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Community Issues Committee Agenda
th
for the March 17 , 2015 meeting to be held
in the Council Chambers following Corporate Services Committee
1)
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL
NATURE THEREOF - now or anytime during the meeting
2)
REGISTRATION OF PUBLIC WISHING TO SPEAK - with the secretary
3)
PLEASE TURN OFF ALL CELL PHONES AND PAGERS
4)
If there is an addendum, in accordance with Section 15.2.4 (of Striking Report)
does the committee wish to approve this addendum?
5)
Opportunity for members of Council to provide updates from Committees on
which they serve.
COMMITTEE/BOARD
MEMBER OF
COUNCIL
Municipal Heritage
Committee
BIA Board
Councillor Black
Hospital Board
Councillor Redmond
Mississippi Valley
Conservation
Councillor Doucett
Chamber of Commerce
Deputy-Mayor Flynn
Youth Centre Board
Councillor Trimble
Local Municipal Drug
Strategy Committee
Mayor Antonakos
Deputy-Mayor Flynn
Mayor Antonakos
County Council
Deputy-Mayor Flynn
Library Board
Councillor Doucett
UPDATES
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Community Issues Committee - March 17 , 2015 - Page 2
TO BE DISCUSSED
126164
Received from
Addressed to
Date
Topic
Various Committees
Community Issues Committee
March 2015
Action Report/Minutes
SUMMARY
Minutes of the January 21st, 2015 meeting of the Drug Strategy
Committee are attached. Noteworthy items include:
&
&
Trauma Workshop - March 23rd, 2015 at the Canoe Club
People Helping People - Trial for one month
Minutes from the March 2nd, 2015 meeting of the Carleton Place
Environmental Advisory Committee are attached. Noteworthy items
include:
L
L
Recycle Day - April 25th, 2015
E-Bin
Action Report for the March 2nd, 2015 meeting of the Parks and
Recreation Committee is attached. Noteworthy items include:
126141
126142
126143
126144
126150
Arena HRV Units
Community Programming Update
Hockey Day in Carleton Place
Draft Policy for Determining Cash in Lieu for Parkland
Plaque for Donated Benches
STAFF RECOMMENDATION
THAT communication 126144 be brought forward to Planning and
Protection Committee.
THAT Council accept all other Committees’ decisions.
COMMITTEE DECISION
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Community Issues Committee - March 17 , 2015 - Page 3
126165
Received from
Addressed to
Date
Topic
Joanne Henderson, Manager Parks and Recreation
Community Issues Committee
March 12th, 2014
Community Enrichment Program
SUMMARY
The attached summarizes recent applications for funding from the
Community Enrichment Program and includes recommendations.
STAFF RECOMMENDATION
THAT grants from the Community Enrichment Program to the various
organizations, as detailed on the attached, be approved.
COMMITTEE DECISION
126166
Received from
Addressed to
Date
Topic
Carleton Place & District Memorial Hospital
Paul Knowles, Chief Administrative Officer
March 12th, 2015
“Bed Pan Classic” Golf Tournament & Auction
SUMMARY
Registration opens April 1st, 2015 for the Hospital’s Annual Bed Pan
Classic Golf Tournament & Auction which will be held on Monday, June
15th, 2015.
STAFF RECOMMENDATION
THAT Committee determine how many teams they wish to register.
COMMITTEE DECISION
BROUGHT FORWARD
126100
Received from
Addressed to
Date
Topic
Joanne Henderson, Manager of Parks and Recreation
Community Issues Committee
February 11th, 2015
Naming of Park in Highgate Subdivision
The Corporation of the Town of Carleton Place
Drug Strategy Committee Meeting
48th meeting
January 21, 2015
MINUTES
Present:
Brian Turner - Chair
Nicole Pearson (minutes), Cst. Sean Trahan OPP, David Somppi, Glenn Pierce, Dan
Rathwell, Father David, Amanda Woodruff.
