Expression of Interest for Selection of Agency for Shooting and production of TV Commercial (TVC) for Promoting Tourism in Chhattisgarh CHHATTISGARH TOURISM BOARD Paryatan Bhawan, Indira Gandhi Marg, Raipur – 492006 Tel : 0771-4224600, 4224611, Fax : 0771- 4066425 E-Mail : [email protected], Web: www.tourism.cg.gov.in 1 CHHATTISGARH TOURISM BOARD Paryatan Bhawan, India Gandhi Marg, Raipur – 492006 Tel : 0771-4224600, 4224611 Fax : 0771- 4066425 E-Mail :- [email protected], Web: http://tourism.cg.gov.in NIT No. /CTB2015 Raipur, Dt. : .................. Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh Chhattisgarh Tourism Board invites Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial for promoting Tourism in Chhattisgarh. EOI can be purchased from the Marketing Section, Chhattisgarh Tourism Board, Raipur by paying Rs. 10,000/- per form through DD or can be downloaded from the website www.tourism.cg.gov.in and application fee can be paid on submission with the bid. Last date of receiving queries : 01.05.2015 up to 04.00 PM Last date of submission of EOI : 20.05.2015 up to 03.00 PM Date of opening of Technical Bid : 25.05.2015 at 11.00 AM Date of Presentation : 29.05.2015 at 11.00 AM Date of opening of Financial Bid : To be intimated separately. Managing Director Chhattisgarh Tourism Board 2 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh Expression of Interest documents issued to M/s / Shri. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ Service Tax No.: PAN No. : Vide MR Book No. _____________, Receipt No. __________, dated ____ / ____ / 20____ Managing Director Chhattisgarh Tourism Board Raipur, Chhattisgarh 3 DISCLAIMER 1. The information contained in the EOI Document or subsequently provided to Applicants, whether verbally or in documentary or any other form by or on behalf of Chhattisgarh Tourism Board or any of their employees or advisers, is provided to Bidders on the terms and conditions set out in this EOI Document and such other terms and conditions subject to which such information is provided. 2. Though adequate care has been taken in the preparation of this EOI Document, the Bidder should satisfy himself that the Document is complete in all respects. Intimation of discrepancy, if any, should be given to the Managing Director, Chhattisgarh Tourism Board immediately before the proposal due date. If no intimation is received by the Chhattisgarh Tourism Board within the date, it shall be deemed that the proposal is satisfied that the EOI Document is complete in all respects. 3. The EOI Document is not an agreement and is neither an offer nor invitation by the Chhattisgarh Tourism Board to the prospective Bidders or any other person. The purpose of the EOI Document is to provide interested parties with information that may be useful to them in the formulation of their Proposals pursuant to this EOI Document. The EOI Document may not be appropriate for all persons, and it is not possible for Chhattisgarh Tourism Board, its employees or advisers to consider the objectives, technical expertise and particular needs of each party who reads or uses the EOI Document. The assumptions, assessments, statements and information contained in the EOI Document, may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in the EOI Document and obtain independent advice from appropriate sources. 4. Information provided in the EOI Document to the Bidders is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. Chhattisgarh Tourism Board accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein. 5. Chhattisgarh Tourism Board, its employees and advisers make no representation or warranty and shall have no liability to any person including any Bidder under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in the EOI Document 4 6. Chhattisgarh Tourism Board also accepts no liability of any nature whether resulting from negligence. 7. Chhattisgarh Tourism Board may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in the EOI Document. 8. The issue of this EOI Document does not imply that Chhattisgarh Tourism Board is bound to select a Successful Bidder for the project and Chhattisgarh Tourism Board reserves the right to reject all or any of the Proposals without assigning any reasons whatsoever. 9. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by Chhattisgarh Tourism Board or any other costs incurred in connection with or relating to its Proposal. All such costs and expenses will remain with the Bidder and Chhattisgarh Tourism Board shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a Bidder in preparation or submission of the Proposal, regardless of the conduct or outcome of the Selection Process. 