STAFF REPORT DATE: May 5, 2015 TO: City Council FROM: Bob Clarke, Public Works Director/City Engineer Dan Doolan, Fleet Services Manager Juli Hawthorne, Assistant to the Director SUBJECT: Purchase of Para-Transit Bus Utilizing a Cooperative Purchase Agreement Recommendation 1. Approve the Purchase of One (1) Glaval Para-Transit bus at a cost of $85,410 utilizing a cooperative purchase agreement with Cal-ACT/MBTA (Morongo Basin Transit Authority). 2. Approve the attached resolution accepting $40,000 in grant funds towards the purchase from PTMISEA (the State’s Public Transportation Modernization, Improvement and Service Enhancement Account), commonly known as Proposition 1B. 3. Approve the attached Budget Adjustment appropriating the PTMISEA grant funds into the Fleet Services budget. Fiscal Impact The purchase cost of one Para-Transit bus utilizing the cooperative purchase agreement is $85,410 and will be paid with the following funding sources: PTMISEA (State) FTA (Grant CA-90-Z219) Para-Transit bus sales proceeds $40,000 (47%) $27,746 (32%) $17,664 (21%) The FY 14/15 adopted budget already includes the Federal Transit Authority (FTA) funds and the net auction proceeds from the sale of two previously replaced Para-Transit buses, in the Fleet Services Purchase and Disposal Program. Council Goal(s) 1. Ensure fiscal resilience 2. Pursue environmental sustainability 3. Promote community Background and Analysis The City has four fully accessible Para-Transit buses in its vehicle fleet. These buses are used by Davis Community Transit (DCT) to transport ADA eligible customers. ADA eligible customers qualify by having a disability that prevents them from using the local fixed route, transit system. The four buses travel within the Davis city limits, for a total of approximately 100,000 miles per 05-05-15 City Council Meeting 05B - 1 year. One of these buses, #557, has exceeded the FTA’s established vehicle life service requirements, and is scheduled for replacement in FY 14/15. The bus will be purchased from A to Z Bus Sales in Sacramento, California, through a Cooperative Purchase Agreement with the Morongo Basin Transit Authority, as per section 3.0 (9.1) of their contract #11-03, issued March 23, 2012 through 2016. This bid allows flexibility of purchasing buses which are in full compliance with FTA requirements and statutes. In the past, the Para-Transit buses have been purchased with 80% Federal Transit Authority grant funds and a 20% City match. The proposed bus purchase has a slightly more complicated funding plan than prior purchases because earlier funding assumptions have changed. In September 2013, the City sold two Para-Transit vehicles (#555 and #556) that had been taken out of service and replaced with new vehicles funded from a prior FTA grant. The net proceeds from this sale amounted to $9,062 and $8,602, respectively. FTA regulations require that proceeds from the sale of federally funded assets of $5,000 or greater be applied to the total cost of a future project in an FTA grant, which in this case is the purchase of a replacement for the #557 Para-Transit vehicle. The application of the $17,664 in net proceeds from the sale of Bus #555 and #556 yields a balance of $67,746 to fund. In September 2014, Unitrans and City staff became aware of an opportunity to obtain PTMISEA funds to help purchase Para-Transit vehicles for DCT. On behalf of the City, Unitrans subsequently submitted a grant allocation request in the amount of $40,000 for FY 2015, which was approved by the SACOG Board of Directors in November 2014. The Public Transportation Modernization, Improvement, and Service Enhancement Account Program (PTMISEA) was created by Proposition 1B. PTMISEA funds may be used for transit