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BAJA SAE OREGON 2015
COMPETITOR PACKET
Prepared for
2015 BAJA SAE
OREGON COMPETITION
May 22, 2015
Prepared by
Steven D. Hyde, P.E.
Event Chairman
SAE Oregon
Revision B
CONTENTS
EVENT CHAIRMAN’S MESSAGE
II
1
COMMITTEE COORDINATORS
1
2
SAE STAFF
1
3
GENERAL INFORMATION
3.1
HOTELS
3.2
WASHOUGAL MX PARK INFORMATION
3.3
PHOTOGRAPHY
3.4
FOOD
3.5
SHIPPING
3.6
FUEL
3.7
LOCAL SHOPS
3.8
SPECTATORS
3.9
CAMPING
2
2
2
3
3
3
4
4
4
4
4
EVENT SCHEDULE
4.1
DAY 1 EVENTS
4.2
DAY 2 EVENTS
4.3
DAY 3 EVENTS
4.4
DAY 4 EVENTS
4.5
SCORING
4.6
PROTESTS
5
5
6
7
8
9
9
5
AWARDS & RECOGNITION BANQUET
5.1
BANQUET ADMISSION
5.2
AWARDS AND RECOGNITION
9
9
9
6
SPONSORS
6.1
NATIONAL SPONSORS
6.2
LOCAL SPONSORS
10
10
11
APPENDIX A
MAPS & DIRECTIONS
APPENDIX B
LIABILITY WAIVER
APPENDIX C
WASHOUGAL FUEL LOCATIONS
APPENDIX D
LOCAL SHOPS
APPENDIX E
SALES PRESENTATION SCHEDULE
APPENDIX F
DESIGN JUDGING SCHEDULE
APPENDIX G
AWARDS & RECOGNITION
PAGE I
EVENT CHAIRMAN’S MESSAGE
Dear Competitors,
Welcome to the 2015 SAE Baja Oregon Competition! The competition will take place Wednesday
through Saturday, May 27-30th. I’m happy to report that the competition sold out in less than 10
minutes with 100 teams and was the second fastest to sell out of all 11 SAE student
competitions. Teams are traveling from the USA, Mexico, Canada, South Korea, Venezuela, UAE,
and India. This will be the largest SAE Oregon we have hosted and it certainly will be one of the
most competitive.
I would like to start with special thanks to the SAE Oregon Chapter for hosting the event. This is
now our 5th time hosting this event, following competitions in 2004, 2006, 2009, and 2012. Many of
us on the Baja SAE Oregon committee have been involved in all five SAE Oregon events, plus
several other SAE events as competitors or volunteers. We are all volunteers and we have been
working very hard to make this the best competition yet.
Some things are distinctly different for this year:









We are switching to a 4 day competition format. Day 1 will be located at the Holiday Inn
Portland Airport. Days 2, 3, and 4 will take place at Washougal Motocross Course.
Sales Presentations and Registration have been shifted to Day 1. Briggs Engine Check will
also be available on Day 1 for a limited number of teams.
Tech Inspection and Design Judging are now the only competition events on Day
2. Dynamic events will be Day 3, and Endurance will be Day 4.
Competition has been changed to much later in the year. The SAE Oregon competition is
now 3rd on the calendar of the Baja SAE events.
Washougal has changed their track maintenance system. Instead of a “soak and scrape”
system, they have switched to a “compact and drain” system to make the track competition
ready earlier in the season. We plan on using the track for a portion of the endurance
course.
The banquet will directly follow the endurance event at Washougal.
We will have live scoring posted at Washougal via Wi-Fi.
We have arranged a special room rate of $89.00 a night for competitors at Holiday Inn
Portland Airport.
We have added 24 hour paddock access for Washougal on Day 2 and Day 3. You can
purchase a paddock pass for $50/team at registration. The $50 is to cover security and
includes dry camping.
Some things will stay the same:


The four dynamic events will be Rock Crawl, Acceleration, Maneuverability, and Hill Climb.
We have selected a Wednesday, Thursday, Friday, Saturday format. This allows volunteers
and committee members to clean up on Sunday so we can all return to our day jobs on
Monday. It also allows more teams to attend. If you are shipping your car and/or flying in,
you will need to arrange your own transportation for you and your car. More details for
engine shipment and drayage are available in this competitor packet.
PAGE II
Please bookmark and check our website [http://bajasaeoregon.org/] frequently for updates. Good
luck completing your entries, and on behalf of the Baja SAE Oregon Committee, we look forward
to another exciting event!
Best Regards,
Steven D. Hyde, P.E.
Chairman
Baja SAE Oregon 2015
PAGE III
1
COMMITTEE COORDINATORS
The SAE Baja Oregon Committee is made up of volunteers from the Oregon Section SAE. These
professionals have dedicated countless hours to making this a successful event.
2
SAE STAFF
The SAE Baja Oregon Committee would like recognize the national SAE staff for their hard work
and dedication throughout the year to make these events happen.
Sam Barill, Manager, Collegiate Programs (Baja SAE, Aero Design)
Amanda Paciorkowski, University Programs Coordinator, Collegiate Design Series
Elaine Pietrusinski, University Programs Coordinator, Collegiate Design Series
PAGE 1
3
GENERAL INFORMATION
The 2015 Baja SAE Oregon competition will be held May 27-30 in Portland, Oregon.
3.1
Hotels
The Holiday Inn Portland Airport is serving as our Day 1 venue for the 2015 Baja SAE Oregon. Be
aware that parking is at your own risk; please make provisions to secure all vehicles, tools, etc.
For convenience, we have arranged a special rate of $89.00 USD/night for teams to stay at Holiday
Inn Portland Airport. You may make reservations through the website at
www.hiportlandairport.com. The Group Reservation Code is “BAJ”. By phone, call toll free at
855.642.6271 or the hotel directly at 503.256.5000 and refer to the Group name: Baja SAE Oregon.
Other hotels are available in the area, but Holiday Inn is the only one set up with special pricing.
3.2
Washougal MX Park Information
Days 2, 3, & 4 events will be held at Washougal MX Park east of Portland. Be aware that parking is
at your own risk; please make provisions to secure all vehicles, tools, etc.