5 1. (i) General Chhattisgarh Tourism Board is a Nodal Agency of the Government of Chhattisgarh, which was registered on 2nd April, 2003 under the Society Registration Act-1973. The Tourism Board was formed with the objectives to promote tourism as a means of economic growth, to generate employment, to identify and develop tourism areas and tourist circuits to provide facilities, amenities to the incoming tourists, to encourage private sector participation under the Tourism Incentive Scheme – 2006,to set up adventure-tourism facilities, like trekking, water sports, aero sports, angling and camping etc. Conservation and preservation of heritage, natural environment etc, development and promotion of tourist products, packages, to conduct seminars, travel fairs, to promote tour and travel agencies, to develop the requisite skills to serve the tourism industry etc are some major objectives which have been given immense importance. (ii) Tourism emerged as the largest industry during the last decade in India and is projected to grow faster in the coming years. Chhattisgarh state has immense tourism potential looking to its vast cultural and religious heritage, lush green, dense forests, scenic beauty, tremendous art and culture varied natural attractions. Besides above, Chhattisgarh, being home to many different tribes, plants wildlife, minerals, species etc is the need of the hour to be explored fully for over all development of tourism in the state. (iii) Chhattisgarh Tourism Board, a nodal agency of the Government of Chhattisgarh, invites Expression of Interest (EOI) for selection of Agency (The “Bidder” to take service as defined on terms and conditions mentioned in this EOI documents. Chhattisgarh Tourism Board intends to select suitable Agency though an open competitive bidding process in accordance with the procedures set out herein. (iv) Chhattisgarh Tourism Board, intends to produce a series of TV Commercial (One main TVC + Three other TVC) with the Chhattisgarh Tourism Board. The duration of the TV Commercial will be 60 seconds which can be edited to 45, 30 and 15 seconds to promote various tourist destinations of Chhattisgarh. The TV Commercial will cover the destinations for Bastar:- Chitrakote Waterfall, Tribal, Handicrafts, Kanger Valley National Park (Which includes caves, forest and falls), Sirpur: Buddhist destination, Sirpur National Dance & Music Festival, Barnawapara Sanctuary: Wildlife & forest and other aspects of state such as Fairs and Festivals, cuisines, architecture, religious, wildlife handicrafts, dance etc. Shaktipeeths of Chhattisgarh : Danteshwari, Bamleshwari (Dongergarh), Mahamaya, Chaiturgarh, Chandrahasini. 6 (v) Chhattisgarh Tourism Board would endeavor to adhere to the following schedule: Event Description Scheduled Date 1. Last date for receiving queries 01.05.2015 up to 04.00 PM 2. Last date of receiving of EOI 20.05.2015 up to 03.00 PM 3. Date of opening of Technical Bid 25.05.2015 at 11.00 AM 4. Date of Presentation 29.05.2015 at 11.00 AM 5. Opening of Financial Bid To be intimated separately. 2. Invitation of Proposals and Direction (i) Chhattisgarh Tourism Board invites EOI’s from eligible bidders for selection of suitable Agency for Shooting & Production of TV Commercial for the promotion of Tourism in Chhattisgarh. (ii) The sealed EOI in prescribed format should be submitted so as to reach the office by 3.00 pm of proposal due date. Chhattisgarh Tourism Board will not be responsible for any delay, loss or non-receipt of the same. ALL PROPOSALS MUST BE DELIVERED BY POST OR BY RECOGNIZED COURIER AGENCIES. NO HAND DELIVERY WILL BE ACCEPTED. (iii) The Earnest Money as specified in this EOI shall have to be deposited for each proposal. (iv) All payments to the Bidder shall be made in INR in accordance with the provisions of this EOI. 3. Scope of work :- a. The agency will have to work under the supervision and according to the script and concept of Ogilvy & Mather, who are the selected agency for preparation of campaigns of Chhattisgarh Tourism Board. b. Master production of One main TVC + Three other TVC and shot on HD Format for airing in India and abroad. (i) Duration – 60 seconds and a shorter edit of 45 secs, 30 secs and 15 secs. (ii) Master production in Hindi and English parallel production. (iii) Dubbing in any other languages not included in the cost. Dubbing in languages other than English and Hindi will be charged extra. c. The TVCs should also delivered in format suitable for digital / Social Media. These can be longer than 60 seconds (if required). 7 The work/ cost includes: (i) Pre production meeting and recce, shooting and editing, post production -recording music and voice over and for the above (ii) The production house will be responsible for shooting; purchasing raw stock, processing, hire of camera, makeup & lights, other equipments, studio hire, cast (non celebrity), costumes, props hire, setting, green screen, location hire, procuring all necessary permissions for shoot, catering, transportation etc. (iii) Responsible for hiring the crew – including Director, Cameraman and other technical & production team – Assistant Directors, Music Director, Editors, Production assistants, spot boys, lighting crew, corrigendum etc. (iv) Recreation of festival, if any. Not included in this cost. (v) Will be responsible for post