INSIDE:
n3rd Annual Endoscopy Video Forum —
details on page 4
n
Complete information on how to submit your abstract online
n More than 30 Abstract Awards available, 17 specifically for GI fellows
SUBMISSION DEADLINE:
Monday, June 8, 2015 • 11:59 pm, Eastern Time
THE AMERICAN COLLEGE OF GASTROENTEROLOGY
ANNUAL SCIENTIFIC MEETING AND
POSTGRADUATE COURSE
Call For Abstracts
ACG 2015
OCTOBER 16-21, 2015
Hawaii Convention Center Honolulu, Hawaii
ABSTRACT POLICIES AND PROCEDURES
GENERAL INFORMATION
PUBLICATION
The American College of Gastroenterology invites abstracts from all
member and non-member physicians, including gastroenterologists,
internists, surgeons, hepatologists, radiologists, pediatricians, and
GI fellows for its 2015 Annual Scientific Meeting. This meeting will
be held October 18-21 at the Hawaii Convention Center in Honolulu,
Hawaii in conjunction with ACG’s Annual Postgraduate Course on
October 17 and 18.
All abstracts submitted, regardless of whether or not they are selected for paper or poster presentation, will be published in a special
supplement to the October 2015 issue of The American Journal of
Gastroenterology.
Abstracts should relate to clinical or research oriented work in the
field of gastroenterology.
Abstracts will not be considered if they have been previously published or accepted for presentation at other North American conferences. If the abstract is accepted, an author must commit to presenting the paper or poster at the ACG Annual Scientific Meeting. Failure
to meet this obligation may result in the author being banned from
future abstract submissions.
Abstracts that are selected for oral presentation must be delivered
by an author who speaks and understands English well enough to
ensure satisfactory understanding by the audience.
In accordance with ACG and ACCME guidelines, the presenting author
may not be an employee of a commercial interest.*
All correspondence will be conducted with the primary author of the
abstract. It is assumed that if the abstract is accepted for presentation, the primary author will present.
SUBMISSION DEADLINE
The deadline for submission of abstracts is Monday, June 8, 2015
at 11:59 pm Eastern Time. ACG’s online abstract submission site is
located at http://www.conferenceabstracts.com/acg2015.htm.
This deadline will be strictly enforced and no exceptions will be
made. No submissions, modifications, corrections or addition/deletion of authors will be accepted after June 8 so please proofread your
abstract carefully prior to submission! Remember that your abstract
will appear in a special supplement to the October 2015 issue of The
American Journal of Gastroenterology exactly as submitted.
PAYMENT
ABSTRACT AWARDS
Abstract awards are offered in a variety of areas for outstanding
abstract submissions. See the back of this brochure for a full list. To
be considered for the ACG/Naomi Nakao Gender-Based Research
Award, ACG/Radhika Srinivasan Gender-Based Research Award, and
ACG Obesity Award, you must indicate your desire to apply in the
Awards section during online submission.
PREPARATION OF ABSTRACTS
All abstracts submitted must conform to the instructions below. All abstracts must be submitted online — no abstracts will be accepted by mail, fax, e-mail or overnight service. You will find our online submission form and detailed instructions at http://www.conferenceabstracts.com/acg2015.htm.
Title – The title should be brief and clearly state the content of the
paper.
Authors – You must associate an accurate email address for each
author. List the presenting author’s name first. Once you have added
all authors, you can complete profile information for each author,
including the location of the institution where the work was done. If
the work was not performed by an institution, then list only the city
and state. Authors are instructed to not include any of the following within the abstract body: direct or indirect reference to their
institution(s), titles, positions, or institutional appointments.
Body – Your abstract must include the following: introduction,
methods, results, discussion. Do not include any author names or
institutional identifiers within the body of the abstract. Abstracts
submitted as Clinical Vignettes/Case Studies should provide a report
on the case(s).
The size limit for the body of the abstract is 2500 characters, including
spaces.
An administrative fee of $60 is required for each abstract submitted to
cover administrative costs as well as the cost of printing in the special
supplement to the October 2015 issue of The American Journal of
Gastroenterology. There will be no refunds and no exceptions made
to this policy. This fee can be paid online with a credit card. Complete
payment instructions are provided upon completion of the online
abstract submission process.
Abbreviations – Standard abbreviations may be used, i.e., RBC, gm,
kg, mg, mL, % (percent), / (per).
CONFLICT OF INTEREST (COI) DISCLOSURE
Drug Names – Presentations must give a balanced view of therapeutic options. Use of generic names will contribute to this impartiality.
If trade names are included, available trade names from several companies should be used, not just trade names from a single company.
Generic names are typed in lower case and proprietary names are
capitalized.
If the research was partially or fully funded by a commercial interest,*
a statement to that effect must be included with the abstract. Authors
must complete the online COI disclosure forms, indicating details of
support any authors may have received or affiliations any authors
may have with a commercial interest.* Any author who refuses to
disclose relevant financial relationships shall be disqualified from
participation in this activity.
Images and Tables – Images and tables can be uploaded and incorporated into the abstract. Required image format is JPG only, and
minimum resolution is 300 dpi for photographic images, and 1,000
for line art and other graphics. All color images will be converted to
grayscale for final publication.