rehabilitation, safety or modernization improvements, capital service enhancements or expansions, new capital projects, bus rapid transit improvements, or rolling stock (buses and rail cars) procurement, rehabilitation or replacement. On December 16, 2014, the City Council approved resolution #14-173, authorizing the City Manager to submit and then execute an FTA grant application for transit capital and operating assistance. The FTA grant will provide the remaining $27,746 funding needed to purchase a replacement for the #557 Para-Transit bus for DCT. Attachments 1. Resolution 2. Budget Adjustment 3. Bus quote from A-Z bus 4. Cal-ACT Cooperative Letter of Assignment 05-05-15 City Council Meeting 05B - 2 RESOLUTION NO. 15-XXX, SERIES 2015 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DAVIS APPROVING THE PURCHASE OF (1) ONE PARA-TRANSIT BUS AND THE ACCEPTANCE OF THE PTMISEA GRANT FOR FISCAL YEAR 2014/2015 WHEREAS, in September 2014, Unitrans submitted a grant request, on behalf of City staff, for $40,000 of the State’s Public Transportation Modernization, Improvement, and Service Enhancement Account Program funds for FY 2015, which was approved by the SACOG Board of Directors in November 2014; and WHEREAS, the Public Works Fleet Services Division obtained quotes for a Para-Transit bus to replace bus #557 for Davis Community Transit (DCT) from A-Z Bus Sales, utilizing a cooperative purchase agreement with Cal ACT/MBTA (Morongo Basin Transit Authority); and WHEREAS, the City will use the awarded funds to purchase a new 2015 Glaval Para-Transit Bus from the local dealer, A-Z Bus Sales in Sacramento; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Davis hereby: 1. Accept the $40,000 in grant funds awarded from the Public Transportation Modernization, Improvement and Service Enhancement Account (PTMISEA) to be used as matching funds to purchase a new 2015 Glaval Para-Transit Bus for DCT; and 2. Approve the purchase of one (1) Glaval Para-Transit Bus, utilizing the Cooperative Purchase agreement with Cal Act/Morongo Basin Transit Authority Contract #11-03, from the local dealer, A-Z Bus Sales in Sacramento, CA. PASSED AND ADOPTED by the City Council of the City of Davis on this 5th day of May 2015 by the following votes: AYES: NOES: ABSENT: Daniel M. Wolk Mayor ATTEST: Zoe S. Mirabile, CMC City Clerk 05-05-15 City Council Meeting 05B - 3 05-05-15 City Council Meeting 05B - 4 Customer: City of Davis Address: 23 Russell Blvd City Davis Contact: Dan Doolan Email Address: [email protected] County: Yolo 11/19/2014 Expires 3/23/2015 Zip Code: 95616 Office Phone: 530-757-5653 Sales Representative Clay Hartman DSI Account: Fax Number Cell Phone: Type B Ford Gasoline GLAVAL BUS, TYPE B, FORD GASOLINE Gas - Cut-Away Chassis 1 Glaval Chassis, E-450, 158", 6.8L V-10 1 PUBLISHED OPTIONS 2 Freedman Folding Seat 4 Credit for seat delete, per passenger 1 Locking fuel filler door 1 Recaro SHS Drivers Seat 1 Telma Drive Line Retarder 1 Mor/Ryde Suspension, Rear 1 Velvac Power Mirrors in lieu of std power mirrors 994.00 (123.00) 76.00 1,096.00 6,322.00 790.00 (88.00) 1,988.00 18.00 18.00 (188.00) 15.00 250.00 (55.00) 95.00 408.00 1,377.00 140.00 15.00 1,425.00 4,383.00 18.00 18.00 (188.00) 15.00 250.00 (55.00) 95.00 408.00 1,377.00 280.00 60.00 1,425.00 4,383.00 (492.00) 76.00 1,096.00 6,322.00 790.00 (88.00) 1 NON PUBLISHED OPTIONS 1 1 1 1 1 1 1 1 1 2 4 1 1 No Smoking No Eating No Radio decal Decal, All Passengers Must Wear Seat Belts Standard Clamp exhaust ILO welded Watch Your Step decal at top riser in stepwell Helm Ford Maintenance Manual Altro Yellow nosing in lieu of Yellow in laid strip Interior passenger lights to be LED in lieu of Std Braun 34" x 54" 1,000 rated Century w/c lift Diamond XV Fare box