Washougal MX Park also observes a posted quiet time at 9:00 PM every night. All teams will need to
exit from Washougal MX Park by 6:00 PM Saturday night after the conclusion of the competition,
including all cars being prepped for return shipment.
The design presentations will be held at the Main Tent and technical inspections at the Tech
Inspection Tent on Thursday at the Washougal property.
The dynamic events on Friday will be held near the main motocross track portion of the Washougal
property. There will be a planned walk‐thru of the entire endurance course on Friday night as well as
a shorter walk Saturday morning. Other than during the four dynamic events, the endurance event,
brake check, and in the designated practice area, all vehicles are to be escorted at a walking pace by a
team member. Failure to comply will result in point penalties and/or team disqualification.
Maps and directions for Washougal are provided in Appendix A.
3.2.1 Liability Waiver
For entrance to Washougal MX Park, all team members and advisors must fill out and sign a liability
waiver. To expedite this process, the liability form is provided in Appendix B and as part of the
registration process on Day 1. Once the form is filled out, please print it out, and make sure every
name has a valid signature.
The liability form accepts up to 16 names on it. If your team is larger than 16 members, please fill
out additional forms. To speed up entry into Washougal MX Park, the liability waiver form must be
turned into SAE Staff when your team registers on Day 1.
PAGE 2
3.3
Photography
We are planning on taking several pictures of the competition and will be positing them to the Baja
SAE Oregon Facebook event page after the competition. If you capture some good action, please
friend us on Facebook and share your photographs.
3.4
Food
Teams are responsible for their lunches on Day 1. The Holiday Inn has food service available onsite
in addition to several options for food in the local area.
Teams should plan ahead for food and water needs on Days 2, 3, and 4 as Washougal MX Park is a
considerable distance from the city. Honda R&D Americas is graciously sponsoring lunch on Day 3
for competitors.
The competitor’s banquet will be held after the endurance event at Washougal MX Park. Additional
details are forthcoming.
Food vendors will also be set up at Washougal for Day 2, 3, and 4 to meet the needs of competitors,
volunteers, and spectators.
3.5
Shipping
3.5.1 Shipped Engines
If your team elected to have your engines shipped direct to Portland, please pick them up between
8AM and 2PM M-F at the following address:
ESCO Distribution Center
2300 NW 26th Ave
Portland, OR 97210
Ask for Griffin Gilliland upon arrival and he can locate your engine. If you need your engine before
May 22nd, please contact Steven Hyde ([email protected] or (503) 778-6224) to arrange a
special pickup.
3.5.2 International Drayage/ Local Shipping
For teams that are shipping their cars to Portland, please use Pacific Exposition Decoration
Company (PEDCO). PEDCO will take care of receiving and delivering your vehicles to a desired
pickup location. Many teams may choose to have the drayage company deliver their car to Holiday
Inn Portland Airport on the morning of Day 1 or to Washougal MX track the morning of Day 2. If
you cannot transport your own vehicle and need vehicle transportation assistance while at the
competition, please contact PEDCO directly.
Pacific Exposition Decorating Company
330 SE Division Place
PAGE 3
Portland, OR 97202
(866) 99‐PEDCO
http://www.pacificexposition.com/
An alternate for drayage is:
L.D. Tonsager & Sons, Inc.
PO Box 55517
Portland Oregon 97238-5517
Tel (503) 907-0670
Fax (503) 907-0667
Preferred Contact:
Eric Tonsager: [email protected]
3.6
Fuel
No specific location is required for acquiring fuel. However, all rules related to fuel type found in
the 2015 Baja SAE rules must be met. Since Washougal MX Park is approximately 9 miles from the
city of Washougal, WA and the closest gas station, your team should plan to bring plenty of fuel.
Additional locations to purchase fuel are available in Appendix C.
3.7
Local Shops
There are several local shops throughout the metro region. Information regarding shop locations,
distances from events, and contact information can be located Appendix D.
3.8
Spectators
Spectators are encouraged to attend all events during the 2015 Baja SAE Oregon event. During the
dynamic events, spectators will be allowed to watch each event from pre‐defined viewing locations.
During the endurance event, spectators will be allowed to roam around the track in identified areas
protected either by cyclone or snow fencing.
Spectators will not be allowed in the main refueling area during the event. Where spectators will be
allowed will be clearly marked. If an area is not marked as spectator safe, they should rule on the
side of caution, and not enter.
All spectators will need to register (for free) and sign the Washougal MX Park liability waiver
(Appendix B).
3.9
Camping
We are able to offer overnight paddock access at Washougal May 28 and 29 for $50 per team. Dry
camping in the paddocks is included with the pass for free. With the purchase of the pass, all teams
must agree to:

A zero tolerance policy for drugs and alcohol.
PAGE 4

All quiet at 9pm to 6am.

No open fires.

Fire extinguishers to be on hand for any hot work.

Put all tents and sleeping equipment away during the day.

Keep all tools, equipment, and valuables secure at all times.

Keep the pass with the team truck(s) at all times while at Washougal.
The fee is to cover overnight security for the facility. Dry camping facilities do not include showers,
hot water, or standard restroom facilities. Portable outhouses will be provided. Overnight Paddock
Passes are available for purchase at Registration for Day 1 and Day 2. Cash or Check only.
4
EVENT SCHEDULE
It is your responsibility to manage timing each day. Events will close at 5 pm each day regardless of
team completion.
4.1
Day 1 Events
4.1.1 Registration
The Holiday Inn Portland Airport is serving as our Day 1 Event site for the 2015 Baja SAE Oregon.
Competitor registration will be available from 8:00 AM to 5:00 PM in the Holiday Inn Atrium.
Directions are available in Appendix A.
4.1.2 Day 1 Entry and Parking
Parking for Day 1 will open at 7:00am. Team trucks and trailers will enter at the East Entrance and
park in the East Lot (See Fig A2). There is very limited area to line up prior to gate opening. Do not
park on NE Columbia Blvd or NE Columbia Pkwy N Blvd, it is not safe. Vehicles found
backing up into traffic will be asked to move.
