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Price Rs.2000/-
TENDER No. BSEH/HTET/CBT-02/2015-2016
Board of School Education Haryana,
Bhiwani
BID DOCUMENT
TENDER FOR THE WORK OF CONDUCTING COMPUTER BASED TEST FOR
HARYANA TEACHERS ELIGIBILITY TEST
Secretary,
Board of School Education Haryana,
Bhiwani - 127021
(Ph.: 01664- 243336 FAX : 01664- 241611)
Signature of bidder with Seal, Stamp and Address
1
TABLE OF CONTENTS
SECTION
TITLE
PAGE NO
Bid Documents
1
Table Of Contents
2
I
Notice Inviting Tender
3
II
Tender Summary
4
III
Request For Proposal
5
IV
Instructions To Bidder
6-12
V
General (Commercial) Conditions Of The Contract
13-14
VI
Special Conditions Of The Contract
15-16
VII
Details Of Work
17-18
VIII
Technical Bid
19-20
IX
Financial Bid
21
X
Notification of Award
22
XI
Bid Security Form
23
XII
Performance Security Guarantee Bond Form
24-25
XIII
Letter Of Authorization For Attending Bid Opening
26
XIV
Declaration Regarding Near Relationship With Board Employees
27
XV
Annexure (1 To 6)
28-38
2
SECTION-I
BOARD OF SCHOOL EDUCATION HARYANA, BHIWANI
(An ISO Certified Organization)
NOTICE INVITING RE-TENDER
On behalf of Board of School Education Haryana, Secretary of the Board of School
EducationHaryanaBhiwanire-invites sealed tenders under two bid system from the reputed,
experienced & technologically sound Firms /Companies/Agencies/Societies having adequate
infrastructure and experience of handling the work of CONDUCTING COMPUTER BASED TEST FOR
HARYANA TEACHERS ELIGIBILITY TEST. The Tender Document is available only at the Board’s Website
www.bseh.org.in and can bedownloaded from the Board website from30-04-2015 onwards till the last
date and time of submission ofthe tender document. Any amendment /correction in the Tender
Document will be done by the Board Authority through Board’s Website only.Prospective bidders are
requested to regularly visit/check theBoard’s Website. The bidder submitting the downloadedTender
Document shall have to deposit the non-refundable tender cost of rupees 2000/- only in the form of
Demand Draft of ascheduled bank in favour of Secretary, Board of School Education Haryana, Payable
at Bhiwani alongwith the tender. The Tender Cost can also be deposited in cash at the Board’s Cash
Counter.Such bidders who have deposited the prescribed amount of E.M.D previously for the same
work need not deposit the due E.M.D. again. No Pre-Bid Conference will be held. The last date of
receipt of completely filled-up Bid Document by Registered / Speed Post / By Hand in theoffice of the
Joint Secretary, Board of School Education Haryana, Bhiwani is11-05-2015 up to 11:00 a.m.The tender
received after the above mentioned scheduled date and time will not be considered.The Technical Bids
shall be opened on 11-05-2015 at 11:30 a.m. by the committee authorized by theSecretary for this
purpose in theBoard’s Committee Room in the presence of the bidder who wish to remainpresent. The
Financial Bids for the bidder whose Technical Bids found complete and conform the eligibilitycriteria,
shall be opened later. No tender by FAX/E-mail will be entertained. Conditional tender will not be
accepted.Incomplete bids shall be summarily rejected. The competent authority of the Board reserves
the right toaccept or to reject any or all bids without assigning any reason.
SECRETARY
3
SECTION-II
TENDER SUMMARY
Sr.
No.
Tender No
BSEH/HTET/CBT-02/2015-2016
1
Description
2
EMD
WORK OF CONDUCTING COMPUTER BASED TEST FOR
HARYANA TEACHERS ELIGIBILITY TEST
Rs. 200,000/-
3
Tender Document Cost
Rs. 2000/-
4
Pre-Bid Conference
No Pre-Bid Conference
5
Last Date of bid Submission
11.05.2015 by 11:00 a.m.
6
Date & Time for opening Technical Bid
11.05.2015 at 11:30 a.m.
7
Date & Time For Placing The List Of
Technically Shortlisted Bidders On Board’s
Website
Date & Time for opening Financial Bid
11.05.2015 at 04:00 p.m.
15.05.2015
11
Tentative Date of Placing of Notification of
Award and issuance of SRS by Board.
Tentative Date of Signing of Agreement and
Deposit of Performance Security and issuance
of Work Order by Board.
User Acceptance Test
12
Final Approval of User Acceptance Test
05.06.2015
13
GO LIVE of Web Application
11.06.2015
14
Contact Person for any Query Regarding Bid
Document.
Sh. SomDutt Sharma,
Assistant Secretary, (Special Examination Cell)
BSEH, Bhiwani.
Mob:- 94662-34092, E-mail: [email protected]
8
9
10
11.05.2015 at 05:00 p.m.
4
22.05.2015
29.05.2015
SECTION-III
REQUEST FOR PROPOSAL
Board of School Education Haryana, Bhiwani, an ISO Certified Organization, is the only Boardin
Haryana, responsible for the conduct of various examinations at school level in the entire state.
TheBoard intends to invites bids for the work of Conducting of Computer Based Test For Haryana
Teachers Eligibility Test. For this purpose, Sealed Tenders under two bid systems, areinvited
fromreputed, experienced and technologically sound Firms/Companies/Agencies/Societies having
adequateinfrastructure and experience of handling the WORK OF CONDUCTING COMPUTER BASED
TEST FOR HARYANA TEACHERS ELIGIBILITY TEST. The Sealed Tenders are to be submitted with
Technical and FinancialBids in separate bid envelopes and both envelopes sealed together in a single
envelope and addressed to the office of theJoint Secretary, Board of School Education Haryana,
Bhiwani– 127021 latest by 11-05-2015 at 11:00 a.m. Bids are to be submitted for work with required
amount of EMD. Such bidders who have deposited the prescribed amount of EMD Previously for the
same work need not deposit the due EMD again. The Technical Bids will beopened on 11-05-2015 at
11:30 a.m.The Financial Bids of only those bidders who qualify in technical-bid evaluation will be
opened on11-05-2015 at 05:00 p.m.
5
SECTION-IV
INSTRUCTIONS TO BIDDERS
1. Details of Works:
Details of works are given in Section-VII.
2.Eligibility Conditions (Qualification Criteria)
The bidder must fulfill the following Qualification Criteria / Eligibility Conditions
PART A
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
The bidder must deposit the Non-refundable Tender Document fee of Rs. 2000/- in the
form of bank draft in favor of Secretary, Board of School Education Haryana, Bhiwani for
each bid. Similarly the bidder must enclose the required amount of EMD as prescribed for
the related work, along with the bid document submission.
One self attested recent passport size photograph of the authorized person of the bidder,
with name, with designation, address, emailI.d.FAXNo & telephone no etc mentioned on a
separate paper must be furnished while submitting the Tender Document. If the bidder is a
Partnership Firm, then the name, designation, address & office telephone no of
Director/Partner is to be mentioned on a separate paper and must be furnished while
submitting the Tender Document. Please refer Annexure-1.
Partnership deed in case of Partnership Firm, the bidder must have Articles of Association
(In case of Company), by laws and Certificate of Registration (In case of Registered Cooperative Society).
The bidder must submit an undertaking on a stamp paper of Rs 100/- as per the given
format in Annexure-2.
The bidder must have VAT Registration Number (Registration Number of the
Firm/Company/Agency) that is TIN, PAN of Firm/Company/Agency/Society and Service Tax
Registration Number. Apart from the above the bidder must have valid EPF Registration
Number and ESI Registration Number.
