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Table of Contents
Agenda
Proclamation recognizing Issac Blakeney
Staff Report
Proclamation
Minutes of City Council Regular Meeting of April 21, 2015
Minutes
Minutes of Environment and Water Resources Committee
Meeting of October 21, 2014
Minutes
Minutes of Customer Service Committee Meeting of February
25, 2015
Minutes
Minutes of Board of Adjustment Special Meeting of March 5,
2015
Minutes
Minutes of Monroe-Union County Economic Development Board
of Advisors Meeting of March 10, 2015
Minutes
Disbursement of Fiscal Year 2014-2015 City Council
Discretionary Funds
Kilgore - Discretionary Funds
Nash - Discretionary Fund
Jordan - Discretionary Fund
Resolution Amending Resolution R-2015-15 to Identify
Confidential Company “Project Lonestar” as O’Neil Digital
Solutions
Staff Report
Resolution
Budget Amendment for Fire Training Burn Room Repair
Staff Report
Budget Amendment
Interlocal Agreement
Zoning Map Amendment request for property located at 100
Broome Street from General Industrial (GI) to Conditional
District “100 Broome Street”
Staff Report
Orthor Map
Zoning Map
Site Plan
Resolution
Zoning Map Amendment request for property located at 806
Circle Drive from Office Transitional (OT) to Conditional District
(CD) “ETC Crematorium”
Staff Report
Ortho Map
1
3
6
7
8
42
45
47
52
56
57
59
60
62
64
65
66
74
77
78
79
80
81
83
Zoning Map
Site Plan
Resolution
Presentation of Budget Message for Fiscal Year 2015-2016
Budget Message 2015-2016
Amendment to Solid Waste and Recyclables Collection and
Disposal Specifications Agreement with Waste Pro of North
Carolina, Inc.
Staff Report
Budget Amendment
Public Comment Period
Public Comment Period
Closed Session pursuant to N.C.G.S. §143-318.11(a)(6)
Staff Report
2
84
85
86
87
92
94
95
97
CITY OF MONROE
CITY COUNCIL REGULAR MEETING
300 WEST CROWELL STREET
MONROE, NORTH CAROLINA 28112
May 5, 2015 - 6:00 PM
AGENDA
www.monroenc.org
1. Proclamation recognizing Issac Blakeney
CONSENT AGENDA
The City Council uses a Consent Agenda to consider items that are noncontroversial and routine. The Consent Agenda is acted upon by one motion and
vote of the Council. Items may be removed from the Consent Agenda and placed on
the Regular Agenda at the request of a Council Member or Citizen with consent of
Council. The Consent Agenda contains the following items:
2. Approval/Acceptance of Minutes and Reports
A. Minutes of City Council Regular Meeting of April 21, 2015
B. Minutes of Environment and Water Resources Committee Meeting of October 21,
2014
C. Minutes of Customer Service Committee Meeting of February 25, 2015
D. Minutes of Board of Adjustment Special Meeting of March 5, 2015
E. Minutes of Monroe-Union County Economic Development Board of Advisors
Meeting of March 10, 2015
F. Disbursement of Fiscal Year 2014-2015 City Council Discretionary Funds
3. Resolution Amending Resolution R-2015-15 to Identify Confidential Company
“Project Lonestar” as O’Neil Digital Solutions
4. Budget Amendment for Fire Training Burn Room Repair
REGULAR AGENDA
Public Hearings – Please adhere to the following guidelines:
• Proceed to the podium, and state your name and address clearly;
• Be concise; avoid repetition; limit comments to three (3) minutes or less;
• Designate a spokesperson for large groups.
3
5. Zoning Map Amendment request for property located at 100 Broome Street from
General Industrial (GI) to Conditional District “100 Broome Street”
A. Public Hearing
B. Action
6. Zoning Map Amendment request for property located at 806 Circle Drive from Office
Transitional (OT) to Conditional District (CD) “ETC Crematorium”
A. Public Hearing
B. Action
7. Presentation of Budget Message for Fiscal Year 2015-2016
8. Amendment to Solid Waste and Recyclables Collection and Disposal Specifications
Agreement with Waste Pro of North Carolina, Inc.
A. Amendment to Agreement
B. Budget Amendment
9. Public Comment Period
10. Closed Session pursuant to N.C.G.S. §143-318.11(a)(6)
•
Agenda is tentative and is subject to change up to and including the time of the meeting.
•
Addressing Item on Agenda: Prior to the Meeting, please complete the Sign-up Sheet located
in the Lobby area. Each speaker will be limited to three minutes.
•
Addressing Item Added to Agenda during Meeting: Please raise your hand during the item
you wish to address. Each speaker will be limited to three minutes.
