Summer 2015
TABLE OF CONTENTS
Page #
1. e-Learning Registration Process ................................................................................. 1
2. Technical Support ....................................................................................................... 1
3. Courses ........................................................................................................................ 2
4. Textbooks .................................................................................................................... 2
5. Attendance Expectation of Course Work ................................................................... 2
6. Class Participation ....................................................................................................... 2
7. Schedule ...................................................................................................................... 3
8. Assessment and Evaluation ........................................................................................ 3
9. Modifications and Accommodations .......................................................................... 4
10. Examination Policy ...................................................................................................... 4
11. Course Withdrawal ..................................................................................................... 6
12. Final Marks .................................................................................................................. 6
13. Appeal Process ............................................................................................................ 6
14. Report Cards ............................................................................................................... 6
15. Guidelines: Code of Conduct for Students & Parents ................................................ 7
STUDENT/PARENT AGREETMENT ..................................................................................... 9
Not Sure if Online Learning is Right for You ..................................................................... 10
YCDSB e-Learn Student Handbook
YCDSB
Continuing Education
905-713-1211
[email protected]
1. e-Learning Registration Process





Summer School eLearning priority is given to YCDSB students
Complete the online registration form
Complete the survey on page 10 and submit to your Guidance Counsellor
All course offerings are subject to sufficient enrollment and teacher availability
Bring the e-Learning Handbook to your Orientation Day signed by the student registrant
and Parent
 Registration form and completion of survey must be presented to your Guidance
Counsellor for approval
2. Technical Support
To help reduce technical problems when accessing your courses, please ensure that:
 “ycdsb.ca” is an allowed domain name in your email Junk Mail/Spam filter.
 “ycdsb.elearningontario.ca” is an allowed domain name in your email Junk Mail/Spam
filter.
 you do not have a pop-up blocker enabled on your browser.
 you do not use a browser other than Internet Explorer 8.0 or lower.
 you clear your cache (delete your cookies) regularly.
 security settings do not have a setting preventing access to specific sites.
3. Courses
Students may take only one eLearn course through Continuing Education at any one time.
Students will not be permitted to register in two courses.
4. Textbooks
Some courses do require the purchase of textbooks. Textbooks may be purchased directly from
the publisher, online from www.alphatextbooks.com, or from any book store that carries the
book. In some cases, the teacher will provide the textbooks. A cheque deposit of $100.00
payable to YCDSB will be required from every student.
1
5. Attendance Expectation of Course Work: Attendance, Class Participation
Students who have not logged in to their courses are considered as NO SHOWS and will be
withdrawn from their courses. Attendance is mandatory on dates selected for meetings with
the course instructor.
Students who do not maintain regular contact with their teacher or do not complete
assignments will be withdrawn from the course.
Active Students
Communicate regularly with the teacher.
Submit assignments in a timely manner as per due dates provided by the teacher.
Interact online in a respectful manner at all times.
Inactive Students
Students who have logged into the course at least once; however, have not logged in for
2 consecutive days, and/or have not submitted work, and/or are not communicating
with the teacher or attending face to face sessions.
Inactive students will be withdrawn.
Students who are withdrawn after the official cancellation date will receive a final report
card.
6. Class Participation
a. Students will be asked to participate in group discussions in an online chat, threaded
discussion conference or in a live virtual classroom setting.
Discussion and online classroom areas will be monitored by the teacher.
b. Constant communication between teacher and student is essential for success in a
course. Be sure to keep in contact with your teacher.
Students may receive regular telephone calls or messages from their teacher and are
expected to respond to emails sent by the teacher.
The teacher will advise their students, by email, if the teacher is ill or absent.
c. Chat and paging comments are not private…teachers have access to all chat and
paging histories.
Comments in all emails, chats, pages must be appropriate in content and in tone.