* The ACCME defines a “commercial interest” as any entity producing, marketing, re-selling, or distributing health care goods or services, consumed by, or
used on, patients. The ACCME does not consider providers of clinical service directly to patients to be commercial interests.
Categories – You must designate one of the following categories
below for each abstract submitted.
It is extremely important that you properly categorize your abstract
so that it will go to the appropriate review group.
Abstracts with 5 or fewer patients must be submitted in the Clinical
Vignettes/Case Reports category. Failure to submit an abstract in the
appropriate category may result in the abstract not being considered
for presentation at the meeting.
A.Esophagus
B.Stomach
C.Biliary/Pancreas
D. Small Intestine/Unclassified
E.Liver
F.Colon
G. Clinical Vignettes/Case Reports (see additional information below)
H. Outcomes Research (see additional information below)
I.IBD
J. Functional Bowel Disease
K.Endoscopy
L.Pediatrics
M. Colorectal Cancer Prevention
N. Endoscopy Video Forum (see additional information on next page)
Outcomes Research – Outcomes Research is identified as studies
that include analyses of large databases, cost-effectiveness analyses, meta-analyses, quality assurance projects, systematic reviews,
quality of life studies and/or studies including other special statistical
analyses. These abstracts may also be submitted to a topic category
where they may have greater relevance (i.e., a database study of
GERD patients could also go to the Esophagus category).
Clinical Vignettes/Case Reports – The ACG recognizes that practicing clinicians, in both private and academic practice, have a wealth of
patient related clinical data and experiences. Although they are not
specifically engaged in research projects, their clinical observations
are important learning points to share with others. For this reason,
a separate abstract category for clinical vignettes/case reports has
been developed. This category will permit clinical practitioners (either in full-time private practice or academics or fellows-in-training)
to submit cases which have pertinent training points, or that amplify
clinical experiences.
Examples could include a series of interesting or challenging cases
or a report illustrating an unusual case or variation on a disease that
may differ from the traditional textbook information.
Abstracts accepted in the Clinical Vignettes/Case Reports category
will be presented as posters. This will allow an informal setting for
meaningful discussions of the author’s observations. We encourage practicing clinicians to consider submitting an abstract in this
category.
NOTIFICATION OF ACCEPTANCE/DECLINE AND PUBLICATION
Notification of abstract acceptance as an oral or poster presentation
will be sent via e-mail to the primary or presenting author during
July 2015. Primary or presenting authors whose abstract has been
accepted, must also register as an attendee for the ACG 2015 Annual
Scientific Meeting. It is the responsibility of the primary or presenting author to notify other authors on the abstract that the abstract
has been accepted for presentation. Please do not contact the ACG
Office prior to this date to inquire about the status of your abstract.
Annual Meeting registration is free for all ACG members as well as
Residents and Trainees with a letter from their Program Director
verifying status. See the ACG 2015 Registration Form for information
on registration. All abstracts submitted, regardless of whether or not
they are selected for paper or poster presentation, will be published
in a special supplement to the October 2015 issue of The American
Journal of Gastroenterology.
TECHNICAL ASSISTANCE
Technical support is available if you have questions about your online
abstract submission. Contact Cadmium CD Technical Support via e-mail
at [email protected], or via phone at 1-410-638-9239.
The deadline for submission of abstracts is
Monday, June 8, 2015
at 11:59 pm, Eastern Time
All abstracts must be submitted online at
http://www.conferenceabstracts.com/acg2015.htm
ACG 2015 Annual Scientific Meeting and Postgraduate Course
October 16-21, 2015 • Hawaii Convention Center, Honolulu, Hawaii
Optional Friday Courses • Friday, October 16
Postgraduate Course • Saturday and Sunday, October 17-18
Annual Scientific Meeting • Monday-Wednesday, October 19-21
Poster Sessions • Sunday-Tuesday, October 18-20
Oral Paper Presentations • Monday-Wednesday, October 19-21
ANNUAL ENDOSCOPY VIDEO FORUM
The 3rd Annual Endoscopy Video Forum
Monday, October 19 • 2:55 pm – 4:10 pm
Share your unique case or case series with colleagues by submitting it
for presentation at the video symposium for ACG 2015, the 3rd Annual
Endoscopy Video Forum. Exceptional video submissions will be featured
during this special video symposium session at ACG 2015 in Honolulu. All
submitted videos will be considered for oral presentation during this special video symposium. Those not accepted for video presentation during
the symposium will be considered for poster presentation.
This 75-minute session will focus on endoscopy techniques, challenging or
unique cases, and cases in the area of GI endoscopy. Submissions can be
a case or a case series and should be no longer than 5 minutes in length.
Authors of accepted videos will present their video live and will have up
to 2 minutes to answer questions from the Moderators and the audience.
During the session, the audience, along with the Moderators, will vote to
select the best video of ACG 2015.
• Commercial support for the production of the video may be
acknowledged with a single sentence recognizing the company and/or
organization providing the support.
