BCYF Tobin Community Center
SUMMER SPORTS CAMP
CAMPER AND PARENT HANDBOOK
BCYF Tobin
Community Center
1481 Tremont Street
Mission Hill, MA 02120
617-635-5216
2015 Camp
Schedule
Monday—Friday
8 AM—4 PM
June 26, 2015 6:30 PM
Parent Orientation
Session 1
July 6—July 24
Session 2
July 27—August 14
Camp
Philosophy
Welcome from the BCYF Tobin Administrative Coordinator
Dear Parents/Guardians,
It is with great pleasure and
anticipation that we invite you
and your child/children to Tobin
Community Center’s Summer
Sport Camp.
This camp will introduce your
child/children to the basic fundamentals of sports, team play,
structures of games as well as
educate all participants about
making healthy choices in their
lives through education about
overall physical fitness and
proper nutrition of athletes.
Tobin Community Center’s
Summer Sports Camp staff are
comprised of a mix of student
athletes working in roles as
mentors and adult staff members who bring a wide variety of
coaching and summer camp
experience to the programs
offered. All staff working with
your camper have gone
through a CORI/SORI background check prior to being
hired.
Parents can receive complete
copies of the hiring and
background check policy
upon request.
Staff are united in the commitment to providing quality instruction while maintaining a
safe , fun and nurturing environment.
Please read through this parents handbook to familiarize
yourself with policies and procedures that staff will be adhering to as well as your responsibilities and rights as a parent of
a camper enrolled at the Tobin
Community Center.
Please contact the Tobin Community Center at 617-6355216, if you have any questions
or concerns.
Best wishes for a fun and safe
summer!
Sincerely,
John Jackson
Administrative Coordinator
BCYF Tobin Community Center
The goals of the Tobin Community Center—Summer Sports Camp are to
stimulate the social, emotional, and physical growth of a child. This is possible through the introduction of sport, fundamentals of team play and structures of games in a safe and nurturing environment.
Campers participating in a Volleyball Clinic in the BCYF
Tobin Community Center Gymnasium.
Campers on a visit to the USS Constitution Museum at the
Charlestown Navy Yard.
The BCYF Tobin CC– Summer Sports Camp is a licensed Recreational Camp for Children. This camp must comply with
regulations of the Massachusetts Department of Public Health and is licensed by the local Board of Health, and shall be in
compliance with 105 CMR 430.000 inclusive. If you have any questions about the licensing requirements, please contact the
BCYF TCC Administrative Staff at 617-635-5216.
Page 2
BCYF Tobin Community Center
Camper and Parent Handbook
Payment and Registration Information
Camp is Coed, For youth ages 6—12*
Daily Sports and Health and Wellness Programs with Enrichment Activities and Field Trips
Child must be 6 at Start of Camp and cannot turn 13 during Camp
2015 Tuition
$195/ Session per child
and
$5/ Membership Fee
(Just $65/week !)
Payment Information
You must register for a minimum of 1 session. We cannot accommodate week to week registration.
All Payments must be made by Money Order, payable to: Tobin Community Center
A minimum of $70 (1 week tuition and $5 membership fee) must be paid at time of registration
Spaces are limited, failure to meet Payment Deadlines can result in termination of registration
Payment Deadlines
Session 1: July 1, 2015
Refund Information
All requests for refunds will be reviewed and approved upon the discretion of the Administrative
Coordinator.
Session 2: July 24, 2015
Please note, Refunds will NOT be approved for the following: Campers that have been suspended
and/or expelled from the camp; or for last minute scheduling conflicts.
Registration
Requirements
Completed Camper Registration Form—Signed with up to date contact information
A Completed Health History Form (Included in Registration Packet)
A Copy of Current Physical and Immunization Record
Payment (A minimum of 1 week Tuition Plus Membership/Registration Fee)
Daily Schedule and What To Pack For Your Camper
Please note, PARENTS ARE EXPECTED TO WALK THEIR CHILDREN INTO AND OUT OF THE BUILDING AND
SIGN DAILY CHECK IN FORM. CHILDREN CANNOT BE DROPPED OFF BEFORE 8 AM NOR WILL WE SEND A
CHILD OUT OF THE BUILDING WITHOUT BEING “CHECKED OUT.” If you plan on dismissing your child early,
please provide advance notice to the Camp Director so that we can ensure your camper is onsite at anticipated time of dismissal.
