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Physical Environment Committee Agenda
th
of May 5 , 2015 to be held in the
Council Chambers at 7:00 p.m.
1)
DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL
NATURE THEREOF - now or anytime during the meeting
2)
REGISTRATION OF PUBLIC WISHING TO SPEAK - with the secretary
3)
PLEASE TURN OFF ALL CELL PHONES AND PAGERS
4)
If there is an addendum, in accordance with Section 15.2.4 (of Striking Report)
does the Committee wish to approve this addendum?
TO BE DISCUSSED
126132
Received from
Addressed to
Date
Topic
Ministry of Transportation
Clerk’s Office
February 20th, 2015
Consultation on Ontario’s Default Speed Limit
SUMMARY
The Ontario Ministry of Transportation is seeking input on whether to
consider changing the default speed limit for local roads within urban areas.
Options, that MTO is considering, include:
&
&
&
&
maintain current default speed limit of 50km/hr;
reduce default from 50km/hr to 40km/hr;
permit municipalities to set a default of 50km/hr or 40km/hr inside
municipal boundaries, and require the positing of a sign at each entry
point of the municipality; or
permit municipalities to set a different default speed limit inside
municipal boundaries or neighbourhoods and require the posting of a
sign at each entry point of the municipality/neighbourhood.
COMMENT
Staff feel that it is important to be involved in this issue and accept the
Ministry’s invitation to participate in the proposed workshop to review options
under consideration.
UPDATE - May 5th, 2015
Staff attended a Consultation Session, hosted by MTO. No indication was
given as to the direction the Ministry will be taken. Results of the survey are
pending from the Ministry.
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Physical Environment Committee - May 5 , 2015 - Page 2
126132 Continued
STAFF RECOMMENDATION
Receive and record
COMMITTEE DECISION
126177
Received from
Addressed to
Date
Topic
Councillor Doucett
Policy Review Committee
March 24th, 2015
Council Chambers
SUMMARY
Councillor Doucett suggests using mounting televisions on either side of the
Council Chambers rather than the projector.
UPDATE - March 21st, 2015
Councillor Doucett brought up another proposal rather than using the
televisions. The proposal would see a new projector with an automated lift
and an automated screen.
UPDATE - May 5th, 2015
Councillor Doucett will present final costs for this project.
STAFF RECOMMENDATION
To be discussed.
COMMITTEE DECISION
126185
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
March 31st, 2015
2015 - Capital Program - Franktown Road & Coleman
Street Intersection Improvements/Bridge Street
Pedestrian Crossing
SUMMARY
Staff have met with Partham Engineering, the Town’s traffic signal contractor,
to review both projects.
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Physical Environment Committee - May 5 , 2015 - Page 3
126185 Continued
The upgrades at the intersection of Franktown Road and Coleman Street will
develop a left turn movement on Franktown Road from both directions. This
will require upgrades to the traffic controller, installation of loop detectors,
minor alterations of curb lines and line painting. Partham Engineering will be
submitting a proposal to oversee this project.
Partham has been investigating the installation of a solar panel system for
the pedestrian crossing on Bridge Street and they feel that this type of
installation will be feasible. Staff have directed Partham to plan on
incorporating audible signals for this crossing.
Staff will prepare a drawing for review for this project that incorporates the
required parking restrictions in advance of the pedestrian crossing in
accordance with traffic regulations. The design will be presented to
Committee when available and should also be circulated to the BIA.
UPDATE - May 5th, 2015
Staff will present drawing for review for this project that incorporates the
required parking restrictions in advance of the pedestrian crossing in
accordance with traffic regulations.
STAFF RECOMMENDATION
THAT staff present drawing.
COMMITTEE DECISION
126186
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
March 31st, 2015
LED Streetlight Conversion
SUMMARY
The Association of Municipalities of Ontario (AMO) has created Local
Authority Services (LAS) which obtains preferred pricing for goods and
services of Ontario municipalities. Currently there is an initiative that is being
pursued by numerous municipalities which is the LED Streetlight Upgrade
Turn-Key Service.
LAS, through a competitive process, has partnered with Real Term Energy
(RTE) and Cree Canada to provide municipalities with a means to take
advantage of LED technology with a relatively straight forward process in that
evaluation, design, engineering, access to incentives, installation and
financing through cost savings can be achieved by one provider.
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Physical Environment Committee - May 5 , 2015 - Page 4
126186 Continued
RTE has undertaken a preliminary review of the Carleton Place Streetlight
System and have found that, based on cost savings available through
reduction of current energy and maintenance expenses, it would be a viable
project.
Representatives of Real Term are suggesting that the Town move forward
with the next step of the process which is the Investment Grade Audit that
would see all components of the Town’s streetlight network field verified
through GPS and mapping generated to undertake a design.
COMMENT
A significant issue in the Town of Carleton Place is the fact that the current
streetlight system runs off of control wire system that is fed in series and has
a number of relays and switches that control the operation. This system is
fairly old and is not only difficult to maintain, but also component failure and
/or high winds can lead to large areas of Town losing streetlighting service.