The Firm/Company/Agency must have ISO 27001 and the bidding agency should have
authorized and globally accepted software certification, Capability Maturity Model
Integration (CMMI) Level-5 certification for development and services
The bidder must have minimum Annual Turnover of Rs. FiveCrore in each of the last three
financial Yearviz 2011-2012, 2012-2013 and 2013-2014. The bidder must submit the
Audited Trading, Profit and Loss Account Statement and Balance Sheet for the last three
Financial Years as cited above.The Net Profit of the bidder in the financial year i.e. FY20132014 should be Positive.
The bidder must have independently handled assignments of similar nature in the last two
year in any Boards/Universities/ Organization/Institute etc. The bidder must enclose self
attested copy of Satisfactory Completion/Execution Performance Certificate for the works
6
ix)
executed by it in last two Financialyears. Such Execution Certificate must include
Developing Application/Software in open software technologies, conduct of Computer
Based
Test
and
examination
processing
(Pre
and
Post)
of
any
Board/University/Organization/Institution etc. The bidder must have executed at least one
work of the cost of Rs.50 lac or above during above period.
The bidder should neither have been Debarred and / or blacklisted by any Central/State
Govt. Department/Universities/Educational Institutions/Organization etc. nor should have
any litigation enquiry pending and / or initiated by any of these Department or Court of
Law with regards to the works executed by it in the last five years.
PART B
i.
The bidder should have on his pay role at least One Hundred Fifty Technical and
administrative Employees in India for the proper execution of the contracts.
ii.
The bidder should have sufficient number of Trained Supervisory Staff to supervise the
works as in the Bid Document.
iii.
The bidder should also mention any other relevant and important information which is
directly or indirectly connected with the proper execution of the contract.
iv.
They must have executed successfully and satisfactorily conduct of Computer Based Test in
online mode for at least 2lacs candidates during any one year out of the last three years
(academic year/session). The end to end Examination Solution/ platform should have been
used to conduct Computer Based Test of at least 25,000 candidates in one single shift
during the period starting 1st Jan 2014 and ending 31th Dec 2014, to any two large
examination bodies. The bidder must have the capacity to conduct Computer Based Test
for 25000 candidates in Haryana, Delhi, Chandigarh& Mohali per shift.
v.
The bidder's should have the Source Code of the Software.
vi.
The Bidder must have the Primary Data Center with Secondary DC site for data Security.
Both the Data Centers should be located in India in different seismic zones. The data center
must be Tier III and ISO certified. Data Center should be as per the Government of India
Guidelines.
3.
Cost of Bidding
The bidder shall bear all costs associated with the preparation and submission of the bid.
Boardwill in no case be responsible for these costs regardless of the conduct or outcome of the
biddingprocess.
4.
4.1
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
Bid Document
Bid document includes:
Notice Inviting Tender.
Instructions to bidders.
General condition (Commercial) of the contract.
Special conditions of contract.
Details of Work.
Technical Bid.
Financial Bid.
Annexure-2. (Undertaking on a Stamp Paper of Rs. 100/-)
Bid Security Form.
Performance Security Bond Form.
Letter of Authorization to attend bid opening.
7
l.
m.
Consent for selective activities.
All sections and Annexures.
4.2
The bidder is requested to examine all Instructions, Forms, Terms and Specifications in the
BidDocument. Failure to furnish all the information required as per Bid Document or
submissionof the bids not substantially responsive to the Bid Document in every respect will be
at thebidder’s risk and may result in rejection of the Bid.
A prospective bidder requiring any clarification on the Bid document shall notify the Board
inwriting. The Board shall respond in writing to any request for the clarification of bid
documenttill or up to Pre-Bid Conference.
Copy of Documents required to be submitted for establishing Bidders Eligibility
andQualifications.
The sealed cover of Technical Bid should consist of the followingDocuments:Tender Document Fee and Earnest Money Deposit (EMD) for the amount as prescribed for the
work.
Self attested one recent passport size photograph (s) of the authorized person or person (s)
ofthe firm/Company/Agency with Name, Designation, Office/Residential address and
officeTelephone Number, whether the bidder is a sole proprietor/ Partnership Firm and
ifPartnership firm, Name, Addresses and Telephone Number of Directors/Partners must
befurnished and enclosed.
Partnership Deed in case of Partnership firm. The bidder must enclosed the Articles
ofAssociation (In case of Company), by laws and Certificate of Registration (In case ofRegistered
Co-operative Society).
An undertaking on a Stamp Paper of Rs. 100/- as per the given format in Annexure-2.
Self Attested copy of PAN Number Card under Income Tax Act, of Registration Number /TIN,
EPF Registration Number and ESI Registration Number.
Self Attested copy of ISO Certification &CMMi Level 5.
Self Attested copies of Annual Income Tax Returns of Previous Three financial years 2011-2012,
2012-2013 and 2013-2014 supported byaudited Trading, Profit and Loss Account and Balance
Sheets for the last three financial years.
Proof of SatisfactoryPerformance/Execution of similar works as specified in the eligibility
criteria.
An Affidavit that the Firm/Company/Agency/Society has not been debarred and/or Blacklisted
in the last five years, as per the condition no. ix) in Part A of the Eligibility Conditions.
4.3
5.
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
Apart from the above, the related documents in support of the following required to
besubmitted:
(i)
Manpower on roll (Different Categories).
(ii)
Experience of similar works in years and months.
(iii)
Number of Trained Supervisory Staff.
(iv)
Any Other relevant information.
Please ensure that all the above documents are to be given page no and the same to be
entered in thePart A and Part B of Checklist for Technical Bid as per the Annexure-3.
8
6.
Amendment to Bid Document
i)
At any time, prior to the date of submission of bid, Board may, for anyreason whether at its
own initiative or in response to a clarification requiredby a prospective bidder, modify the bid
documents by amendments.
Any amendment/correction in the tender will be done through Board’swebsite only and this
amendments/correction will be binding on them
ii)
7.
Documents Comprising the Bid
b.
c.
d.
The bid prepared by the bidder shall comprise the following components.
Documentary Evidence established in accordance with clause 2 and as detailed inclause 5, that
the bidder is eligible to bid and is qualified to perform the contract.
Bid Security furnished in accordance with clause 11.
A clause by clause compliance as per clause 10.
Bid Form and price schedule completed in accordance with clause 8 and 9.
8.
Undertaking (Bid Form)
a.
The bidder shall complete the undertaking (Bid Form) and the appropriate priceschedule
furnished in the bid document covering the services to be rendered andpriceschedule as per
Section–VII.
9.
i)
ii)
10.
Bid Price.
The supplier shall quote strictly as per Financial Bid given in section-IX.
The price quoted by the bidder shall remain fixed during entireperiod of contract & shall not be
subject to variation on any account. ABid submitted with an adjustable price quotation will be
treated as nonresponsiveand rejected.
Clause by ClauseCompliance.
A clause- by – clause compliance of services to be provided (Section VIII), andspecial conditions
(Section VI) shall be given. In case of deviation, a statement ofdeviation shall be given.
11.
11.1
Bid Security (as EMD)
11.2
Pursuant to clause 7(b), the bidder must deposit bid security as prescribed for the work. The
Bid Security shall be in the form of Bank Guarantee / DemandDraft, shall have validity for 80
days and may be submitted along with technical bid.
The successful bidder’s EMD will be discharged upon the bidders acceptance ofthe award of
contract satisfactorily in accordance with clause 15 and furnishing thePerformance Security
along with agreement (non-judicial stamp paper of Rs 100/-),within one month from the date
of award.
11.3
The Bid Security may be forfeited :
a)
If bidder withdraws his bid during the period of bid validity specified by the bidder inthe bid
form.
If the successful bidder fails
to sign contract in accordance with clause 18
to furnish Performance Security in accordance with clause 2 of Section IV.
A bid not secured in accordance with para 11.1 shall be rejected by theBoard as non-responsive
at the bid opening state and returned to thebidder unopened.
