Download Report

Vacancy Announcement
Project Reporting Officer, NRM
Organization
Adeso: African Development Solutions
www.adesoafrica.org
Position title
Project Reporting Officer
Reporting to
Program Director
Program and Operation staff
Working with
Programme/Duty station
Garowe, with frequent travel to the field base activities
Duration
1 year with high possibility of extension
Starting date
Immediate
ORGANIZATIONAL CONTEXT
Adeso is an expanding and vibrant African based international development and humanitarian
organization. At Adeso, we work with African communities who are yet to realize their full potential;
working inside these communities to create environments in which Africans can thrive. Our belief that
economic, social and environmental security is the bedrock of a healthy community drives the nature
and intent of our programming. We work to prevent and overcome situations that adversely affect
community well-being by: reinvigorating the economy, developing skills for life and work, providing
humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness,
training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant,
and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound
employment conditions with opportunities for personal growth and development.
POSITION SUMMARY
The Project Reporting Officer under the guidance of the Program Director and will be responsible for
coordinating and editing the NRM bi-weekly and monthly internal reports and quarterly and annual
donor reports for the NRM Project. And also coordinating the monitoring and reporting of project
activities, taking minutes in meetings, and assist implementing capacity building activities for
beneficiary communities.
Adeso Headquarters – Kenya
P.O. Box 70331-00400
Nairobi, Kenya
M: +(254) 710 607 378
T: +(254) 20 800 0881
[email protected]
Adeso – USA
1250 24th Street NW, Suite 300
Washington, DC 20037
M: +1 (202) 510-4137
T: + 1 (202) 467-8348
[email protected]
Adeso – UK
CAN Mezzanine 49-51 East Road
London E1 6AH
T: + 442072508269
M: +44 7745 034395
[email protected]
POSITION PURPOSE





Organize and implement project capacity building activities.
Collate and update the overall reporting data base comprising project wise progress report,
progress analysis, and financial progress versus physical progress.
Coordinate compiling NRM project reports, monitoring, evaluation, reporting and other
documentation.
Monitor the overall financial & Physical progress of awarded contracts.
Follow-up of cash projections with field office and review monthly cash flow projections
SPECIFIC ROLES AND RESPONSIBILITIES
The Reporting Officer will work within the NRM Program Director, Deputy Program Director, Country
Director, and Deputy Country Director and is accountable for implementing consolidation,
dissemination and maintaining reporting database. Given the nature of the work, staff is expected to
be flexible and may be asked to carry out duties which are not specifically listed above. The job
description may be revised after discussion between the staff member and the organization.
In particular, she/he will be responsible for: Updating the overall reporting data base comprising project wise progress report, progress
analysis, and financial progress versus physical progress.
 Collate and update the overall reporting data base comprising project wise progress report,
progress analysis, and financial progress versus physical progress.
 Assist editing bi-weekly and monthly internal reports and quarterly and donor reports for the
NRM Project, including standardizing the format and language/grammar and ensuring a high
quality of documentation.
 Prepare periodic progress reports in close support of Program Director and Deputy Program
Director and visit field offices when requested.
 Monitor the overall financial & Physical progress of awarded contracts.
 Follow-up of cash projections with field office and review monthly cash flow projections.
 Monitor burn rate on weekly basis and recommend actions.
 Compiling field progress reports on weekly, monthly, quarterly and donor reports for the NRM
Project, including standardizing the format and language/grammar and ensuring a high quality
of documentation.
 Support preparation of power point presentations and graph charts.
 Facilitate initiation of case studies and evaluation.
 All filing (Soft and Hard Copies, Scanning and organizing);
 Procurement (filling out Adeso documents/meeting requirements);
 Assist preparing NRM TORs, other documents and minutes for the NRM meetings;
 Under the guidance of the Program Director, draft NRM TORs and share with PD/DPD
 Assist/oversee NRM Volunteers with tasks, and maintain NRM staff Lists/ Leave Planning;
 Plus any other duty as assigned by the PD.
 Compile at least two quarterly Success Stories for the Program Director to be forwarded to the
Communications team in Nairobi.
 In consultation with the PD/DPD, liaise with community leaders, local authorities and the
beneficiaries, and ensure the Adeso capacity building interventions are well understood with
full participation;
 In consultation with the PD/DPD, ensure close contacts with the community elders and local
authorities in the project areas of operation.
SKILLS AND QUALIFICATIONS













Graduate degree in a relevant subject.
Minimum of 2 years experience of food security/NRM work, report writing, ideally in an NGO
setting.
Excellent communication skills with fluency in written and spoken English;
Excellent report writing, ICT, organizational and analytical skills.
High level proficiency in MS-Excel, MS-Word and MS-Power Point.
excellent inter-personal skills, with the ability to network and to develop and maintain strong
relationships at all levels, both internally and with local communities, government agencies,
the not-for-profit sector and the scientific community;
Must have a good understanding of natural resources management and initiatives at national
and international level;
Have a working knowledge of financial management, especially of project budgeting and
tracking and reporting of expenditure;
Willingness to travel throughout the project areas in Somalia, sometimes to areas of insecurity.
Experience in community assessment methodologies (PRA, RRA).
Ability to adapt to changing program priorities.
demonstrated fundraising and resource mobilization ability while project implementation and
management experience will be an added advantage;
Ability to work under tight deadlines, and high pressure situations;
Desirable
 Masters degree in social science, community development, environment, and relevant subject.
 Experience and competence in research, monitoring and evaluation.
 Demonstrable skills in report writing and documentation, and updating overall reporting data
bases.
APPLICATION PROCESS
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to
join this dynamic team, please submit your application to [email protected], quoting the
position in the email subject matter, by Tuesday 26th May 2015.
Each application should be addressed to the Human Resources Manager and include the following:


An updated CV; and
An application letter which should include cover letter, remuneration requirements and
contact information for three work-related referees.
Applications not including all of the above information will not be reviewed. Only short-listed
candidates will be contacted.
Adeso is an equal opportunity employer and does not discriminate based on one's background,
beliefs, gender or sexual orientation.