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C A T H E D R A L R I D G E 1364 County Road 75 Woodland Park, Colorado 80863 719.687.9038 www.CathedralRidge.org RESERVATION AGREEMENT ___________________________ GUEST INFORMATION
Name of the Guest Group:
Name of the Event:
Arrival Date:
Departure Date:
Contact Person:
Mailing Address:
___________________________ ___________________________ _______________ _______________ _______________ _______________ ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ Email Address:
Phone Number:
Tax Exempt Organization:
Congregation/Committee/Group of the
Episcopal Diocese of Colorado?
Tax ID # ________________ _______________ _______________ EVENT INFORMATION
__________ __________ __________ __________ __________ __________ __________ __________ __________ __________ Buildings / Locations Reserved:
Number of Rooms Reserved:
Number of Guests Expected
# of Meals Requested:
__________ __________ __________ __________ __________ __________ __________ __________ __________ __________ __________ __________ __________ __________ __________ FEE INFORMATION
Episcopal Camps and Conference Ministries of Colorado (“ECCM”), a Colorado nonprofit corporation d/b/a
Cathedral Ridge, and ___________________________, (the “Guest Group”) agree on the following fee
schedule for the above named event on ECCM’s Cathedral Ridge property: ______________________________
Page 1 V T011815 Approximate Total Cost (Reservations Booked) to Guest Group:
______________________________ (Subject to Cancellation terms, below)
Other items and services may be provided as mutually agreed upon in writing by Cathedral Ridge and the Guest
Group, for which additional fees may be charged.
Those Guest Groups that do not have tax-exempt status are also responsible for all applicable taxes.
RESERVATION REQUIRMENTS ______________________________ Guest Group attendees based on the above listed buildings/locations and
fee schedule is agreed to by Cathedral Ridge and the Guest Group. The Guest Group is responsible for paying a
Guaranteed Minimum Fee of at least 80% of the Total Cost (Reservations Booked) stated on this Agreement (see
cancellation policy below). The Guest Group is expected to pay by the Departure Date the balance due of the Total
Cost for all reservations not cancelled within seven (7) days of the Arrival Date.
The Guest Group may increase the number of its attendees based on space availability. The Guest Group must give
Cathedral Ridge adequate notice of at least seven (7) days in order to adjust the food orders and staffing to
accommodate additional guests.
Cathedral Ridge reserves the right to book additional groups or individuals during these dates and to manage
meeting and accommodation locations, meal times, activity scheduling, and use of the property.
CANCELLATION POLICY
• Canceling more than 6 months out = Refund of deposit minus the $100 administrative fee.
• Canceling 2-6 months out = ½ of the Guaranteed Fee amount (80% of the Reservations Booked) is due.
• Canceling 8 weeks or less out = Full payment of the Guaranteed Fee amount (80% of the Reservations
Booked) is due.
•
Canceling 7 days or less out = Full payment of the Reservations Booked is due.
DEPOSIT/PAYMENT
A deposit of $500.00 is due with this signed agreement.
This deposit includes a non-refundable administrative fee of $100.
A second deposit of ______________________________ is due on __________ , 30 days prior to the Arrival
Date. The full balance of charges is due before departure on the final day. All payments must be received by check from
the Guest Group payable to “Cathedral Ridge”. Cathedral Ridge does not accept cash.
GENERAL REQUIREMENTS
1. The Guest Group must bring a payment check with them and settle up before departing Cathedral Ridge.
NO CASH, PLEASE.
2. The Guest Group will be expected to pay for all damages to the property and equipment beyond normal
wear and tear, including graffiti. There is a minimum charge of $50.00 to the Guest Group for each
incident of graffiti.
Page 2 V T011815 3. The Guest Group is expected to leave the property and individual rooms in a generally clean
condition. Excess mess and dirtiness may be charged a cleaning fee of $100 per area/room.
4. The following are not permitted on the property: pets, weapons, illegal drugs, firearms, dangerous knives,
fireworks or explosives. Alcohol is only permitted for use by persons of legal consumption age.
5. Smoking is only permitted in designated smoking area(s) on the property and never indoors. Occasional
local fire bans prohibit smoking outdoors.
6. The Guest Group must provide a Certificate of Insurance naming Cathedral Ridge as additional insured.
(Exempt: Episcopal Diocese Congregations/Groups/Committees covered under Diocese umbrella.)
7. The Guest Group must adhere to the guidelines of Cathedral Ridge as stated above and as may be posted
on the grounds.
INDEMNITY AGREEMENT
The Guest Group and its sponsoring organization agrees that they will release ECCM, d/b/a Cathedral Ridge for
any loss, damage, or injury to person(s) or property arising from their use of Cathedral Ridge property under this
Agreement except if such loss, damage or injury results from the gross negligence or willful act of ECCM, its
agents and employees. The Guest Group hereby agrees to indemnify and hold harmless ECCM from any liability
for loss, damage, injury or claim resulting from or arising out of or in any way related to Guest Group's negligent
use of the Cathedral Ridge property under this Agreement, and the negligent use of the Cathedral Ridge property
by any individual participant of the Guest Group, including all costs and reasonable attorney fees.
Any changes to this Agreement must be in writing and must be signed by the authorized representative of the
parties hereto.
The parties hereby agree to the terms of this Agreement, effective as of the final date written below, and as
evidenced by the signature of their authorized representatives:
__________________________________________________________________
Signature of Guest Group Representative
____________
Date
__________________________________________________________________
Signature of Cathedral Ridge Representative
____________
Date
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