production : (vi) a. Studio hire for editing charges. b. Animation charges. c. Music compositions and voice over charges. d. Any other charges. Responsible for travel, boarding and lodging for the entire production and technical crew across all the locations in Chhattisgarh. (vii) Delivery in the format : 4 Digi Beta (PAL) & 4 DVD in HD Format. (viii) Travel, boarding and lodging of makeup man etc and others will be borne by production house. (ix) Raw stock of the footages shall be the property of the Chhattisgarh Tourism Board. Govt. of Chhattisgarh and the same is required to be handed over to Chhattisgarh Tourism Board and will be delivered in hard disks. (x) Shoot will be organised as per direction & script by O&M, our official consultant for TVC. 4. Minimum Eligibility Criteria : A. Technical Eligibility : (i) The Company should have been in existence for a minimum of 10 years. (ii) The Company should have been rated as the best production house at least once by recognized/ reputed bodies like - Festival de Cannes, France, the Abby Awards by The Advertising Club Bombay, SPIKES ASIA Awards, Singapore or any other similar bodies. (iii) The Director should have won the Best Director Award at least once by international or national bodies like - Festival de Cannes, France, the Abby Awards by The Advertising Club Bombay, SPIKES ASIA Awards, Singapore or any other similar bodies. (iv) The Company should have experience of making Television Commercial on Tourism (National/ International). (v) The Company should have a well trained in-house production team. 8 B. Financial Eligibility : The Company should have annual turnover of at least Rs. 5 Crores in each of the last 3 financial years (ie. : 2011-12, 2012-13, 2013-14). Audited balance sheets by CA alongwith Income tax returns for last 3 financial years (ie.: 2011-12, 2012-13, 2013-14) shall be taken as a proof. 5. Procurement of EOI Document: The EOI Document can be purchased from the office of Chhattisgarh Tourism Board, Paryatan Bhawan, Indira Gandhi Marg, Telibhandha, Raipur-492006 (C.G.), on the payment of Rs.10,000/- (Rupees Ten thousand only) in the form of cash or DD of any nationalized/scheduled bank in favour of “Managing Director, Chhattisgarh Tourism Board”, payable at Raipur. The EOI document can also be downloaded from the website www.tourism.cg.gov.in, however while submitting the proposal it should be accompanied with a demand draft of Rs. 10,000/-. (Rupees ten thousand only) The proposal without the cost of the document will not be considered for evaluation. 6. Bid Security: (a) The submitted EOI should necessarily be accompanied by Bid Security for amount of Rs. 15.00 Lakh (Rupees Fifteen lakh only) in the form of a Demand Draft/Bankers cheque by the bidder, in favour of “Managing Director, Chhattisgarh Tourism Board, Raipur”, issued by any nationalized / scheduled bank payable at Raipur. (b) If the proposal is not accepted the amount of Bid Security shall be refunded but no interest on it shall be paid. Bid Security of the unsuccessful Bidders shall be returned within a period of 1 month from the date of selection of the successful bidder. (c) Bid Security shall be forfeited in the following case: if the successful Bidder fails to sign the contract within the stipulated time or any extension thereof granted by Chhattisgarh Tourism Board. 7. Validity of proposal Proposal shall remain valid for 90 days from the date opening of financial bid and in the event of the Bidder withdrawing the proposal in the validity period i.e. before the expiry of 90 days, for any reason whatsoever; Bid Security deposited with the proposal shall be forfeited and appropriated by Chhattisgarh Tourism Board. The validity of the proposal may further be extended on mutual consent. 9 8. Tenure of Contract This contract will initially be valid for 1 year from the date of signing. The tenure is extendable on mutually agreed terms if Chhattisgarh Tourism Boards so desires. 9. Financial Proposal The Financial Proposals shall be for the scope of work and deliveries as mentioned above and shall include the following : 10. i. Professional Fee ii. All taxes at applicable rates shall be indicated in the price quoted. Evaluation : Chhattisgarh Tourism Board will select an agency/firm from those which submit proposals based on the following criteria :(i) The bid proposal shall be evaluated for responsiveness applying the evaluation criteria. A bid shall be deemed “Nonresponsive” and shall be liable for rejection if it does not satisfy any of the following conditions: a. It is not received by the due date and time. b. It does not include sufficient information/ details for it to be evaluated and/or is not in the formats specified in this EOI Document. c. It is not signed and/or sealed in the manner prescribed in this EOI Document. d. It is not in adherence to norms given in this document. (ii) The proposals shall be evaluated based on the details and information furnished by the Bidder. Chhattisgarh Tourism Board decision