Each team will be given two standard spaces, in-line. Parking order is critical, so please follow the
instructions of the Parking Team carefully.
4.1.3 Sales Presentation
4.1.3.1
Sales Presentation Schedule
Sales presentations are scheduled for each team. The sales presentation schedule is available in
Appendix E.
PAGE 5
4.1.3.2
Sales Presentation Finals
Baja Oregon will host Sales Presentation Finals during the 2015 competition. The intent of this
activity is to provide the top three finalists with objective final scoring as well as to encourage
creativity among the remaining competitors. Judges will evaluate all presentations given throughout
the day and decide on the top three finalists. The top three teams will be notified and asked to return
to the presentation conference center at the specified time [est. 5:00pm]. Each team will then give
their presentation again in front of a new panel of judges. There will be no question and answer
session during presentation finals.
Presentation finals will be a public event – anyone can attend. Attendees will be requested to
respect the finalists’ presentations: no talking, cell phones, or recording devices of any kind will be
permitted during the presentations unless approved by the finalists.
4.1.3.3
Scoring
The top three teams will automatically receive a score of 50 points for participating in the finals – up
to an additional 5 points will be awarded according to each team’s performance in the finals. The
judges’ panel for the sales presentations finals will decide the top three rankings and respective point
allocations.
The remaining teams will be scored based on the following:
PRESENTATION SCORE = 49 x (Pyour/Pmax)
Where:
“Pyour” is the score awarded to your team
“Pmax” is the highest score awarded to any team not participating in finals
4.1.4 Engine Check
Briggs and Stratton will be set up outside of the Holiday Inn from 12:00pm to 5:00pm to perform
engine checks on Day 1 for a limited number of teams. Teams will be tested on a first come, first
served basis. Vehicle engines are only to be operated for the Briggs & Stratton Engine Test on the
Holiday Inn grounds. Point penalties will be assigned for infraction with a no‐tolerance policy.
4.1.5 Captain/Advisor Meeting
A mandatory Captain and Advisor meeting will be held on Day 1 at the Holiday Inn at 6:00 PM in
the lower level of the hotel. The meeting room will be announced closer to the competition date.
4.2
Day 2 Events
A detailed rotation schedule has been developed with events operating on a first come, first served
basis. The vehicle inspection must occur in the following order: Briggs & Stratton Engine Check,
Technical Inspection (including Fuel Spill Check), and finally Brake Check.
PAGE 6
4.2.1 Engine Check
Briggs & Stratton will be set up at Washougal to perform engine checks. Engine check will be
available throughout the day.
4.2.2 Design Judging Schedule
Teams must be in the staging area before their scheduled time or the forfeit their scheduled design
judge time. Please refer to Appendix F to determine your scheduled time.
4.2.2.1
Design Change Report
No teams are required to submit design change reports this year.
4.3
Day 3 Events
The dynamic events on Friday will be held near the main motocross track portion of the Washougal
property as shown in Appendix A.
4.3.1 Acceleration
Each vehicle may make two (2) runs with the best time counting for score. Vehicles will be timed
from a stopped position at the start of the course to the end of the course using optical timing
equipment. Teams will be allowed to walk through the course prior to the event.
4.3.2 Hill Climb
Each vehicle may make two (2) runs with the best time including penalties, counting for score.
Vehicles will be timed from a stopped position at the start of the course to the end of the course
using optical timing equipment. Vehicles that do not complete the hill climb course will be
measured where the vehicle stops forward progress. Teams will be allowed to walk through the
course prior to the event.
4.3.3 Maneuverability
Each vehicle may make two (2) runs with the best time including penalties, counting for score.
Vehicles will be timed from a stopped position at the start of the course to the end of the course
using optical timing equipment. Teams will be allowed to walk through the course prior to the event.
4.3.4 Rock Crawl
Each vehicle may make two (2) runs with the best time including penalties, counting for score.
Vehicles will be timed from a stopped position at the start of the course to the end of the course
using optical timing equipment. Vehicles that do not complete the rock crawl will be measured
where the vehicle stops forward progress. Teams will be allowed to walk through the course prior to
the event.
Reversing is allowed without penalty.
PAGE 7
A spotter may be used to guide the driver though the course, but cannot touch the car or move any
rocks/obstacle on the course.
4.3.4.1
Stopped Vehicles
Vehicles are declared stopped and their distance is measured for score if:

Vehicle is stuck/stopped in place for 15 or more seconds

If the vehicle leaves the course or all four tires miss a gate

Vehicle will be considered stopped at point of roll over

Any external assistance
4.3.4.2
Penalties
Penalties will be assessed at the following rates:
Infraction
Obstacle/Pylon moved
Missed Gate (two or more tires outside the gate)
First False Start
Second False Start
4.3.4.3
Penalty
-5 seconds or 5 feet
-10 seconds or 10 feet
Rerun at the end of the line
Run DNS
Scoring
Scoring for the rock crawl event will be implemented as outlined below.
If any team finishes the course the scoring is as a follows:
Group 1 – Completed course
Score =75 x (T fastest/ T yours)
Group 2 – Failed to complete course
Score = (Lowest score from Group 1) x (Distance traveled / Total course distance)
If no competitors complete the course:
Score = 75 x [(D your – D short)/(D longest – D shortest)]
4.4
Day 4 Events
Penalties during the endurance event will be strictly enforced to maintain a fair and safe event. All
penalties will be radioed ahead to the penalty box, where cars will be black‐flagged the appropriate
time penalty. Please refer to D5.7 of the 2015 Baja SAE rules for times.
PAGE 8
In the event of a course change during the endurance event, the entire course will be red flagged
(stopped) until the section to be bypassed is clear. Once the original course is clear and the bypass is
open, the entire course will be simultaneously restarted. The clock will continue to countdown
throughout this process. Vehicles not capable of progressing through the course without assistance
will be considered for a black flagging for the remainder of the endurance event. . All ruling by the
event coordinators is absolute and final.
Work on vehicles must be completed within the team paddocks only; Polaris quads will be available
to tow disabled vehicles to the to the team paddocks. Working on cars in the refueling pit is not
allowed. Failure to comply with this policy may result in event disqualification. Teams are NOT
allowed to work on the vehicle outside of the team paddocks. This rule is meant to maintain safety
of both competitors and volunteers.
