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Tele : 27886624
College of Defence Management
Sainikpuri Post
Secunderabad - 500 094
CDM/Trg Est/LP/10611(A4)
15 May 15
M/s __________________
(As per list attached)
TENDER ENQUIRY FOR PROCUREMENT OF
QTY-3300 REAMS A4 SIZE PAPER
Dear Sir,
1.
The Commandant, College of Defence Management, Secunderabad hereinafter
referred to as Customer, is interested in the purchase of A4 Size Paper at CDM. Please
give your commercial offers as per Appendix attached. The following points may please
be adhered to while filling up the forms:(a)
Only the enclosed formats (Appendix and its Annexure) in original will be
used. All sheets will be submitted duly affixed with the company. Additional
sheets, duly authenticated, may be attached to elucidate specifications or clarify
specific issues.
(b)
The costs to be indicated will be exclusive of all taxes, levies, freight etc.
Details of taxes are to be written separately.
(c)
Total cost for the full quantity to be supplied to be indicated.
(d)
Incomplete tender is liable to be rejected.
(e)
Sealed Technical Offer & Commercial offers will be submitted in separate
envelopes on specific format endorsed with this tender document marked
“Technical Offer” & “Commercial Offer” respectively. (Annexure II & III to
Appendix).
2.
You are requested to indicate your acceptance of the above offer based on the
terms and conditions as given out in the succeeding paragraphs.
3.
Delivery and Implementation Schedule. Details of items are as per appendix
attached.
Payment Terms
4.
100% of the total projected cost will be done within 60 working days through CDA
office but after necessary acceptance is done and all relevant papers are submitted.
5.
Submission of Offer. Commercial Offer is a complete turnkey solution. Only
this will be considered further for final negotiations. Certificate to be signed and stamped
by Authorized Signatory of Company is also attached to Annexure I of Appendix.
6.
A offer received incomplete or ambiguous is likely to be rejected at the discretion
of the Commandant, College of Defence Management without recourse to further
clarifications. The Commandant, College of Defence Management also reserves the
right to seek clarifications with one or more vendors if considered necessary and also
not accept any offer at all in case they are not reasonably priced.
2
7.
Any condition/terms given in the commercial bids by vendors will not be binding
on the Commandant, College of Defence Management. All the term and conditions for
the supply, delivery, testing and acceptance, payment, warranty, uptime, penalty will be
as given herein and no change in any term or condition by the vendors will be
acceptable. Alteration, if any, in the tender will be rejected. Vendors will not make any
assumptions while submitting their bids. If required, clarification will be sought prior to
submission of bids.
8.
You are requested to offer your rates with the following breakdowns:(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
Total basic cost of items
VAT
Excise Duty
Customs Duty, If any
Insurance
Freight
Payment Terms
Delivery Period
:
:
:
:
:
:
:
:
9.
Terms and Conditions for the procurement are attached as Appendix. These will
be signed by the authorized company representative and stamped with the company
stamped with the company stamp.
10.
Your quotation should be addressed to the Commandant, College of Defence
Management, Sainikpuri, PO, Secunderabad-94. The envelopes should be BOLDLY
MARKED Quotation against Enquiry No CDM/Trg Est/LP/10611 (A4) dt 15 May 15.
11.
The tender may be sent by post or deposited in the tender box in a sealed form
maintained in the main block of this College by 1000h on 05 Jun 15.
12.
The technical bid will be opened at 1000h on 05 Jun 15 in the office of the SO Trg of
this college or as considered necessary. You can be present at the time of the opening of
the tender box.
13.
Please ensure that this is your best and final offer.
Note:1.
Vendors will submit their Technical & commercial bids separately on the original
tender document (Including its appendices and annexure). Photocopies will not be
accepted).
2.
The tender documents are also available on website cdm.ap.nic.in and
cdm.telangana.nic.in.
Sd/- x x x x x
(Pankaj Pandey)
Lt Col
SO Trg
for Commandant
3
Appendix A
(Ref to para 1 of Tender Document)
TERMS AND CONDITIONS FOR PURCHASE OF XEROX PAPER
1.
Validity.
Prices are valid upto 03 months.
2.
Payment Terms. No advance payment will be made. The purchase will be
on credit basis and payment by cheque shall be made by CDA, Secunderabad, after
satisfactory installation and submission of all relevant documents and bills. The firm is
required to furnish bank details viz. Name of Bank, Branch Name, Address, bank A/c
No., Bank Code, Nature of A/c (SB/Current) to enable E-payment by CDA
(Secunderabad).