Regrets:
Louis Antonakos (Mayor), Jerry Flynn (Deputy Mayor), Sgt. Rob Croth OPP,
Cst. Steve Stresman, Norma Hamilton.
1. Call to Order
The meeting was called to order by the Chairperson at 7:00 PM.
2. Approval of meeting minutes – November 12th, 2014
One correction was brought forward: to omit under Item 3, Trauma Workshop the
following “David will draft a business plan for this event and report back to the
committee.”
Father David made the motion to approve the minutes and the motion was seconded by
Dan Rathwell. All were in favor. Motion was passed.
3. Additions to and Approval of agenda.
Agenda approved with the addition of one (1) item:
1. PHP – People Helping People
4. DISCUSSION ITEMS
1.
Trauma Workshop – Dan

Trauma workshop – Foundations of Trauma and Complexity

Workshop will be offered to professionals and educators

CP-MDS partnership with CAST-Canada

March 23rd, 2015 at CP Canoe Club

25 participants have registered so far
ACTION ITEM: Brian to write an article and advertise the event in the EMC. Nicole
to forward admin rights to Dan for the CP MDS website; Dan to post information of the
workshop on website.
2. Hockey Day in Carleton Place 2015 - Dan
 No update on Hockey Day
3. Trauma Information session for the public
 Members discussed briefly the possibility of having a trauma
information session offered to the public.
 Discussion to be continued at next meeting.
ACTION ITEM: Dan Rathwell to contact Allison Adamovits.
4. CP-MDS Website
 Nicole is asking the members to revisit the website and update their
profiles. Nicole will post the revised profiles on the website.
ACTION ITEM: Nicole to invite Jaydon Turgeon to our next meeting in February.
5. Presentations
 Nicole was asked by Cst. Dave Murphy to deliver six (6) school
presentations in Smiths Falls.
6. Committee comments
 Father David raised the concern that our committee may not have
council representation in the future due to the new elect Deputy
Mayor Jerry Flynn and new elect Mayor Louis Antonakos.
ACTION ITEM: Brian to contact Town Council for clarification on representation.
7. People Helping People
 Philosophy: having people help each other; peer support group
 Father has the space at the church to run the support groups – 4X month
 Trial for one month
The meeting was adjourned at 8:30 PM
NEXT MEETING:
February 2015.
The Corporation of the Town of Carleton Place Environmental Advisory Committee Meeting March 2, 2015 Present: Margo Willmot, Bill Slade, Claudia Wutherich, Mike Villeneuve, Robin Janfield, Louis Antonakos, Absent: none Guests: Randy Martin and Doug Snedden Approval of the February Minutes: There was no February. Approval of the Agenda: Moved by: Margo Willmot Seconded by: Robin Janfield 1) Welcome guests: We are awaiting the Striking Committee to formally accept Randy Martin as a member of the CPEAC. Doug Snedden attended to discuss his blog ‘Suggested Ideas for Carleton Place, Going Green.’ 2) Recycling Day Saturday April 25, 2015: The agenda for the upcoming recycling day in April was reviewed, discussed and finalized. Missing components were filled in and tasks assigned to various CPEAC members. Louis Antonakos was asked to invite Carleton Place Town Council to drop by, perhaps to lend a welcome hand. 3) Face Book Page: Randy Martin gave a training session to the members of the CPEAC with regards to our Face Book page. Randy gave an overview in regard to posting articles, comments and updates. All members of the CPEAC will have administrator privileges. The CPEAC will be promoting this page to inform Carleton Place citizens of environmental issues, plans, points of interest, discussion and future events. Randy will further investigate the possibilities of tying into the Town’s Website, Municipal Matters, the Arena and Market Place Boards to promote upcoming events. 