4.5
Scoring
Results from each event are collected and submitted to the SAE National Scorekeepers at the close
of each event. Scores will be made available by SAE National Scorekeepers.
4.6
Protests
Any question about scoring, judging, policy, or any official action must be brought before the Event
Chairman and Collegiate Program Manager for an informal review. If resolution is not satisfactory, a
written protest must be filed within one half hour of the event closure with the Event Chairman and
Collegiate Program Manager. A 25‐point protest bond is required which will be forfeited if a protest
is rejected. Please refer to the 2015 Baja SAE Rules for protest information.
5
AWARDS & RECOGNITION BANQUET
The awards banquet will be at the Washougal MX after the endurance event.
5.1
Banquet Admission
Up to eight tickets are reserved for each team. Additional tickets for team members, family, and
friends can be purchased during registration or at the Banquet as you enter. Please note, additional
tickets will be available in limited quantities, and on a first come, first served basis. It is highly
recommended to purchase tickets during registration.
5.2
Awards and Recognition
All teams are encouraged to attend the banquet in congratulations for successfully attending the Baja
SAE Oregon competition. All teams will be recognized with a participation plaque. For those teams
that did exceptionally well, special awards will be given as detailed in Appendix G.
PAGE 9
6
SPONSORS
The Baja SAE Oregon Committee and the Oregon Section of SAE would like to recognize the
donors who made this event possible. Without their financial support, the Baja SAE event would
not be the premier collegiate design competition that it is.
To recognize our Platinum Sponsors, we will be including decals at registration. Please reserve a
12”x12” area on your vehicle near the top of the firewall for these in addition to the Briggs &
Stratton technical inspection stickers.
6.1
National Sponsors
We’d like to thank the following National Sponsors who make this competition possible each year.
PAGE 10
6.2
Local Sponsors
It is with the support of our local sponsors that we have been able to host the 2015 Baja
Competition.
2015 PLATINUM SPONSORS
2015 GOLD SPONSORS
2015 SILVER SPONSORS
PAGE 11
APPENDIX A
MAPS & DIRECTIONS
PAGE 12
Day
1: Holiday Inn Portland Airport
The Holiday Inn Portland Airport (8439 NE Columbia Blvd, Portland, OR) is conveniently located
off I‐205. When returning to the Holiday Inn from Washougal, take HWY 14 west to I‐205, then
south on I‐205 to Exit 23B. Please refer to the below detailed map. There is plenty of free parking,
yet be aware that parking is at your own risk; please make provisions to secure all vehicles, tools, etc.
Figure A1: Holiday Inn Portland Airport Location
PAGE 13
Figure A2: Holiday Inn Portland Airport Site Layout
PAGE 14
Figure A3: Holiday Inn Portland Airport Room Layout
Figure A4: Holiday Inn Portland Airport Convention Center Layout
PAGE 15
Day 2, 3, & 4: Washougal MX Park
The Washougal MX Park is located just north of Washougal, Washington at 40205 NE Borin Rd.
Washougal is approximately 20 miles East of Portland on Highway 14. HW 14 is accessible from
either I‐5 or I‐205 coming from Oregon. Take 15th Street North off HWY 14 approximately 6.5
miles (Green Line), turning left on Hughes Rd (Blue Line). Please note competitor vehicles
(truck/trailer combos) should use SE 412th/Alder for easier access (Red Line). Refer to below
detailed map for a listing of the colors.
Figure A2: Washougal MX Park Location
PAGE 16
Spectators and all non‐competitors must use the main entrance (Blue). Only competitors can use the
truck/trailer entrance (Red).
Figure A3: Washougal MX Park Access
PAGE 17
APPENDIX B
LIABILITY WAIVER
PAGE 18
RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT
DESCRIPTION AND LOCATION OF EVENT
DATE RELEASE SIGNED
IN CONSIDERATION of being permitted to enter for any purpose any RESTRICTED AREA (herein defined as including but not
limited to the racing surface, pit areas, infield, burn out area, approach area, shut down area, and all walkways, concessions and
other areas appurtenant to any area where any activity related to the event shall take place), or being permitted to compete, officiate,
observe, work for, or for any purpose participate in any way in the event, EACH OF THE UNDERSIGNED, for himself, his personal
representatives, heirs, and next of kin, acknowledges, agrees and represents that he has, or will immediately upon entering any of
such restricted areas, and will continuously thereafter, inspect such restricted areas and all portions thereof which he enters and with
which he comes in contact, and he does further warrant that his entry upon such restricted area or areas and his participation, if any,
in the event constitutes an acknowledgement that he has inspected such restricted area and that he finds and accepts the same as
being safe and reasonably suited for the purposes of his use, and he further agrees and warrants that if, at any time, he is in or about
restricted areas and he feels anything to be unsafe, he will immediately advise the officials of such and will leave the restricted areas:
1. HEREBY RELEASES, WAIVES, DISCHARGES AND COVENANTS NOT TO SUE THE PROMOTORS, PARTICIPANTS,
RACING ASSOCIATION, SANCTIONING ORGANIZATION OR ANY SUBDIVISION THEREOF, TRACK OPERATOR, TRACK
OWNER, OFFICIALS, VEHICLE OWNERS, DRIVERS, PIT CREWS, ANY PERSONS IN ANY RESTRICTED AREA, SPONSORS,
ADVERTISERS, OWNERS AND LESSEES OF PREMISES USED TO CONDUCT THE EVENT(S), PREMISES OR EVENT
INSPECTORS, SURVEYORS, INSURERS, UNDERWRITERS, CONSULTANTS OR OTHER PERSONS OR ENTITIES WHO
GIVE RECOMMENDATIONS, DIRECTIONS, OR INSTRUCTIONS OR ENGAGE IN RISK EVALUATION OR LOSS CONTROL
ACTIVITIES REGARDING THE PREMISES OR EVENT(S), THEIR PARENTS, SUBSIDIARIES, WHOLESALERS, AFFILIATED
CORPORATIONS, AND EACH OF THEM, AND THE DIRECTORS, OFFICERS, AGENTS AND EMPLOYERS, OF EACH OF THEM,
ALL FOR THE PURPOSES HEREIN REFERRED TO AS THE “RELEASEES”, FROM ALL LIABILITY to the undersigned, his/her
personal representatives, assigns, heirs, and next of kin for any and all loss or damage, and any claim or demands therefore on account
of injury to the person or property or resulting in death of the undersigned, whether caused by the negligence of the “RELEASEES”
or otherwise while the undersigned is in or upon the restricted area, and/or competing, officiating in, observing, working for, or for any
purposes participating in the EVENT(S).