3.
Delivery Period. Delivery of items is to be completed with 8 weeks from the
effective date of Supply Order of College of Defence Management, Sainikpuri, PO,
Secunderabad-94.
4.
Qty and Specifications of Items. Qty and specification of office items are
Enclosed as annexure -II of appendix to this letter.
5.
Acceptance Testing.
A board of Officers will be detailed by CDM
Secunderabad for acceptance of the above items. The customer will issue an
acceptance certificate on successful completion of acceptance testing.
6.
Your firm/company should preferably be an authorized dealer and in possession
of the following:(a)
7.
APGST Number or CST Number or TIN Number
Rates mentioned in words will be taken as authentic for all calculation purpose.
8.
LD Clause. Delay in completion of work/services will attract a penalty of 0.5%
per week subject to a maximum of 10% of undelivered goods.
9.
Acceptance of Tender. The Competent Financial Authority reserves the right
to accept or reject any or all tenders without assigning any reasons whatsoever.
10.
Arbitration. In case of arbitration with the firm and this unit on any issue, the
final decision would be that of the Commandant, College of Defence Management,
Secunderabad.
11.
Standard Conditions of Contract. All purchases of the College of Defence
Management ibid are subject to the standard conditions of contract which may be
perused in the office of the tender prior to submission of the quotation.
12.
Option Clause. The contract will have an Option Clause, wherein the Buyer can
exercise an option to procure an additional 50% of the original contracted quantity in
accordance with the same terms & conditions of the present contract. This will be
applicable within the currency of contract. The Bidder is to confirm the acceptance of the
same for inclusion in the contract. It will be entirely the discretion of the Buyer to
exercise this option or not.
4
Appendix A Contd
(Ref to Para 1 of Tender Document)
13.
Repeat Order Clause.
The contract will have a Repeat Order Clause,
wherein the Buyer can order upto 50% quantity of the items under the present contract
within six months from the date of supply/successful completion of the contract, the cost,
terms & conditions remaining the same. The Bidder is to confirm acceptance of this
clause. It will be entirely the discretion of the Buyer to place the Repeat order or not.
14.
Tolerance Clause. To take care of any change in the requirement during the
period starting from issue of RFP till placement of the contract, Buyer reserves the right
to 10 % plus/minus increase or decrease the quantity of the required goods upto that
limit without any change in the terms & conditions prices quoted by the Seller. While
awarding the contract, the quantity ordered can be increased or decreased by the Buyer
within this tolerance limit.
15.
Earnest Money Deposit: Bidders are required to submit Earnest Money Deposit
(EMD) for an amount of Rs.16,000/- (Rupees Sixteen Thousand only) along with their
bids in favour of Commandant, College of Defence Management, Sainikpuri Post,
Secunderbad - 94. The EMD may be submitted in the form of an Account Payee
Demand Draft, Fixed Deposit Receipt, Banker’s Cheque or Bank Guarantee from any of
the public sector banks or a private sector bank authorized to conduct government
business as per Form DPM-16 (Available in MoD website and can be provided on
request). EMD is to remain valid for a period of forty-five days beyond the final bid
validity period. EMD of the unsuccessful bidders will be returned to them at the earliest
after expiry of the final bid validity and latest on or before 30th day after the award of the
contract. The Bid Security of the successful bidder would be returned, without any
interest whatsoever, after the receipt of Performance Security from them as called for in
the contract. EMD is not required to be submitted by those Bidders who are registered
with the Central Purchase Organization (e.g. DGS&D), National Small Industries
Corporation (NSIC) or any Department of MoD or MoD itself.The EMD will be forfeited if
the bidder withdraws or amends impairs or derogates from the tender in any respect
within the validity period of their tender.
16.
Performance Bank Guarantee: The Bidder will be required to furnish a
Performance Guarantee by way of Bank Guarantee through a public sector bank or a
private sector bank authorized to conduct government business (ICICI Bank Ltd., Axis
Bank Ltd or HDFC Bank Ltd.) for a sum equal to 10% of the contract value within 30
days of receipt of the confirmed order. Performance Bank Guarantee should be valid up
to 60 days beyond the date of warranty. The specimen of PBG is given in Form DPM-15
(Available in MoD website and can be provided on request).
17.
If you are unable to quote due to any reason, a regret letter may kindly be sent.