with 2 vaults Extra Sets of keys for entire Bus Additonal Emergency Exit decals in addition to std Custom City of Davis Graphics package on exterior of Bus REI Buswatch DVR system (7 cameras) 1TB , GPS. 1 SUMMARY SPECIFICATION SUMMARY 1 Model Year 2014/2015 Make: Ford 1 1 1 1 1 Type: B Gas Chassis: E-450 Passenger Capacity: 12 + 2 Seat Fabric: Docket 90 #116 Blue Air Conditioning System: TA733 Exterior Color/Graphics: Custom Graphics 05-05-15 City Council Meeting Wheelbase: 158" Engine: 6.8L V-10 gasoline GVWR: 14,500 Body Length: 22' Wheelchair Lift Model: Braun Century Wheelchair Lift Location Rear Number of Tie Downs: 2 Alternator: 225 Amp OEM Tie Down Type Q'Straint DLX Estimated Delivery: 150 Days ARO 05B - 5 Customer: City of Davis Address: 23 Russell Blvd City Davis Contact: Dan Doolan Email Address: [email protected] 11/19/2014 Expires County: Yolo 3/23/2015 Zip Code: 95616 Office Phone: 530-757-5653 DSI Account: Fax Number Cell Phone: Sales Representative Clay Hartman SUMMARY STANDARD BID FEATURES & EQUIPMENT 1 Galvanized Steel Cage Costruction 1 Galvanized Exterior Skins - Vacuum Laminated Body Construction 1 One Piece FRP Roof Assembly 1 36" Electric Entry Door 1 Ergonomic Driver Control Panel with Quick Disconnect 1 Driver Side Running Board 1 Remote control & heated Exterior Mirrors 1 Standard 2-Step Entry with 12" First Step Height 1 Dual Entry Grab Rails 1 5/8" Marine Plywood Subfloor, with Galvanized Steel Sub-structure 1 Integrated Track Seating System 1 REI 7 camera System DVR 1 Daytime Running Lights 1 Diamond XV Fare box with 2 vaults 1 Custom City of Davis Graphics package on exterior of Bus 1 5 YEAR / 100,000 Mile Limited Body Warranty Type B Ford Gasoline Fully Insulated Body Assembly Process ALL LED Exterior Lighting Filon FRP Interior Sidewalls, Roof, Rear Walls Number, function, and color coded wiring Braun Century 1000 lb W/C Lift located in the rear Side Mounted Battery on Slide Out Tray w/High Amp Circuit Breakers Recaro Drivers seat in Black cloth 96" Body Width Seating: Doc 90 upholstery, Grab Handles, USR's, aisle arm rests ISO 9001:2008 Quality Manufacturing Process Ford QVM Certified Manufacturer Back Up Alarm, Anti-ride Rear Bumper Front Mud Flaps Altoona 7 Year/200,000 Mile Tested Stanchion and Modesty Panel Behind Driver, with Plexiglass Meets All Applicable FMVSS Requirements in Effect at time of Manufacture CONTRACT PRICING SUMMARY 58,836.00 9,692.00 8,086.00 1 1 1 1 1 1 1 1 1 1 1 10,706.00 65,908.00 1 1 1 Signature Signature Print Name Print Name Date COMPANY/AGENCY 05-05-15 City Council Meeting 05B - 6 November 24, 2014 Dan Doolan City of Davis 23 Russell Blvd Davis, CA 95616 Re: Cooperative Letter of Assignment Dear Mr. Doolan: The CalACT-MBTA Vehicle Purchasing Cooperative is pleased to assign City of Davis an Assignment to Purchase Agreement for one (1) Class B, Glaval Cutaway Bus from A-Z Bus Sales using Contract #11-03. Please be advised that assignment of said vehicles does not constitute a recommendation or endorsement of this product by the Cooperative. City of Davis, as the purchaser, is responsible for its choice of vehicle product and options selected. City of Davis is responsible for vehicle inspection, acceptance and enforcement of all contract provisions. By accepting assignment, City of Davis agrees to hold harmless, indemnify and defend the Cooperative as per Section 3.0 (9.1) of contract #11-03 from any and all liabilities. Thank you for purchasing your vehicles through the Cooperative. If you have any questions please call me at 916-920-8018. Sincerely, Jacklyn Montgomery Executive Director 1010 Hurley Way, Suite 140 - Sacramento, CA 95825 05-05-15 City Council Meeting Phone (916) 920-8018 Fax (916) 920-8021 05B - 7
© Copyright 2024