4) E‐Bin: Statistics are not yet available with regard to the use of the new E‐Bin located at the Town Yard. Information regarding the E‐Bin will be handed out by the CPEAC members at the Recycling Day event in April. Mike will follow up with staff to review the bin’s usage to date. The CPEAC would like to see the Town of Carleton Place promote this initiative by erecting a permanent sign or banner to appropriately identify the E‐bin located in the Municipal Yard. This sign could be attached to the inside of the fence beside the E‐bin. Recommended wording: ‘Community Electronic Recycling Bin.’ 5) Doug Snedden’s Blog: The committee reviewed points made on Doug Snedden’s Blog site in regard to some recommendations to help the town become greener. With Doug’s permission, many of his points will be included in our proposal for an environmental plan for Carleton Place. We thank Doug for taking the time to attend our meeting and hope that he attends some future meetings. Motion to Adjourn: Moved by Claudia Wutherich Seconded by: Mike Villeneuve Next CPEAC meeting will take place March 30, 6:30pm at the Carleton Place Library Boardroom Parks and Recreation Committee Action Report
for the March 2, 2015 meeting held in the
Arena Board Room at 7pm
Present:
Absent:
Councillor Ross Trimble, Deputy-Mayor Jerry Flynn, Serge
Robichaud, Paul Pillsworth, John Andrews, Tom Marshall, Joanne
Henderson, Manager of Recreation and Culture,
Reeve
Richard
Kidd(regrets),
Bill
Levesque(regrets),
Jan
Ferguson(regrets)
1)
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL
NATURE THEREOF - now or anytime during the meeting
2)
REGISTRATION OF PUBLIC WISHING TO SPEAK - with the secretary
3)
PLEASE TURN OFF ALL CELL PHONES AND PAGERS
4)
If there is an addendum, in accordance with Section 15.2.4 (of Striking
Report) does the committee wish to approve this addendum?
125393
Received from
Addressed to
Date
Topic
Joanne Henderson, Manager of Recreation and
Culture
Parks and Recreation Committee
September 2, 2014
Pool Lift
SUMMARY
The pool lift needs to be replaced as it has been deemed unfit. It does not
have a capacity plate and there is structural damage on the arm and on
the post.
COMMENT
Staff are investigating options for replacement and grant opportunities to
fund this unexpected expense.
UPDATE
Staff have applied for a Trillium grant to fund the purchase of a new lift.
The turn around for Trillium applications is approximately 4.5 months.
STAFF RECOMMENDATION
Bring Forward.
COMMITTEE DECISION
Bring Forward.
Parks & Recreation Committee –March 2, 2015 - Page 2
125399
Received from
Addressed to
Date
Topic
Joanne Henderson, Manager of Recreation and
Culture
Parks and Recreation Committee
September 3, 2014
Disc golf
SUMMARY
Staff recently met with a group of individuals interested in introducing disc
golf in Carleton Place. This sport is similar to golf but it consists of
throwing a disc into a basket. This sport is a low cost activity that can be
played by all ages.
COMMENT
Staff are working with the group to identify the best location to introduce
this sport to the community.
STAFF RECOMMENDATION
Bring Forward.
COMMITTEE DECISION
Bring Forward.
126141
Received from
Addressed to
Date
Topic
Joanne Henderson, Manager of Recreation and
Culture
Parks and Recreation Committee
February 27, 2015
Arena HRV Units
SUMMARY
Staff have received the following prices for supply and installation of two
new HRV units in the dressing room hallway of arena #1.
Carleton Refrigeration $4,200.00 + hst per unit.
Thermal Balance - $3,965.00 + hst per unit.
COMMENT
The HRV units will help with the air quality in the lower hallway. This is a
budgeted item.
STAFF RECOMMENDATION
That staff proceed with the installation of the HRV units from Thermal
Balance for a price of $3,965.00 + hst per unit.
COMMITTEE DECISION
That staff proceed with the installation of the HRV units from Thermal
Balance for a price of $3,965.00 + hst per unit.
Parks & Recreation Committee –March 2, 2015 - Page 3
126142
Received from
Addressed to
Date
Topic
Joanne Henderson, Manager of Recreation and
Culture
Parks and Recreation Committee
February 27, 2015
Community Programming Update
SUMMARY
The Community Programmer has prepared an update of recent and
upcoming projects. The update is attached.