The bid security of unsuccessful bidder will be discharged / returned as earlyas possible but not
later than 30 days after the expiry of the period of bidvalidity.
b)
i)
ii)
iii)
iv)
9
12.
Format and Signing of Bid.
The bidder shall prepare one complete set of Bid andeach page should be stamped and signed.
The original copy of the bid shall be typed or printed and all pages numberedconsecutively and
shall be signed by the bidder or by a person duly authorized tosign the contract.
12.1.1 The over writing / erasures in the bid made by the bidder shall be attested bytheperson signing
the bid.
12.1
13.
i)
Submission of Bid.
ii)
The bid should be submitted duly sealed (Technical & Financial separately) andboth envelopes
be sealed in a single envelope. Further, the envelope of eachtechnical bid and financial bid
should be super scribed “Technical Bid/Financial Bidfor the work ………………………… (Name of
the work)” and be addressed to theSecretary, Board of School Education Haryana, Bhiwaniand
delivered inperson or by Speed Post / Registered Post on or before due date and time.
Any bid received after the dead line for submission of bids shall be rejected.
14.
Bid Opening
Board of School Education Haryana, Bhiwaniwill open bids in the presence ofbidders or their
authorized representative who wish to be present at the time ofopening of bids on due date
and time. Authorization letter to this effect shall be submitted bythe bidder before they are
followed to participate in bid opening (Format is given insection XIII).
15.
15.1
15.2
15.3
15.4
15.5
15.6
16
Evaluation
Board of School Education Haryana, Bhiwaniwill evaluate the bids to determinewhether they
are complete, whether any computational errors have been made,whether documents have
been properly signed and whether bids are generally inorder.
If there is a discrepancy between words and figures the amount in words shallprevail prior to
detail evaluation. Board of School Education Haryana, Bhiwani willdetermine the substantial
responsiveness of each bid to the bid document. A substantially responsive bid is one, which
conformsto all the terms and conditions ofbid document without material deviation. A bid
determined as substantiallynonresponsivewill be rejected by Board.
Technical bids will be evaluated by a committee. Financial bids of only those bidders will be
opened who are found suitable and eligible as per technical bids and inspection.
Boardshall evaluate in detail and compare the substantially responsive bids and comparison of
bids shall be on the price of the services offered as indicated in the Financial Bid in section IX of
the bid document.
Premises of new agencies will be visited / inspected by the committee of Board’s officers to
ensure competency and capability of the agency without disclosing the date of visit.
Before finalizing the Quoted Rates in the Financial Bids of the qualified Bidders in terms of their
Technical Bids, the rates will be reviewed, negotiated and finalized taking into consideration
the Revised Negotiation Policy 2014 of the Government of Haryana, as per the Government
Order No. 2/2/2010-4-IB-II dated 16th June 2014 of Directorate of Supplies and Disposals,
Industries and Commerce Department Government of Haryana.
Award of Contract
Board of School Education Haryana, Bhiwani shall consider placement of letter ofintent
(Notification of Award) to those bidders whose offers have been found technically,
commercially andfinancially acceptable. The bidder shall give his acceptance along with
10
PerformanceSecurity (Section X of the Bid Document) in conformity within Seven days from the
date of issuance ofletter of intent along with copy of Agreement (As per Annexure-7) on nonjudicial stamp paper of Rs. 100/-. In case of delay, Rs 500/- per day shall be imposed as penalty
which willbe deducted from the first bill of the agency or from the EMD.
17.
Right to vary quantities
Board of School Education Haryana, Bhiwani will have the right to increase ordecrease the
required services specified in the schedule of requirementwithout any change in charges of the
offered quantity and in other terms andconditions at the time of award of contract.
18.
Signing of Contract
18.1
18.2
Signing of Agreement shall constitute the award contract to thebidder.
Upon the successful bidder furnishing the Performance Security, the Boardshall discharge its
bid security in pursuant to clause 11.
19.
Annulment of Award
Failure of the successful bidder to comply with the requirement of clause 18 shallconstitute
sufficient ground for the annulment of the award and forfeiture of the bidsecurity in which
event Board may make the award to any other bidder at thediscretion of Board or call for new
bids.
20.
Period of validity of bids
(i)
The bid shall remain valid for 90 days after the date of opening of bids. A bidvalid for a shorter
period shall be rejected by Board as non-responsive.
A bidder accepting the request of Board for an extension to the period of bidvalidity, in
exceptional circumstances, will not be permitted to modify his bid.
(ii)
21.
End to End Solution for the work
The prospective bidder must provide the end to end solution with the least paperwork for the
various works as mention in the request for proposal as in Section III, byusing the latest
technology in the field of information and communication.
22.
Grievances-Redressal Mechanism and other Support Services
For any difficulty/grievances faced/felt by the candidatesor by anyone at the end user needs to
be promptly attended by the prospectivebidder. The bidder/vendor must take all necessary
steps to ensure that absolutely nodifficulty of any kind is faced by anyone during the entire
process of online mechanism for the said work. In case of any difficulty, make such a
technological arrangement that thedifficulty is detected/pointed out and at the same time the
solution/remedy for the same beprovided for immediate solution online only. The provision of
SMS and Email alerts, andonsite updated information is to be made by the prospective bidder.
The required supportas and when needed by any of the end user is to be provided through
email for 24X7 till the required period. The overall purpose of theabove mechanism is to ensure
that the online services remain hassle free, time saving,cheaper, more convenient and user
friendly. Daily basis report of grievances received,redressed, pending if any must be provided
to the competent authority of the Board onlineonly.
23.
Creation and Providing Training Modules
The prospective bidder is expected to create and provide training modules and FAQ related
tothe work and make it available on the Board's website.
11
SECTION-V
GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT
1.
Application
Submission of bid against this offer shall bind the bidder for the acceptance of all the
conditionsspecified herein or in NIT unless otherwise agreed by Board.
2.
Performance Security
2.1
The successful bidder shall be required to deposit an amount equal to 10% of the tendered
valueof the assigned work within seven daysfrom the date of issuance of Award from Board, as
Performance Security.
Performance Security shall be submitted in the form of Bank Guarantee / Demand Draft
/FixedDeposit issued by a scheduled Bank and the Performa provided in section XI of the Bid
Document.
Performance Security will be discharged after completion of contractor’s
performanceobligations under the contract.
If the contractor fails or neglects any of his obligations under the contract it shall be lawful
forthe Board to forfeit either whole or any part of Performance Security furnished by the
bidder ascompensation for any loss resulting from such failure.
2.2
2.3
2.4
3
EXECUTION TIME LIMIT
3.1
The time period as stipulated in the contract or letter of intent shall be deemed to be essence
ofthe contract.
4.
PAYMENT TERMS
(a)
No advance payment will be made under any circumstances. Payments shall be made on the
basis of actual number of candidates who opt for Computer Based Test (CBT) and for such
candidates the admit cards are issued for CBT, irrespective of no. of candidates who got
registered through online mode and for whom admit cards are issued for Paper and Pencil Test
(Off Line Mode) or for such candidates for whom admit cards were not issued.
The 60% payment shall be made after successful conduct of Computer Based Test.
The remaining40% payment shall be made after successful declaration of result.
No payment will be made if the vendor fails to conduct Computer Based Test successfully in
the given time schedule.
(b)
(c)
(d)
5.
Termination of Contract
5.1
Boardmay without prejudice to any other remedy for breach of contract may terminate
thecontract in whole or in parts.
(a)
If the contractor fails, to execute the job within stipulated time frame or to provide
Data/reportsaccuracy as desired or to the entire satisfaction of Board.
If the contractor fails to perform any other obligation (s) under the contract.