Sample Daily Itinerary
8—8:45 AM
Camper Arrival—sign in and report to GYM
9—9:30 AM
Breakfast—Lower Level Community Room
9:35—10:45 AM
AM Activity Block 1
10:45-12:00 PM
AM Activity Block 2
12:00—12:45 PM
LUNCH
1– 2:30 PM
PM Activity Block 1
2:30—3:45 PM
PM Activity Block 2
3:45 PM—4:00 PM CAMPER DISMISSAL FROM GYM
Extended Care Program transition into lower level
There will be restroom breaks and hand washing
before all meals and during transition times.
Camper Dress Code
Your Camper should be dressed in Athletic Attire (Shorts, Camp T
Shirt, Socks, Sneakers, etc) when they arrive to camp in the morning. Please make sure that they are NOT WEARING—any jewelry,
skirts, or flip flops/sandals.
Pack a Bathing Suit and Towel (flip flops or water shoes are ok for
locker room) on Swim Days
CAMPERS WILL NOT BE ALLOWED TO PARTICIPATE IN ACTIVITIES IF THEY ARE NOT DRESSED APPROPRIATELY
Pack a water bottle with water or a sports drink, sunscreen and a
hat for times when we are outside.
Please leave all valuables at home, we are not responsible for lost,
misplaced or stolen items.
BCYF Tobin Community Center
Camper and Parent Handbook
Page 3
Health Care Policy
The BCYF Tobin CC – Summer Sports
Camp Staff and Tobin CC Staff have
current certifications in American Red
Cross First Aid and American Red Cross
CPR (ADULT, CHILD, & INFANT). All
staff have also been trained in basic
safety concerns, accident preventions
strategies and the use of universal
safety precautions at all times, with a
specific concentration to the TOBIN
COMMUNITY CENTER facility. This
additional training was conducted in the
Summer Sports Camp Staff Orientation
and Pre Season Training.
As part of the Massachusetts Department of Public Health regulations for
recreational camps for children, Tobin
Community Center has developed a
relationship with a pediatrician from the
Whittier Street Health Clinic, who will act
as a Health Care Consultant. This doctor
must review and approve of all medications that need to be provided to campers. Please make sure that if your child
is required to take medication during the
course of the camp day, you have completed the necessary Authorization to
Administer Medication Forms.
Below find some important information
that is part of the Health Care Policy at
Tobin CC– Summer Sports Camp.
Please contact the Tobin CC at 617-6355216, if you have any questions or concerns.
Providing Emergency Health Care
In the event of a minor accident, staff will
treat the injury on site according to Tobin
CC- Summer Sports Camp Health Care
Policy/ Procedures. The staff member
responsible for treating the injury will
report information in Medical Log Book.
They will then inform the Camp Director
and Health Supervisor(s) of the injury
and treatment preformed.
Parent(s)/
Guardian(s) will be called by the Camp
Director or Health Supervisor and advised of injury and treatment given.
If the child requires further medical attention, parent(s)/guardian(s) will be
contacted and advised of situation. Parent(s)/Guardian(s) will be asked to sign
camper out and take the camper to the
hospital for advanced medical treatment.
If injury or illness is too serious for par-
ent(s)/ guardian(s) to safely transport
camper to the hospital, parent(s)/ guardian(s) will be notified that 911 must be
called and Boston EMS will transport
child to hospital. It is the policy that 911
must be called to transport an injured/ ill
child in emergencies. Tobin CC cannot
use its van to transport the child to the
hospital. Parents will have provided consent in the camper’s application documents.
Administration of Medications
The Tobin Community Center – Summer
Sports Camp will have staff members
(Director and Health Supervisor(s) that
are approved by the Health Care Consultant, designated to administer or supervise a camper self administering
medication. If a camper is required to
take medication that has been prescribed by a licensed physician, parents
must have completed the necessary
forms in the application packet
(AUTHORIZATION TO ADMINISTER
MEDICATION, Health Sheet- Part B).
