1. No category

Steve Manning
Auditor-Controller/Clerk-Recorder
April 7, 2015
Mission Statement
The Auditor-Controller Agency, through the efforts of its
employees, shall provide the highest degree of accountability and
service when administering public funds and in the protection of
official public records.
Vision Statement
The Auditor-Controller Agency provides superior protection of
public resources and records through advancements in technology
and the optimization of employees, and as such, is a model for
other public organizations.
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Mandated & Revenue Based Services
Auditor-Controller

Accounting

Disbursements

Central Payroll

Internal Audit

Financials

Tax Analysis

Budget

Grants

Cost Plan

Contract Compliance
Central Collections

Court Fines/Restitution

Probation Fines/Fees

Juvenile Institution Fees

Environmental Fees

Public Defender Fees

Health Care Fees

Miscellaneous Debts

Social Services
Overpayments
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Clerk-Recorder

Preservation of Official
Records

Property Recording

Digital Imaging

Indexing

Vital Statistics

General Business

Marriages

Public Files
Appropriations
Revenue
Net County Cost
FTE Mgmt
FTE Non Mgmt
Approved
Budget
FY 2014-2015
$32,125,081
$41,499,941
($9,374,860)
52
158
MOE
Budget Request
FY 2015-2016
$33,027,321
$42,014,796
($8,987,475)
52
158
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Change from FY 2014-2015
Approved Budget
Amount
%
$902,240
2.81%
$514,855
1.24%
$387,385
4.13%
0
0.00%
0
0.00%
Salary & Benefits
Discr. Services & Supplies
Non-Discr. Services & Supplies
Other Charges
Credit
Total Appropriations
Total Revenue
Net County Cost
Approved
Budget
FY 2014-2015
$24,981,442
$2,900,483
$4,263,156
$50,000
($70,000)
$32,125,081
$41,499,941
($9,374,860)
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MOE
Budget Request
FY 2015-2016
$25,512,995
$2,869,085
$4,665,241
$50,000
($70,000)
$33,027,321
$42,014,796
($8,987,475)
Change from FY 2014-2015
Approved Budget
Amount
%
$531,553
2.13%
($31,398)
(1.08%)
$402,085
9.43%
$0
0.00%
$0
0.00%
$902,240
2.81%
$514,855
1.24%
$387,385
4.13%
Major Component
NCC Change
Salary & Employee Benefits - Increase
$531,553
Non-Discretionary Services and Supplies - Increase
$402,085
Discretionary Services and Supplies
($31,398)
Revenue - Increase
$514,855
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




Real Estate Fraud Fee $2.3M –
District Attorney
Survey Monument Fees $105k –
Public Works
Domestic Violence Fee (Marriage
Licenses) $185k – Social Services
Domestic Violence Fee (Vital
Records) $250k –County
Administrator’s Office
Children’s Trust (Birth Certificates)
$300k – Social Services
City Transfer Taxes
• City of Oakland - $58.0M
• City of Berkeley - $15.0M
• City of Hayward - $5.0M
• City of San Leandro - $3.0M
• Cities of Alameda, Piedmont
& Albany - $12.0M
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
Various Obligations (e.g.,
Victim Restitution, Fines,
Penalties, Food Stamps,
Welfare Fraud) Probation,
Social Services, GSA,
District Attorney, Sheriff,
Public Works, Registrar of
Voters, Health Care, Public
Defender, Treasurer Tax
Collector, various Cities &
State - $34.2M
• Earned “Award for Achieving Excellence in Financial Reporting”
from the State Controller’s Office for fiscal year ending June 30,
2013.
• Earned “Certificate of Achievement for Excellence in Financial
Reporting” for the 30th consecutive year from the Government
Finance Officers Association for the Comprehensive Annual
Financial Report for fiscal year ended June 30, 2013.
• Established a Clerk-Recorder satellite office in Dublin, CA
(estimated opening July 2015).
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• Upgraded Alcolink Financials from 9.0 to 9.2.
• Phase one of the Auditor’s Property Tax Information System
(APTIS) completed.
• Enhanced the Central Collections on-line and IVR credit card
payment process to enhance revenue.
• Conducted 630 Small Local Emerging Business certificationrelated site visits and processed 725 applications.
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• Implement new functionalities in Alcolink Financials Version
9.2 to improve business processes.
• Upgrade Alcolink HRMS from Version 9.0 to 9.2 and
implement new functionalities.
• Expedite claim reimbursement through system enhancements
and utilization of a Flexible Spending Account (FSA) allowable
expenditures debit card payment program.
• Evaluate early pay options for vendor payments.
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• Utilize technology to enhance existing processes, i.e., Property
Tax information systems, payroll transactions, JPA accounting,
accounts payables and contracts management.
• Review fees to maximize the recovery of allowable costs.
• Digitize documents to improve access, reduce storage costs and
contribute to the County’s sustainability efforts.
• Explore the option of additional satellite offices to provide
Clerk-Recorder and other services.
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