(b)
5.2
Board may,without prejudice to other rights under law or the contract provided, get
theservices of other agencies at the risk and cost of the contractor, in above
circumstances. And the contractor shall be liable for any loss or damages which the
Board may sustain by reason of such failure on the part of the contractor.
12
6
Termination for Insolvency
Board may also by giving written notice and without compensation to the contractor terminate
the contract if the contractor becomes unwilling, bankrupt or otherwise insolvent without
affecting its right of action or remedy as hirer.
7
Force Majeure
If any time, during the continuance of this contract, the performance in whole or in part by
eitherparty of any obligation under this contract is prevented or delayed by reason of any war,
orhostility, acts of the public enemy, civil commotion, sabotage, fires, floods,
explosions,epidemics, quarantine restrictions, strikes, lockouts or act of God (Hereinafter
referred to asevents) provided notice of happenings, of any such eventuality is given by either
party to theother within 21 days from the date of occurrence thereof, neither party shall by
reason of suchevents be entitled to terminate this contract nor shall either party have any
claim for damagesagainst the other in respect of such on performance or delay in performance
under the contractshall be resumed as soon as practicable after such an event may come to an
end or cease to exist,and the decision of Board as to whether the supplies have been so
resumed or not shall befinal and conclusive, provided further that if the performance in whole
or part of any obligationunder this contract is prevented or delayed by reason of any such
event for a period exceeding 60days either party may, at his option terminate the contract.
8.
Arbitration
8.1
In the event of any question, dispute or difference arising under the agreement or in
connectionthere with (except as to matter the decision to which is specifically provided under
thisagreement), the same shall be referred to sole arbitration of the Chairman, Board of
SchoolEducation Haryana, Bhiwani or his nominee.In case his designation is changed or his
office is abolished thenin such case to the sole arbitration of the officer for the time being
entrusted whether in additionto the function of the Chairman, Board of School Education
Haryana, Bhiwani or by whateverdesignation such officers may be called (hereinafter referred
to as the said officer) and if theChairman, Board of School Education Haryana, Bhiwani or the
said officer is unable orunwilling to act as such, then to the sole arbitration of some other
person appointed by theChairman, Board of School Education Haryana or the said officer. The
agreement to appoint anarbitrator will be in accordance with the Arbitration and Conciliation
Act, 1996.
The arbitrator may from time to time with the consent of both the parties enlarge the time
framefor making and publishing the award. Subject to aforesaid Arbitration and Conciliation
Act, 1996and the rules made there under, any modification thereof for the time being in force
shall bedeemed to apply to the arbitration proceeding under this clause.
The venue of the arbitration proceeding shall be Office of the Chairman, Board of
SchoolEducation Haryana, Bhiwani or such other place as the arbitrator may decide.
Jurisdiction of Court: In all matter and dispute arising there under, the appropriate courts at
Bhiwani shall have jurisdiction to entertain and try them.
8.2
8.3
8.4
9.
Set Off
Any sum of money due and payable to the contractor (including security deposit refundable
tohim) under this contract may be appropriated by Board and set off the same against any
claimof Board for payment of a sum of money arising out of this contract or under any
othercontract made by contractor with Board.
13
SECTION-VI
SPECIAL CONDITIONS OF CONTRACT
1.
2.
3.
4.
5.
6.
The special conditions of contract shall supplement the Instruction to Bidders as contained
inSection IV and General (Commercial) Conditions of the contract as contained in Section V
andwherever there is a conflict, the provisions herein shall prevail over those in Section IV
andSection V.
In case the date fixed for opening of bids is subsequently declared as holiday by the
Governmentof Haryana, the revised schedule will be notified. However, in absence of such
notification, thebids will be opened on next working day, time and venue remaining unaltered.
Board reserves the right to disqualify such bidders who have a recorded history of not
meetingcontractual obligations against earlier contract entered into with Board, as per the
board record with an opportunity for proper hearing to the vendor.
Board reserves the right to blacklist/debarred a bidder for a suitable period in case he fails to
honour hisbid without sufficient ground.
No Sub-Contracting is permissible by Board without prior permission of the Competent
Authority of the Board.
The near relatives of all Board employeeseither directly recruited or on deputation are
prohibited from participation in this tender. Thenear relatives for this purpose are defined as:
(a)
(b)
(c)
7.
8.
9.
10.
Members of a Hindu Undivided Family,
They are husband and wife,
The one is related to the other in the manner as father, mother son(s), and son’sWife
(daughter-in-law), Daughter(s) & daughter’s husband (son-in-law) Brother (s) &
brother’s wife, sister(s) & sister’s husband (brother-in-law).
The Tenderer shall give a certificate (in format as Section-XII) to the effect that none of his/her
such relative is working in Board as defined above. In case of proprietorship firm thecertificate
will be given by the proprietor, for partnership firm certificate will be given by all thepartners
and in case of Limited company by all Directors of the Company. Any breach of theconditions
by the company or firm or any other person, the tender/work will be cancelled andearnest
money/security deposit will be forfeited at any stage whenever it is noticed. The Board will not
pay any damages to the company or firm or concerned person. The company or firm orthe
person will also be debarred for further participation in the concerned unit.
Board reserves right to negotiate price as per the Govt. rules, against pricequoted by the
bidder.Board reserves the right to divide the work among more than one bidder depending on
thecapability of bidder.
The details of the system design and programs will have to be provided to the Board.
The time schedule may be required to be adjusted as per requirements of the Board from
timeto time as the work of conduct of Computer Based Test and processing of results is very
crucial and is highly time bound. In case of any delay insupplying the desired report on the part
of the computing agency, it shall be liable to pay chargesofRs 5000/- per day to the
Board.Penalty of Rs. One lac per day will be imposed for failure of the vendor to execute the
work as per the Tender Summary and the schedule of various activities. The Secretary of the
Board is empowered to penalizethe agency.
14
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
The allotment of work will be for the Haryana Teachers Eligibility Test (HTET)-2015 only in the
first instancewhich may be extended forfour more successive HTET on the basis ofconcurrence
of both the parties.
The agency shall be required to undertake full responsibility of the safe custodyand to maintain
secrecy of documents supplied by the Board. Each document and data given bythe Board shall
be kept strictly confidential and no part of it shall be divulged to any person at any time
without written authorization from the Board. In case of lapse, the agency will be fully
responsible for the consequences. The contract will be deemed null and void and the vendor
will be liable to pay for any damage caused to the board.
The plain stationery for printing of report (Signature Chart) to be given to the Board will have
to be supplied by the agency.
The charges will be paid to the firm on the basis of the actual number of candidates for whom
admit cards are issued for appearing in Computer Based Test.
Data / Reports delivery to the Board and receipt of Data from Board, as perschedule, will be the
responsibility of the agency. Labour charges in any case shall beborne by the agency.
The data prepared will be the property of the Board and the computing agency will have
tosupply all copies of the updated data file on portable hard disk as and when required by the
Board.Data will not be erased without written permission of the Board at least for two years
from thedate of completion of work.
The agency will be required to make all necessary and suitable provisions for the smooth,
efficient and successful conduct of Computer Based Test.
All types of data checking will be the responsibility of the computing agency.
The reports will have to be prepared as per instructions of the Board in the formats
given/approved by the Board after getting clearance in writing from the Board and will have to
ensurehundred percent accuracy. For a mistake the agency will have to pay charges as defined
in clause -20.
The errors other than input documents errors (i.e. all type of documents/information, poor
quality of photo/sign or any kind of stationery supplied by the Board) shall be the responsibility
of the computing agency. For a mistake observed after completion of work, the agency will
have to pay charges as under:(a)
21.
Any mistake in particulars @ Rs.200/- for each mistake.
The agency will have to supply copies of each report as intimated by the Board.
15
SECTION-VII
DETAILS OF THE WORK
The Name of the Work: Conduct of Computer Based Test of the Candidatesfor Haryana
Teachers Eligibility Test for the year 2014-15.
