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POSITION DESCRIPTION
POSITION TITLE:
STUDENT BUILDING SURVEYOR
POSITION NUMBER:
TO80015
DIVISION:
City Development
BRANCH/UNIT:
City Planning / Building
APPROVED:
May 2015
1. POSITION OBJECTIVES
1.1
Provide timely, accurate customer oriented services in building surveying and
regulatory matters to the general public as owners, builders, developers and
architects.
1.2
Maintain and provide accurate administrative support to Council systems.
1.3
Absorb an understanding of the complete Building Surveying Profession.
2. KEY RESPONSIBILITY AREAS
2.1
Provide information and advice to the public, builders, and professional
consultants at the counter and over the telephone that will assist in the
submission, processing and approval of building permit and dispensation
applications. Analyse and provide appropriate alternatives to meet the clients’
requirements.
2.2
Receive applications at the counter and check appropriateness of submission,
value of work and associated fees. Use the computer to process and generate the
invoice and direct applicant to the cashier for receipting. Lodge relevant documents
with the Building Surveyors’ for assessment.
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2.3
Assess minor building permit applications such as fences, garages, small
additions, and swimming pools for compliance with the Building Regulations and
the Building Code of Australia including relevant Australian Standards. Request
additional information as required and communicate with respondents whilst
maintaining the relevant computer database. Liaise with a Building Surveyor and
issue building permit documentation from the computer ready for signature.
2.4
Liaise across the organisation with Planners, Engineers, Environmental Health
Officers and externally, as required to ensure high quality, timely pre-application
and post application advice.
2.5
Answer telephone queries and provide specific, timely advice on a varied range
of building permit and regulatory matters. Input daily building inspections as
required.
2.6
Co-ordinate the ordering of archive plans, collect fees and arrange receipts, print
the plans and facilitate collection by customers. Return files to archives.
2.7
Scan roll plans received from Private Building Surveyors to OCE TCS 500
scanner/printer and attach to property files in Pathway.
2.8
Complete, filing and other administrative duties to ensure an efficient flow of a
shared workload.
2.9
Undertake other duties as directed.
3. ORGANISATIONAL RELATIONSHIP
Reports to:
Deputy Municipal Building Surveyor (DMBS)
Internal Liaisons: Statutory Planning
Engineering
Property, Revenue & Valuations
Public Health Unit
External Liaisons: Victorian Building Authority
Municipal Councils throughout Victoria
Private Building Surveyors
Architects, Engineers, Draftspersons
Builders, Tradespersons
General Public
Grace Records Management
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4. ORGANISATIONAL CONTEXT
In 2014 Monash had an estimated population of 179,740 residents. Forty five percent
(45%) of its population were born overseas, making Monash one of the most
cosmopolitan municipalities in Victoria. Monash is close to the demographic centre of
Melbourne. The municipality has a highly skilled and well-educated workforce, with 13%
having a degree or higher education. Monash residents also enjoy a high level of home
ownership that is considerably higher than the Melbourne average.
Council’s vision for Monash is for:
“An inviting city diverse and alive with activity, designed for a bright future.”
The mission is to:
“Make a difference through commitment, leadership and expertise.”
The Monash values support the vision and mission by defining the principles and
behaviours that shape the organisations culture.
The values, which are fully explained in the Code of Conduct, are:
 Achieving through leadership
 Impartiality
 Responsiveness
 Accountability
 Integrity
 Respect
The values can be remembered using the acronym AIR AIR.
Five Divisions deliver the Council’s programs and services. They are:
 City Development
 Community Development & Services
 Corporate Services
 Executive Division
 Infrastructure
The City Development Division further develops the City’s environment through effective
strategic city, environmental and social planning, building control and municipal
regulation.