Through input from service providers, staff feel that it is critical to address the
streetlight system deficiencies in conjunction with any conversion program.
System upgrades, which would eliminate or reduce the amount of control
wire and more direct access to the power grid, would reduce large scale
lighting outages.
The program, which RTE is offering, does not include any system upgrades
but they have indicated that they will try to accommodate the Town’s needs.
Staff have found that there are other service providers of conversion
programs that have the ability to undertake system upgrades.
Regardless of the service provider, the Town will need to undertake a field
survey of the existing streetlight network in order to move forward with
system upgrades.
UPDATE - May 5th, 2015
Staff will update Committee on this matter.
STAFF RECOMMENDATION
THAT Council hereby authorizes the Mayor and the Clerk to enter into an
Agreement with Real Term Energy to undertake an Investment Audit.
COMMITTEE DECISION
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Physical Environment Committee - May 5 , 2015 - Page 5
126218
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
April 29th, 2015
Grass Cutting Tender
SUMMARY
Bids were received up until 11:00 a.m. Friday, April 24th, 2015 for the
provision of grass cutting services. Thirteen bids were received and the
results for the total price per cut for the roadside cutting, both weekly and biweekly are:
Company
The Grounds Guys
Weekly
Bi-Weekly
$819.50
$228.50
Pat Richards
$1,148.20
$256.70
CDL Inc
$1,225.00
$272.00
Kanata West Landscaping
$1,353.60
$240.70
Scott Kelly
$1,416.08
$319.59
John Gibson
$1,530.00
$240.00
Enviro Sweep
$1,475.00
$300.00
Kean’s Greens
$1,595.00
$450.00
6876188 Canada Inc
$1,665.00
$470.00
The Lawn Salon
$1,745.00
$410.00
The Lawn and Garden Company
$2,170.00
$390.00
Buzz Cuts
$2,755.11
$273.80
Munro and Scullion Contracting
$2,824.00
$684.00
COMMENT
Staff have reviewed bids and check references for the low bidder and all is
acceptable.
STAFF RECOMMENDATION
THAT Council hereby authorizes staff to enter into an Agreement with The
Grounds Guys for the provision of Grass Cutting Services.
COMMITTEE DECISION
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Physical Environment Committee - May 5 , 2015 - Page 6
126219
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
April 29th, 2015
DWQMS 2015 First Quarter Report
SUMMARY
The attached quarterly report identifies significant activities that have
occurred over the period from January through March 2015. Noteworthy
items include:
ö
Management Review conducted on January 15th, 2015;
ö
External Desktop Audit conducted on January 22nd, 2015; and
ö
Significant number of frozen water services starting in February and
continuing through March.
COMMENT
For Council’s Information
STAFF RECOMMENDATION
Receive and record
COMMITTEE DECISION
126220
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
April 30th, 2015
Traffic Concerns John St/Hawthorne St
SUMMARY
Concerns have been raised by residents in the area of John Street and
Hawthorne Street regarding the speed of vehicles, specifically those going
to and from the High School.
STAFF RECOMMENDATION
THAT staff acquire data in accordance with the Town’s Speed Management
and Traffic Calming Policy and report back to the Committee. Bring forward.
COMMITTEE DECISION
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Physical Environment Committee - May 5 , 2015 - Page 7
126221
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
April 30th, 2015
Carleton Place Construction Open House
SUMMARY
Carleton Place Public Works Department hosted the Annual Construction
Open House on April 22nd, 2015 from 4:00 p.m. - 7:00 p.m. Residents
adjacent to proposed projects were provided notification of the Open House
along with promotion on the Town’s web site. The Open House was well
attended with approximately 30 residents coming in to discuss the Town’s
program. Most comments were positive, however there were a couple of
comments relating to concerns about streetlighting, fencing along McNeely
Ave and construction schedule. The notice included information pertaining
to possible parking restriction and anyone in attendance from Park Avenue
did not seem to have any issues with parking restrictions.
COMMENT
For Council’s Information
STAFF RECOMMENDATION
Receive and record
COMMITTEE DECISION
126222
Received from
Addressed to
Date
Topic
Shaiin Charania
Physical Environment Committee
April 29th, 2015
Removal of Tree at 111 Bridge Street
SUMMARY
Owner is requesting that the Town remove, and if possible relocate, the
existing tree that is within the boundary of the St. James Gate patio. His
concerns are that the tree impacts the seating of the patio.
COMMENT
The tree that Mr. Charania is requesting removed, is on Town property and
was identified in the Site Plan Agreement created by the previous owner and
retained on title. One of the conditions was the retention of the tree.
The Hackberry tree was planted in 2009 and is very healthy. It is of an age
and size that it is beyond the possibility of transplanting.
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Physical Environment Committee - May 5 , 2015 - Page 8
126222 Continued
STAFF RECOMMENDATION
THAT Mr. Charania be informed that the tree he has requested to be
removed shall remain as long as it is healthy and that relocation will only be
considered when the tree requires replacement.