A.
SCOPE OF WORK
This Board conducts HaryanaTeachers Eligibility Test (HTET) for the state. HTET is being
conducted for three levels. HTET Level 1 is for eligibility of Primary School Teacher, HTET Level
2 is for eligibility of Trained Graduate Teacher and HTET Level 3 is eligibility of Post Graduate
Teacher. HTET Level 1, HTET Level 2& HTET Level 3 are conducted on different timings. Each
level examination is of 2.30 hours duration. This Board wants to automate the process and
provide an opportunity to the candidate to opt for Computer Based Test (CBT) apart from
Paper and Pencil Test. The Board intends to hire technically competent firm/agency/company
to attend the scope of work. The Scope of the work includes conduct of Computer Based Test,
application of answer key to the responses. The Computer Based Test is likely to be conducted
at the same slot and date as that of Paper and Pencil Test for all three levels of HTET, but it may
be conducted in more slots and/or same/different dates if the number of candidates opting for
CBT is higher in different levels. However minor changes in the examination may be done by
the Board, if required.
B.
VOLUME OF WORK
It is expected that 4,00,000 candidates may apply for all three levels of the Haryana Teachers
Eligibility Test which is likely to be conducted in the month of July 2015. To introduce better
technology, Board has decided to give an opportunity to the intended candidate the option to
take examination either throughComputer Based Test orthroughPaper and Pencil Test through
OMR answer sheets. However, theBoardwill make efforts to encourage candidates to opt for
Computer Based Testthough it is not known about the number of candidates who may opt for
CBT.
C.
PERIOD DURING WHICH THE WORK IS TO BE DONE
The entire work starting from the date of handing over registration data to conduct of CBT will
have to be done in not more than 30 days. Application of answer keys to the responses of only
such candidates who opt for Computer Based Test and generation of result will have to be
completed within 2 days from the date of answer keys being made available to the firm. The
details of the Work of Conducting Computer Based Test Activities have been given inAnnexure5.
D.
OBLIGATIONS OF BOARD
1.
2.
3.
4.
5.
6.
7.
8.
E.
To provide understanding of the Software Requirement Specification (SRS) to the firm
and to supply soft copy of schools / centers duly coded.
To supply hard/soft copy of input documents/layouts used in the system.
To supply hard/soft copy of various report formats to be prepared.
To supply hard/soft copy of important instructions / policies affecting thesystem.
To prepare time line of the system to provide end to end solution.
To approve layout of report formats.
To provide any other intermediate information required for the system.
To provide question papers for CBT for all three levels of HTET.
OBLIGATIONS OF AGENCY
16
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
To submit Software Requirement Specification (SRS) after feasible study and its
approval from the Board strictly in a time bound manner.
Arrangement of Dedicated High-end Server in Cloud Computing Environment in Indianpacific zone. The Data Center must be Tier III and ISO certified. The Data Center should
be as per the Govt. of India guidelines.
Development of applications as per the requirement.
User Acceptance Test (UAT) of the application and obtain approval of thesame from
end user branch.
Auditing/Security provisions of Database.
Hosting of Application as per time line decided.
Processing of Database after closing Date in a phased manner.
To set up HELP DESKat Board Premiseshaving trained, qualified and suitable staffto
provide back-end support. Apart from Help Desk, a Toll-Free Number is to be arranged
from 9:00 am to 5:00 pm.on all days till the result is declared SMSs and Email alerts are
also to be provided as and when required by the system. The video tutorial for the
candidates to help them to write CBT is to be arranged.
Backup of data base and images on Hard Disk are required by theBoard.
Providing URL/Hyperlink on Board's website that is “www.bseh.org.in”.
17
SECTION-VIII
Board of School Education Haryana, Bhiwani.
Technical Bid FOR THE WORK OF CONDUCTING COMPUTER BASED TEST FOR HARYANA
TEACHERS ELIGIBILITY TEST, for Tender No. BSEH/HTET/CBT-02/2015-2016
(* Please attach relevant documents only in addition to as per clause 5 (section II) )
NOTE: TO BE SEALED SEPARATELY WITH BANK DRAFT OF EARNEST MONEY
ABOUT THE FIRM
1 Year of Establishment
2
Type of firm (Proprietary/Private/Public/Govt.)
3
Total Turnover during 2011-2012
(Attach proof)
2012-2013
2013-2014
Whether the firm is Income Tax payee
(Attach proof)
4
5
Details of premises
Area in Sq feet
Owned/Rented
6
Quality Certification No, if any
Details of Issuing Authority
Validity of Certificate (Attach proof)
7
Past experience in development of web-applications, conduct of
Computer Based Test and Examination data processing job of
otherBoards/Universities/Institutions etc.Mention name of the
organization (s), nature of jobs,
volume of work in terms of No. of candidates handled
everyacademic year/session (Attach copy of work orders)
8
Name and contact number of officials to whom you
provided the above services.
9
PF contribution for employees and ESI registration
(Attach proof)
10 Mention PAN / TAN
18
Year organization
volume
2014
2013
11 Have you ever been Blacklisted / Debarred in the last five years.
If no, thenattach an affidavit
PROFESSIONAL SUPPORT AVAILABLE:
1
No. of web application designers having at least 5
years experience.
2
No. of Database experts having experience. In SQL
server / Oracle
3
No. ofTest Administrators
4
No. ofTest Centers/Seating Capacity Available in Haryana
5
Data backup facilities
6
Coloured Laser Printers (No., Make, Model with year, Speed etc.)
Certified that all the terms and conditions of this TENDER are accepted by us.
19
SECTION-IX
Board of School Education Haryana, Bhiwani
Financial Bid for the Work of Conducting Computer Based Test for HaryanaTeachers Eligibility Test
NOTE :1. TO BE SEALED SEPARATELY.
2. Rates should be inclusive of all types/kinds of taxes as applicable.
RATES FOR THE WORK INDICATED IN THE BID DOCUMENTS
Work
Number
1
Work Name
Conducting Computer Based
Haryana Teachers Eligibility Test
Rates (To be quoted
InWords and Figures)
Test
for
Unit
Per candidate
who are issued
Admit Cards
for CBT.
Signature of Bidder……………………….
Name of Bidder…………………………….
Address of Bidder…………………………
Stamp and Seal of Bidder……………..
20
SECTION X
NOTIFICATION OF AWARD
(Letter regarding Depositing Performance Security and Agreement etc.
by the Successful Tenderer)
To
............................................. [Name and address of the Tenderer]
.............................................
.............................................
Dear Sir,
This is to notify you that your Bid dated ................…............for the work of conducting Computer Based
Test of Haryana Teachers Eligibility Test (HTET) and Tender No. BSEH/HTET/CBT-02/2015-2016 of this
office, has been accepted by the Competent Authority of the Board, as the rates quoted by you in your
Financial Bid was Rs. ______________ per candidate for whom admit cards are to be issued for
appearing in Computer Based Test.
2.
You are hereby requested to furnish Agreement and Performance Security, in the form detailed in
clause ............... of the Instruction to Bidders for an amount equivalent to Rs................ [in figures]
(................................) [Amount in words] within ............ days of the receipt of this letter of acceptance
valid upto .................... [insert the period], i.e. valid upto .......... [insert the last date of validity] and sign
the contract/Agreement failing which action as stated in Clause ............... of Instructions to Bidders will
be taken.
Assistant Secretary (Spl. Exam. Cell)
for: Secretary,
21
SECTION-XI
BID SECURITY FORM
Whereas ………………………………………………….(hereafter called “the Bidder”) has submitted itsbid dated
…………….. For Tender No……………… dated. at……………………………….KNOW ALL MEN by these Presents
that We … ………….. of …………….. havingour registered office at ……………. (Hereafter called “the Bank”)
are bound unto Secretary,Board of School Education Haryana, Bhiwani in the sum of Rs…………. For
which paymentwill and truly to be made the Bank binds itself, its successors and assigns by these
presents.