COMMENT
Some of the programs noted are in the preliminary stages of development
and the Community Programmer will provide updates as the details are
confirmed.
STAFF RECOMMENDATION
To be discussed.
COMMITTEE DECISION
Receive and record.
126143
Received from
Addressed to
Date
Topic
Dan Rathwall
Parks and Recreation Committee
February 27, 2015
Hockey Day in Carleton Place
SUMMARY
Proposal to host a Hockey Day in Carleton Place to promote mental health
and substance abuse awareness at the youth level in Carleton Place and
Lanark County through hockey and team sports. All proceeds from the
event will be donated to one of the local mental health and/or addiction
agencies.
COMMENT
The event organizer is looking for support from Minor Hockey, Carleton
Place Canadians, the Parks and Recreation Committee and Town
Council.
UPDATE
Dan Rathwall attended the meeting and provided the committee with
details of his proposal.
Parks & Recreation Committee –March 2, 2015 - Page 4
126143 Continued
STAFF RECOMMENDATION
To be discussed.
COMMITTEE DECISION
That the Parks and Recreation Committee support this initiative.
126144
Received from
Addressed to
Date
Topic
Joanne Henderson, Manager of Recreation and
Culture
Parks and Recreation Committee
February 27, 2015
Draft Policy for Determining Cash in Lieu for Parkland
SUMMARY
Staff have prepared a draft policy for Determining Cash in Lieu for
Parkland as per the Committee’s request.
COMMENT
The intent of the policy is to provide a clear guideline for determining the
value of land for cash in lieu purposes.
STAFF RECOMMENDATION
To be discussed.
COMMITTEE DECISION
That the proposed draft be approved as written.
126150
Received from
Addressed to
Date
Topic
Andrew Trader
Joanne Henderson, Manager of Recreation and
Culture
March 2, 2015
Plaque
SUMMARY
Recently, the Ontario Clean Water Agency donated two benches to the
arena for players to sit on to have their skates tied. They are requesting
permission to install a plaque to recognize the donation.
COMMENT
The benches are a great asset to the facility.
Parks & Recreation Committee –March 2, 2015 - Page 5
126150 Continued
STAFF RECOMMENDATION
That the request for the installation of the plaque be approved.
COMMITTEE DECISION
That the request for the installation of the plaque be approved.
Winter Carnival:
Despite very snowy weather, the Winter Carnival Committee had a successful event at
Riverside Park on Feb 21st. The event ran (in total) for 12 hours and had activities both
indoors and outdoors. The Committee plans to keep the Winter Carnival at Riverside
Park and is currently surveying members on the community for overall satisfaction and
suggestions for improvements. Many are requesting activities for tweens/teens. The
Committee will continue to build the event for the 2016 year.
Celebrate Summer In CP: March 28th 10am – 2pm
This one-day expo is taking place at Carambeck in the gymnasium and will showcase
many of the programs and events taking place in Carleton Place this summer. This free
event is intended to make families aware of the number of activities they can do in town,
and sign up for programs or purchase tickets (if desired).
Home Show:
Staff are busy preparing for the 2015 Carleton Place Spring Home and Fashion Show.
The event is now 95% sold out and staff are expecting to have both levels filled by the
middle of March. The event has new attractions including a Country Dance on the
Friday night and a children’s performance by James Funnyhat on Saturday. Returning
attractions include: Women’s Fashion Show on Saturday, daily door prizes, and a
$500.00 grocery gift card prize on Sunday. This year’s show will be the most interactive
ever, with many booths including games and activities.
National Fitness Day:
Last year the Recreation and Culture Department presented a free public swim, as well
as a scavenger hunt for National Fitness Day. Participants who completed the
Scavenger Hunt were entered in a draw to win a 10pack of free swim passes to the pool
and sadly the participation was low for the scavenger hunt but high for the free swim.
The Department is working with the Heart and Stroke to build our own activities for this
year, including freebies from The Heart and Stroke. More to develop.
