GALLERY Assistant
Application deadline: 10am, Friday 5 June 2015
Interviews will be held on: Tuesday 23 June 2015
Start date: Monday 3 August 2015
To apply please send your completed application form in PDF format to
[email protected]. Please do not send anything else along with your application.
Job Title:
Employer:
Reports to:
Hours of Work:
Salary:
Gallery Assistant
Chisenhale Gallery, 64 Chisenhale Road, London E3 5QZ
Deputy Director
Part time (3 days per week – Monday, Tuesday &
Thursday), 10am – 6pm including one hour’s unpaid lunch
break per day
£19,000 pro rata
The purpose of the post is to assist the Development Coordinator, Deputy Director and
Director in all areas of gallery operations, development and administration. This includes
day-to-day maintenance of the gallery’s facilities and office systems, supervision of
volunteers, helping to maintain the gallery’s online presence through the website, collating
and analysing visitor data and supporting the Development Coordinator with administration
of the benefactors programme, including recording payments and drafting correspondence. In
addition a key element of the post involves administrating earned income streams,
(particularly limited edition production, promotion and sales) but also event ticket sales and
gallery hires.
The Gallery Assistant works closely with the Deputy Director, Development Coordinator and
Director, as well as liaising with artists and all staff members, particularly Front of House
staff (FOH), and Trainees.
Key tasks and responsibilities
Gallery / Office Administration
- Administrates office equipment and IT systems as well as general building, gallery and
office maintenance, with support from the Deputy Director
- Manages the general upkeep of the office, kitchen, bathroom and storage areas (tidying /
recycling / re-stocking / stock taking etc.)
- Maintains and updates the Database
- Administrates the Audience Agency project – oversees FOH staff and volunteers to
conduct surveys and input questionnaire data. Generates reports and analyses data,
disseminates outcomes to gallery staff and Trustees
- Edits and updates the website (including the News posts), maintains a regular overview
of the whole website – liaising with the Exhibitions & Events, Curator and Offsite &
Education, Curator as appropriate.
- Administrates Board meetings: Sets up the meeting room and prepares documents
-
Assists the Director in personal administration including; booking travel and
accommodation (producing itineraries as required), preparing expenses claims, and
managing RSVP’s
Event support
- Researches and engages catering from various sources for gallery-based and offsite
events
- Manages front of house for events including catering provision and coordinating and
overseeing FOH staff and Volunteers
Finance
- Is responsible for cashing up FOH and bar floats, as well as regularly emptying and
counting the donations box
- Pays in cash and cheques at the bank
- Orders consumables for the FOH PDQ machine
Development and Earned Income
- Supports the Development Coordinator in edition research, production and promotion
- Administrates earned income streams, including managing sales, storage and packaging
of limited edition prints (liaising with FOH staff), ticketing for events and gallery hires
- Supports the Development Coordinator with the organisation of events on and offsite
(including art fairs), including drafting and sending invitations, collating RSVP’s,
organising catering, volunteers and FOH staff
- Manages the delivery, sales and returns of publications
- Supports the Deputy Director, Exhibitions & Events, Curator and Education & Offsite,
Curator with research and production of funding applications
- Supports the Deputy Director, Exhibitions & Events, Curator and Education & Offsite,
Curator with reporting to funders
General
- Some weekend and evening work will occasionally be required
- Actively participates in the London contemporary art world – networking with artists,
gallerists, collectors, funders and other institutions supporting the work of contemporary
artists, to develop working relationships beneficial to Chisenhale Gallery.
- Supports the Director, Deputy Director and Development Coordinator with all other
relevant tasks as may be assigned
Person Specification
Qualifications
-
At least one years’ experience in a relevant role
Essential skills and attributes
-
Pro-active, highly motivated and enthusiastic team player with a desire to develop a
career in the contemporary art world through contributing to Chisenhale Gallery’s
continued success
-
Excellent verbal and written communication skills. Reliability and punctuality are
essential, as is attention to detail in carrying out administrative tasks
-
Experience of maintaining websites and social media platforms
-
Demonstrable and informed interest in contemporary art and visual culture
-
Knowledge of public and private, national and international exhibition spaces and
production agencies, especially those at a similar level to Chisenhale Gallery
-
Experience of working as part of a small team and demonstrated ability to forge mutuallyrespectful and effective working relationships with a diverse range of personalities in a
collegial and cooperative manner, including members of the Board, volunteers, staff
-
Flexible self-motivated approach to working and experience of multi-tasking, an ability to
prioritise and plan under pressure
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Good IT skills, particularly in web content management, social media, MS Word, Excel,
Filemaker Pro, Photoshop and InDesign. Chisenhale Gallery uses Macs
Desirable skills and attributes
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Art History, Fine Art or Curatorial Studies degree
-
Foreign language skills
-
Experience of researching and producing fundraising applications and reports
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Experience of working in sales/retail environment