IEEE 802 Wireless Interim Session
May 10-15, 2015
Vancouver, BC Canada
Issued on Monday March 30, 2015
Meeting Information Update #1 – Early Registration Deadline Friday April 3
The May 2015 IEEE 802 Wireless Interim Session is taking place at the Hyatt Regency in Vancouver,
British Columbia Canada.
Session Dates are Sunday May 10th to Friday May 15th, 2015.
Participating IEEE-802 Working Groups: 802.11, 802.15, 802.18, 802.19, 802.21, 802.24.
IEEE 802 Wireless Interim Session Website: http://802world.org/wireless
Registration Fees & Deadlines
Early: Before 6:00 PM Pacific Time, Friday, April 3, 2015
(UTC Time: 1:00 AM Saturday, April 4, 2015)
 $US 600.00 for attendees staying at the Hyatt Regency Vancouver
 $US 900.00 for all others (including local attendees not staying at the group hotel)
Standard: After Early Registration and Before 6:00 PM Pacific Time, May 1, 2015
(UTC Time: 1:00 AM Saturday, May 2, 2015)
 $US 800.00 for attendees staying at the Hyatt Regency Vancouver
 $US 1100.00 for all others (including local attendees not staying at the group hotel)
Late/On-site: After 6:00 PM Pacific Time Friday May 1, 2015
(UTC Time: 1:00 AM Saturday, May 2, 2015)
 $US 1000.00 for attendees staying at the Hyatt Regency Vancouver
 $US 1300.00 for all others (including local attendees not staying at the group hotel)
Student: Before 6:00 PM Pacific Time, Thursday, May 14, 2015
(UTC Time: 1:00 AM Friday, May 15, 2015)
 $US 150.00 for Full-Time Students (college students at the bachelor or post-graduate level)
 Available to full-time college students at the bachelor or post-graduate level.
 The Student meeting fee is available only one time per person.
 The person using the Student meeting fee will not be able to use meeting attendance to gain or
maintain voting rights.
 A valid current student ID must be shown when picking up the meeting badge.
Registration Fee Includes
The registration fee covers AV equipment, network/Internet/meeting services, power hook-ups in the
meeting rooms, continental breakfast, morning and afternoon refreshments, lunch as well a social event
meeting services and supplies.
Registration Website: http://802world.org/wireless
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Registration Payment Policy
Registration is available through a secure website and requires a valid credit card for the payment of
the registration fee, cash and checks are NOT accepted for registration.
Any individual who attends any part of a meeting that is a scheduled part of an 802 Wireless Interim
Session must register for the full session.
Session registrations are not transferable to another individual or to another interim session.
Group Hotel Registration Policy
The combined hotel room stays of attendees are used to offset the cost of the meeting. For this reason,
anyone who is not a registered guest at the Hyatt Regency Vancouver for two or more nights is not be
eligible for the hotel discount.
The correct registration fee must be paid prior to receiving your badge, which permits entrance to
scheduled meetings.
Cancellation Policy
If you register for an IEEE 802 Wireless Interim Session and then are unable to attend, you must
request cancellation of your registration before the cancellation deadline to be eligible for a refund of all
or part of the fees paid.
Cancellation requests must be made either by submitting an online request at
http://802world.org/wireless or by submitting an email request to: [email protected]
CANCELLATION
REFUND/FEE
DEADLINE
EARLY
LATE
FULL REFUND
$US 150.00 FEE
NO REFUND
6:00 PM Pacific Time, Friday, April 3, 2015
6:00 PM Pacific Time, Friday, May 1, 2015
After 6:00 PM Pacific Time, Friday, May 1, 2015
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IEEE 802 Wireless Interim Session Group Hotel Rates
Hyatt Regency Vancouver
655 Burrard Street
Vancouver, British Columbia V6C 2R7
Canada
Hotel Information Phone # +1 (604) 683-1234
Hotel Information Website (http://vancouver.hyatt.com/en/hotel/our-hotel.html)
Maps & Directions (http://vancouver.hyatt.com/en/hotel/our-hotel/map-and-directions.html)
Please use the following link to make your reservation.
https://resweb.passkey.com/go/ieee802wirelessmay2015
IEEE 802 WIRELESS GROUP RATE (ATTENDEE)
$CDN 209.00 per night (plus applicable taxes)
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Select ATTENDEE from the Dropdown Menu on the booking site
The IEEE 802 Wireless Group Rate will apply after the first 50% of Room Block has been sold.