E-learning is an extension of day school and the same policies and guidelines apply.
Content that is deemed to contravene YCDSB policies will be reported and dealt with
by Administration.
2
7. Schedule
a) Students are required to attend 3 face to face mandatory sessions. All sessions will
be held at St. Augustine CHS. Students must advise parents/guardians of meeting
dates and times.
MANDATORY
Session 1 – Orientation Session
Session 2 – Midterm Examination
Session 3 – Final Examination
Saturday June 13, 2015
Friday July 10, 2015
Friday July 24, 2015
9:00 am to 3:00 pm
Begins at 9:00 am
Begins at 9:00 am
OPTIONAL DATES
2 dates set by the teacher
Session 4 – Review for midterm exam
Session 5 – Review for final exam
Thursday July 9/15
Thursday July 17/15
9:00 am to 3:00 pm
9:00 am to 3:00 pm
b. Location and Transportation
All face to face meetings will take place at St. Augustine CHS. Students are
responsible for their own transportation for all face to face meetings.
8. Assessment and Evaluation
Overview
1. 30% will be based on a face-to-face final exam (see Culminating Activities for
exceptions).
2. 10% will be based on a face-to-face mid-semester exam.
3. 60% will be based on term work which includes the four categories of achievement
(Knowledge/Understanding, Thinking/Inquiry, Communication, and Application).
This may include, but is not limited to, essays, assignments, quizzes, tests, projects
and collaborative work.
Please Note:
 At least half of the contents and assignments will be covered on the mid-semester
exam.
 Mid-semester marks will be calculated as final marks for mid-semester reports.
 Mid-semester exams will be worth 40% of the mid-semester mark.
 Mid-semester exams will be worth 10% of the final mark and final exams will continue
to be worth 30%.
Due Dates and Assessment Practice
For each major assignment, there will be a DUE DATE (date assignment to be submitted) and a
DEADLINE date (final day assignment accepted for marks). These dates will be established by
your teacher. “0” will be assigned for all incomplete evaluations.
3
Plagiarism
Plagiarism and other forms of cheating are considered as academic dishonest and will result in a
mark of zero or result in a complete withdrawal from the course
Feedback
Teachers will:
 mark assignments and tests (including the mid-semester exam) in a timely fashion,
 provide feedback and the mark for unit assignments before the next unit assignment is
due,
 students will receive their mid-semester marks by personal email and a mark of “0” is to
be assigned for every assignment not handed in.
9. Modifications and Accommodations
Students with IEPs must provide appropriate documentation for any accommodation. A copy
of the IEP is to be sent to the Continuing Education Office at least one week before the start
date of the course.
10. Examination Policy
All students must write face-to-face final and mid-semester exams for each course. Exams
must be written at St. Augustine CHS, Markham, ON. Photo ID is required to write the exam.
Exam Policy
All examinations must be written on the date, time and at the location scheduled.
It is the student’s responsibility to report any conflicts to their teacher and the
Continuing Education office.
Students cannot be exempted from examinations for family holidays, employment,
school trips.
Students who arrive late will be given the remaining time to complete the exam.
NO CELL PHONES, HEADPHONES OR EAR PIECES.
Students may leave as soon as they complete the exam. Once students have submitted
their exam, they must leave the premises immediately.
In the event of inclement weather or other emergency situation resulting in the
cancellation of an exam, the exams for that day will be rescheduled for another day.
Information regarding cancellations and school closures will be available on the Home
page of Continuing Education web site in the Latest News Section.
Photo ID is mandatory to write the exam. Failure to produce a photo ID will result in
an automatic 0 on the exam.
4
Exams Missed – Assessment Policy
Students who miss an examination due to illness, court appearance or bereavement will
write a make-up examination at a future date as determined by the Subject Teacher.
Failure to write the make-up exam on this date will result in a mark of “0” on the exam
and a failing grade in the course.


Students must present appropriate documentation supporting their absence
from the original examination within 24 hours of the missed examination date
to qualify for a make-up exam. A doctor’s note will be requested where
appropriate.
Students who miss an examination for other reasons will receive a mark of “0”.
Students who receive a “0” on the mid-semester exam may be withdrawn from the
course.
Students who receive a “0” on the final exam but still obtain a final mark of 50% or
greater will be given “45” as a final grade.
Exam Results
Students who receive an exam mark that is significantly less than the term mark will
not be granted a credit until the teacher has contacted the student to formally discuss
the exam mark and term mark. A face to face meeting will take place with the
teacher, student, and parent/guardian. A final mark is at the discretion of the
Principal of Continuing Education.
Exam Feedback
All students will receive their term mark prior to the exam.
All students will receive their exam mark along with their term mark in an email.
11. Course Withdrawal
To withdraw from a course, the student must send an email to the teacher