Key functions for which the Division is responsible include:
 Urban Design & Architecture
 Public and open space planning and design
 Strategic Planning
 Sustainability
 Streetscapes
 Property Management & Development
 Traffic and Local Laws
 Building approvals
 Development & Statutory services
 Health and food registration
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The incumbent of this position is required to contribute to the achievement of the
Council’s mission through effective teamwork with colleagues, including those in other
Divisions and in developing sound working relationships with a range of internal and
external parties.
5. ACCOUNTABILITY AND EXTENT OF AUTHORITY
5.1
Provide timely, accurate and professional advice when interpreting relevant
legislation and policies in respect of building permit and dispensation
applications.
5.2
Accurately assess minor building permit applications for compliance with the
Building Regulations and the Building Code of Australia. Request additional
information as required and communicate with respondents whilst maintaining
the relevant computer database. Issue Building Permit documentation ready for
Building Surveyor approval and signature.
5.3
Provide customer oriented services relating to the Council’s Building Surveying
functions within Council’s expected time-lines.
5.4
Provide timely and accurate administrative and computer data services.
5.5
Observe Council’s Occupational Health and Safety Strategy and report any
variations.
5.6
Carry out the functions of this position under broad direction.
6. JUDGEMENT AND DECISION MAKING
6.1
Seek advice on the interpretation of the Building Act, the Building Regulations,
Building Code of Australia and other statutes in regard to building surveying and
enforcement matters as required, from the DMBS.
6.2
Negotiate with applicants, builders and the community on options for achieving
compliance with statutory and council policy requirements.
7. SPECIALIST KNOWLEDGE AND SKILLS
7.1
Knowledge of building procedures and an understanding of the underlying
principles of the Building Regulations, Building Code of Australia and other
related standards.
7.2
Demonstrated ability to relay the content and principles of relevant legislation and
policies to customers in a courteous and professional manner.
7.3
Sound conceptual and analytical skills in reading plans, checking documentation,
and providing accurate administrative support services in a timely manner.
7.4
Familiarity with relevant computer programs including the use of databases, word
processing and other software.
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8. MANAGEMENT SKILLS
8.1
Skills in managing time, setting priorities, planning and organising one’s own
work with minimum supervision.
8.2
Ability to set and achieve goals and objectives within statutory timeframes.
9. INTER-PERSONAL SKILLS
9.1
Well developed written and oral communication skills with a strong customer
service orientation.
9.2
Ability to communicate complex technical information in a simplified manner
where required.
9.3
Ability to effectively negotiate with and gain co-operation from applicants and the
general community.
10.
QUALIFICATIONS AND EXPERIENCE
10.1
Enrolment in a diploma or degree qualification in Building Surveying, Building
Inspection or associated field will be highly regarded.
10.2
Experience in a related building trade, Council or knowledge of building
construction will be highly regarded.
10.3
Experience in customer services desirable.
11.
KEY SELECTION CRITERIA
11.1
Relevant experience in building related or council employment preferred
11.2
Qualifications or potential qualifications in building surveying or building subjects
would be highly regarded
11.3
Personal attributes of good communication and interpersonal skills
11.4
Ability to contribute positively to team relationships
11.5
Potential leadership qualities
11.6
Computer skills
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12.
OTHER RELEVANT INFORMATION
Occupational Health and Safety
Under Council’s Occupational Health and Safety Strategy all employees are
required amongst other things, to act responsibly and in a manner which does
not put the health and safety of themselves or others in the workplace at risk,
diligently observe and maintain a duty of care to themselves and all others within
the work environment and to perform duties in accordance with accepted work
practices and procedures.
Employees in a supervisory role must ensure that safe work practices are
observed and issue instructions in relation to or cease unsafe work practices in
the workplace.
Equal Opportunity and Harassment
All employees of the City of Monash have a legal and moral responsibility to treat
each other fairly and are expected to fulfil these responsibilities as a condition of
employment. As an employer the City of Monash will not defend or support
discriminatory actions of staff that are unlawful.
Employees are encouraged to support each other in creating and maintaining an
environment that is free of harassment.
