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Minutes of the
Chester Public Library Board of Trustees Meeting
March 17, 2015
T. Woods called the meeting to order at 7:22 pm.
Present: Leila Goldthwaite, Maureen Jagos, Joanna Janik, Naomi Sagiv, Tanya Woods, and Sue Elter
Absent: Teresa Mallon
Visitors present: none
Secretary’s Report: A motion was made by J. Janik and seconded by N. Sagiv to accept the minutes
from February 2015. The motion was passed 4-0.
Correspondence: none
Disbursements: A motion to accept the February 2015 disbursements was made by J. Janik and
seconded by N. Sagiv. The motion was passed 4-0.
Treasurer’s Report: S. Elter said there was no additional information to report. J. Janik made a motion
to accept the Treasurer’s Report. N. Sagiv seconded it. The motion was passed 4-0.
Director’s Report:
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--See attached Director’s Report
Updating patron records: Discussion was held on purging “old” patron records. RCLS will make
batch changes, staggering the patron list in three months. Renewal will be for 5 years. Updates
will be made in the same manner as the original application for a Library Card, eg a driver’s
license. It will be announced on the Website when cards will be expiring. Why purge? To
identify current users. Does it affect the budget? No
L.I.N.K. Letter update: The Letter has been sent to contacts at the schools. It was suggested
that using “daily announcements” (PA system) might broaden interest. Eg: “Do you need help
with homework?” Discussion included: peer tutoring by NHS members, flyers given out at PTA
meetings and Board of Ed meeting.
National Disability Month: Joni will be at the Galleria on March 22nd at an information table
as part of the OC Services Fair.
PLA initiative: A lengthy discussion was held. Would it benefit the Library? How? Would
Maureen become a better informed advocate for budget increase? What would her plan of
action be over the next three years of the PLS initiative? Could Maureen attend this
preconference workshop on performance evaluations for Public Libraries to be held in San
Francisco in June 2015 at the ALA Convention (which she would also attend?) Where would the
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money come from for Maureen to attend? Money ($2000) would be made available from
Capital Funds which is in accordance with its use policy. It was agreed that this will be the one
paid Library conference that Maureen would attend this year. M. Jagos will consult with travel
agent at ALA to try and get discounted travel prices. S. Hoefer at RCLS said that using Capital
Funds for Continuing Education is a legitimate expense.
Computers: One machine is needed immediately as a “full share” computer which have a one
time cost of $1500 and be replaced free of charge in four years. A full share means that its
service fees are $760/year. The remaining 3 computers will continue on the “partial share”
contract for $620/year until they need to be replaced at which time they will also carry the “full
share” service and be purchased for $1500. It’s possible that one other computer may also need
to be replaced this year. A motion was made by N. Sagiv to purchase a new computer not to
exceed $1500 from capital funds. J. Janik seconded the motion. The vote was passed 4-0.
Old Business:
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Whistle Blower Policy (see policy)
A question was asked about #9: Clarification. What is the law that protects the Library from
keeping records of patron’s reading habits, computer use, etc.? Privacy laws. Deniability.
A question was asked about #5: Clarification. Open disclosure.
A motion was made by N. Sagiv to approve the Whistle Blower Policy and seconded by J. Janik. It was
passed 4-0.
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Conflict of Interest Policy (see policy)
A motion was made by N. Sagiv to accept the Conflict of Interest Policy and seconded by J. Janik. It was
passed 4-0.
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Display Case Policy (see policy)
A motion was made by J. Janik to accept the Display Case Policy with changes and seconded by N. Sagiv.
It was passed 4-0.
New Business:
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Out of System Card Holders Policy (see policy).
A motion was made by N. Sagiv to accept the revised version of The Out of System Card Holders Policy
and seconded by J. Janik. It was passed 4-0
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Homebound Delivery Policy (see policy).
A motion was made by N. Sagiv to accept the Homebound Delivery Policy and seconded by J. Janik. It
was passed 4-0. It was suggested that Friends of the Library would pay.
M. Jagos requested Executive session to discuss a personnel issue. A motion was made to go into
Executive Session at 9:11 pm by N. Sagiv and seconded by J. Janik.
The board exited Executive Session at 9:16 pm.
Director’s Report item #2 was revisited:
A motion was made by J. Janik to approve capital funds to send M. Jagos to the PLA Initiative PreConference at ALA in San Francisco in June and seconded by N. Sagiv. The motion passed 4-0.
A motion was made by J. Janik to approve capital funds to send J. Armstrong to the PLA Initiative PreConference at ALA in San Francisco in June and seconded by N. Sagiv. The motion was defeated 0-4.
L. Goldthwaite made a motion to adjourn which was seconded by N. Sagiv. T. Woods adjourned the
meeting at 9:20 pm.
The next meeting for the Chester Library Board with be held on April 21, 2015.
Respectfully submitted,
Leila Goldthwaite
Secretary, Board of Trustee’s
The Town of Chester Public Library