Subject To Availability: Once the IEEE 802 Wireless Group Room Block has been fulfilled or the
Room Block Deadline has passed group rates may no longer be available.
Includes Guest Room Internet Access
Rate applies to Single/Double Occupancy Run of House Rooms
IEEE 802 GROUP RATE DEADLINE
 Friday April 17, 2015 6:00 PM Pacific Time
 Following the deadline date, rooms and rates are subject to availability.
CANCELLATION DEADLINE: Individual guest room reservations can be cancelled free of charge until
6:00 PM Pacific Time on the scheduled arrival date.
EXTENDED DATES: The IEEE 802 Wireless Guest Room rate will be available, subject only to
availability from Monday May 4th through Thursday May 21st.
IMPORTANT HOTEL INFORMATION
Attendees who are not a registered guest at the Hyatt Regency Vancouver for two or more nights must
pay a higher registration fee than attendees staying at the Wireless Interim Session hotel. The correct
registration fee must be paid prior to receiving your badge, which permits entrance to scheduled
meetings.
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Visa Entry Requirements and IEEE Standards Invitation Letter
DO YOU NEED A VISA TO ENTER CANADA?
A Visa may be required for entrance into the CANADA. For standards participants traveling to the
CANADA, we recommend visiting the CANADA government site
(http://www.cic.gc.ca/english/visit/visas.asp) to determine if you need to obtain such a visa.
HOW CAN YOU OBTAIN VISA TO ENTER CANADA?
We recommend visiting the CANADA government site (http://www.cic.gc.ca/english/visit/applyhow.asp) to determine the steps need to obtain a visa.
WHEN SHOULD YOU APPLY FOR VISA TO ENTER CANADA?
You should apply for your CANADA Visa well in advance the session you wish to attend to have a
reasonable chance of getting your Visa in time.
IEEE STANDARDS VISA INVITATION LETTER (https://802world.org/apps/session/91/register1/visa)
The IEEE Standards Association can provide you with a letter inviting you to attend the session. You
must register for the upcoming plenary session in order to obtain an Invitation Letter.
USA Attendees
Requirements for Travelers from the United States
As of 1 June 2009, EVERYONE traveling between the United States and Canada, Mexico, Central and
South America, the Caribbean, and Bermuda by LAND, SEA (including cruises and ferries) or AIR will
be required to present a valid passport or other documents as determined by the Department of
Homeland Security to cross the border.
Washington State residents can apply to have their driver’s licenses enhanced, allowing for the use of a
single, low-cost document for crossing the border between Canada and the US by land and sea. For
more information visit www.dol.wa.gov/driverslicense/edl.html
Visit the following sites for up-to-date information:
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http://www.dhs.gov/western-hemisphere-travel-initiative-basics
http://www.cbsa-asfc.gc.ca/menu-eng.html
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Ground Transportation
Vancouver International Airport (YVR) Transportation
Canada Line: The Canada Line connects Vancouver International Airport (YVR) to downtown
Vancouver in under 30 minutes. Cost is $CDN 3.75 for adults and $CDN 2.50 for children each way,
plus a $CDN 5.00 surcharge for all trips originating at the airport.
Hyatt Regency Vancouver is located at the Burrard Street station and will require a transfer at either
Granville Station or Waterfront Station. Please visit http://thecanadaline.com for more information.
Taxi: Taxis are available at the airport 24 hours a day, including wheelchair accessible vans. Taxi
queue areas are located at both the domestic and international arrivals terminals. Approximate cost to
the Hyatt: $CDN 35.00.
Around the City
Skytrain & Bus – this fast and effective transportation system will get you to your destination quickly
and easily. The Burrard Station is located across the street from Hyatt Regency Vancouver. Single trip
and Day Passes are available. http://www.translink.ca/
*ALL PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE
Tourism Information
Tourism Vancouver: http://www.tourismvancouver.com
Meeting Planner Contact Information
Dawn Slykhouse
Face to Face Events
2699 Iversen Court
Santa Clara, CA 95051 USA
Phone: +1 (408) 241-8906
Email: [email protected]
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