Privacy
The City of Monash is committed to complying with the Information Privacy Act
2000. The City of Monash recognises the importance of the privacy of personal
information collected by the Council and is committed to ensuring that personal
information is appropriately stored and managed.
All staff must therefore, at all times, ensure that the personal information
collected and held by the Council is protected from misuse, loss, unauthorised
access, modification or disclosure. Council employees will only collect
information directly relating to the services being provided to clients. Council
employees will not disclose personal information to any person or organisation
without written consent or unless prescribed by a lawful instruction.
Code of Conduct
The Code of Conduct provides a framework for ethical professional behaviours
that must be observed in the range of interactions between Council employees
and with the public. It covers various areas of professional conduct and details
the minimum standards of behaviour expected of employees
The Code applies to all employees of the City of Monash and all employees are
expected to familiarise themselves with the Code and ensure compliance with its
principles.
NOTE:
THE ATTACHED ‘APPLICATION FOR EMPLOYMENT’ FORM, DULY
COMPLETED, MUST BE THE COVER PAGE OF YOUR APPLICATION.
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PERSONAL CAPABILITY REQUIREMENTS
Position Title/Staff Category: Student Building Surveyor
Requirements
Frequency
Unlikely
Possible
Occasionally
Regularly
Passive
Sitting - desk
x
Sitting - counter
x
Sitting - vehicle
x
x
x
x
Standing
Telephone
Computer – desktop
Computer – laptop
x
Observations: customer and/or client safety
x
x
x
Writing
Reading
Manual Handling
Bending spine forwards
x
x
Twisting spine to side
Bending Spine Backward e.g. A small degree of back
bending may be required when filing in the confined
space of the compactus
Working with one or both hands above shoulder height
x
Lifting floor-waist (No more than 5kg per item)
x
x
x
x
x
x
Lifting at waist height (No more than 5kg per item)
Lifting waist-overhead (No more than 5kg per item)
Pushing (trolley weighing up to 50kg)
Pulling (trolley weighing up to 50kg)
Moving equipment and/or furniture
Lifting/holding children
Exerting force with one hand or one side of body
Exerting force in an awkward posture
Holding, supporting or straining
x
x
x
x
x
Agility
Squatting
Kneeling
x
x
Looking up
x
x
Looking down
Reaching forwards or sideways >30cm from the body
Gripping or grabbing
x
x
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Unlikely
Possible
Occasionally
Regularly
Mobility
Walking
x
Walking whilst carrying weight<5Kgs
x
Walking on uneven ground
x
x
Climb Steps/Stairs
Climb ladder
x
Driving – passenger vehicle
Driving – light commercial (normal licence)
Driving – bus (endorsed licence)
Driving – machinery/heavy commercial (endorsed
licence)
x
x
x
x
Sensory
Fine hand coordination
x
Hearing – hold direct conversation, telephone, noise,
alarm
Hearing - telephone
x
x
x
x
x
x
Hearing – alarm/disturbance
Visual – computer screens, electronic signs
Visual – read printed material, signage
Visual – driving
Emotional
Dealing with customers
x
Dealing with aggressive customers
Supporting age dependent persons
x
x
Managing conflict
x
Managing complex personal counselling
x
Providing empathy
x
Work Environment
Indoor air conditioned
x
x
Outdoor – exposed to elements
Outdoor – plant and equipment
x
x
x
x
x
Confined spaces
Working at height
Dust
Pollen (or other allergens)
Cleaning agents
x
x
x
Foul smells
Personal waste
Note: This template does not represent an exhaustive account of all job factors however it forms a basis to guide staff and medical
professionals as to the activities for which a personal capability must be sustained.
Applicant acknowledgement
I have read and understood the personal capability requirements that are attached to this position and declare that I am
capable of meeting the requirements as indicated and acknowledge the requirement to maintain such capability whilst
performing the position.
Name____________________________ Print _________________________ Date ___/___/___
Signed
TO80015 Student Building Surveyor amended 25/05/15