Architectural Request for Proposals

REQUEST FOR PROPOSALS
FOR ARCHITECTURAL SERVICES
Cathedral Church of St. Paul Site, 2 Cherry Street Burlington
April 13, 2015
Cathedral Square (CSC) (Consultant) is working with the Cathedral Church of St. Paul and the Episcopal
Diocese of Vermont (together, the Owner) on the feasibility of development of the site adjacent to the
Cathedral located at 2 Cherry Street in Burlington. The goal of the project is to develop one building
comprised of senior housing, program space for the Cathedral, office space for the Diocese and
underground parking.
Representatives from CSC and Cathedral Church of St Paul’s Advisory Committee (CCSP) will review the
proposals and negotiate a contract with the selected firm for the pre-development feasibility and
schematic design work with the intent to contract with the selected architect for design development
through construction administration phases of the project. Candidates with the most competitive
proposals will be interviewed if necessary. Criteria for selection will be based on the following:
a. The firm’s experience with mixed use new construction in infill sites with an emphasis on:
i. cost-effective and durable design;
ii. energy efficiency;
b. Experience with publicly funded projects;
c. Experience with design of comparable multi-family housing, underground parking, non-profit
community space and public services;
d. Experience working with multiple Owner’s representatives;
e. Experience with permitting under the state Department of Public Safety and current building
codes relating to construction of multi-family property;
f. Experience with accessibility requirements under Section 504 of the Rehabilitation Act of 1973;
Americans with Disabilities Act; and Fair Housing Act Design Requirements;
g. Experience with permitting in City of Burlington;
h. Experience working with Efficiency Vermont/Burlington Electric Department;
i. Experience with green building and certification programs;
j. Quality of working drawings and bid documents;
k. Clarity in the specifications, and the firm’s commitment to review and revise their boiler plate
specifications;
l. Experience with construction administration;
m. Personnel assigned to the project;
n. The firm’s ability to work within the Owner’s time frame; and
o. Costs.
Description of Site (see attached aerial view):
The primary area labeled “A”, totals approximately 27,417 sf, and is the area envisioned for the building
due to its location and largest size. The area labeled “B” is currently the Cathedral’s entrance and angled
parking and totals approximately 12,087 sf. The area labeled “C” is owned by CSSL Limited Partnership
(CSC is General Partner), is approximately 11,898 sf, and is currently CSSL’s parking lot. The design team
could include just area “A”, or “A” and one other, or all three areas (“A,” “B” and “C”; totaling 51,402 sf) in
its analysis and proposal(s).
Please submit a Letter of Intent by April 27, 2015, indicating whether you will be responding to this RFP,
and whether you will be attending the optional site visit. The optional site visit will be held at 9:00 AM on
April 29, 2015. Questions should be directed to: [email protected]. Proposals are due no later
than 4:00 PM on May 13, 2015.
The pre-development work will begin immediately with the intent of following a two-phase feasibility
scope of work, as described below in the Scope of Work.
The selected firm will choose one primary contact person from the pre-development phase through the
completion of construction administration. The architect must consult with the Owner’s representatives
in all matters relating to site layout, design, project cost, materials, quality control, change orders, and
other issues impacting the cost and quality of construction.
In coordination with the Owner, the project architect will solicit bids for engineering services, specifically:
Civil, Structural, Electrical, Mechanical and Fire Protection. All consultants will have contracts with the
Architect. We will execute a form of AIA B101-2007 as amended by the Owner as the contract between
Architect and Owner.
The Owner will retain final approval of all decisions including the selection of project consultants,
engineers, cost estimator and general contractor.
The Owner reserves the right to decline any and all proposals.
Brief Project Description:
CSC and CCSP wish to explore the development capacity of the land adjacent to the Cathedral Church of
St. Paul at 2 Cherry Street. Specifically, CSC and CCSP are interested in the development of 35-50 senior
housing units, program space for the Cathedral, office space for the Diocese, and maximum underground
and other on-site parking. CSC and CCSP seek to work with an architect on the feasibility study (Phase I)
and if the concept proves feasible, continue to work on the final product (Phase II).
Once Phase I has been completed, the Owner will decide whether or not to move into Phase II of the
work.
Financing
Funding sources for this project have not been secured. We anticipate that the project will be funded by
the Vermont Housing & Conservation Board, the Community development Block Grant Program, the
HOME Program, Burlington Housing Trust Fund, and federal Low Income Housing Tax Credits. Financing
commitments are likely to take 12-18 months.
Other Requirements
The selected architect will be required to sign the Architect’s Certification forms from the Vermont
Housing & Conservation Board and the Vermont Housing Finance Agency, and the Vermont Department
of Fire Safety Accessibility compliance forms.
The selected architect will be required to provide professional liability insurance coverage on this project
with an annual aggregate of $2,000,000, and $1,000,000 per occurrence coverage.
The Scope of Work to include:
The selected architect will be expected to begin work on this project immediately.
2
Phase I:
 Perform field visit(s) to the site to become familiar with existing conditions, topography and
surrounding neighborhood
 Investigate and survey the subsurface conditions (utilities, etc.) which could impact development
on the site (enlist engineering as needed)
 Review the zoning ordinance to inform the development capacity and constraints of the site
 Meet with CSC and CCSP to discuss Owner’s goals and vision
 Based on zoning and site conditions analysis, assist CSC and CCSP in understanding how many
senior housing units, how much program space for the Cathedral and office space for the Diocese,
and how much underground and other on-site parking can be developed on this site
 Produce several design scenarios including schematic drawings, illustrating how the Owner’s goals
can be achieved
 Meet with CSC and CCSP to review the design scenarios and relative costs of each
The Phase I work product will include a site conditions report including information on topography and
subsurface conditions, a zoning analysis, and several design scenarios including preliminary drawings to
assist the owner in understanding what is achievable on this site.
Phase I work should be completed by September 15, 2015.
Phase II
Based on the work of Phase I, the Owner will decide whether to continue to Phase II to further define the
Cathedral Project. Phase II work will include:

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Prepare a scope of work and outline specifications.
Prepare a preliminary permit review.
Attend 4 meetings with Owner, to review existing conditions, discuss program, permit
requirements, and preliminary layouts; confirm project scope, schedule and preliminary budgets.
Prepare schematic drawings of units and buildings.
Prepare a schematic site plan.
Prepare and distribute meeting minutes notes based on these design meetings with the Owner.
Identify permit requirements.
Prepare outline specification and provide information for a preliminary construction cost estimate.
The Owner will contract separately with a cost estimator.
Phase II work should be completed by January, 25, 2016.
Design Development:
If we have success in obtaining initial funding requests, we expect to extend the contract with the
selected Architect for the design development, construction documents, bidding and negotiation, and
contract administration phase.
 Attend 5 meetings with Owner, other consultants, funders and regulators to refine design and
resolve conflicts.
 Solicit and obtain proposals from mechanical, electrical, civil, fire protection and structural
engineers to be reviewed by both the architect and the Owner. Architect and Owner will select
engineers for the project; the engineers will have a subcontract with the Architect.
3
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Obtain all necessary permits.
o Prepare a complete code and permit review.
o Obtain a preliminary code opinion from the City of Burlington Code Enforcement Office
and DFS if applicable.
o Produce drawings and information for local and state regulators, as required, including
site plan; typical floor plans and building elevations.
o Complete required local permit applications & attend 4 local hearings
If Act 250 is applicable, assist the civil engineer in the completion of the Act 250 application; the
civil engineer will take the lead role in Act 250 as well as state waste water, water and storm
water permits. The architect will be expected to attend one Act 250 hearing.
o Meet with public officials to review plans and to resolve design and permit issues.
Refine and revise the design including further development of structural, mechanical, electrical
and apartment improvements.
Work closely with engineers and consultants to coordinate site and building designs.
Work closely with owner’s historic, energy and environmental consultants to assure those issues
are addressed in the design and planning.
Produce plans and specifications for review by the Owners. The architect should expect to have 3
design review meetings with the Owner and project design team.
Construction Documents and Construction Administration:
 Meetings with Owner as required to review plans and resolve issues.
 Review and incorporate into final plans and specs, energy-related building improvements, as
recommended by Efficiency Vermont and other energy-related funding sources.
 Prepare final construction drawings and specifications that the Owner will use to solicit
competitive pricing from general contractors for the project.
o These plans and specifications will be complete and detailed, coordinating all components
of the project to include: site plan, civil & structural engineering, architecture, and
mechanical, fire protection and electrical systems.
 Between 50% and 80% completion of construction drawings, the architect will provide information
to the Owner’s cost estimator for a revised cost estimate.
 Prepare Burlington permit applications for submission by the Owner. The Owner would like to
submit plans to the City for approval one full month before going out to bid.
Bidding and Negotiations:
The architect will be expected to:
 Distribute bid documents to contractors.
 Facilitate a pre-bid walk-through with contractors
 Respond to general contractor inquiries and issue addenda through the bid phase.
 Be available by phone and e-mail to answer questions from bidders during the bid phase.
 Assist Owner in evaluating bids and preparation of construction contract agreement with general
contractor.
 Assist Owner in contract negotiations, as requested.
Construction Administration:
Work to include, but not be limited to:
 Complete construction oversight reviewing the general contractor’s work and problem solving.
 Coordinate with consultants to resolve problems in a timely manner.
 Coordinate and attend one site visit and one job meeting per week, conducted on the same day;
4
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Prepare and distribute typed meeting minutes.
Review all material and equipment submittals and shop drawings.
Provide clarification sketches and respond to Requests for Information (RFIs) as needed.
Review all change requests and change orders with supporting documentation for Owner’s
approval.
Review and certify contractor requisitions for payment.
Preparation and distribution of punch lists.
Conduct final inspection of work.
Preparation and certification of certificate of substantial completion.
Obtain certificates of occupancy for the building.
Conduct one-year warranty inspection. Prepare and distribute list of warranty items to be
corrected by general contractor.
Preliminary Project Schedule:
Letter of Intent Due:
Optional site visit:
Deadline for Response to RFP:
Contract Award Date:
Complete pre-development Phase I:
Complete pre-development Phase II:
4 PM on Monday April 27, 2015
9 AM on Wednesday, April 29, 2015
4 PM on Wednesday, May 13, 2015
Friday, May 22, 2015
Tuesday, September 15, 2015
Monday, January 25, 2016
Please direct all questions to Cindy Reid, CSC, 859-8805, [email protected]
Equal Employment Opportunity
CSC is dedicated to the principles of equal employment opportunity in any term, condition or privilege of
employment. We do not discriminate on the basis of age, race, sex, color, religion, national origin,
disability, veteran status, sexual orientation, gender identity, or any other status protected by state or
local law. This policy applies to all employees and non-employees such as customers, clients, vendors,
contractors, subcontractors and consultants.
The procured contractor(s), its successors and assigns and its consultant(s) and subcontractor(s) under
this solicitation will not be considered an employee of CSC.
CSC intends to utilize federal funding sources for this project and will make positive efforts to utilize small
businesses, minority owned businesses, and women owned businesses as required in 24 CFR, 84.44. CSC
encourages minority and women owned businesses, small, locally owned businesses and Section 3
businesses to submit qualifications.
5
CATHEDRAL PROJECT
PROPOSAL SUBMISSION REQUIREMENTS
ARCHITECTURAL SERVICES
April 13, 2015
Proposal Submission Requirements:

Letter of interest including key personnel in your firm who would be working on this project, and the
design experience of those individuals on projects of similar nature.

Firm resume and brochure, including photos and descriptions of relevant completed projects. Describe
related site planning experience. (If this has previously been submitted to us, it is not necessary to
resubmit this information).

Three references of recent completed projects.

Not-to-exceed price for all pre-development Phase I and Phase II services related to this project. Please
separate the pricing for each phase. Include a not-to-exceed price for reimbursables and percentage
mark-ups for consultants.

Schedule of hourly rates for additional services during the pre-development design phase for
principal(s), associates, drafters, etc.

Provide a percentage-based fee for full architectural services including the following design phases:
o
o
o
o
Design Development
Construction Documents
Bidding and Negotiation
Construction Administration
The percentage will be based on the cost of construction as determined in the cost estimate of
the schematic design in Phase II of the pre-development work.

Professional liability insurance coverage with an annual aggregate of $2,000,000 and $1,000,000 per
occurrence will be required if we move forward with the AIA contract for design services. Please
provide proof of insurance.

Indicate your firm’s availability for start-up, and commencement and completion dates.
Please submit two original proposals to:
Cindy Reid
Cathedral Square Corporation
412 Farrell Street, Suite 100
South Burlington, VT 05403
[email protected]
Proposals are due no later than 4 PM on May 13, 2015. Faxed proposals will not be accepted. Electronic
proposals may be accepted with a hard copy to follow.
END OF RFP
6
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(83)
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Railroad
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34's
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(6)
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(20)
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Map Printed:
Oct 8, 2014
010
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014-003
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Town Boundary
16 2's
162's
65's
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07-1
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7'
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REVISED & REPRINTED BY
298.56'
174.30'
176.00 '
)
144
004
This is NOT a survey. The information contained on this
map is used to locate, identify and inventory parcels of
land in the City of Burlington, VT for reference purposes
only. This map was prepared for listing and reference
purposes and is NOT to be used for legal description,
conveyance, current or former occupation or determination
of legal title Map information is believed to be accurate but
accuracy is not guaranteed.
12.6 3'
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354.24'
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Boundary between separate parcels with the same owner
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MAP 049-3
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Private ROW
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(35 CHERRY ST)
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(86)
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119.52'
Subdivision or
Condo Unit #
Subdivision bnd
48's