regarding a Bidder’s eligibility or otherwise shall be final and binding. Chhattisgarh Tourism Board shall be under no obligation to inform any Bidder of the grounds of such decision. (iii) Opening of Technical Bid:(a) In the first stage, the Technical Proposal will be evaluated on the basis of Minimum Eligibility Criteria & a presentation based on the point system mentioned below : S.No. 1. Evaluation Parameter Tourism TVC produced & telecast in National TV Maximum Technical Score 40 Channels (10 Marks per TVC) 2. International & National Awards given to Director 20 3. Experience & Qualification of the working team 20 4. Presentation 20 (iv) Opening of Financial Bid :The bidders who have scored 60% and above marks in Technical Evaluation & Presentation will be eligible for opening of financial bid. Lowest bidder in financial bid will be chosen as successful bidder. 10 11. Preparation of the proposal (i) The Bidder is required to provide all the information/document as prescribed in the EOI formats appended to this document. Chhattisgarh Tourism Board shall consider only those proposals that are received within the time and in the prescribed format and are complete in all respects. The proposal shall comprise the following: (a) Envelope A - It should contain the Demand Draft/ Banker’s Cheque for full value of the Bid Security of Rs. 15.00 Lakh (Rupees Fifteen lakh only) in favour of the “Managing Director, Chhattisgarh Tourism Board” payable at Raipur” . This envelope should also contain a copy of Money Receipt issued by Chhattisgarh Tourism Board against the tender document issued or DD of Rs. 10,000/- (if the tender was downloaded from the Chhattisgarh Tourism Website) and copy of Service Tax No. & Pan No. (b) Envelope B - It should contain EOI Documents in prescribed form set out in Appendix-I (Form-1 to Form-9), duly signed in each page by a person having power of attorney or having been duly authorized to sign by the concerned company or firm etc. The sealed Envelope B should be superscribed as “TECHNICAL BID FOR SHOOTING & PRODUCTION OF TV COMMERCIAL” (c) Envelope C - It should contain the Financial EOI in prescribed form set out in Appendix-II (From-1), duly signed by a person having power of attorney or having been duly authorized to sign by the concerned company or firm etc. The sealed Envelope C should be superscribed as “FINANCIAL BID FOR SHOOTING & PRODUCTION OF TV COMMERCIAL” (ii) Chhattisgarh Tourism Board shall have the right to reject a proposal that does not contain any of the documents, mentioned in this EOI and in the event it is found that any of the form is not in the format prescribed in this EOI. 11 12. Sealing and Marking of proposal:- (i) The EOI shall be typed or written in indelible ink and each page shall be initialed by the authorized signatory. All the alterations, omissions, additions, or any other amendments made to the EOI shall also be initialed by the person(s) signing the EOI . (ii) The Bidder shall seal envelope A, B and C separately in three envelopes, duly marking them as “Envelope A”, “Envelope B” and “Envelope C”. These envelopes shall then be sealed in a single outer envelope and should be superscribed as PROPOSAL FOR SELECTION OF AGENCY FOR SHOOTING & PRODUCTION OF TV COMMERCIAL (TVC) FOR PROMOTING TOURISM IN CHHATTISGARH”. (iii) The outer envelope shall be addressed to: Managing Director Phone : 0771– 4224600, 4224611 Chhattisgarh Tourism Board Fax : 0771– 4066425 Paryatan Bhawan, Indira Gandhi Marg, E-mail: - [email protected] Telibandha, or [email protected] RAIPUR- 492006 (CHHATTISGARH) or [email protected] 13. Opening of Proposals (i) The Tender evaluation committee will open the proposals. The committee shall have right of rejecting all or any of the proposals. (ii) Outer envelope and envelop 'A' of the EOI's shall be opened on proposal Due Date, in the presence of Bidders/their authorised representative who choose to remain present during the opening of EOIs. Envelop 'B' of only those EOI s shall be opened thereafter whose EOI's are found to have necessary tender document fee (if applicable) and the Bid Security. (iii) The contents of Envelop 'B' shall be subsequently evaluated by Chhattisgarh Tourism Board for fulfillment of the minimum eligibility criteria. Chhattisgarh Tourism Board, at its absolute discretion but without any obligation to do so, may seek clarification or ask for additional documents or invite for presentation during the process of evaluation. A list of Bidders found qualified shall be prepared by Chhattisgarh Tourism Board. (iv) Envelop 'C' of those Bidders those are found qualified shall be opened at a later date, under intimation to the qualified Bidders. (v) Chhattisgarh Tourism Board reserves the right to reject any or all proposals without assigning any reasons what so ever. Chhattisgarh Tourism Board may, in its absolute discretion, but without being under any obligation to do so, update, amend, modify or supplement the information in this document by uploading in http://tourism.cg.gov.in and which shall not be published in newspaper/s. 12 its website 14. Notice of Award (NoA) After approval of the EOI proposal a Notice of Award (NoA) shall be issued in duplicate to the successful Bidder requiring him to return the second copy duly signed and stamped within 15 days of issue of the NoA or any extension granted by Chhattisgarh Tourism Board, failing which the NoA shall be annulled and the Bid security shall be forfeited and appropriated by Chhattisgarh Tourism Board. 