CITY OF CHARLOTTETOWN
REQUEST FOR QUOTATIONS
ENGINEERING CONSULTING
DESIGN & PROJECT MANAGEMENT SERVICES
2015 STORM PIPE CONSTRUCTION
APRIL 2015
City of Charlottetown
Page 2
Quotes shall be submitted on the attached form in a sealed envelope, clearly marked on
the outside “Request for Quotations for Engineering Consulting – 2015 Storm Pipe
Construction; Attention Controller; 3rd Floor City Hall”, and must be received before
2:00:00 pm, Local Time, on Monday, April 27th, 2015. It is the responsibility of the
bidder to deliver the sealed quotation to the 3rd floor of City Hall before the time indicated.
Quotes received after the time indicated shall be returned unopened.
Any addenda will be posted on the City of Charlottetown website at
www.charlottetown.ca/tenders.php. Bidders are responsible for checking the website for
proposal/quote/tender notices, documents, and addenda. The City is not responsible for
ensuring bidders have obtained addenda.
This call for quotes creates no obligation on the part of the City of Charlottetown to award
the contract or to reimburse proponents for preparation expenses. The City of
Charlottetown reserves the right to accept or reject any and all submissions, in whole or in
part, received as a result of this request, and to negotiate in any manner necessary to best
serve the interest of the City.
At the election of the City, whether or not a bid or bidder otherwise satisfies the
requirements of a tender, the City may reject summarily any bid received from a
corporation or other person which has been anywise involved in litigation, arbitration or
alternative dispute resolution with the City within the five (5) year period immediately
preceding the date on which the request for tender/quote was published.
The City’s evaluation may include information provided by the proponent’s references and
may also consider the proponent’s past performance on previous contracts with the City or
other institutions.
The City may prohibit a supplier from participating in a procurement process based on
past performance or based on inappropriate conduct in a prior procurement process, and
such inappropriate conduct shall include but not be limited to the following:
a) the submission of quotations containing misrepresentations or any other
inaccurate, misleading or incomplete information;
b) the refusal of the supplier to honour its pricing or other commitments made in its
proposal; or
c) any other conduct, situation or circumstance, as solely determined by the City.
Quotes will be opened publicly at City Hall immediately following the closing date/time.
Award shall be upon approval by City Council as soon as practical after the submission
opening.
No fax or e-mail quotation forms will be considered.
Any questions in respect of this quotation shall be directed to the Controller, Amanda
Cheverie ([email protected]) at least 3 days prior to the closing of this
quotation.
Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction
City of Charlottetown
Page 3
COMPLETE QUOTATION PACKAGE
A complete Quote consists of the following:
(a)
Quotation Form (bid sheet)
(b)
Tender Submission for Engineering Consulting
SERVICES REQUIRED
The City of Charlottetown is conducting this quotation request for the Public Works
Department to select engineering services for storm piping in extending ditch infill.
Pending contractor pricing, the City expects it will proceed from design to construction
award and hopefully have full project completion this season.
Submissions shall be firm fixed prices comprised of three components as follows, with
each component seen to be appropriately balanced to undertake the indicated work:
1. Design Costs
a) survey data acquisition & detailed design
b) construction tender preparation and coordination (tender
advertising paid by the City)
c) identify all property pins and surface utilities on drawings
d) probable estimate of cost prior to tender
e) submission to City of 2 paper copies and 1 PDF format of tender
spec & drawing set
f) review of tender submissions and recommendation on award
2. Contract Administration Costs for Awarded Construction Project
a) preparation of CCDC or other similar formal contract
b) review and recommendation on contract changes
c) progress estimate review and recommendation for payment
d) delivery to City of 2 paper and 1 digital as-built
3. Project Management Costs for Awarded Construction Project
a) indication of estimated construction time-frame for City
reference/budget
b) weekly on-site inspection at a set fee of $885.00/wk for this
package. (Fee set as fair compensation while allowing for best
comparison of quotations received, removing possibility of low
design - high inspection proposal versus an opposite weighting.)
c) confirm with final inspection that no property pins or surface
utilities have been removed or covered
Included in this quotation is a list of sites for design/construction. Any initial concerns
on possible complications (grade, etc) that could affect intended storm pipe installation
at any specific site should be indicated in quotation submission via an attached note.
It is desired that this design work be initiated as soon as possible after being awarded
with work proceeding directly to construction tender. There will be two (2) separate
contracts as noted. These two (2) construction tenders are not expected to necessarily
be issued simultaneously.
Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction
City of Charlottetown
Page 4
Price review on Engineering Consulting submissions will be on the basis of overall cost
for Design and Contract Administration for each A & B package, though individual site
costs are required for accounting purposes and circumstances where one site may not
proceed as expected.