THE CONDITION of the obligation are :1
If the Bidder withdraws its bid during the period of bid validity specified byTheBidder on the
Bid Form; or
2
If the Bidder, having been notified of the acceptance of its bid by thePurchaserduring the
period of Bid Validity.
(a)
(b)
fails or refuses to execute the Contract, if required, or
fails or refuses to furnish performance security, in accordance withTheinstructions to
Bidders.
We undertake to pay to the Secretary, Board of School Education Haryana, Bhiwaniup to the above
amount upon receipt of its first written demand, without having tosubstantiate its demand, provided
that in its demand, Board will note that the amountclaimed by it is due to it owing to the occurrence of
one or two or both conditions
specifying the occurred condition or conditions.
This guarantee will remain in force as specified in clause 11 of section-II of the BidDocument up to and
including thirty (30) days after the period of bid validity and anydemand in respect thereof should
reach the Bank not later than the specified date/ dates.
Signature of the Bank……
Name of Bank………………..
Signed in Capacity of……..
Signature of Witness
Name of Witness
Address of Witness
Full Address of Branch…..
Tel. No.of Branch………….
Fax No.of Branch………….
22
SECTION-XII
PERFORMANCE SECURITY GUARANTEE BOND FORM
In consideration of Board of School Education Haryana, Bhiwani (here in after called theBoard) having
agreed to exempt____________________________________________(here in after called the said
contractor(S) from the demand of securitydeposit/earnest money of Rs. ____________________ on
production of Bank GuaranteeforRs. __________For the due fulfillment by the said contractors of the
terms & conditions to be contained inan Agreement in connection with the contract for supply
of_____________________________________we,
(name
of
the
bank)______________________________(here in after referred to as “the Bank”) at the request
of___________________________Contractor’s do hereby undertake to pay to the Board,
_____________________anamount of not exceeding ___________________________________,
against any loss ordamage caused to or suffered or would be caused to or suffered by the
Board,___________ by reason of any breach by the said contractor’s of any of the terms &conditions
contained in the said agreement.
2. We (name of the bank) ___________________________________________ do herebyundertake to pay
the amounts due and payable under this guarantee without any demur,merely on a demand from the
Board, ____________________ stating that the amountclaimed is due by way of loss or damages
caused to or would be caused to or suffered bythe Board, ________________ reason of breach by the
said contractor’s of any of the
Terms& conditions contained in the said agreement or by reason of the contractorfailureto perform
the said Agreement. Any such demand made on the bank shall be conclusive asregards the amount due
and payable by the Bank under this guarantee where the decisionof the Board, ________________ in
these counts shall be final and binding on the bank.However, our liability under this guarantee shall be
restricted to an amount not exceeding
Rs. ____________________________________________________________.
3. We undertake to pay to the Board, _________________ any money so demanded notWithstanding any
disputes raised by the contractor(s)/supplier(s) in any suit or proceedingpending before any court or
tribunal relating thereto our liability under the present beingabsolute and equivocal. The payment so
made by us under this bond shall be validdischarge of our liability for payment there under and the
contractor(s)/ supplier(s) shallhave no claim against us for making such payment.
4. We (name of the bank) ______________________________________________furtheragree that the
guarantee herein contained shall remain in full force and effect immediatelyfor a period of one year
from date herein and further agrees to extend the same from timeto time (one year after) so that it
shall continue to be enforceable till all the dues of theBoard, ______________________under or by
virtue of the said agreement have beenfully paid and its claims satisfied or discharged or till
23
Board,____________________certifies that the terms & conditions of the said agreement havebeen
fully and properly carried out by the said contractor(s) and accordingly discharges thisguarantee.
5. We -----------------------------------------------------(name of the bank) further agree with the Secretary, Board
of School Education Haryana, Bhiwani that theSecretary, Board of School Education Haryana, Bhiwani
shall have thefullest liberty without our consent andwithout affecting in any manner our obligations
hereunder to vary and of the terms & conditions of the saidagreement or to extend time
ofperformance by the said contactor(s) from time to time or to postpone for any time totimeany of the
powers exercisable by the Secretary, Board of School Education Haryana,Bhiwani against the
saidcontractor(s) and to forbear or enforce any of the terms &conditions relating to the said agreement
and we shall notbe relieved from our liability byreason of any such variation, or extension being
granted to the said contractor(s) or forany forbearance, and or any omission on the part of the
Secretary, Board of SchoolEducation Haryana, Bhiwani or any indulgence by the Secretary, Board of
School EducationHaryana, Bhiwani to the said contractor(s) or by any such matter or thing
whatsoeverwhich under the law relating to sureties would , but for this provision, have effect of
sorelieving us.
6. This guarantee will not be discharged due to the change in the constitution of the Bank orthe
contractor(s) /supplier(s)
7. This guarantee shall be irrevocable and the obligations of the Bank herein shall not beconditional to any
prior notice by Board.
Dated: _________________________
For
______________________________________
(Indicating the name of the bank)
N.B. This guarantee should be issued on non-judicial stamped paper, stamped in accordance
24
SECTION-XIII
LETTER OF AUTHORISATION FOR ATTENDING BID OPENING
To
Secretary,
Board of School Education Haryana,
Bhiwani-127021
Subject –Authorization for attending bid opening in the Tender for Work of
ConductingComputer Based Test for Haryana Teachers Eligibility Test
Following persons are hereby authorized to attend the bid opening for the tendermentioned above on
behalf of __________________________________________(Bidder) in order of preference given
below.
Order of Preference Name Specimen Signature
I.
II.
Alternate Representative
Signature of bidder
Or
Officer authorized to sign the bid
Documents on behalf of the bidder
Note: 1. Maximum of two representatives will be permitted to attend bid opening. Incases where it is
restricted to one, first preference will be allowed. Alternaterepresentative will be permitted when
regular representatives are not able toattend.
2. Permission for entry to the hall where bids are opened will be refused in case authorization as
prescribed above is not received.
25
SECTION-XIV
Declaration regarding near relationship with Board Employee
I___________________________________S/o__________________________________
R/o______________________________________________________________________
_________________________________________________________________________
Hereby certify that none of my relative(s) as defined in the Tender / Bid Document is / are employed in
Board. In case at any stage, it is found that theinformation given by me is false/ Incorrect, Board shall
have the absolute rightto take any action as deemed fit, without any prior intimation to me.
Signature:_________________
Name:____________________
Signed in capacity of:________
Date:_____________
26
Annexure-1
TENDER FORM FOR Work of Conducting Computer Based Test of Haryana Teachers Eligibility Test
1. Cost of tender :Rs 2,000.00
2. Due date for submission of tender 11-05-2015 up to 11.00 a.m.
3. Opening time and date of Technical Bid 11-05-2015 at 11:30a.m.
4. Names, address of firm/Agency_____________________________________
________________________________________________________________
and Telephone numbers____________________________________________
5. Registration No. of the Firm/Agency._________________________________
6. Name, Designation, Address_______________________________________
and Telephone No. of Authorized person of Firm/
Agency to deal with________________________________________________
7. Please specify as to whether_______________________________________
Tenderer is sole proprietor/__________________________________________
Partnership firm. Name and__________________________________________
Address and Telephone No__________________________________________
of Directors/partners should__________________________________________
specified.
8. Copy of PAN card issued by Income Tax and copy of previous three
Financial Year’s Income Tax Return___________________________________
9. Provident Fund Account No._______________________________________
27
Affix duly Attested P.P.
Size recent photograph
of the prospective bidder.