15. Execution of Agreement (i) Successful Bidder shall execute an agreement on stamp paper with Chhattisgarh Tourism Board within mutually agreed time. (ii) In the event the successful Bidder fails to sign the Agreement, his Bid Security shall be forfeited and appropriated by Chhattisgarh Tourism Board. In such an event, Chhattisgarh Tourism Board may invite the Second Ranked Bidder for negotiations and may issue NoA to him. 16. Commencement of Assignment The Selected Bidder shall commence the Services immediately from the date of signing of the Contract. If the Selected Bidder fails to commence the assignment as specified herein, Chhattisgarh Tourism Board may, unless it consents to extension of time thereof may forfeit his Bid Security. 17. Payment Milestones (i) Terms of Payment (i) 50% advance payment along with the work order against the bank guarantee by the production house. Bank guarantee would be valid for the period of 1 year. (ii) 30% payment after the first - cut presentation of the TVC & Youtube / Social Media files. (iii) 20% balance payment on satisfactory delivery of the material in all the required formats. This would also mean that entire scope of work has been fulfilled to the satisfaction of the management. This payment won’t be released if there are any pending works in the given scope of work. The bank guarantee would also be released only after satisfactory completion of work. (ii) Deduction of taxes shall be made at every stage of payment as applicable. (iii) The payment is inclusive of all out pocket expenses incurred by the Agency towards travel, documentation and communication. (iv) Upon approval of deliverable by Chhattisgarh Tourism Board, the Agency shall raise an invoice against Chhattisgarh Tourism Board. 13 18. Fraud and Corrupt Practices (i) The Bidders and their respective officers, employees, shall observe the highest standard of ethics during the Selection Process. Notwithstanding anything to the contrary contained in this EOI, Chhattisgarh Tourism Board shall reject a Proposal without being liable in any manner whatsoever to the Bidder, if it determines that the Bidder has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice (collectively the “Prohibited Practices”) during the Selection Process, or after the issue of the Notice of Award or the execution of the Contract. In such an event, Chhattisgarh Tourism Board shall, without prejudice to its any other rights or remedies, forfeit and appropriate the Bid Security. (ii) For the purposes of the Clause above, the following terms shall have the meaning hereinafter respectively assigned to them: (a) “fraudulent practice” means a misrepresentation or omission of facts or disclosure of incomplete facts, in order to influence the Selection Process; (b) “coercive practice” means impairing or harming or threatening to impair or harm, directly or indirectly, any persons or property to influence any persons participation or action in the Selection Process; (c) “undesirable practice” means (i) establishing contact with any person connected with or employed or engaged by Chhattisgarh Tourism Board with the objective of canvassing, lobbying or in any manner influencing or attempting to influence the Selection Process; or (ii) having a Conflict of Interest; and (d) “restrictive practice” means forming a cartel or arriving at any understanding or arrangement among Bidders with the objective of restricting or manipulating a full and fair competition in the Selection Process. 19. Miscellaneous (i) The Selection Process shall be governed by, and construed in accordance with the laws of India and the Courts at Raipur shall have exclusive jurisdiction over all disputes arising under, pursuant to and/or in connection with the Selection Process. (ii) All forms of canvassing, misrepresentation, or voluntary withholding or omission of facts for the above work will render the applicant ineligible for the bidding processes & Chhattisgarh Tourism Board reserves the right to take action as per law. (iii) Chhattisgarh Tourism Board, in its sole discretion and without incurring any obligation or liability, reserves the right, at any time, to: (a) Suspend and/or cancel the Selection Process and/or amend and/or supplement the Selection Process or modify the dates or other terms and conditions relating thereto; in case of cancellation or suspension of the process Chhattisgarh Tourism Board will return the security / bid amount in 60 days. 14 (b) Consult with any Bidder in order to receive