98's
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(45)
258.64'
46.35'
200
Feet
107. 53'
)
(112
(41)
150
Lot #, as
shown on
the parcel
45.0 0'
457.85'
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Parcel hooks
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Parcel number structure:
053-4-079-000
STREET
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Legend
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(78)
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Map-block #,
as shown on
map title above
35'
027
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1 inch = 50 feet
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88.33'
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117
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48.5 '
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(67)
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41.25'
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(10)
NORTH
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City of Burlington, Vermont
151'
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Tax Parcel Maps
Revision 2014
36 .8'
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40.8 4'
177.56'
35's
40.8 4'
133
101
102
74.2 8'
(65)
(69)
151'
10 8'
063
(67)
99.63'
32.22'
PARK
(16)
(22)
177.56'
136
ROW
64.4'
80'
099
74's
62'
(61)
(55)
42's
90'
85'd 89's
89'd
48'
090
089
(58)
(52)
(48)
(38)
125
83's
36'
54'
50'
135
126
82.6 '
82.6 '
94'
94'
128
42'
132
42'
129
94'
35'
127
89's 85'd
62'
54.4'
39.95'
64.15'
84'
088
39 .5'
97.43'
100
74's
091
50'
50'
059
098
106
69's
74's
092
90'
33'
060
84'
85'
88.7 5'p
36'
54'
48'
60'
60'
72's
75'
82.5'
82.5 '
33'
(40)
1.5'
062
33'
STREET
41'
50'
130
45'
(26)
35'
52'
131
52'
(28)
028
52'
573's
45'
(25)
(19)
(15)
37'
175's
175'
119's
105'
105'
7.5's
59'(s)
(52)
CHAMPLAIN
061
64's
075
087
107
59'
9'
62'
(51)
(9)
093
(48)
(44)
(41)
132'
(30)
(24)
16.85'
095
73.4 'p
38'
61.6 7'
(58)
43.25
STREET
(51)
(45)
52.7 5'
60.5 's
90.5'
10'x54'ROW
11.5 'x70 'ROW
61.53'
61.5 '
61.5 '
(62)
61 .53'
(65)
(57)
80'
11.5'
076
097
20 '
54.5's
MONROE
(7)
094
56.0 8'
82.5'
44.5 '
051
76.5 's
114.5's
113's
113'
113'
113'
52.7 5'
052
55'
11.5 '
55'
(18)
(12)
51'(s)
52 .75'
90.5 '
050
48.33'
61'
93.5'
(67)
47.3 '
47's
38'
38'
53 .5 '
131.5'd
31'
'
049
119's
66'
47.3 '
58's 59'p
68.2 2'
80'
127's
29'
048
084
20'
077
096
62'
62'
14's
132'
053
53's
083
62'
82.5 'd
50'
48's
45'
13.5'
225'
30'
054
24
STREET
047
35.5's
61'
16'
055
31'
12 '
(42)
058
31'
36's
55's
17'
31'
112.7'
39'
628'
056
21'
19.2 5'
ROW
96 .5 '
17'
62.5'
50 .25'
057
110. 82'
(46)
047.1
082
29.5 's
078
086
085
26'
76.5 '
14 '
22'
33.3 1'
081
080
132'
54.7 '
39 .5'
33 '
58'
33'
72'
31'
31'
82.5'
50'
57.75'
35.25'
079
STREET
(87)
12'
22.5'
(88)
(81)
(77)
(73)
50'
60'
80'
80'
80'
SHERMAN
(44)
125'd 131.5's
(84)
(80)
(78)
(74)
039
28'
35'
35'
41'
86'
037
036
038
29'
76.5 '
132's
28'
27.85
(21)
(19)
(15)
(13)
(61)
(45)
(37)
(27)
(25)
MAP 045-1
STREET
PERU
STREET
PERU
(9)
(34)
(66)
(62)
(58)
(54)
(52)
(46)
33'
33'
33.7 5'
65.2 5'
44.4 '
39'
(32)
(28)
(24)
(20)
(16)
(14)
(10)
43'
40'd 46's
43.3 3'
23's
30'
44'
74.5 '
132'd
35'
35'
82'
82'
(58)
044
68.75'
38'
38'
43'
43'
52'
52'
19'p
041
72'd
040
99'
86'
STREET
72'd
8'
43'
42'
(66)
035
50'
321
70'd 72's
53 .8 1'
106'
70.5'
70.5'
034
308
MAP 044-3
59'
(65)
043
(63)
046
43'
41.5
43'
155'
68.75'
(38)
SHERMAN
042
106'
68.75'
031
68.5'
045
(70)
68.75'
033
032
31 .8 6'
(71)
137'
030
66.22'
106'
37'
37'
42.6'
(18)
42.6 '
337
68.5'
207
7's
165'
278
7'
.6
86
MAP 044-1
140.2'