CHICAGO BOARD OF ELECTION COMMISSIONERS
FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE*
April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election
4/20/15
Day
Thursday
Date
March 5, 2015
Time
9:00 AM
Location
2nd Floor Warehouse ***
Thursday
April 2, 2015
10:00 AM 6th Floor Central Office **
Saturday
April 4, 2015
9:00 AM
Lower Level Conference Room
Central Office
Task
Commence pre-election logic and accuracy testing
(Pre-LAT) of Grace Period, Early Voting and
precinct voting equipment
Public test of voting equipment and central
computer system and procedures for the canvass
of election results
Make replacement ballots (Day 1)
Project Manager
Computer
Department
Kelly
Bateman/Computer Department
Dawn Downs
Prepare absentee ballots w/ header cards (Day 1)
Monday
April 6, 2015
7:00 PM
6th Floor Central Office
1:00 PM
Lower Level Conference Room
Central Office
Commence copying and uploading data from
early voting/grace period voting touchscreen
memory sticks used at 51 early voting sites to
WinEDS (no tabulation of results until after 7:00
p.m. Election Day)
Make replacement ballots (Day 2)
Computer
Department
Dawn Downs
Prepare absentee ballots w/ header cards (Day 2)
Tuesday
Wednesday
April 7, 2015
April 8, 2015
01 Canvass Schedule rev_04.xlsx
9:00 AM
7:00 PM
Lower Level Conference Room
Central Office
8th Floor Central Office
7:00 PM
6th Floor Central Office
9:00 AM
6th Floor Central Office
1:00 PM
2nd Floor Warehouse
Insert absentee ballots into 400C (no tabulation of
results until after 7:00 PM)
Board convenes and adopts rules of procedure for
canvass
Begin tabulation of absentee ballots from 400C
results cartridges
Begin tabulation of grace period, early voting and
in-office absentee ballots
Begin entry of provisional voters' information
Dawn Downs
Retabulation of ballots in precincts where check
of totals indicates obvious discrepancies
Kelly Bateman
General Counsel
Computer
Department
Charles Holiday
CHICAGO BOARD OF ELECTION COMMISSIONERS
FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE*
April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election
4/20/15
Day
Thursday
Friday
Saturday
Date
April 9, 2015
April 10, 2015
April 11, 2015
Time
9:00 AM
Location
2nd Floor Warehouse
9:30 AM
Lower Level Conference Room
Central Office
9:00 AM
6th Floor Central Office
9:00 AM
2nd Floor Warehouse
9:30 AM
Lower Level Conference Room
Central Office
9:00 AM
6th Floor Central Office
10:00 AM Lower Level Conference Room
Central Office
Task
Project Manager
Continue retabulation of ballots in precincts where Kelly Bateman
check of totals indicates obvious discrepancies (if
necessary)
Replace defective ballots (Day 1)
Dawn Downs
Process absentee ballots arriving in mail on or
after Election Day (Day 1)
Review appeals of rejected absentee ballots (if
available) (Day 1)
Insert valid absentee ballots into 400C and
tabulate results
Begin validation of provisional ballots
Sue Perez, Sandra
Aspera
Continue retabulation of ballots in precincts where Kelly Bateman
check of totals indicates obvious discrepancies (if
necessary)
Replace defective ballots (Day 2) (if necessary)
Dawn Downs
Process absentee ballots arriving in mail on or
after Election Day (Day 2) (if necessary)
Review appeals of rejected absentee ballots (if
available) (Day 2) (if necessary)
Insert valid absentee ballots into 400C and
tabulate results (if necessary)
Continue validation of provisional ballots
Replace defective ballots (Day 3)
Process absentee ballots arriving in mail on or
after Election Day (Day 3)
Review appeals of rejected absentee ballots (if
available) (Day 3)
01 Canvass Schedule rev_04.xlsx
Sue Perez, Sandra
Aspera
Dawn Downs
CHICAGO BOARD OF ELECTION COMMISSIONERS
FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE*
April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election
4/20/15
Day
Saturday
Date
April 11, 2015
Time
Location
10:00 AM
Sunday
April 12, 2015
9:00 AM
6th Floor Central Office
Monday
April 13, 2015
9:00 AM
6th Floor Central Office
9:00 AM
Lower Level Conference Room
Central Office
6th Floor Central Office
Tuesday
Wednesday
April 14, 2015
April 15, 2015
5:00 PM
1:00 PM
Lower Level Conference Room
Central Office
9:00 AM
2nd Floor Warehouse
1:00 PM
8th Floor Room across from
Elevators Central Office
Lower Level Conference Room
