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CFED PowerPoint Resource Guide
Combating asset poverty one well-designed slide at a time
The Slide Design Process
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Triggers for Visually
Compelling Slides
What is the objective
of this slide?
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Could it be a visually
compelling slide?
Slide Design
Elements
What elements will I
need to design that?
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Is it useful to add
animation?
Presentation Design
Use only a few theme colors
throughout the presentation
Stick to simple animations, and
only use animation if it
reinforces your point
Don’t use unnecessary pictures
or graphics
Slides should have CFED logo
Think about the target
audience when designing the
presentation
SmartArt is a powerful and
easy-to-use tool
By Ethan Geiling
Tips & Suggestions
Keeps slides clean, clear, and
consistent
Concepts and frameworks
Groupings and categories
Relationships
Geography
Numbers, statistics, and data
Shapes
Text boxes
SmartArt
Pictures
Graphs and charts
Duplicate slides
Tools for Working
with Objects
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Fill, outline, shadow, and effects
Washout coloring
Gradient stops
Quick styles
Grouping and ungrouping
Arrange (send to back, bring
forward…)
• Alignment and distribution
• The selection pane
Animation
Effects to Use
Effect Timing
Options
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Appear
Fade
Wipe
Descend
On click
With previous
After previous
Delayed
Useful Shortcut Keys to Keep in Your Back Pocket
Command
Copy
Shortcut Key
Ctrl + C
During the presentation...
Command
Shortcut Key
Start presentation from
beginning
F5
Paste
Ctrl + V
Insert new slide
Ctrl + M
Ctrl + D
Start presentation from
current slide
Shift + F5
Insert duplicate slide
Save presentation
Ctrl + S
Go to slide number
[slide number] + Enter
Undo last command
Ctrl + Z
Blank black screen
B
Apply bold formatting
Ctrl + B
Blank white screen
W
Apply italic formatting
Ctrl + I
End presentation
Esc
Apply underline formatting
Ctrl + U
Display all-slides box
Ctrl + S
Repeat last action
F4
Change pointer to pen
Ctrl + P
Group objects
Select the objects to group,
then press Ctrl + G
Change pointer to arrow
Ctrl + A
Hide pointer and button
Ctrl + H
Erase all annotations
currently on screen
E
See a list of shortcut keys
F1
Ungroup objects
Maintain aspect ratio while
resizing objects
Select the object to ungroup,
then press Shift + Ctrl + G
Hold down Shift while
resizing object
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CFED PowerPoint Resource Guide
Navigating the PowerPoint Tab Ribbon
Home: The most commonly
used commands, including
clipboard, slides, font,
paragraph, and drawing.
Design: Commands for
controlling the visual
aspects of your
presentation, such as fonts,
colors, and theme.
Insert: Commands for
inserting anything into your
presentation, including
shapes, SmartArt,
textboxes, pictures, and
charts.
Slide Show: Commands for
specifying the timing and
the order in which your
slides are presented.
View: Commands for
changing the layout of a
presentation on your
screen, and for hiding or
showing specific tools you
may or may not want to
use.
Review: Commands for
proofing and adding
comments to the contents
of a presentation.
Drawing Tools - Format:
When any object is
selected, an additional
toolbar becomes available.
The format bar houses
commands for formatting
the design and style of
objects.
Animations: Commands
for adding animated effects
to presentations, including
transitions between slides.
Some Nuts & Bolts of Slide Design
SmartArt
A SmartArt graphic is a visual representation of your
information and ideas. You can create SmartArt
graphics by choosing from among many different
layouts to quickly, easily, and effectively
communicate your message.
Animation
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Select the text or object that you want to animate.
On the Animations tab, in the Animations group,
click Custom Animation .
In the Custom Animation task pane, click Add
Effect , and then do one or more of the following:
To make the text or object enter with an
effect, point to Entrance, and then click an
effect.
When a SmartArt graphic is selected, the Design
Tab becomes available. On the Design Tab you can
click Change Colors and SmartArt Styles to
further customize the design of your SmartArt
object.
To add an effect, such as a spin effect, to
text or an object that is already visible on the
slide, point to Emphasis, and then click an
effect.
When you choose a layout for your SmartArt
graphic, ask yourself what you want to convey and
whether you want your information to appear a
certain way. Experiment with different types and
layouts by using the table below as a starting point.
To do this…
To add an effect that makes text or an
object leave the slide at some point, point to
Exit, and then click an effect.
Use this type of
SmartArt
Show nonsequential information.
List
Show steps in a process or timeline.
Process
Show a continual process.
Cycle
Create an organization chart.
Hierarchy
Show a decision tree.
Hierarchy
Illustrate connections.
Relationship
Show how parts relate to a whole.
Matrix
Show proportional relationships.
Pyramid
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To add an effect that makes text or an
object move in a specified pattern, point to
Motion Paths, and then click a path.
To specify how the effect is applied to your text or
object, right-click the custom animation effect in
the Custom Animation list, and then click Effect
Options on the shortcut menu.
Do one of the following:
Combating asset poverty one well-designed slide at a time
To specify settings for text, on the Effect,
Timing, and Text Animation tabs, click the
options that you want to use to animate the
text.
To specify settings for an object, on the
Effect and Timing tabs, click the options
that you want to use to animate the object.
Design Elements
Picture: Opens a window in which you can browse
for digital photos on your computer to use in slides.
Once you find a photo, click Insert to drop it into
the current slide.
Clip Art: Opens a window in which you can search
for clip art for your presentation.
Photo Album: Opens a window wizard that guides
you through the process of creating a photo album
presentation.
Shapes: Opens a drop-down menu in which you
can select from dozens of useful premade shapes,
such as rectangles, arrows, and stars. To insert a
shape, click on it in the drop-down menu, then click
on the spot in the side where you want it to appear,
and drag it until the shape is the size you want.
SmartArt: SmartArt is a combination of graphical
templates for flowcharts, org chars, and other
visual elements that PowerPoint users often need.
Click on the SmartArt icons to open a window in
which you can select the type of SmartArt that you
need.
Charts: PowerPoint includes dozens of different
chart templates that you can use to add bar charts,
pie charts, and other types of charts to your slides.
When you click on the Charts icon, PowerPoint will
open a new Excel spreadsheet in which you can
enter data you’d like to use to generate your chart.
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