
Officers of the Central Secretariat Service
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Deputy Secretary
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Name of Officer
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Report for the year/period ending
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Ministry/Department of
1;11T1.
Form
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Annual Performance Appraisal Report of Deputy Secretary of the Central Secretariat
Service
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Report for the year/period ending
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PERSONAL DATA
ITITT-1
PART-1
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(To be filled by the Administrative Section concerned of the Ministry/Department/Office)
1.
artiTwIt
Name of Officer
2.
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Date of Birth(DD/MM/YYYY)
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4.
5.
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(in words)
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Date of continuous appointment
to the present grade
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Date
Grade
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Post
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.ffrftiPresent post and date of appointment there to
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Period of absence from duty (on training
leave etc.) during the year. If he has under
gone training, specify.
1
Date
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PART-2
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To be filled in by the Officer reported upon
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(Please read carefully the instructions before filling the entries)
1.
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Brief description of duties
2.
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Please specify targets/objectives/goals(in quantitative or other terms) of work you
set for yourself or that were set for you, eight to ten items of work in the order of
priority and your achievement against each target. (Example:Annual Action Plan for
your Division)
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Targets/Objectives/Goals
Achievements
2
3.
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(A) Please state briefly, the shortfails with reference to the targets/objectives/goals
referred to in item 2. Please specify constraints, if any, in achieving the targets.
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(B) Please also indicate items in which there have been significantly higher
achievements and your contribution thereto.
4.
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Please state whether the annual return on immovable property for the preceding
calendar year was filed within the prescribed date i.e. 31st Janury of the year
following the calendar year. If not, the date of filing the return should be given.
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Signature of officer reported upon
Date
3
%TM- 3
PART-3
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Numerical grading is to be awarded by reporting and reviewing authority which should be on a scale
of 1-10, where 1 refers to the lowest grade and 10 to the highest
(47-4
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(Please read carefully the guidelines before filling the entries)
(3T) 44,14 F-441-41q-4
4t-t4i chi (fir IITTT -W• art 40% -)+11 )
(A) Assessment of work output (weightage to this Section would be 40%)
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Reporting
Authority
Reviewing Authority Initial of Reviewing
(Refer Para 2 of Part-5)
Authority
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Accomplishment of planned work/work
allotted as per subjects allotted
ii) *I - -1bI-11 -1
Quality of output
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Analytical ability
iv) 3-14c1110-Ich chi
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Accomplishment of exceptional work/
unforeseen tasks performed
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Overall Grading on 'Work Output'
T -W I-117 30% i'1411 )
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(B) Assessment of personal attributes (weightage to this section would be 30%)
(
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Reporting
Authority
Reviewing Authority Initial of Reviewing
(Refer Para 2 of Part-5)
i) -wrii
11
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Attitude to work
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ii) ‘r1
Sense of responsibility
iii) 3171711T19. --1' 3f9 TUT
Maintenance of Discipline
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Communication skills
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Leadership qualities
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Capacity to work in team spirit
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Capacity to adhere to time-schedule
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Inter-personal relations
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Overall bearing and personality
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Overall Grading on 'Personal Attributes'
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Authority
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(C) Assessment of functional competency (weightage to this Section would be 30%)
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Reporting
Authority
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Reviewing Authority Initial of Reviewing
(Refer Para 2 of Part-5) Authority
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Knowledge of Rules/Regulations/Procedures in the
area of function and ability to apply them correctly.
II) -I cici.g
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Strategic planning ability
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Decision making ability
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iv) i-14-1-c104E-31
Coordination ability
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Ability to motivate and develop subordinates
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Initiative
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Overall Grading on 'Work Output'
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PART-4
GENERAL
1.
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Relations with the public (wherever applicable)
(
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(Please comment on the Officers accessibility to the public and responsiveness to their needs)
2.
Ar7R-TEIT
Training
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(Please give recommendations for training with a view to further improving the effectiveness and capabilities of the
Officer)
5
3.
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4.
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Integrity
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State of health
)
ticti aal TIT
( TTL1T 3TitiWt
(Please comment on the integrity of the officer)
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5.
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Pen Picture by Reporting Officer (in about 100 words) on the overall qualities of the officer
including area of strengths and lesser strength, extraordinary achievements, significant
failures (ref: 3(A) & 3(B) of Part-2) and attidue towards weakers sections.
6.
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9.-77T-3 * 4.g8 3T,
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etc.-1 r+-imicht
Overall numerical grading on the basis of weightage given in Section A,B and C in Part-3 of
the Report.
Mrclq-1 31-9.TW* *
Signature of the Reporting Officer
9-RT tt 141 31.k71) 14:
Tzfrff:
Place
Name in Block Letters'
:
Designation•
:
11 rd -I "4- 3TarET
During the period of Report'
Date •
6
1-171- 5
PART-5
1,
ci chi 3TN-Wift ti 31f1-1:
REMARKS OF THE REVIEWING OFFICER:
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Length of service under the Reviewing Officer
2.
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Do you agree with the assessment made by the reporting officer with respect to the work
output and the various attributes in Part-3 & Part-4? Do you agree with the assessment of
reporting officer in respect of extraordinary achievements/significant failures of the officer
reported upon? (Ref: Part-3(A) (iv) and Part-4(5))
(In case you do not agree with any of the numerical assessments of attributes please record your
assessment on the column provided for you in that section and initial your entries)
Yes
No
3.
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In case of disagreement, please specify the reasons, Is there anything you wish to modify or add?
4.
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Pen Picture by Reviewing Officer. Please comment (in about 100 words) on the overall qualities of the
officer including area of strengths and lesser strength and his attitude towards weaker section.
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5.
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Overall numberical grading on the basis of weightage given in Section-A, Section-B and Section-C in
Part -3 of the Report
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Signature of the Reviewing Officer
9-rrr 411-11 31. -T4 14:
Name in Block Letters.
Place
Designation•
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During the period of Report.
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Date
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Guidelines regarding filling up of APAR with numerical grading
(i)
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The columns in the APAR should be filled in with due care and attention and after devoting
adequate time.
(ii)
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It is expected that any grading of 1 or 2 (against work output or attributes or overall grade)
would be adequately justified in the pen-picture by way of specific failures and similarly, any
grade of 9 or 10 would be justified with respect to specific accomplishments. Grades of 1-2 or
9-10 are expected to be rare occurrences and hence the need to justify them. In awarding a
numerical grade the reporting and reviewing authorities should rate the officer against a
larger population of his/her peers that may be currently working under them.
(iii)
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APARs graded between 8 and 10 will be rated as "Outstanding" and will be given a score of 9
for the purpose of calculating average scores for empanelment/promotion.
(iv)
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71173M- *T 6 c .2TT 8 A
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APARs graded between 6 and short of 8 will be rated as "Very Good" and will be given a
score of 7.
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(v)71:1173T7 *T 4 7P.TT 6 74 *ET * G(Tr4
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APARs graded between 4 and short of 6 will be rated as "Good" and will be given a
score of 5.
(vi)
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fffzfr 71-4)71-1
APARs graded below 4 will be given a score of "Zero"
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Guidelines regarding the colour scheme to be used by different gradeds of CSS while filling up their APAR form
(1) t7T Green(2)
74.41/d-m4
JS/SAG Level & above
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Yellow-
Director
(3) -licitBlue-
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Deputy Secretary
(4)
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Under Secretary
Pink(5) -44-4.White-
3.-19:4-TPT 3.1fETTft
taitea,
Section Officer & Assistant
10