1. education
2. school

JOB INFORMATION PACK
DIRECTORATE:
Housing & Community Regeneration
SUBSECTION:
Specialist Services
POST TITLE:
Ty Gwyn Caretaker
POST REF: 30543
1
VACANCY
Post Ref: 30543
Caretaker
Salary: Grade 4, £17,463 - £20,072 per annum
37 hours per week (Between the hours of 7.00am and 5.00 pm)
Based at Ty Gwyn, Baglan Energy Park, Neath, SA11 2FP.
NPT Homes are looking for a friendly and enthusiastic person to take on the role as
the Caretaker at our Head Office, Ty Gwyn in Baglan.
You will be required to maintain a high standard of cleanliness in the building
internal and external and work with our grounds maintenance teams maintaining the
grounds.
As part of your role, you will be required to carry out various inspections, checks and
liaise with NPT Homes staff and appointed contractors.
The ability to speak Welsh is not essential for this post.
This post is not subject to a satisfactory DBS check.
For an informal discussion for the above post please contact: Mathew Courtney on
01639 506610
If you wish to apply, you can review the full Job Pack and submit an application form
to [email protected]
Closing date 11.59 pm on Friday 8th May 2015
Short listing date: Monday 11th May2015
Interview date: Week commencing Monday 18th May 2015
2
Job Description
Title:
Grade:
Reporting to:
Responsible for:
Ty Gwyn Caretaker
Grade 4
Senior Neighbourhood Officer
To assist with the appearance, cleanliness and safe
operation of the Ty Gwyn Office building
OVERALL OBJECTIVES
Job Summary
You will be required to monitor safe use and cleaning of the NPT Homes Headquarter
Building at Ty Gwyn, Baglan. The main focus of the role will be maintaining a high standard
of cleaning in the building including all office space, communal areas, bathrooms, kitchens,
reception areas and meeting rooms and undertaking regular safety checks where required.
Maintaining and monitoring cleaning stock levels for daytime and evening teams is also an
essential part of the role. Carry our routine inspections both internally and externally and
action where needed. Maintaining the outside open spaces in partnership with our grounds
teams is also key element.
Main Duties









General Maintenance of areas including planted areas, shrubbery works & litter picking.
Maintaining paved patio areas, pathways,
Use of petrol powered equipment
Control and cleaning the bin store area and occasionally the plant room
Cleaning and inspection of toilet and shower areas as required
Cleaning and inspection of kitchen areas as required
Stock control and replenishment throughout the building
Assisting with the general running and facilitating of the building
Monitoring and maintaining general cleanliness of external building and spaces
3
 To liaise with the Neighbourhood Team.
 To liaise with waste contractors i.e. recycling and confidential waste, to receive waste
transfer notes on behalf of waste manager.
 To ensure bins are moved appropriately for empty and returned to bin store thereafter
 To occasionally receive repaired plant and store appropriately
 Provide a reactive service to spillages and accidents
 Fire Warden Duties
 Empty, clean and sanitise white goods within the kitchen areas
 Maintain fridges and dispose of out of date perishables at the end of each week
 Carry out Legionella checks
 Required to wear a uniform and smart at all times
 Minor repairs to building fabric
 Facilitate and assist with deliveries to the building
 Occasional main drain checks
Management Responsibilities






Assist, support and monitor the Cleaners where required.
Assist and direction with deliveries
Assist and support contractors when working on site
Report on any concerns where users of the building are abusing facilities
Advise and suggest on any potential improvements and savings
To regularly meet with Senior officer and evening cleaners ensuring a joint approach to
the maintenance of the building
General Responsibilities