• The video may not contain any copyrighted information: images,
videos, photos, etc., without the express written consent from the
original source of the copyrighted work. Please contact Liz Starnes at
ACG ([email protected]) for more information if any portion of your video
is not the original work of the authors.
• Videos must be HIPAA (Health Insurance Portability and Accountability
Act of 1996) compliant and cannot contain any patient information,
physician names, medical record numbers, etc.
• Disclosures/Conflicts of Interest: All authors must complete the
appropriate section of the online submission form, indicating details of
support any authors may have received or affiliations any authors may
have with commercial interests. Any author who refuses to disclose
relevant financial relationships shall be disqualified from participation
in this activity. In accordance with ACG and ACCME guidelines, the
presenting author may not be an industry employee.
• Videos may not contain background music during the narrative and
the endoscopic video footage.
GUIDELINES
• Copyright must be assigned to the ACG by all authors.
In addition to Abstract Policies and Procedures highlighted on pages 2 and
3, the following criteria will be considered for videos selected for presentation during the 3rd Annual Endoscopy Video Forum symposium:
VIDEO FORMATTING REQUIREMENTS
• Videos that highlight unusual or challenging cases and those
demonstrating novel techniques in the field of gastrointestinal
endoscopy will be considered. Entries should focus on enhancing
physician education and not patient education.
• All abstracts submitted for presentation at ACG 2015 are subject to a
blinded, peer-review process. In addition, those abstracts submitted
for the Annual Endoscopy Video Forum symposium will be evaluated
for content and audiovisual quality. Audio narration, in English, must
accompany the production.
• No changes to the video (image or audio) can be made after the
submission deadline and/or after the video has been selected for
presentation during the Annual Endoscopy Video Forum symposium.
• Primary authors will be required to register for ACG 2015 and
attend the symposium in Honolulu, Hawaii. Failure to meet this
obligation may result in the author being banned from future abstract
submissions. Abstracts that are presented for oral presentation must
be delivered by an author who speaks and understands English well
enough to ensure satisfactory understanding by the audience.
• The audio portion will not be played during the presentation to the
audience. Presenting authors will be given 5 minutes in which to
present their video. Additional time will be provided (up to 2 minutes)
to allow for Q & A with the Moderators as well as the audience.
• All videos selected for presentation during the 3rd Annual Endoscopy
Video Forum may also be posted on the ACG Education Universe
website following the Annual Meeting.
• Abstracts will not be considered if they have been previously published
or accepted for presentation at other North American conferences,
including journals that publish abstract submissions from North
American conferences.
• In accordance with ACG and ACCME guidelines, the presenting author
may not be an employee of a commercial interest.*
• Audio narration in English must be included in the production for
review purposes.
• The College will create a QR code so individuals searching abstracts
may watch the video.
• Per ACG and ACCME guidelines, no video may contain product specific
endorsements, product trade names, or advertising.
Please read all instructions carefully to ensure you are meeting submission requirements. Failure to meet submission requirements will result in
automatic rejection of your submission.
• Only video files accepted in the following formats will be reviewed
for consideration: .mov, .mpg, and .mp4. Only freely available players
(e.g., QuickTime, Real Player, Microsoft Windows Media Player,
MPlayer) should be required for viewing the video.
• Submission must be digital and must be made online. No digital media
will be returned to the submitter.
• File size may not exceed 500 MB.
• Videos should not use special codecs (coders/decoders) in order to
provide as much portability across platforms as possible.
• Some videos may be selected for poster presentation. Authors whose
video has been selected for poster presentation will be provided a QR
code by the College so that attendees on-site may scan the code and
watch the video. In addition, videos selected for poster presentation
may also be viewed on a monitor in the poster area of the Exhibit Hall.
A Guidelines and Checklist document may be found online when
submitting your video. Please review the document to ensure you have
adhered to the guidelines.
PAYMENT
An administrative fee of $60 is required for each abstract submitted.
The fee covers administrative costs as well as the cost of printing in the
special supplement to the October 2015 issue of The American Journal of
Gastroenterology. There will be no refunds and no exceptions made to this
policy. This fee may be paid online with a credit card. Complete payment
instructions are provided upon completion of the online abstract submission process.
SUBMISSION DEADLINE
The deadline for submission of abstracts, video or otherwise, is Monday,
June 8, 2015 at 11:59 pm Eastern Time. This deadline will be strictly
enforced and no exceptions will be made. No submissions, modifications,
corrections or addition/deletion of authors will be accepted after June 8,
2015, so please proofread your abstract carefully prior to submission. Remember that your abstract, regardless of whether or not it is selected for
paper or poster presentation, will appear in a special supplement to the
October 2015 issue of The American Journal of Gastroenterology, so please
proofread carefully before submitting.
* The ACCME defines a “commercial interest” as any entity producing, marketing, re-selling, or distributing health care goods or services, consumed by, or
used on, patients. The ACCME does not consider providers of clinical service directly to patients to be commercial interests.
THE AMERICAN COLLEGE OF GASTROENTEROLOGY
6400 Goldsboro Road, Suite 200
Bethesda, MD 20817-5842
Phone: 301-263-9000 • Fax: 301-263-9025
www.acgmeetings.org