clarification or further information; (c) Retain any information and/or evidence submitted to Chhattisgarh Tourism Board by, on behalf of and/or in relation to any Bidder; and/or for the sake of clarity such information and/or evidence will be used by Chhattisgarh Tourism Board only for the purpose of this EOI and all rights relating to commercial use of the information will remain with the bidder, until paid for by Chhattisgarh Tourism Board. (d) Independently verify, disqualify, reject and/or accept any and all submissions or other information and/or evidence submitted by or on behalf of any Bidder. (iv) It shall be deemed that by submitting the Proposal, the Bidder agrees and releases Chhattisgarh Tourism Board, its employees, irrevocably, unconditionally, fully and finally from any and all liability for proven and adjudicated claims, losses, damages, costs, expenses or liabilities in any way related to or arising from the exercise of any rights and/or performance of any obligations hereunder, up to a maximum of fee received during the preceding six (6) months from the date of such claims arises under the term of a validly executed Agreement. (v) CTB agrees to indemnify Bidder against any claims or proceedings brought against Bidder relating to the accuracy of information provided by CTB to Bidder for use in the providing of any Services or Deliverable Items, or arising out of the nature or use of any of CTB’s products or services, or arising out of CTB’s misuse of any Deliverable Items. (vi) The ownership or copyright (complete layout) of the finally approved and all produced materials will rest with CTB, on receipt of payment by Bidder of its outstanding fee/commission as per the mutually agreed terms. (vii) Delay or cancellation of shoot due to an “Event of Force Majeure” will be billed additionally. Where in, an event shall be termed as “Event of Force Majeure” if, with respect to any portion(s) of the Film, production operations and/or any normal preproduction/post production operations are materially impaired, hampered, interrupted, prevented, suspended, postpones or discontinued by reasons of any war (declared or undeclared), act of public enemy, riot, epidemic, fire, causality, labour, controversy (including without limitation any lock out, walk out, strike or threat thereof) governmental order or regulation, Judicial order or decree (including without limitation injuctive release, whether imposed on an industry-wide basis or affecting only the film), act of God, disability and illness of the cast which makes production in accordance with customary or established schedules and practice impossible. 15 Appendices: Appendix-I: Technical Proposal Form 1 : Letter of Proposal Form 2 : Particulars of the Bidder Form 3 : Power of Attorney Form 4 : Financial Capacity of Bidder Form 5 : Technical Experience of Bidder Form 6 : Brief Company Profile, local presence, Associates, Major clients and projects etc. Form 7 : Approach Paper on methodology and work plan for performing the assignment. Form 8 : Proposed composition of Team and Task(s) of Key Personnel Form 9 : CVs of proposed Key Personnel Appendix - II: Financial Proposal Form 1 : Financial Proposal 16 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX-I Form-1 TECHNICAL PROPOSAL Dated: Managing Director, Chhattisgarh Tourism Board, Indira Gandhi Marg, Telibhandha, Raipur – 492006 (C.G.) Sub: Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh. Dear Sir, 1) With reference to your EOI document dated __/ __/2015, I/we, having examined the Bidding Documents and understood their contents, hereby submit my/our Proposal for the aforesaid Project. 2) All information provided in the Proposal and in the Appendices is true and correct. 3) This statement is made for the express purpose of qualifying as a Bidder for undertaking the Project. 4) I/ We shall make available to Chhattisgarh Tourism Board any additional information it may find necessary or require to supplement or authenticate the Bid. 5) I/ We acknowledge the right of Chhattisgarh Tourism Board to reject our Proposal without assigning any reason or otherwise and hereby waive our right to challenge the same on any account whatsoever. 6) I/ We declare that: (a) I/ We have examined and have no reservations to the Bidding Documents, including any Addendum issued by Chhattisgarh Tourism Board. (b) I/We have not directly or indirectly or through an agent engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice, as defined in the EOI document, in respect of any tender or request for proposal issued by or any Contract entered into with Chhattisgarh Tourism Board or any other public sector enterprise or any government, Central or State; and 17 (c) I/ We hereby certify that we have taken steps to ensure that in conformity with the provisions of the EOI, no person acting for us or on our behalf has engaged or will engage in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice. 7) I/ We understand that you may cancel the Bidding Process at any time and that you are neither bound to accept any Proposal that you may receive nor to invite the Bidders to Bid for the Project, without incurring any liability to the Bidders, in accordance with the EOI document. 