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Exhibition Prospectus
Boulder Art Association
Annual Labor Day Juried Art Exhibition
September 4th - 7th, 2015
CALL FOR ENTRIES
Deadline for entries: July 15, 2015
Exhibit dates: September 4 – 7, 2015
Exhibit location: Hyatt Place Boulder/Pearl Street, 2280 Junction Place, Boulder, CO
This prospectus carefully outlines the process and guidelines to submit your artwork for consideration
by the Juror. PLEASE READ THE ENTIRE PROSPECTUS CAREFULLY BEFORE CONTACTING
THE SHOW COORDINATORS WITH QUESTIONS. Incomplete submissions and submissions that do
not follow the guidelines will not be accepted.
ATTENTION ENTRANTS: ALL entrants are invited to submit bin work, cards, card sets and miniatures
for the gift shop. So, even if you don’t get into the show, you still have an opportunity to sell your work.
Gift shop submission guidelines will be sent with your notification letter.
JUROR
Molly Davis – Molly is an award-winning watercolor and oil artist and teacher in Boulder, CO. Please
visit her website at www.mollydavisfineart.com and be sure to watch her new video on You Tube.
JUDGING AND NOTIFICATION
Artwork for the exhibition will be chosen from images submitted (i.e.: the artwork submitted must be
available for exhibition). SUBMITTING IMAGES BY EMAIL IS PREFERRED, HOWEVER CD’S WILL
ALSO BE ACCEPTED. CD’s will NOT be returned. If selected for exhibition, the artist must handdeliver the exact artwork chosen by the Juror. Notification of acceptance/non-acceptance will be sent
by Email on August 8, 2015. If you cannot receive email, please include a letter size #10 self-addressed
stamped envelope (SASE) for notification. If you have NOT received notification by August 10th,
please email or call a show coordinator.
ELIGIBILITY
 Open to all artists in the Rocky Mountain region. Artwork requiring shipping is not eligible.
 All artwork must be original in concept and execution.
 Artists in all media are encouraged to apply.
 Installations and reproduction giclées will not be accepted.
 Work must have been completed in the last two years.
 BAA Membership is optional. Space is provided on the entry form to join BAA and enjoy discounted
entry fees, a monthly newsletter and member meeting, exhibit opportunities, and other benefits.
For more information about membership benefits visit www.boulderartassociation.org.
ENTRIES
 A maximum of three works may be submitted.
 A non-refundable Entry Fee must accompany your submission: $30 for BAA members, $40 for
non-members. (The entry fee is a flat fee, not per piece submitted.)
 Follow the “Digital Submission” guidelines outlined in this prospectus.
DIGITAL SUBMISSIONS
 Up to three images may be emailed or submitted with your entry form on a CD.
 If you EMAIL your images, you must mail your entry form and entry fee.
 Images must be jpeg format, 1200 pixels in the longest dimension, 300 dpi, and no larger than
1.5MB in total file size.
 Please crop images to exclude framing and matting.
 Name your file: the first four (4) letters of your last name; a hyphen; the first four letters of your first
name; a hyphen, entry #; and painting title. (i.e., trip-dian-1Tranquility.jpg).
 Write your name, phone, e-mail address, and image title(s) in the email or on the CD.
 Send emailed images to [email protected].
DELIVERY AND RETURN OF ARTWORK
 All work must be hand-delivered to the Hyatt Place on September 3 between 3:00 PM and 5:00 PM.
We cannot accept shipped art. Substitutions for accepted work that has been sold prior to the show
will NOT be allowed.
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 Unsold work must be picked up on Monday, September 7 between 4:00 PM and 5:00 PM.
PRESENTATION
 All 2-D entries must be framed and ready to hang. Framing must meet gallery quality standards.
Frames must be suitable to the work and the exhibit, must be undamaged and reinforced with
hardware and wire in place.
 No saw-tooth hangers will be accepted.
 Artists must bring a display easel for art larger than 40” in any direction, including frame size.
 Sculptures must have their own display base.
SALE OF ARTWORK
All works must be offered for sale. BAA will retain 30% commission on all sold works. Prices cannot be
changed after entry submission. We request that sold artwork remains on display until the end of the
show at 4:00 PM, September 7th.
LIABILITY
BAA agrees to handle all work with extreme care, but will not be liable for theft or damage during the
exhibit. If you wish to insure your work, you must make your own arrangements.
IMPORTANT DATES
Wed. July 15 Entries Must Be Received by Email or Postmarked
Sat. Aug. 8 Notification of acceptance will be mailed
Thurs. Sept. 3 Art delivery at 3:00 PM – 5:30 PM
Friday Sept. 4 Show opens at 1:00 PM – 8:00 PM
Reception and awards at 6:00 PM – 8:00 PM
Sat. Sept. 5 Exhibit hours: 8:00 AM – 5:00 PM
Sun. Sept. 6 Exhibit hours: 8:00 AM – 5:00 PM
Mon. Sept. 7 Exhibit hours: 8:00 AM – 4:00 PM
Mon. Sept. 7 Pickup unsold work at 4:00PM – 5:00 PM
For questions about this prospectus and entering this show, please contact Jan Archuleta at
[email protected] or 303-403-1047 OR Diana Tripp at [email protected] or 303-442-3901.
For more information about Boulder Art Association visit: www.boulderartassociation.org.
Please do not contact Hyatt Place Boulder/Pearl Street with questions regarding this exhibition.
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