Please note that in addition to the required documentation, parents are responsible for ensuring medication submitted is in compliance with 105 CMR
430.160
(as outlined in application
packet) and must be: correctly labeled
with the child’s name, the name of the
medication, directions concerning
dosage, and the name of the physician.
Tobin Community Center – Summer
Sports Camp Health Supervisor will ensure that all medication will be kept in a
safe, locked place, out of children’s
reach, and will be returned to parent
guardian at the end of the session. A
written record will be kept of the administration of medication which includes
time and date of administration and the
initials of the staff member who administered the medication. NO OVER THE
COUNTER MEDICATION (TYLENOLADVIL- MOTRIN, ETC) WILL BE ADMINISTERED TO CAMPERS without
authorization forms submitted.
Care of Mildly Ill Campers
If a child appears ill, and does not have
a temperature greater than 100 degrees,
is not vomiting, nor do they have any
symptoms of a contagious disease/ infection, the camper can be sent to the
Camp Director/ Health Supervisor’s office. There the camper will be given a
quiet place to lie down and rest. The
parent(s)/guardian(s) will be notified of
camper’s illness, and will be asked to
pick up the camper. If for some reason
the parent(s)/ guardian(s) cannot dismiss the camper, and emergency contacts cannot pick up the camper. The
camper will be allowed to stay until they
can be dismissed. They will be kept in
the Director’s- Health Supervisor’s office
and cared for, given water and supervised while resting. If their condition
worsens while waiting for contact/ dismissal from parent(s)/guardian(s) or
emergency contacts, then Camp Director / Health Supervisor will call the
Health Care Consultant and/or 911 for
Emergency Medical Treatment if necessary.
If the child shows symptoms of a contagious illness (i.e., Strep Throat, ChickenPox, Conjunctivitis, etc.), the child will be
isolated from other children, and the
parent/ guardian will be notified to take
the child home immediately. Camp Director will contact MDPH and City of
Boston – Inspectional Services to report
the Contagious Illness.
Parents/ Guardians may
receive a complete copy of
the Health Care Policy
upon written request.
BCYF Tobin CC—Emergency
Contact Information
911 Police, Fire, EMS
Whittier Street Health Center (617) 989–3112.
Boston Childrens Hospital (617) 355-6000
Page 4
BCYF Tobin Community Center
Camper and Parent Handbook
Behavior Expectations and Discipline Policy
Camp Expectations of Parents
Parents or persons authorized to pick up children must conduct themselves in a manner that is
conducive to our positive youth environment. Approaching a child that is not yours for disciplinary
action or to gather information as a result of an incident will not be tolerated. We will not tolerate
any child or staff member being humiliated, scolded, touched or spoken to in a harsh manner. All adults entering our program areas
are expected to present themselves in a manner that is representative of a good role model for children. Any adult, in the staff’s
opinion, displaying inappropriate behavior will be asked to leave immediately, and such behavior can result in termination of their
child’s enrollment in camp.
The BCYF Tobin CC expects that parents will: Pay fees on Time, Keep Camper records and Emergency Contact Information Up to
Date and Accurate, Drop Off/ Pick Up their children on time, Work with Staff regarding communication about their children's behavior,
Provide Staff with advance notice about absences and early dismissals. Failure to meet these expectations can result in termination
of their child’s enrollment in camp.
Camper Expectations of the
BCYF Tobin CC Summer
Sports Camp
All campers can expect: To have a safe, supportive and consistent
environment in which to play and learn; To be listened to and respected; To
have full use of all program equipment, materials and facilities on an equal
and fair basis; and to have a fun filled, active and healthy summer!
Camp Expectations of
Campers
Rules of the Summer Sports Camp are designed to promote the health, safety and well being of
all campers, and are an essential part of our day. Staff will go over the rules of the camp and
each group as well as procedures during the first week of camp. We encourage parents to read
and discuss these rules with their children prior to starting Summer Camp.
General Rules For Campers: Children will be expected to participate in all camp activities with their assigned group; Children must
stay with their assigned group at all times; Children must exercise good behavior, self control and follow staff requests and directions
at all times; Children will display Good Sportsmanship at all times; No fighting, hitting, or using abusive language will be tolerated;
More specific rules will be outlined and posted throughout the summer with each group.