2. HEREBY AGREES TO INDEMNIFY AND SAVE AND HOLD HARMLESS THE “RELEASEES” and their insurance carriers and
each of them from any loss, liability, damage, or cost they may incur due to the presence of the undersigned in or upon the restricted
area or in any way competing, officiating, observing, or working for, or for any purpose participating at any time in the EVENT(S) and
whether caused by the negligence of the “RELEASEES” or otherwise.
3. HEREBY ASSUMES FULL RESPONSIBILITY FOR ANY RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE DUE TO
THE NEGLIGENCE OF “RELEASEES” OR OTHERWISE while in or upon the restricted areas and/or while competing, officiating,
observing, or working for, or for any purpose participating in the EVENT(S).
Each of THE UNDERSIGNED also expressly acknowledges that INJURIES RECEIVED MAY BE COMPOUNDED OR INCREASED
BY NEGLIGENT RESCUE OPERATIONS OR PROCEDURES OF THE “RELEASEES”. EACH OF THE UNDERSIGNED expressly
acknowledges and agrees that the activities of the event are very dangerous and involve the risk of serious injury and/or death and/or
property damage. EACH OF THE UNDERSIGNED further expressly agrees that the foregoing release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of the Province or State in which the event is conducted and
that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.
THE UNDERSIGNED HAS READ AND VOLUNTARILY SIGNS THE RELEASE AND WAIVER OF LIABILITY AND INDEMNITY
AGREEMENT, and further agrees that no oral representations, statements or inducements apart from the foregoing written agreement
have been made.
PRINT NAME HERE
SIGN NAME HERE
PRINT NAME HERE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
SIGNATURE & TITLE OF WITNESS
1/12
SIGN NAME HERE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
I HAVE READ THIS RELEASE
DATE RELEASE SIGNED
LOCATION OF EVENT
APPENDIX C
WASHOUGAL FUEL LOCATIONS
PAGE 20
Select refuel locations in Washougal are listed below. Please use a gas can compliant with the rules.
ARCO
212 15th Street
Washougal, WA 98671
Highway Fuel Automotive Shop
1250 E Street
Washougal, WA 98671
Chevron
165 C Street
Washougal, WA 98671
S & S Foodmart
1641 E St
Washougal, WA 98671
Minit Mart Food Store
3191 Evergreen Way
Washougal, WA 98671
PAGE 21
APPENDIX D
LOCAL SHOPS
PAGE 22
Name
Address
Phone
Web Address
Distance From [mi]
Holiday
Inn
Washougal
MX
Yamaha Sports Plaza)
22455 NE Halsey St,
Fairview, OR 97024
(503) 669-2000
www.yamahasportsplaza.com
8.2
30.1
Beaverton Honda
10380 SW Cascade
Ave, Tigard, OR 97223
(503) 684-6600
www.beavertonmotorcycles.com
18.6
42.7
Mt Hood Polaris
27850 SE Highway
212, Boring, OR 97009
(503) 663-3544
www.mthoodpolaris.com
17.6
41.3
Pro Caliber
10703 NE Fourth Plain
Rd, Vancouver, WA
98662
540 NE 2nd St,
Gresham, OR 97030
(866) 796-5020
www.procalibervancouver.com
9
24
(503) 667-5019
hondausa.hondamcdealers.com
10.7
34
Polaris of Portland (S K Northwest)
250 SE Division Place,
Portland, OR 97202
(503) 238-2510
www.sknorthwest.com
www.polarisofportland.com
10.1
29.6
Hillsboro Honda Suzuki
809 NE 28th Ave,
Hillsboro, OR 97124
(503) 648-4555
www.motosporthillsboro.com
26.8
48.8
Western Cycle Salvage
11021 N Vancouver
Way, Portland, OR
97217
1160 N Hayden
Meadows Dr.,
Portland, OR 97217
1728 N Jantzen Beach
Ctr, Portland, OR
97217
9444 N Whitaker Rd.,
Portland, OR 97217
(503) 285-3975
6.1
26.8
Gresham's Mt Hood Honda
Lowes
(503) 737-3000
www.lowes.com
6.1
28.2
(503) 289-9200
www.homedepot.com
7.7
26.5
(503) 285-2548
www.baxterautoparts.com
5.8
27.9
1120 N Hayden
Meadows Dr.,
Portland, OR 97217
430 NE Columbia
Blvd., Portland, OR
97211
9240 N Whitaker Dr.,
Portland, OR, 97217
(503) 283-0044
www.fishermans-marine.com
6.2
27.8
(503) 285-0441
www.napaonline.com
4.2
28.8.
(503) 283-1291
www.central4wd.com
5.7
27.8
NAPA AUTO PARTS - Clark County Auto
& Truck Supply
2008 SE 8th Ave #101,
Camas, WA 98607
(360) 834-1411
www.napaonline.com
13.2
16.6
Schucks Auto Supply
3440 NE 3rd Ave.,
Camas, WA 98607
(360) 335-1512
www.oreillyauto.com
14.1
9.3
Fast Bikes Inc
733 Southeast 9th
Avenue, Portland, OR,
97214
7926 NE Killingsworth
St, Portland, OR,
97218
7515 NE 13th Ave,
Portland, OR 97211
www.fastbikesincracing.com
9.2
33
(503) 595-4302
www.weldsafe.com
0.6
23.3
(503)240-0878
www.industrialmachineservices.com
3.8
30
Home Depot
Baxter Auto Parts
Fisherman’s Marine & Outdoor
Napa Auto Parts
Central 4 Wheel Drive
Matheson (now owns Quimby Corp)
Industrial Machine Services
PAGE 23
Name
TSCO
(Tube Specialties Company)
Pacific Machinery & Tool Steel Co.