Central Office
Thursday
April 16, 2015
1:00 PM
Lower Level Conference Room
Central Office
Friday
April 17, 2015
1:00 PM
Lower Level Conference Room
Central Office
Monday
April 20, 2015
9:00 AM
Lower Level Conference Room
Central Office
01 Canvass Schedule rev_04.xlsx
Task
Insert valid absentee ballots into 400C and
tabulate results
Continue validation of provisional ballots (if
necessary)
Continue validation of provisional ballots (if
necessary)
Begin verification of preliminary and unofficial
vote totals
Deadline for provisional voters to submit
additional information in support of provisional
ballots
Check absentee ballots arriving in mail for
timeliness, conduct Agilis run (if necessary -- call
312-269-3266 after 11:00 AM for status)
Start audit / retabulation of ballots cast in 5% of
precincts on Election Day and of 5% of Early
Voting ballots
Absentee Provisional Resolution
Check absentee ballots arriving in mail for
timeliness, conduct Agilis run (if necessary -- call
312-269-3266 after 11:00 AM for status)
Check absentee ballots arriving in mail for
timeliness, conduct Agilis run (if necessary -- call
312-269-3266 after 11:00 AM for status)
Check absentee ballots arriving in mail for
timeliness, conduct Agilis run (if necessary -- call
312-269-3266 after 11:00 AM for status)
Remake valid provisional ballots cast in incorrect
precinct
Insert valid Provisional Ballots into 400C (no
tabulation at this time)
Project Manager
Sue Perez, Sandra
Aspera
Sue Perez, Sandra
Aspera
Charles Holiday
Sue Perez, Sandra
Aspera
Dawn Downs
Kelly Bateman
Jeff Fedderke, John
Powell
Dawn Downs
Dawn Downs
Dawn Downs
Sue Perez, Sandra
Aspera
CHICAGO BOARD OF ELECTION COMMISSIONERS
FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE*
April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election
4/20/15
Day
Monday
Tuesday
Date
April 20, 2015
April 21, 2015
Time
9:00 AM
Location
Task
8th Floor Board Conference Room Make replacement ballots for military and
overseas absentee ballots (Day 3)
Review appeals of rejected absentee ballots (Day
4)
11:00 AM Lower Level Conference Room
Check absentee ballots arriving in mail for
Central Office
timeliness, conduct Agilis run (if necessary -- call
312-269-3266 for status)
Process absentee ballots arriving in mail on or
after Election Day (Day 4)
9:00 AM 2nd Floor Warehouse
If necessary, continue retabulation of ballots in
precincts where check of totals indicates obvious
discrepancies
9:30 AM 6th Floor Central Office
If necessary, continue verification of preliminary
and unofficial vote totals
11:00 AM Lower Level Conference Room
Check absentee ballots arriving in mail for
Central Office
timeliness, conduct Agilis run (if necessary)
12:00
Lower Level Conference Room
Review appeals of rejected absentee ballots (Day
Noon
Central Office
4)
Replace defective ballots, including
military/overseas ballots (Day 4, if necessary)
Process absentee ballots arriving in mail on or
after Election Day (Day 5)
Insert valid absentee ballots into 400C and
tabulate results
1:00 PM 6th Floor Central Office
Upload valid Provisional Ballots results into
central computer for tabulation
10:00 AM 6th Floor Central Office
Standby to reconcile vote differences
Project Manager
Dawn Downs
Dawn Downs
Kelly Bateman
Charles Holiday
Dawn Downs
Computer
Department
Wednesday April 22, 2015
Computer
Department
Thursday
April 23, 2015
9:00 AM 8th Floor Conference Room
Proclamation of official election results for all
Computer
Central Office
candidates
Department
* The Board may, in its discretion, modify the date and time for performing any activity described herein, except that the Board may not extend the last
day for proclaiming the final totals and results of the election.
01 Canvass Schedule rev_04.xlsx
4/20/15
CHICAGO BOARD OF ELECTION COMMISSIONERS
FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE*
April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election
Day
Date
Time
Location
Task
** References to the "Central Office" mean the Board's offices at 69 West Washington Street, Chicago, Illinois
*** References to the "Warehouse" mean the Board's warehouse facilities at 1819-1869 W. Pershing Road, Chicago, Illinois
**** Revisions from previous versions are shown in Bold type
01 Canvass Schedule rev_04.xlsx
Project Manager