8) I/ We declare that we are not a Member of any other firm submitting a Proposal for the Project. 9) I/ We undertake that in case due to any change in facts or circumstances during the Bidding Process, we are attracted by the provisions of disqualification in terms of the guidelines referred to above, we shall intimate Chhattisgarh Tourism Board of the same immediately. 10) In the event of my/we being declared as the successful Bidder, I/We agree to enter into an agreement in accordance with the terms & conditions mutually agreed upon. 11) The Fee has been quoted by me/us after taking into consideration all the terms and conditions stated in the EOI. 12) We offer a Bid Security of Rs.15.00 Lakh (Rupees Fifteen lakh only) to Chhattisgarh Tourism Board in accordance with the EOI Document. 13) The Bid Security in the form of a Demand Draft is attached. 14) I/We agree and understand that the Proposal is subject to the provisions of the Bidding Documents. In no case, I/We shall have any claim or right of whatsoever nature if the Project is not awarded to me/us or our Proposal is not opened. 15) I/We agree to keep this offer valid for 90 (Ninty) days from the Proposal Due Date specified in the EOI. 18 17) I/We agree and undertake to abide by all the terms and conditions of the EOI document. In witness thereof, I/we submit this Proposal under and in accordance with the terms of the EOI document. Yours faithfully, Date: Place: (Signature of the Authorised signatory) (Name and designation of the of the Authorised signatory) Name and seal of Bidder 19 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX-I Form-2 Particulars of the Bidder 1. NAME OF THE FIRM : 2. REGISTERED OFFICE: 3. DATE OF INCORPORATION: 4. CONSTITUTION OF BIDDER FIRM : Partnership / Limited / Pvt.Ltd. Company. 5. MAIN BUSINESS ACTIVITIES: 6. DETAILS OF MAIN BRANCHES: 7. FINANCIAL STATEMENT OF THE LAST THREE YEARS: 8. DETAILS OF THE AUTHORISED PERSON. NAME : DESIGNATION : CONTACT TEL. NO. : MOBILE NO. : FAX NO. : EMAIL ID : POSTAL ADDRESS : (Signature of Authorized signatory) Note: 1. Figures mentioned in Financial Statement of the last three years should be certified by a Chartered Accountant indicating his registration no. on his letter head. The certificate should be attached with this form alongwith 3 years IT returns for the year 2011-12, 2012-13, 2013-14. 20 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX-I Form-3 FORMAT FOR POWER OF ATTORNEY FOR SIGNING OF PROPOSAL (On a Stamp Paper of relevant value) Know all men by these presents, We.....................................................................(name and address of the registered office) do hereby constitute, appoint and authorize Mr/ Ms.................……………............(name and residential address) who is presently holding the position of .................................................... as our attorney, to do in our name and on our behalf, all such acts, Contracts and things necessary in connection with or incidental to our EOI for Selection of Agency for Shooting & Production of TV Commercial ……………………. including signing and submission of all documents and providing information/responses to Chhattisgarh Tourism Board in all matters in connection with the EOI our proposal for the said Assignment. We hereby agree to ratify all acts, Contracts and things lawfully done by our said attorney pursuant to this Power of Attorney and that all acts, deeds done by our aforesaid attorney with reference to above mentioned proposal shall be deemed to have been done by us. Dated this the _______ Day of _______2015 For ___________________________ (Name and designation of the person (s) signing on behalf of the Bidder) Accepted _________________________Signature) (Name, Title and Address of the Attorney) Date: ……………………. Note: 1. The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the execution (s) and when it is so required the same should be under common seal affixed in accordance with the required procedure. Copy of such document should be submitted along with the power of Attorney. 2. Also, wherever required, the Bidder should submit for verification the extract of the charter documents and documents such as a resolution/power of attorney in favour of the Person executing this Power of Attorney for the delegation of power hereunder on behalf of the Bidder. 21 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX-I Form-4 FINANCIAL CAPABILITY OF THE APPLICANT Name of Applicant Firm: Particulars Turnover from the relevant / similar work as per certificate of the Independent /Statutory Auditor FY 2011-12 FY 2012-13 FY 2013-14 Rs.____/- Rs.____/- Rs.