PAYMENT
Payment for Engineering Consulting services will be made upon receipt and processing
of invoicing. Progress payments may be provided by the successful consultant.
QUOTATION FORM (Bid Sheet)
CITY OF CHARLOTTETOWN
ENGINEERING CONSULTING
DESIGN & PROJECT MANAGEMENT – 2015 STORM PIPE CONSTRUCTION
TO:
City of Charlottetown
Public Works Committee
City Hall
Charlottetown, PEI
Ladies and Gentlemen:
The undersigned submitter has carefully examined all specifications and
hereby offers to enter into agreement with the City of Charlottetown to
supply services required by these specifications for the prices given on the
following page (all applicable taxes extra):
The undersigned submitter understands and agrees that:
1)
These quotation prices are valid for acceptance for a period of sixty (60)
days from the date of closing of quotes.
2)
The lowest or any quote may not necessarily be accepted.
3)
Any of the work sites may be deleted from the contract without adjustment
to other site bid costs.
4)
Payment(s) for this work will be made by Electronic Funds Transfer
(EFT) and vendor must provide information prior to award of contract
to be setup on this system.
Initial
Date
Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction
- Hanover St
- Second St
Pearson St
Hawthorne Ave
to Kensington Rd
to Tara Hgths
to LMM school
to end
to Parkside Dr
to Maple Ave
Ditch Infill
Ditch Infill
Ditch Infill
Phone
Email
Contact Person (printed)
Date
$
850 m $
Postal Code
$
500 m $
Authoized signature
$
$
175 m $
425 m $
$
400 m $
Mailing Address
B
A
Both Sides
Both Sides
South Side
South Side
Both Sides
$
Total
Construction
Admin. Cost
435 m $
Length
Design &
Tender Cost
Firm Submitting
Expected Date Tender Ready for Release:
B
A
Ditch Infill ? & curb?
Ditch Infill
Ditch Infill & Paved Path West Side
Description
Expected Date of Final Survey Data Acquisition:
Lewis Pt Rd
- Malpeque Rd
Penny Lane
- Brackley Pt Rd
Crestview Dr
Oak Dr
Construction "B"
- St Peters Rd
MacWilliams Rd
Project
Construction "A"
$
$
$
$
$
$
$
Extended
Price
$885 / wk set rate
$885 / wk set rate
$885 / wk set rate
$885 / wk set rate
$885 / wk set rate
$885 / wk set rate
* Estimated Construction Time is for
City budgeting purposes only.
wks
wks
wks
wks
wks
wks
Estimated
Construction
Construction
Time *
Management Cost
Charlottetown Public Works - 2015 Storm Pipe Construction
Tender Submission for Engineering Consulting
City of Charlottetown
Page 5
Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction
City of Charlottetown
Page 6
LOCATION MAPPING
Following are the general locations of ditches desired to be infilled. These annual local infills
are working toward a fully piped storm system across the City. This shall be an integrated system
design that considers adjacent areas that may ultimately connect or route through the area. It
may also require replacement on some property frontages infilled individually that are not at
necessary grade and/or frontages infilled with pipe material/size that is not expected to deliver a
comprehensive storm system of appropriate life expectancy.
MacWilliams Rd – St Peters Rd to Lucy Maude Montgomery School (existing path)
west side ~= 435m x1
(construction to include paved pedestrian path)
C
MA
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N
Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction
City of Charlottetown
Page 7
Pearson St – Hanover St to Tara Hghts
both sides ~= 200m x2
SR
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CW
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Bridle
ST
Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction
City of Charlottetown
Page 8
ND ST
Hawthorne Ave – Second St toward Kensington Rd
south side ~= 175m x1 total block length
(may crest at about 115m; may require slight widening and curb to control storm water)
HORN
E AV
DEN
CRT
KENS
DRE
S
INGT
ON R
D
SECO
HAWT
Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction
City of Charlottetown
Page 9
Oak Dr – Brackley Pt Rd to Maple Ave
south side ~= 425m x1
DR
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DR
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BR
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SW
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AV
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PL
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PIN
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Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction
City of Charlottetown
Page 10
AV
IS
TA
DR
FFI
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SH
HU
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CR
Crestview Dr – Lewis Pt Rd to Parkside Dr
both sides ~= 250m x2
CR
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SP
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BA
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DR
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PARKSIDE
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A
ADVANA
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Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction
City of Charlottetown
Page 11
Penny Ln – Malpeque Rd to end
design both sides ~= 425m x2
(preliminary construction budget is only for half of this street, to be determined if
north/south or east/west division)
RTH
NO
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LE D
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RO
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KAR
ST
BR
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PEN
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End of Document
Request for Quotation
April 2015
Engineering Consulting – Design & Project Management, Storm Pipe Construction