Music at the Market:
Music at the Market will not be presented this year at the Market Square Pavilion.
Instead; staff are working on bringing more interactive performances/activities to
Riverside Park throughout the months of July and August. Due to lack of sponsorship,
high performance fees, and lack of variety of performances- staff felt it was time to try
something new for 2015. A movie in the park, geocaching and a scavenger hunt are all
in the works for this summer.
PanAm Torch Run:
The PanAm Games have released their list of communities participating in the PanAm
Games Torch Run, so staff have begun promoting the Torch Run travelling through
Carleton Place on July 2nd. The Torch will make its way to Carleton Place around
11:30am, and will make one stop at CIBC before travelling to Town Hall for a small
celebration before it leaves Carleton Place. Staff are working with Mitchell’s
Independent Grocer to provide refreshments, as they are a presenting sponsor. More to
develop.
TOWN OF CARLETON PLACE
CRITERIA FOR DETERMINING CASH IN LIEU OF PARKLAND DEDICATION
REQUIRED UNDER PLAN OF SUBDIVISION AGREEMENTS.
1. If the purchase of the subject property has taken place within two years of the
day prior to draft approval, the sale price will be accepted as the current value in
determining the amount of cash in lieu of parkland.
2. Proof of the sale including a copy of the transfer of deed is required by the Town
for properties sold within two years of the draft approval.
3. For properties which do not fall under the above criteria, the developer is
required to provide a property appraisal of the subject lands at their own
expense.
4. The property appraisal professional is required to be a member of the Appraisal
Institute of Canada and be in good standing.
5. A copy of the summary appraisal report is to be provided by the developer to the
Town for review.
Community Enrichment Program
Funding and Facility Approvals- March 2015
Name
Event
Debby
Window Art at the
Lytle/Jennifer Irwin
Museum
Project Date
Amount
Requested
Notes
Amount Approved
23-May-15
$1,500.00
Requesting financial support to
assist in the "Window Art at the
Museum" murals.
TBD
Mississippi River
Days Committee
Mississippi River
Days
July 24th - 26th,
2015
$1,500.00
Requesting in kind support to assist
in restoring the Missisippi River
Days. Requesting support via facility
rental & municipal equipment
$1500.00* to be put
towards facility rentals &
municipal equipment
Ariza Consulting
and Creative
MindsEvent
Planning
The Man Cave
June 21st, 2015
$1,500.00
Requesting in kind and financial
support to assist in the start-up fees
for presenting "The Man Cave."
Requesting waived facility rental,
municipal equipment.
$0.00- Does not meet
criteria
Carleton Place and
District Community
Band
Fundraiser
Concert
30-May-15
$1,000.00
$396.00* - hall rental &
staffing fees
Lanark Autism
Support Group
Austism
Fundraiser Walk
22-Aug-15
$500.00
Requesting in kind support of waived
facility rental, as well as $550.00
financial support to assist in
promotion
Requesting in kind support towards
the staffing fees & municipal facilities
Lanark County OPP- OPP vs. National
CP Detachment
Sledge Hockey
Game
25-Apr-15
$432.30
Requesting in kind support for
waived ice rental fees & facility hall
retntal.
$432.30- in kind
Carleton Place
Celebrate Seniors
District Civitan Club Month Dinner
04-Jun-15
$450.00
Requesting inkind support of waived
facility rental fees.
$450.00- in kind
$500.00- in kind
Community Enrichment Program
Funding and Facility Approvals- March 2015
Name
Event
Project Date
Amount
Requested
Notes
Amount Approved
Rotary Club of
Carleton Place &
Mississippi Mills
Seniors'
Christmas Dinner
Nov/Dec, 2015
$450.00
Requesting inkind support of waived
facility rental fees.
$450.00- in kind
Total Funding
Requested
Total Funding
Available
$7,332.30
$19,351.44
Total Funding Approved
$3,728.30
$15,623.14
Total Funding Remaining
* Indicates that amount could change depending on staffing needs for in
kind support