Campers will Show Respect For Others and Property
By:
Keeping Hands/Feet to themselves at all times
Ask permission before using someone else’s property
Campers will Practice Safety At All Times By:
Staying with their group at all times, and listening to all
instructions
Never leave the group without permission from a staff member
Not name calling, using bad language or teasing, or being
mean/hurting someone’s feelings
When walking down the street, walking in a line and carefully
crossing the streets in crosswalks at the light
Not Running/ Yelling in Hallways or on Sidewalks
When using playground equipment, no climbing on slides, sliding
Not interrupting others and allowing others to speak
down headfirst, or jumping off the swings or any other equipment
Respecting BCYF Tobin Rules and Camp Rules
When at the pool, no running on pool deck, pushing other
Taking care of program equipment and cleaning up after use
campers in and out of the water, and listening to all instructions
from lifeguards
Cheering for their teammates, not taunting
Trying something new, and trying their best
When using sports and other equipment, doing it safely and
following all rules
Disciplinary Consequences
Each camper will be expected to comply will all program rules and expectations which will be
outlined by their group leaders. Our goals help promote positive self development, and we will
make reasonable efforts to help your child adjust to our camp setting. We will set limits on certain behaviors to:1) prevent a child from
injuring themselves or others; 2) prevent the destruction of property, materials or equipment; 3) help campers learn respect for
themselves, other children, and adults. The consequences of unacceptable behavior shall be logical and clear to the child;
Consequences can include but shall not be limited to:

A brief timeout (5 min) in order to separate from the conflict,

A loss of the activity the child has disrupted, or the loss of a privilege the child has abused

Making Amends for damage done
Parents can request a complete copy of our Discipline
and Behavior Policy
BCYF Tobin Community Center
Camper and Parent Handbook
Page 5
Behavior Expectations and Discipline Policy
Disciplinary Consequences, cont’d
Behavior Management Systems for Staff
Staff will try to redirect child from negative behavior
Behavior Management –Staff Prohibitions
Staff are explicitly prohibited from:
Staff will always use positive methods and languages while Corporal Punishment, Spanking, shaking, pushing, pulling, or
disciplining children
physically punishing a child in any manner
Staff will praise appropriate behavior
Making fun of, threatening, yelling at, making sarcastic remarks,
using profanity or otherwise verbally abusing children
Staff will be consistent and fair while enforcing rules and applying
consequences
Shaming or punishing children when bathroom accidents occur
Child will be given verbal warnings
Denying Food or Rest as a punishment
Child will be given time to regain control
Relating disciplining to eating, resting or sleeping
Child’s disruptive behavior will be documented and maintained in Leaving children alone, unattended, or without appropriate
confidentiality
supervision
Parents/Guardians will be notified of behaviors– including copies Placing children in locked rooms, closets, or boxes as
of incident reports describing disruptive behaviors
punishment
Parent Conferences will be scheduled with Camp Director and Allow children to discipline other children
Staff to discuss how to promote positive behaviors
Criticize, or belittle children’s families,
appearances
ethnic
groups
or
Disciplinary Consequences
A camper being dismissed from the Summer Sports Camp is a rare occurrence and something
that we do not take lightly. We absolutely do not tolerate physical, sexual or verbal abuse,
Suspensions and
including derogatory slurs and slang towards other children or staff. Unfortunately, there are
sometimes reasons we have to suspend or terminate a child from our program either for a short
Expulsions
term or a permanent basis. We want you to know that we will do everything possible to work
with you and your child to prevent this policy from being enforced.
A SUSPENSION ACTION—is meant to be a period of time so that that the child’s parent/guardian may work on the child’s behavior.
The parent/guardian will be informed of the length of the suspension period and the expected behavioral changes required in order
for the child or parent to return to the program.
A TERMINATION ACTION– is meant for permanent removal from the program. Parents will be consulted immediately about the
behavior warranting termination. In these situations, parents/guardians will be asked to pick their child up from the program
immediately.