Address
1459 NW Sundial
Road, Troutdale, OR
97060
3445 NW Luzon St,
Portland, OR 97210
Phone
Web Address
Distance From [mi]
Holiday
Inn
Washougal
MX
(800)547-2414
www.tubespecialties.com
9.7
28.8
(503) 226-7656
www.pmtsco.com
10.7
34
Action Unlimited Welding LLC
(Mobile welding )
(503) 522-5950
www.actionunlimitedwelding.com
Curtis Custom Welding
3215 SE 131st Ave,
Portland, OR 97236
(503)760-6971
www.weldingrc.com
7.1
29
Accurweld
1320 E Street ,
Washougal, WA,
98671
9305 NE Hwy
99,Vancouver, WA
98665
(360) 326-5086
www.accurweld.com
15.0
8.5
13.6
30
Speed Fab Welding
Ernest Racing
(360) 571-4093
(360) 798-5521
www.ernestracing.blogspot.com
PAGE 24
APPENDIX E
SALES PRESENTATION SCHEDULE
PAGE 25
See Appendix A (Figures A-2 through A-4) for Sales Presentation maps.
TEAM NUMBER
TEAM NAME
BLDG.
ROOM NAME
TIME
1
Cornell Univ
Holiday Inn Main Bldg
Mt. Hood
08:00-08:30
2
Oregon State Univ
Columbia Conf. Center
John Q. Hammons Hall
13:15-13:45
3
McGill Univ
Holiday Inn Main Bldg
Mt. Bachelor
09:00-09:30
4
Univ of Michigan - Ann Arbor
Holiday Inn Main Bldg
Mt. Bachelor
08:30-09:00
5
Rochester Institute of Technology
Holiday Inn Main Bldg
Mt. St. Helens
09:45-10:15
6
Université Laval
Holiday Inn Main Bldg
Wahkeena
09:45-10:15
7
Ecole De Technologie Superieure
Holiday Inn Main Bldg
Mt. St. Helens
08:00-08:30
9
South Dakota Sch of Mines & Tech
Columbia Conf. Center
John Q. Hammons Hall
11:15-11:45
11
Brigham Young Univ
Holiday Inn Main Bldg
Latourell
13:15-13:45
12
Marquette Univ
Holiday Inn Main Bldg
Multnomah
10:15-10:45
13
New Mexico State Univ
Holiday Inn Main Bldg
Wahkeena
10:15-10:45
14
Vellore Institute of Technology
Holiday Inn Main Bldg
Mt. Adams
13:45-14:15
15
Western Washington Univ
Columbia Conf. Center
John Q. Hammons Hall
08:30-09:00
16
Missouri University of Science and Tech
Columbia Conf. Center
John Q. Hammons Hall
09:45-10:15
17
Olivet Nazarene Univ
Holiday Inn Main Bldg
Mt. St. Helens
10:15-10:45
18
San Jose State University
Holiday Inn Main Bldg
Bridal Veil
08:00-08:30
19
Univ of Wisconsin - Milwaukee
Holiday Inn Main Bldg
Mt. Bachelor
13:15-13:45
20
Universidad Simon Bolivar
Holiday Inn Main Bldg
Mt. Hood
08:30-09:00
21
Univ of Calgary
Columbia Conf. Center
John Q. Hammons Hall
13:45-14:15
22
Univ of Kansas - Lawrence
Holiday Inn Main Bldg
Multnomah
11:15-11:45
23
Pittsburg State University
Holiday Inn Main Bldg
Multnomah
09:00-09:30
24
Univ of Texas - El Paso
Holiday Inn Main Bldg
Mt. Hood
13:45-14:15
26
Turabo Univ
Holiday Inn Main Bldg
Mt. Adams
10:45-11:15
27
California Polytechnic State Univ-SLO
Holiday Inn Main Bldg
Latourell
08:30-09:00
28
British Columbia Inst of Tech
Holiday Inn Main Bldg
Mt. Hood
09:45-10:15
29
Purdue Univ - W Lafayette
Holiday Inn Main Bldg
Mt. Bachelor
11:15-11:45
30
San Diego State Univ
Holiday Inn Main Bldg
Bridal Veil
11:15-11:45
31
Auburn Univ
Holiday Inn Main Bldg
Bridal Veil
08:30-09:00
33
Queen's Univ - Ontario Canada
Holiday Inn Main Bldg
Mt. Bachelor
08:00-08:30
34
Univ of Akron
Holiday Inn Main Bldg
Wahkeena
11:15-11:45
35
Maulana Azad National Institute of Tech
Holiday Inn Main Bldg
Wahkeena
14:15-14:45
36
Univ of Missouri - Kansas City
Holiday Inn Main Bldg
Wahkeena
08:30-09:00
38
Univ of Iowa
Holiday Inn Main Bldg
Latourell
10:15-10:45
39
Univ of Notre Dame
Holiday Inn Main Bldg
Mt. Hood
10:45-11:15
41
Tennessee Tech Univ
Holiday Inn Main Bldg
Mt. St. Helens
14:15-14:45
42
Michigan State Univ
Holiday Inn Main Bldg
Wahkeena
13:15-13:45
43
Univ of Alaska - Anchorage
Columbia Conf. Center
John Q. Hammons Hall
12:45-13:15
44
Manipal University
Holiday Inn Main Bldg
Mt. Adams
13:15-13:45
PAGE 26
TEAM NUMBER
TEAM NAME
BLDG.