18.
You are requested to bring a sample for the same at the time of tender opening.
Yours faithfully
Sd/- x x x x x
(Pankaj Pandey)
Lt Col
SO Trg
for Commandant
5
Annexure I to Appendix A
(Ref Tender Documents)
CERTIFICATE
It is certified that all the terms and conditions as laid in the above paragraphs and
any where else in the tender and its appendices, as per DPM-2009 are accepted by the
company and we will abide by them. It is further certified that any cost incurred on
additional work against goods would be borne by us.
Company Seal
Place:___________
Date :___________
(Authorised Signatory of Company)
6
Annexure II to Appendix A
(Ref Tender Documents)
COMMERCIAL OFFER FOR XEROX PAPER
Ser
No
Description of the Item
A/U
(a)
Xerox Paper
Specification
A4 Size
75 GSM
Hi white
500 Sheets /Ream
Reams
Qty
Rate
Amount
3300
Amount in words:
Station:
(Signatures of Vendors with seal)
7
Annexure II to Appendix
(Refer Tender Documents)
TECHNICAL COMPLIANCE FORMAT
Sl
No.
1.
Station:
Date :
Item Description/ Specification
Compliance
(Yes/No)
Deviation, if any
Xerox Paper
(a)
A4 Size
(b)
75 GSM
(c)
Hi white
(d)
500 Sheets /Ream
(Signatures of Vendors with seal)
Appendix ‘D’
LIST OF VENDORS FOR PROCUREMENT OF A4 SIZE PAPER
1.
M/s Kapil & Co
6& 14, Srinagar Colony,
Trimulgherry , Secunderabad-15
3.
M/s Hi-Tech Traders
Plot No 24, Mallareddy Nagar,
Lothkunta, Trimulgherry (PO),
Secunderabad-15
5.
M/s Kushal Chand Traders
Hyderabad
7.
M/s Rishab Enterprises
111, S.D. Road, H. No 1-7/234241, Chandralok Complex,
Secunderabad-03
9.
M/s Sri Krishna Enterprises
2-5-17, KK basti, Sikh Road,
Secudnerabad-03
11. M/s Ghotra Supply Corporation,
Shop No 1, Sree Colony, Near
Neremet X Road, RK Puram,
Secunderabad -500056
13 M/s Nitika Enterprises, Shop No
11, Ist Floor, Gopal Rao Chutka
Colony, Trimulgherrry Cross, Sec’
bad-15
2.
15. M/s Jai Durga Supply
Corporation, 37-11/5, Madhura
Nagar, RK Puram Naredmet,
Secunderabad-56
17. M/s Sai Technologies, 34-4-27,
Raghavendra Nagar, Sainikpuri,
Secunderabad-500094
19. M/s Sri Ayyapa Stationery
#4-8-345, Gowliguda
Hyderabad-12
16
21. M/s Grover Stationery Mart
230, Main Road,
Sadar Bazar, Delhi-110006
22.
4.
6.
8.
10.
12.
14.
M/s Sree Ashapura Papers
#3-2-334, Somasundarm Street, Opp.
Pochamma Temple, Secunderabad
M/s Vijay Laxmi Enterprises
No-42-A, 1st Floor,
Chandragiri Colony
Near Kandiguda, Secunderabad
M/s Kendriya Bhandar
Koti, Hyderabad - 95
M/s Raju Enterprises
Hyderabad - 20
M/s Sunil Supply Corporation, Plot No 3488/2, Vivekanandapuram, Sainkpuri,
Secunderabad-94
M/s Subham Trading & Co, # 33-71/2, RK
Puram Officers Colony, Secunderabad-56
M/s Nishant Trading Corporation,
Plot No12,
Trimulgherry Cross Road, Opp,
Little Flower Degree College,
Secunderabad-15
M/s ANA enterprises, # 504, Jade
Archade, MG Road, Secunderabad-03
18.
M/s Karan Traders, 290/C,
Lal Bazar, Sec’bad-15
20.
M/s Main Skeam Sourcing
PNA Complex Calvary Junction
Poothole, Thissar-680007
Kerala - India
M/s JK Paper Ltd
Atkinson Palace, No-04,
Jothi Venkatachalam Road
Vepery Chennai-600007
23. Balarpur Industries Limited
Gurgaon, Haryana
Sd/- x x x x x
(Pankaj Pandey)
Lt Col
SO Trg
for Commandant