COMMITTEE DECISION
126223
Received from
Addressed to
Date
Topic
Joanne Henderson, Manager Parks and Recreation
Community Issues Committee
April 30th, 2015
Community Enrichment Program
SUMMARY
The attached summarizes recent applications for funding from the
Community Enrichment Program and includes recommendations.
STAFF RECOMMENDATION
THAT grants from the Community Enrichment Program to the various
organizations, as detailed on the attached, be approved.
COMMITTEE DECISION
BROUGHT FORWARD
126180
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
March 31st, 2015
Hydro Upgrades in Carleton Place
126183
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
March 31st, 2015
Traffic Concerns Regarding Vehicle Speeding on
Thomas Street.
126184
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
March 31st, 2015
Traffic Concerns at Caldwell St. and Woodward Ave.
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Physical Environment Committee - May 5 , 2015 - Page 9
126190
Received from
Addressed to
Date
Topic
Dave Young, Director of Public Works
Physical Environment Committee
April 7th, 2015
Concerns Regarding Speed on Flora Street
20151stQuarterDWQMSReporttoCouncil
The purpose of this report is to summarize the activities of the Public Works – Water
Distribution System for the period of January 2014 through March 2014 for Town Council.
Management Review
The Management Review was conducted on January 15, 2015 and was presented to Council as
part of the February 3, 2015 Physical Environment Committee Report.
Operational Plan Revisions
The following revisions to the Operational Plan is quarter were:
7-Jan-15
20
Distribution Map Updated
Quarterly Calibration Form Updated
Hydrant / Inspection Form Updated
Hydrant Repair Form replaces Hydrant Maintenance Report
Flushing (Dead Ends) – Route 1 Updated
17-March-15
21
Council Commitment & re-endorsement – Mayoral Name Change
QP10 Section 5.1 Updated to include designate
External Audit
As part of maintaining our Drinking Water Licence and DWQMS Accreditation an external audit
is required each year. On January 22, 2015 a desktop audit was conducted by SAI Global. No
non-conformances and only 1 opportunity for improvement was documented.
Drinking Water Quality
To date in 2015 there has been 9 calls by residents concerning water quality. They are
summarized as follows:
2 – Taste / Odour
3 – Visual
3 - Noise
1 - Other
Operational Activities
With the unusually frigid winter we experienced an unusual increase in the number of frozen
services within the distribution system and including one watermain on King Street. Each
location has been documented for future reference.
Public Works Staff have also been performing regular maintenance activities including flushing
hydrants.
Page 1 of 2 Consumption Statistics
System Demand (m3/d)
January 2015 Avg. 3,720.735 Cnt. 31 Max. 4,121.600 Min. 3,452.00 Sum. 115,342.80 February 2015 3,850.550 28 4,232.000 3,592.800 107,815.400 March 2015 4,102.132 31 4,490.600 3,615.500 127,166.100 Page 2 of 2 Community Enrichment Program
Funding and Facility Approvals- April 2015
Name
Creative
Creations
Event
Project
Date
Carleton
13-Sep-15
Place Cares
Amount
Requested
Notes
Amount
Approved
$159.00
Requesting in kind
support to cover the
rental of Carambeck
Community Centre
Gymnasium
Requesting in kind
support to cover the
rental of the Town Hall
Auditorium, plus piano,
to host the Music
Festival
Requesting financial
and in kind support to
cover special activities
$159.00 in
kind
Carleton
Place &
Beckwith
Music
Society
Music
Festival
May, 2015
$726.48
Carleton
Place BIA
Free Comic
Book Day
02-May-15
$1,500.00
Carleton
Place BIA
Bridge
Street
Bazaar
01-Aug-15
$1,500.00
Carleton
Place Lions
Club
Wheels on
the
Mississippi
Car Show
28-Jun-15
$750.00
Mississippi
Lakes
Association
Mississippi
Bell
Publication
Ongoing
2015
$500.00
Requesting financial
support to cover
ongoing endeavours
12-Jun-15
$550.00
Requesting in kind
support to cover the
rental of the Town Hal
Auditorium for this
event, as well as staff
clean up
Notre Dame Music for
Catholic High Miracles
School Music Event in
Department Support of
the CP
Hospital
$726.48
$300.00
Requesting in kind and $1000.00 in
financial support to
kind support
assist in covering of
special events, as well
as rental of equipment
Requesting in kind
$750.00 in
support to cover rental kind support
of porta potties, as well
as staff delivery of
municipal equipment
$0.00- This
is a tourism
initiative, as
per 2014
support.
$550.00 in
kind
CP Hospital
Cruise
Nights
May-Oct
$500.00
Requesting support to $500.00 in
cover costs for Cruise kind support
Nights
Carleton
Place BIA
Lambs
Down Park
Festival
20-Jun-15
$750.00
Requesting in kind
support to cover staff
delivery and pick up of
municipal equipment
for this event.
Total
Funding
Requested
Total
Funding
Available
$6,935.48
$15,623.14
Total Funding
Approved
Less phone bill for
People First as per
Council
Total Funding
Remaining
$750.00 in
kind
$4,735.48
$900.00
$9,987.66