10. ESI Number___________________________________________________
11. License number under Contract Labour (R&A) Act, if any.
_____________________________________________________________
12. Details of Bid Security deposited:
(a) Amount: Rs.___________________________________________________
(Rupees in words also)_____________________________________________
(b) FDR No. or DD No. or___________________________________________
Bank Guarantee in favour of
(c) Date of issue:__________________________________________________
(d) Name of issuing authority:________________________________________
13. Details of Tender cost, if
Down loaded from the website
14. Details of ISO Certification:_______________________________________
15. Any other information, if any:______________________________________
______________________________________________________________
16. Declaration by the bidder:
This is to certify that I/We before signing this tender have read and fully understood all the termsand conditions
contained herein and undertake myself/ourselves abide by them.
(Signature of the bidder)
Name and Address (with seal)
28
ANNEXURE-2
(ON A STAMP PAPER OF Rs. 100/-)
UNDERTAKING
Tender No…………………………………… Dated:
To
The Secretary
Board of School Education Haryana,
Bhiwani-127021
(Name of the Firm/Agency/Company)
Name of the tender
Due Date of Tender
Dear Sir,
1. Having read the conditions of contract and services to be provided, the receipt of whichis hereby duly
acknowledged, we, undersigned, offer to provide the required Servicesfor the work with the conditions of
contract and specifications for the sum shown in theschedule of prices attached herewith and made part of
this Bid.
2. We undertake, to enter into agreement as early as possible of being called upon to doso and bear all expenses
including charges for stamps etc and agreement will bebinding on us.
3. If our Bid is accepted, we will obtain the guarantees of a Scheduled Bank for a sum notexceeding 10% of the
contract sum for the due performance of the Contract.
4. We agree to abide by this Bid for a period of 90 days from the date fixed for Bid openingand it shall remain
binding upon us and may be accepted of any time before theexpiration of that period.
5. Until an agreement is signed and executed, this Bid together with your writtenacceptance thereof in your
notification of award shall constitute a binding contractbetween us.
6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequentRe-placement.
7. We understand that you are not bound to accept the lowest or any bid, you may receive.
Dated this ……………………..Day of ………………2015
Signature of
In capacity of
Duly authorized to sign the bid for and on behalf of ……………..
Witness ……………………………………………………………
Address …………………………………….
Signature…………………………………...
29
Annexure-3
CHECKLIST FOR TECHNICAL BID
PART-A
Sr.
No
Documents asked for
1
Tender Document Fee and Earnest Money Deposit (Bid Security)
in form of DD.
2
One Self-attested recent passport size photograph of theauthorized
person of the bidder, with name, designation, address,and telephone
numbers. If the bidder is a partnership firm, namedesignation, address
and office telephone numbers ofDirectors/Partners
(As per Annexure-1).
3
Self-attested copies of Partnership Deed/Articles
ofAssociation/Certificate of Registration
4
Undertaking on a Stamp paper of Rs. 100/- as per the givenFormat,
Annexure-2
Self-attested copy of PAN card.
Self-attested copy of Service Tax Registration Number
Self-attested copy of Registration Number of the firm/agency
Self-attested copy of valid EPF Registration Number
Self-attested copy of valid ESI Registration Number
5
Page number at
whichdocument is
placed
6
Self-attested copy of ISO 27001
AndCapability Maturity Model Integration (CMMI)Level-5 Certificate
7
Self attested copy of the document pertaining to the own Data Center
of the Bidder.
Proof of satisfactorily execution of similar works as specified inthe
Eligibility Criteria as per Section IV, Clause 5. (ix).Names ofthe Key
Persons and their Contact No. of the organizationconcerned be
mentioned
Self attested copy of Annual Income Tax Returns of previousthree
years supported by audited trading, Profit & Loss Accountand balance
sheets for the last three financial year
An affidavit that the Firm/Company/Agency/Society has neverbeen debarred and/or black listed.
8
9
10
Signatureof the Bidder with seal
30
Annexure-4
CHECK-LIST FOR TECHNICAL BID
PART-B
Sr. No
Information to be
provided
1
Manpower on roll (different
categories)
2
Experience of similar works
inyears
3
Number of trained
supervisorystaff
4
Any other information
To be filled by the
Bidder
For Office Use
Note: Photocopies of all necessary documents, duly self-attested must be attached forverification of
the information provided.
Signatureof the Bidder with seal
31
Annexure-5
ACTIVITIES WITHIN THE SCOPE OF WORK
A. Designing and development of a suitable IT platform for enabling a Computer Based Test
(with
multiple
choice
questions)
in
different
cities
in
Haryana
state/Chandigarh/Delhi/Mohali. (questions and answer key to be provided by the Board)
Scope of this part of the work includes:
1. Designing and developing on-line computer based test tools. Testing the tool, as developed,
with Board’s representatives and finalizing the same once approved by the Board.
2. Fixing the Test centers with sufficient computers and relevant software with necessary security
systems. Allocation of examination centers to the candidates who opted for Pencil and Paper
Test as per the policy decided by the Board. Similarly admit cards with roll nos. are to be
generated consequently. Signature Chart meant for Exam Centers must have coloured
photograph of the candidates.
3. Conducting Computer Based Test,one mock test for each level. Providing the question paper
and the responses of the candidates who opted for CBT, to the candidates to their mail ID.
4. Evaluation of the answers as per the pre-set criteria prescribed by the Board.
5. Developing the scorecards of the candidates on the basis of the evaluation
6. Providing the data base of the candidates, applied/attended/their scores
7. Providing the soft copy of the answers of the candidates in the form of CD/pen-drive.
8. Tenderer has to ensure that the examination is not "online only" and conducted in CBT mode
so that it is not affected by Internet issues.
Further details:
1. Providing and maintaining minimum number of computers in each centre to be specified with
a buffer capacity of 20%.
2. Exam Papers should be downloaded to the local server in an encrypted form well before
the start of the exam.
3. Exam delivery workstation should be “locked down” and the candidate should not have
access to the local file system or the Internet during exam
4. The testing engine should be capable of supporting randomization of test items for
additional security.
5. Tenderer must own the complete source code of the software application to be used for
conducting the exam and in-house technical skills should be available to make any necessary
changes, if required.
6. Tenderer must have their own data center and it must not host the application in a third-party
center.
7. Tenderer must have a defined and documented process for obtaining and controlling access to
Data Centre.
8. Access to the web and database should be protected by multi-layered firewalls. Two separate
layers of firewalls required. Each layer of a different type.
9. Minimum 128 bit SSL encryption should be applied to the data that is transmitted over the
internet.
10. Encrypted database and web- servers should comply with PCI/DSS standards.
11. The data should be backed up on tape and should be encrypted and stored offsite securely.
12. The Tenderer should have a comprehensive Business Continuity Plan/Disaster Recovery Plan
and practice in place which should be specified in the proposal.
32
13. Facility for mock test to be provided to the candidates in all the Test Centers.
14. There should be 100% power backup at the test center for the IT equipment to avoid any test
disruption. In the event of a power –outage that affects the delivery Centers the exam should
resume exactly where it left off when the power returns.
15. Exam files should be delivered to testing locations from a central hub prior to exam
administration.
16. Tenderer should have its own highly secure test delivery software/tool.
17. Data needs to be highly encrypted to ensure no leakage of test items.
18. The Tenderer should provide automated scoring as per rules defined and agreed.
19. The Tenderer should provide for a web based comprehensive incident management system to
track any exigencies reported in the part of the test delivery system.
20. The system should include priority levels which should be assigned to each incident to enable
appropriate time –bound responses.
21. There should be a well defined process on how to respond to and manage security
breaches.
22. Adequate expertise and staff should be deployed by the Tenderer to undertake execution of
various aspects of this program.
23. Scores obtained by the candidates in the CBT.
24. Consolidated reports (on both soft and hard copies) on data captured (formats will be specified
by Board) to the designated official of the Board. (both for registration and test).