ROOM NAME
TIME
45
Univ of Calif - Los Angeles
Holiday Inn Main Bldg
Multnomah
14:15-14:45
46
Univ of Nevada - Reno
Holiday Inn Main Bldg
Latourell
10:45-11:15
47
Arizona State Univ - Polytechnic
Holiday Inn Main Bldg
Latourell
14:15-14:45
48
California State Poly Univ - Pomona
Holiday Inn Main Bldg
Mt. Adams
14:15-14:45
49
Univ of Louisville
Columbia Conf. Center
John Q. Hammons Hall
09:00-09:30
51
Case Western Reserve Univ
Holiday Inn Main Bldg
Multnomah
13:45-14:15
52
Polytechnique Montréal
Holiday Inn Main Bldg
Mt. Hood
10:15-10:45
53
Univ of Memphis
Holiday Inn Main Bldg
Bridal Veil
13:15-13:45
54
Univ of Manitoba
Holiday Inn Main Bldg
Bridal Veil
10:45-11:15
56
Univ of Wyoming
Holiday Inn Main Bldg
Latourell
12:45-13:15
57
Univ of Regina
Holiday Inn Main Bldg
Mt. Hood
13:15-13:45
58
Univ of Maryland - Baltimore County
Holiday Inn Main Bldg
Multnomah
08:00-08:30
59
Boston Univ
Holiday Inn Main Bldg
Wahkeena
12:45-13:15
60
Univ of Wisconsin - Platteville
Holiday Inn Main Bldg
Mt. St. Helens
10:45-11:15
61
Baylor Univ
Holiday Inn Main Bldg
Mt. Bachelor
10:15-10:45
63
Central Michigan Univ
Holiday Inn Main Bldg
Mt. Adams
09:00-09:30
64
IPN - UPIITA
Holiday Inn Main Bldg
Multnomah
09:45-10:15
65
ITESM - Campus QRO
Holiday Inn Main Bldg
Bridal Veil
09:00-09:30
66
Itasca Community College
Holiday Inn Main Bldg
Mt. St. Helens
12:45-13:15
67
Univ of Colorado - Colorado Springs
Holiday Inn Main Bldg
Mt. Bachelor
13:45-14:15
68
Univ of Illinois - Urbana Champaign
Holiday Inn Main Bldg
Multnomah
08:30-09:00
69
Colorado School of Mines
Columbia Conf. Center
John Q. Hammons Hall
10:45-11:15
70
Gonzaga Univ
Holiday Inn Main Bldg
Mt. St. Helens
08:30-09:00
71
Universidad de Carabobo
Holiday Inn Main Bldg
Mt. Hood
11:15-11:45
72
California State Univ - Chico
Holiday Inn Main Bldg
Mt. Bachelor
10:45-11:15
73
Univ of British Columbia
Holiday Inn Main Bldg
Mt. Adams
08:00-08:30
74
Univ of Calif - Davis
Holiday Inn Main Bldg
Mt. Hood
14:15-14:45
75
Montana Tech
Holiday Inn Main Bldg
Mt. St. Helens
13:15-13:45
76
Univ of Arkansas - Fayetteville
Holiday Inn Main Bldg
Multnomah
13:15-13:45
77
Univ of Nebraska - Lincoln
Holiday Inn Main Bldg
Mt. St. Helens
09:00-09:30
78
Univ of Wisconsin - Madison
Holiday Inn Main Bldg
Latourell
09:45-10:15
79
California State Univ - Los Angeles
Holiday Inn Main Bldg
Bridal Veil
10:15-10:45
80
Univ of Calif - Irvine
Holiday Inn Main Bldg
Mt. Bachelor
12:45-13:15
82
Univ of Calif - Santa Barbara
Holiday Inn Main Bldg
Wahkeena
09:00-09:30
83
Idaho State Univ
Holiday Inn Main Bldg
Latourell
11:15-11:45
84
Oklahoma State Univ
Holiday Inn Main Bldg
Mt. Adams
09:45-10:15
85
Univ of Rochester
Holiday Inn Main Bldg
Mt. Bachelor
14:15-14:45
86
Univ of Waterloo
Holiday Inn Main Bldg
Bridal Veil
09:45-10:15
88
Univ of Nevada - Las Vegas
Columbia Conf. Center
John Q. Hammons Hall
14:45-15:15
PAGE 27
TEAM NUMBER
TEAM NAME
BLDG.
ROOM NAME
TIME
89
Iowa State Univ
Holiday Inn Main Bldg
Mt. Adams
08:30-09:00
90
California State Univ - Long Beach
Holiday Inn Main Bldg
Mt. Adams
11:15-11:45
91
Northern Arizona Univ
Holiday Inn Main Bldg
Latourell
09:00-09:30
92
Southern Illinois Univ - Edwardville
Holiday Inn Main Bldg
Bridal Veil
13:45-14:15
93
Yeungnam College of Science & Tech
Holiday Inn Main Bldg
Mt. St. Helens
11:15-11:45
94
Oregon Inst of Tech
Holiday Inn Main Bldg
Mt. St. Helens
13:45-14:15
95
Ohio Northern Univ
Holiday Inn Main Bldg
Mt. Adams
12:45-13:15
96
Univ of Missouri
Holiday Inn Main Bldg
Latourell
08:00-08:30
97
Wichita State Univ
Holiday Inn Main Bldg
Wahkeena
10:45-11:15
98
Escuela Sup de Ing Automotriz Ecatepec
Holiday Inn Main Bldg
Multnomah
12:45-13:15
99
Northern Illinois Univ
Holiday Inn Main Bldg
Mt. Hood
12:45-13:15
100
Univ of Tennessee -Chattanooga
Columbia Conf. Center
John Q. Hammons Hall
10:15-10:45
101
Instituto Tecnologico de Chihuahua
Holiday Inn Main Bldg
Multnomah
10:45-11:15
102
Northern Michigan Univ
Holiday Inn Main Bldg
Wahkeena
13:45-14:15
105
New Mexico Inst of Mining & Tech
Holiday Inn Main Bldg
Mt. Adams
10:15-10:45
107
Cetys Universidad
Holiday Inn Main Bldg
Mt. Hood
09:00-09:30
108
Bits Pilani-Dubai
Holiday Inn Main Bldg
Bridal Veil
14:15-14:45
109
Olympic College
Holiday Inn Main Bldg
Mt. Bachelor
09:45-10:15
110
Univ of Texas - San Antonio
Holiday Inn Main Bldg
Bridal Veil
12:45-13:15
111
Univ of Oklahoma
Holiday Inn Main Bldg
Wahkeena
08:00-08:30
113
Univ of Arizona
Holiday Inn Main Bldg
Latourell
13:45-14:15
114
California State Univ - Fullerton
Columbia Conf. Center
John Q. Hammons Hall
08:00-08:30
124
Fort Lewis College
Columbia Conf. Center
John Q. Hammons Hall
14:15-14:45
PAGE 28
APPENDIX F
DESIGN JUDGING SCHEDULE
PAGE 29