Actions for Suspension and/or Termination
These actions can include but may not be limited to the following: A child’s
failure to adjust to camp setting and rules after a reasonable amount of time;
Uncontrollable tantrums/ angry outbursts; Ongoing physical and/or verbal abuse and or harassment of other campers or to staff;
Uncontrollable behavior within the program; Use of crude language or profanity; Repeatedly running away from the camp program;
Refusal to listen to Camp Staff; Verbal or Physical Acts of Violence; Destruction of Property; A child’s behavior is determined to be
detrimental to his or her own well-being or to the well-being of others in the program, and CHRONICALLY DISRUPTIVE BEHAVIOR.
After two suspensions, upon the third offense, the Camper will automatically be expelled from the BCYF Tobin Sports Camp.
In extreme cases, where clear and present danger is presented by the Camper’s behavior, immediate termination can be applied
upon the discretion of the Administrative Staff of the BCYF Tobin Community Center.
There will be no refund or credit of tuition for Campers absences due to discipline, including suspension or termination.
Special
Considerations
If your child has any pre-existing physical or behavioral problems or develops such a problem during the course
of the BCYF Tobin Summer Sports Camp, please let us know.
If your child is undergoing unusually stressful or traumatic situation, please fell free to discuss these matters with
staff members if you think awareness of home issues may be helpful. These issues sometimes have a direct bearing on how
students are behaving in the program. We will always keep these conversations confidential and private.
Parent / Guardian Rights and Responsibilities
The BCYF Tobin Community Center’s Summer Sports Camp strives to maintain a positive relationship with campers and
parents/guardians through clear and respectful communication. This parent handbook and scheduled orientation serve to provide an
overview of our Camp Policies and Procedures as well as requirements for registration and participation in activities.
Parents/ Guardians have the right to obtain complete copies of the following policies upon written request:
STAFF BACKGROUND CHECK POLICY; CAMP HEALTH CARE POLICY; and DISCIPLINE POLICIES FOR CAMPERS,
PARENTS AND STAFF.
Parents/Guardians are responsible for ensuring that all required documents (including health forms) and payments are submitted in
full and complete.
Parents/Guardians are responsible for ensuring that their children arrive to camp in a safe manner, checking their child in,
appropriately dressed for the day’s activities. At the end of the day, parents are responsible for picking up their camper at time of
dismissal.
Parents/Guardians are responsible for complying with all requests and acknowledgements listed within this handbook as well as in all
registration documents.
Parents/Guardians are expected to be respectful to staff, campers and their families while visiting the BCYF Tobin Community
Center, and contribute to our positive youth environment.
A Parent/ Guardian’s Failure to comply with camp policies and procedures can result in their camper’s termination.
Parent Meetings and Grievances
Parents/Guardians are encouraged to voice any questions or concerns that they may
have with the BCYF Tobin Community Center– Summer Camp Staff.
Parents wishing to speak with a specific camp staff member and/or with the Camp Director should call the Tobin Community Center
to schedule a meeting. All telephone inquiries should be directed to the Tobin CC Camp Director.
In the event that your child has violated camp rules and has been subject to discipline (suspension, expulsion, etc), parents/
guardians have the right to a grievance meeting with the Camp Director and TCC Administrators. Parents should call the Camp
Director immediately to schedule the meeting.
Schedules and Trip Information
Parents and Campers will receive a copy of the weekly schedule on the first day of camp. The schedule for
the upcoming week will be available every Friday upon dismissal.
Outdoor Activities and Field Trips may be impacted by weather or other circumstances beyond our control.
We will notify Parents of any changes to the schedule as the arise, and may have to provide an alternative
daily schedule.
Statement of Compliance with 430.190: General Program Requirements
The BCYF Tobin Community Center, as operator of this licensed recreational camp for children shall provide a program of activities
and physical environment which shall meet the generally recognized needs of the campers and shall in no respect be in conflict with
their best interests nor a hazard to their health and safety.
The BCYF Tobin CC– Summer Sports Camp is a licensed Recreational Camp for Children. This camp must comply with
regulations of the Massachusetts Department of Public Health and is licensed by the local Board of Health, and shall be in
compliance with 105 CMR 430.000 inclusive. If you have any questions about the licensing requirements, please contact the
BCYF TCC Administrative Staff at 617-635-5216.