the teacher then forwards your intention to withdraw to the Continuing Education
Office.
the office then sends an official cancellation email to the student and teacher
Failure to officially withdraw from a course by the withdrawal date,


will result in a mark being posted on the final report card.
the final mark will be the average of all work, including zeros for all work not submitted,
up to and including the final exam.
5
Note: If you have not received this formal cancellation email from the Continuing Education
Office within a week of emailing your request to withdraw, please contact the office
immediately to follow-up.
12. Final Marks
Final Marks will be assigned for all students who do not cancel by the official cancellation date.
Final marks, showing term mark/60, mid-semester exam/10 and final exam/30, will be sent to
students by the date posted.
Zero will be assigned for all work not submitted.
13. Appeal Process
Any appeal is first to be referred to the course teacher. Thereafter, any appeal must be in
writing to the Principal of Continuing Education with a copy to the course teacher.
The appeal mark given by the Principal of Continuing Education will be considered the final
mark.
14. Report Cards
1. No midterm report cards are issued to students. Students will receive their mid-term
mark electronically.
2. Students will receive a Final Report Card as well an electronic notification from their
course teacher.
Final report cards are mailed to the student, AND the home school OR the last school attended.
15. Guidelines: Code of Conduct for Students & Parents
The YCDSB places excellence, equity, community and relationships at the heart of student
success:
We are a Catholic Learning community of collaborative partners, called to serve one another by
being committed to and accountable for quality learning by all with Jesus as our inspiration.
Expected Behaviour
It is the expectation of the YCDSB that students will:
 Demonstrate honesty and integrity
 Respect differences in people, their ideas and opinions
 Treat one another with dignity and respect, especially when there is disagreement
 Respect and treat others fairly
 Respect the rights of others
 Take appropriate measures to help those in need
 Seek assistance from their teachers to resolve conflict peacefully
 Demonstrate respect for people in positions of responsibility
6


Respect the need of others to work in an environment that is conducive to learning and
teaching
Be courteous and polite at all times
In particular, students taking e-courses will:







Respect the integrity of all on-line systems and networks
Respect all copyright laws
Respect the personal information and privacy of others
Be frequent, active and engaged participants in the learning program
Be accountable for off-school internet services which may have a negative impact on the
school program teachers or students
Obey directions from teaching and administrative staff
Complete all assignments in a timely and thorough manner
Unacceptable Behaviour
It is the expectation of the YCDSB that students will not:
 Engage in bullying or threatening behaviour
 Engage in hate propaganda and other forms of behaviour motivated by hate or bias
In particular, students taking e-courses will not:







Share log-in credentials with anyone else
Knowingly upload any file or program that contains a virus, malware other malicious
code
Reproduce course content including assessments, electronic mail correspondences,
digital capture, discussion or chat threads in any fashion and to any other server
Use anyone else’s log-in account
Write, use, send download or display any information that is hostile, insulting to others,
obscene, threatening, or otherwise offensive
Discuss in any open forum (e.g., discussion forum or chat thread) information that is
critical of another individual
Engage in any of the following acts of academic misconduct:
Cheating – the act or attempted act of deception in which a student falsely represents that
he/she has learned information in an academic exercise, including unauthorized collaboration
with others.
Plagiarism – Representing the words, data or ideas of another as one’ own in any academic
exercise.
Collusion – Intentionally or knowingly helping or attempting to help another student commit
academic misconduct such as substituting for a test or completing an assignment for someone
else.
7
When Board and school rules are violated, whether in traditional face-to-face classes or ecourses, students can expect that appropriate and progressive discipline will result. This may
include but not limited to any of the following:
1.
2.
3.
4.
Complete withdrawal from course.
Possible police involvement
Suspension/Expulsion
A Final Mark entry of zero
8
STUDENT / PARENT AGREEMENT




I have read the guidelines as found in the Student Handbook for e-Learning in
Continuing Education.
I understand and agree to abide by the guidelines.
I understand that any decision about any matter in the course rests at the discretion of
the Subject Teacher with any final decision to be made at the discretion of the Principal
of Continuing Education.
Expect to spend up to six (6) hours per day on the course.
Bring this Handbook together with your completed Student/Parent Agreement and survey to
your Orientation class. Students who do not submit a completed Agreement or survey will be
demitted from the course.
Parent’s Signature
Print Parent Name
Date
Student Signature
Print Student Name
Date
Home School
9