BAJA SAE OREGON DESIGN EVALUATION SCHEDULE
Bay A
Time
7:00 AM
8:00 AM
8:45 AM
9:30 AM
10:00 AM
10:15 AM
10:45 AM
1:00 PM
23
*89
3:45 PM
4:15 PM
4:45 PM
5:30 PM
7:00 PM
Bay E
Bay F
Bay G
18
Pittsburg State University
Bay H
19
Iowa State Univ
*89
Univ of Wisconsin - Milwaukee
35
38
Univ of Iowa
39
Univ of Notre
Dame
74
Univ of Calif Davis
44
Manipal University
108
52
Polytechnique
Montréal
64
IPN - UPIITA
73
Univ of British
Columbia
43
Univ of Alaska Anchorage
67
Univ of Colorado Colorado Springs
68
Univ of Tennessee Chattanooga
53
Univ of Memphis
54
Univ of Manitoba
26
Turabo Univ
86
Univ of Waterloo
*29
Purdue Univ - W
Lafayette
114
Instituto
Tecnologico de
Chihuahua
65
ITESM - Campus
QRO
85
Univ of Rochester
28
British Columbia
Inst of Tech
88
Univ of Nevada Las Vegas
75
Montana Tech
76
Univ of Arkansas Fayetteville
57
Univ of Regina
59
Boston Univ
79
*45
Univ of Calif - Los
Angeles
46
Univ of Missouri
97
Wichita State Univ
98
24
Univ of Texas - El
Paso
Itasca
Community
College
Maulana Azad
National Institute
of Tech
14
Vellore Institute
of Technology
San Jose State University
22
66
17
Olivet Nazarene
Univ
124
Fort Lewis College
Iowa State Univ
109
Olympic College
51
Case Western
Reserve Univ
Bits Pilani-Dubai
30
San Diego State
Univ
70
Gonzaga Univ
Univ of Illinois Urbana Champaign
60
Univ of Wisconsin Platteville
34
Univ of Akron
California State
Univ - Fullerton
61
Baylor Univ
69
Colorado School of
Mines
21
Univ of Calgary
111
Univ of Oklahoma
80
Univ of Calif Irvine
99
Northern Illinois
Univ
12
Marquette Univ
90
California State
Univ - Long Beach
Break
13
New Mexico State
Univ
101
Lunch Break
91
2:00 PM 82
3:15 PM
Bay D
Univ of Kansas Lawrence
1:30 PM 63
2:30 PM
3:00 PM
Bay C
Design Judge Meeting
11:15 AM 100
11:45 PM
12:15 PM
Bay B
71
Northern Arizona
Univ
Central Michigan
Univ
Univ of Calif Santa Barbara
Universidad de
Carabobo
72
California State
Univ - Chico
93
Yeungnam College
of Science & Tech
113
Univ of Arizona
102
83
Idaho State Univ
84
Northern Michigan
Univ
Oklahoma State
Univ
92
Southern Illinois
Univ Edwardville
110
Univ of Texas - San
Antonio
94
Missouri
University of
Science and Tech
Oregon Inst of
Tech
56
Univ of Wyoming
107
105
New Mexico Inst
of Mining & Tech
96
16
Cetys Universidad
California State
Univ - Los Angeles
Univ of Nevada Reno
Escuela Sup de Ing
Automotriz
Ecatepec
Break
11
Brigham Young
Univ
20
48
California State
Poly Univ Pomona
*27
*1
Cornell Univ
*2
Universidad
Simon Bolivar
15
Western
Washington Univ
78
Univ of
Wisconsin Madison
California
Polytechnic State
Univ-SLO
77
Univ of Nebraska Lincoln
31
Auburn Univ
36
Univ of Missouri Kansas City
*6
Université Laval
42
Michigan State Univ
47
Arizona State Univ Polytechnic
Oregon State
Univ
*3
McGill Univ
*4
Univ of Michigan Ann Arbor
*5
Rochester Institute
of Technology
*7
Ecole De
Technologie
Superieure
*9
South Dakota Sch of
Mines & Tech
49
Univ of Louisville
95
Ohio Northern Univ
41
Tennessee Tech
Univ
33
Queen's Univ Ontario Canada
58
Univ of Maryland Baltimore County
Break
Design Finals
------------------ Design Event Ends -------------------
NOTES:
If your car number / school isn't on this schedule we did not receive your design report and your car will not be evaluated.
*If your team was in the top ten overall in any of last year's Baja SAE competitions, please make sure and bring your design comparison report to your bay leader.
PAGE 30
APPENDIX G
AWARDS & RECOGNITION
PAGE 31
Briggs & Stratton Overall Performance Award ($1000, $750, $500)
Award presented to the top three teams for overall competition performance.
SAE Overall Performance
Presented to the 4-10 teams for overall competition performance.
Honda Overall Dynamic Award ($1000, $750, $500)
Top three scores in overall dynamic events.
Honda Endurance Award ($1000, $750, $500)
Top three scores in the endurance race event.
ESCO Acceleration Award
Top three scores in acceleration event.
Daimler Hill Climb Award
Top three scores in hill climb event.
Magna Maneuverability Award ($750, $500, $250)
Top three scores in maneuverability event.
RAM Trucks Rock Crawl Award ($750, $500, $250)
Top three scores in rock crawl event.
Cost Award
Top three scores in the cost event.
Sales Presentation Award
Top three scores in Sales Presentation event.
Polaris Design Award ($1000, $750, $500)
Top three scores in design event combined paper and onsite judging scores.
Mike Schmidt Memorial Iron Team Award
The award is presented to the top three teams that both (1) competes in all three SAE sanctioned
Baja SAE events in the US/Canada (previously known as East, Midwest, and West) and (2) has the
highest normalized point total in all three events.
PAGE 32