25. Web application should be able to handle large volume of online traffic for a period of
approximately 6-7 weeks for keeping the online application form active and also answering to
any queries coming forth during that period and also later for tasks handled by it on real time
basis (maximum within 24 hours).
26. Company/Agency should be able to provide proof of successfully running applications on webservers for works of similar scale and scope. It would need to guarantee availability of the
online registration site to applicants during the registration period for more than 99% of the
duration.
27. In case of any failure in any respect of conducting the examination, tenderer has to make
alternative contingency arrangement for successful completion of examination on time.
Annexure-6
33
AGREEMENT
This Agreement entered into the _____ day of ______ 2015betweenThe Board of School Education,
Haryana, Bhiwani (hereinafter referredTo as BOARD which expression shall include its successors
andAssignees)
through
its
secretary
(SECRETARY)
on
one
part
and
M/S__________________________________Incorporated under the Companies ACT, 1956
(hereinafterreferredtoAs the Company which expression shall include its successors andAssignees) on
the other part. Whereas the BOARD is desirous ofGetting the work of Pre and Post phase examination
processing /Printing job work as per Scope of work of___________________Examination
(computerized/scanning)
for
about
__
lakh
candidates(Regular/private)
and
the
___________________________ hasAgreed to undertake the said job, on terms and conditions
mentionedHereinafter.
1.
OBLIGATIONS OF BOARD
1.
2.
3.
4.
5.
6.
7.
8.
2.
To provide an understanding of the Software Requirement Specification (SRS) to the
firm and to supply soft copy of schools / centers duly coded.
To supply hard/soft copy of input documents/layouts used in the system.
To supply hard/soft copy of various reports to be prepared.
To supply hard/soft copy of important instructions / policies affecting thesystem.
To prepare time line of the system to provide end to end solution.
To approve layout of report formats.
To provide any other intermediate information required for the system.
To provide question paper to the candidates who opted for CBT
OBLIGATIONS OF AGENCY
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
To submit Software Requirement Specification (SRS) after feasible study and its
approval from the Board strictly in a time bound manner.
Arrangement of Dedicated High-end Server in Cloud Computing Environment in Indianpacific zone.
Development of applications as per the Requirement.
User Acceptance Test (UAT) of the application and obtain approval of thesame from
end user branch.
Auditing/Security provisions of Database.
Hosting of Application as per time line decided.
Processing of Database after closing Date in a phased manner.
To set up HELP DESKat Board Premiseshaving trained, qualified and suitable staff to
provide back-end support. Apart from Help Desk, a Toll-Free Number is to be arranged
from 9:00 am to 5:00 pm on all days.SMSs and Email alerts are also to be provided as
and when required by the system.
Backup of data base and images on Hard Disk are required by the Board.
Providing URL/Hyperlink on Board's website i.e. “www.bseh.org.in”.
3. TENDER SUMMARY:
34
The time schedule start from the date of placing of notification of award and issuance of SRS by Board,
date of signing of agreement and deposit of Performance Security and issuance of work order by the
Board, User Acceptance Test, final approval of User Acceptance Test, GO LIVE of web application,
schedule of Pre-Exam, conduct of exams and Post-Exams activities etc.
4. GENERAL CONDITIONS:
a) Terms and conditions sent with the tender and accepted by the Company will form apart of this
agreement in addition to other conditions of the agreement.
b) The Secretary of the Board reserves the right to carry out the capability assessment of thecompany
and the secretary’s decision shall be final in this regard.
c) The Board will not pay any charges for Boarding, lodging andtransportation facilities for the company
or its representative.
d) The Board will have free access to the company premises for ascertaining progress ofexamination
work at any time without any prior notice. Lodging and Boardingarrangements of authorized officers
of the Board, as and when required shall be borneby the company.
e) The allotment of work is for Year 2015 Examination
f) The charges will be paid on the basis of actual number of candidates for whom Admits Cards are
issued for Conduct of Computer Based Test, irrespective of no. of candidates appeared for Pencil
and Paper Test.
j) Wastage while testing of printing templates on stationery supplied by the Board shouldnot exceed
0.5 %.
k) Data inputs/reports receipts from the Board and its safe delivery to Board’s office shallbe the
responsibility of the Agency. This may be in a single lot or in phased manner.Labor required in this
regard has to be arranged by the agency.
5. TIME SCHEDULE:
The time schedule will be fixed as decided by the Competent Authority of the Board.
6. SECURITIES & BANK GUARANTEE:
a) Company shall submit a Bank Guarantee of the value equivalent to 10% of thecurrent session job’s
value or as per allotment in favor of Secretary BoardofSchool Education, Haryana, Bhiwani. The
same should be valid up to Aug 2016.After submission of Bank Guarantee / FD/BD, EMD/Bid security
deposited will bereleased as such within 30 days.
b) The company will be required to meet the schedule of job given by the Boardandmutually agreed to
by him/them and would abide by the terms and conditions of thecontract, failing which the Board
reserves the right to forfeit the full or part of thesaid Bank guarantee, as the case may be.
c) If the company refuses to undertake the allotted work or delays the work deliberatelyand
unnecessarily, allotment order will be cancelled, company will be black-listedand Bank guarantee
will be forfeited. In such a case decision of the secretary willbe final and binding.
d) If at any stage the work is found to be unsatisfactory, the same will be withdrawnand Bank
guarantee submitted by the company will be forfeited and the companywill be black-listed.
7.PENALTIES:
(a) On not being able to execute the work as per the timeline decided by the Board, the penalty will be
imposed on the bidders as decided by the Board’s Secretary as per the gravity/seriousness of the
activities of the timeline, however would not exceed 10% of the overall project cost.
8. TAXES AND DUTIES:
35
The company shall be solely responsible for the payment of all taxes and duties,license fees, octroi etc.
incurred until completion of the job in all respect. However,Income Tax will be deducted at source by
the Board as per provision of Income taxAct/Rules in force.Vat/Service tax shall not be paid extra by the
Board.
9. INSURANCE:
The Board will not pay for any insurance charges against loss or damage incidental tomanufacture or
acquisition, transportation, storage and delivery etc.
10. FORCE MAJEURE DURING THE PENDENCY
During the pendency of the contract if the performance in whole/part by either party
isprevented/delayed by causes arising due to any war, hostilities , civil commotion , act ofpublic enemy,
sabotage, fire, floods, explosion, epidemics, non availability of rawmaterial and other consumables ,
postponement of examination/re-examination due tounavoidable circumstances, embargo act of
civil/military war, or any therecausesincluding breakdown of equipment beyond their reasonable
control neither of the twoparties shall be made liable for loss or damage due to delay or failure to
perform thecontract during thependency of forced conditions provided that the happening is notifiedin
writing within 7 days from the date of occurrence. The work shall be resumed underthe contract as
soon as possible after thehappening/event ceases to exist.
11. OTHER CONDITIONS:
If some latest technology or equivalent, applicable in examination processing, isintroduced, the
company may offer its proposal with rates and terms & conditions forconsideration and
subsequentimplementation may be made after mutual consent of both
the parties.
12. ARBITRATION:
All disputes, differences, claims and demands arising of pursuant to or touching thecontract shall be
referred to the sole Arbitrator, Chairman, Board of SchoolEducation, Haryana, Bhiwani. The award of
the sole Arbitrator shall be final andbinding on both the parties under the provisions of the Arbitration
Act, 1940 or bystatutory modification re-enactment thereof for the time being in force. Such
arbitrationshall be held at Bhiwani.
12. JURISDICTION OF COURTS:
In all matters and disputes arising there under the appropriate Courts at Bhiwanishallhave jurisdiction
to entertain and try them.
Signatory ----------------------&
Witness _______________
Signatory_______________
&
Witness________________
for and on behalf of the
Board of School Education
Haryana, Bhiwani
For and on behalf of company
36