To undertake general duties required within the Section,
Monitor Confidential Waste and Recycling Bins for Capacity.
Empty waste bins in kitchen spaces
Monitor the wet areas regularly and attend to any issues
Monitor stairwells regularly and attend to any issues
Regular inspections of high traffic areas and maintain standard
Minor repairs and maintenance and replacement of bulbs
Reporting and monitoring of repairs
Maintain inspection logs for the building and equipment
Report any issues on concern
Be familiar with all administrative, financial and IT systems that impinge upon the
building service.
Carry out regular scheduled fire alarm check
Facilitate appropriate levels of furniture for require training and meetings
4
Generic Responsibilities
1. To undertake general duties required within the Section,
2. Be familiar with all administrative, financial and IT systems that impinge upon the building
service.
3. To ensure Health and Safety Policies are strictly adhered to.
4. To maintain confidentiality and adhere to Data Protection at all time.
5. To participate in training and other learning activities and performance development as
required
6. To adhere to an agreed dress code this may include a uniform.
7. To portray the values and behaviour of NPT Homes at all times, in line with our behaviour
framework
8. To undertake any other duty relevant to the grade and position including the provision of
short-term cover for holidays and other absences for colleagues of a similar grade and
position.
This is an outline description of the job, as it presently exists. The job description will
be examined periodically and updated to ensure that it relates to the job as then being
performed or to incorporate whatever changes the Organisation proposes. Any such
changes will be subject to consultation with the post holder. It will be the
Organisation’s aim to reach agreement to reasonable changes but if agreement is not
possible, the Organisation reserves the right to insist on changes, following
consultation.
JOB DESCRIPTION AGREED BY:
Employee________________________
Date: ________________Line
Manager_____________________ Date: _________________
5
PERSON SPECIFICATION – Ty Gwyn Caretaker
The purpose of this document is to enable you, as a candidate, to consider whether or not you
have the attributes which are required for appointment to this post. Please note that this document
indicates those attributes that are considered to be essential to undertake the duties and
responsibilities of this post and those that are merely desirable. If you do not possess any of the
attributes that are desirable, this does not mean that you will not be considered for interview or
subsequent appointment.
Requirements
Work Experience
 Candidates should have previous
experience of carrying out tasks
associated with the main duties
and responsibilities.
 Experience of working within a
team and lone working
 Experience of working within a
busy professional environment
Skills and Abilities
 Candidate should have excellent
interpersonal and communication
skills.
 Candidate must be flexible and
adapt and react to changing
prioritise
 Candidates will need to
demonstrate experience of stock
control and record keeping
 Experience and certified training
in the use of grounds
maintenance machinery.i.e.
Strimmers; hedgecutters;
Essenti
Desirable
al

Evaluation
Interview/Application
Form/Reference
Interview/Application
Form/Reference
Interview/Application
Form/Reference


Interview/Application
Form/Reference

Interview/Application
Form/Reference

Interview/Application
Form/Reference


Interview/Application
Form/Reference
6
blowers
 Good understanding of Health &
Safety in relation to the post.
 Good understanding of plant and
machinery.
 Experience of cleaning large
communal areas

Interview/Application
Form/Reference

Interview/Application
Form/Reference

Interview/Application
Form/Reference
Skills & Attributes
Hold a driving license

Other Requirements
 Candidate must the capable of
completing work in accordance
with work schedules.
 Candidates must be self motivated
 Basic literacy and numeracy



Interview/Application
Form/Reference
Interview/Application
Form/Reference
Interview/Application
Form/Reference
Interview/Application
Form/Reference
7
What happens next?
If you are successful after interview stage, all appointments are conditional, subject
to satisfactory receipt of the following employment checks:
References
An appointment is subject to receipt of a minimum of one satisfactory reference. Wherever
possible, these should be from previous employers, if not then a formal education setting and the
referees should not be related to you.
Proof of identity documents Birth certificate/Passport which establish entitlement to work in the
UK. It is a requirement of the Immigration, Asylum and Nationality Act 2006 that you are required
to provide evidence that you are entitled to live or work within the United Kingdom. Therefore, you
will be required to provide documents to comply with your offer of employment.
Qualifications declared
You will be required to provide original certificates as proof of the qualifications declared on your
application form.
Medical clearance
Any offer of appointment is subject to medical clearance. You will be required to complete a Pre
Placement Occupational Health Questionnaire, but may also require a medical examination before
appointment can be confirmed.
It is essential that original documents are sighted by either the HR section or your line manager
(who will endorse copies for you) and then return to the HR section, where they will be retained on
file. However, if any of the above are found not satisfactory; your conditional offer of employment
may be withdrawn.
Probationary Period
All new employees appointed to this post or employees who are promoted to a higher graded post
will be subject to a six month probationary period.
Business Travel
You may at times use your own motor vehicle for use on official journeys for which you will be
reimbursed for any expenditure necessarily incurred in order to do your job when working away
from your normal place of work. It is your responsibility to ensure that you have appropriate
Business Insurance in order to claim expenses.
Schedule 1 - If you are related to any current or former: member of staff, Board member or
contractor/consultant of NPT Homes you must declare this on your application form.
Criminal Records - this requirement is currently being reviewed and this post may be subject to
an Enhanced/Standard CRB Disclosure in the near future.
If you consider applying for this vacancy, ensure you download and read the guidance notes that
are available on our web page in order to help you complete your application form.
If you have any queries relating to this job, please contact Human Resources on 01639
506642/505853
8