____/- (Rupees_____ (Rupees_____ (Rupees_____ only) only) only) Signature of the applicant Certificate of the Chartered Accountants/Statutory Auditors Based on Audited Accounts and other relevant documents, we M/s…………………………… ……………………………………………………….., Chartered Accountants/ Statutory Auditors, certify that the above information is correct. Signature and Seal of Chartered Accountants/Statutory Auditors Note: 1. Turnover amount shall not be considered for evaluation if this certificate is not signed and stamped by the auditor certifying Turnover. 2. Format can be changed as per requirement of Bidder's Chartered Accountant. 3. Attach 3 years IT return for the year 2011-12, 2012-13, 2013-14 financial years. 22 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX-I Form-5 TECHNICAL EXPERIENCE OF BIDDER (in Shooting & Production of TVC) ____________________________ (Signature of Authorized signatory) 23 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX-I Form-6 BRIEF COMPANY PROFILE, LOCAL PRESENCE, MAJOR CLIENTS & PROJECTS ETC 24 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX-I Form-7 APPROACH PAPER ON METHODOLOGY AND WORK PLAN FOR PERFORMING THE ASSIGNMENT Name & signature of the authorized signatory 25 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX-I Form-8 PROPOSED COMPOSITION OF TEAM AND TASK(S) OF KEY PERSONNEL S.No. Name Present Number of Qualification Designation years in and payroll of the Experience bidder required Position Task Assigned (in Years) Name & signature of the authorised signatory 26 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX-I Form-9 CURRICULUM VITAE (CV) OF PROPOSED KEY PERSONNEL Proposed Position :…….....…………………………………………………………………………… Name of Firm the personnel employed:…………………………………………………………….. Name of Staff:………………………………………………………………………………………….. Designation:……………………………………………………………………………………………. Date of Birth:…………………………………………………………………………………………… Years with Firm/Entity:……………………………………. Nationality……………………………. Membership of Professional Societies:……………………………………………………………… Detailed Task Assigned:……………………………………………………………………………… Key Qualifications: [Give an outline of staff member’s experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations. Use about half a page.] Education: [Summarize college/university and other specialized education of staff member, giving their names, dates attended, and degrees obtained. Use about one quarter of a page] Note:Personnel is to affix his recent photograph on first page of CV. Complete address and phone number of the Personnel is to be provided. Document for proof of age is to be enclosed. Document for proof of qualification is to be enclosed. Age of the personnel shall not be more than 65 years. Employment Record: [Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, name of employing organizations, titles of positions held, and locations of assignments. For experience in last ten years, also give types of activities performed and client references, where appropriate. Use about three quarters of a page. ] 27 Languages: [For English language indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and writing] Certification I, the undersigned, certify to the best of my knowledge and belief that: (i) This CV correctly describes my qualifications and my experience. (ii) I am not employed by the Executing /Implementing Agency. (viii) I am / I am not in regular full-time employment with the Consultant or the SubConsultant. (iv) I am committed to undertake the assignment within the validity of Proposal. Name & Signature of the authorised signatory 28 Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh APPENDIX - II Form-1 FINANCIAL PROPOSAL Covering Letter (On Applicant’s letter head) [Location, Date] FROM: [Name of Firm] To The Managing Director Chhattisgarh Tourism Board Indira Gandhi Marg, Telibhandha, Raipur – 492006 (C.G.) Sub: Expression of Interest for Selection of Agency for Shooting & Production of TV Commercial (TVC) for promoting Tourism in Chhattisgarh. Dear Sir, I/We ____________________________________ duly authorized by _________________ [name of the applicant firm] to submit this proposal, hereby submit our proposal to provide the services as Agency for Shooting & Production of TV Commercial for the promotion of Tourism in Chhattisgarh, in accordance with your EOI. Our Financial Proposal for Project is for the sum of Rs._________/- (Rupees __________ only). (Amount in words and figure) this amount is excluding of all taxes. 1. Our Financial Proposal shall be binding upon us subject to any modifications resulting from contract negotiations, up to the expiration of the validity period of the Proposal, i.e. 90 days from the date of opening of Financial bid. 2. This financial proposal covers remuneration for all the Personnel (Expatriate and Resident, in the field, office etc), transport, accommodation, air fare, equipment, printing of documents, surveys etc. and it is inclusive of all taxes and all other expenses. 3. We understand that you are not bound to accept any Proposal you receive without assigning any reason. Signature of the authorized signatory 29
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