•
Cell Phones/Pagers: As a courtesy, please turn off cell phones and pagers while Meeting is in
progress.
•
Rules Governing the Public Comment Period During Regular City Council Meetings:
1. A Public Comment Period shall be placed on the agenda of each Regular City Council
Meeting. Said Agenda item shall occur at the end of the Agenda but before any Closed
Session held at the end of the meeting.
2. Each person desiring to speak during the Public Comment Period shall sign up to speak prior
to the start of the Meeting on the form provided by listing their name and topic on which he
or she will speak.
3. A total time of 30 minutes will be allotted for the Public Comment Period at the end of which
those who signed up to speak may be requested to hold their comment until the next regular
Public Comment Period during which they will be given priority for comment. Council, in its
discretion, may extend the time allotted for Public Comment.
4. Each speaker shall be allotted up to three minutes to speak which shall be strictly observed
unless otherwise extended at the discretion of the Council.
5. Speakers shall at all times maintain proper decorum and shall make their comments in a civil
manner. Speakers shall remain at the podium to make comments and not approach Council or
staff without the express invitation of the Mayor or presiding officer.
6. At the request of Council, groups of persons supporting or opposing the same positions may
be asked to designate a spokesperson to speak.
4
7. Speakers shall not speak on any topic which is the subject of a public hearing on the same
agenda.
8. Council will refrain from engaging in a dialogue with speakers except to the extent necessary
to clarify the speaker’s position.
9. No formal action will be taken by Council during the same meeting on any matter which was
initially introduced during the Public Comment Period.
10.Council shall not restrict the subject matter of any comment based on content in any way
except as provided herein.
5
STAFF REPORT
TO:
City Council
VIA:
E.L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Bridgette H. Robinson, City Clerk
PREPARED BY:
Bridgette H. Robinson, City Clerk and Pete Hovanec, Communications
and Tourism Officer
SUBJECT:
Proclamation recognizing Issac Blakeney
SUMMARY STATEMENT
Presentation of Proclamation recognizing Issac Blakeney.
REVIEW
At the request of Council Member Surluta Anthony, City Council is requested to recognize San
Francisco 49ers/Duke University/Monroe High School football player, Issac Blakeney.
RECOMMENDATION
Council Member Anthony requests that City Council present a Proclamation to Issac Blakeney
proclaiming him a vital part of the City of Monroe community and encouraging all citizens to
express appreciation and support for his accomplishments.
Attachment: Proclamation P-2015-06
05041501
6
PROCLAMATION
ISSAC BLAKENEY
P-2015-06
WHEREAS, Issac Blakeney is the son of Yolanda Blakeney and Michael Wright,
brother of Natalie Blakeney, Jamie Glenn and Jamin Glenn, and a proud graduate of Monroe
High School who won five state championships, one in basketball, three in the triple jump and
one in the long jump; and
WHEREAS, Issac Blakeney attended and played football at Duke University from 2011
to 2014 as well as competing on the Duke Track and Field Team in 2014, earning a Bachelor of
Arts degree in Sociology; and
WHEREAS, Issac Blakeney played 40 career games at Duke catching 98 passes for
1,093 yards and 12 touchdowns. He had one or more receptions in 36 games and two or more
receptions in 24 games; and
WHEREAS, Issac Blakeney closed his career tied for 13th on the University’s all-time
chart for touchdown receptions and tied for 19th all-time for pass receptions; and
WHEREAS, while competing as a member of the Duke University Track and Field
Team Issac Blakeney and teammates posted the second fasted time in school history in the 4 X
100 relay, and placed third in the NCAA IC4A Championship at the Penn Relays in the 4 X 200
relay; and
WHEREAS, Issac Blakeney’s dedication, drive and work ethic has positioned him for a
successful career in the National Football League, having signed a free agent contract with the
San Francisco 49ers, one of the NFL’s preeminent teams.
NOW, THEREFORE, I Bobby G. Kilgore, by the virtue of the authority vested in me as
Mayor and on behalf of the City Council do hereby proclaim Issac Blakeney a vital part of the
City of Monroe community and encourage all citizens to express appreciation and support for his
accomplishments.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City
of Monroe to be affixed this the 5th day of May, 2015.
Attest:
Bobby G. Kilgore, Mayor
Bridgette H. Robinson, City Clerk
Proclamation P-2015-06
Page 1 of 1
7
CITY OF MONROE
CITY COUNCIL REGULAR MEETING
APRIL 21, 2015
MINUTES
The City Council of the City of Monroe, North Carolina, met in Regular Session in the City Hall
Council Chambers, 300 West Crowell Street, Monroe, North Carolina, at 6:00 p.m. on April 21,
2015 with Mayor Bobby G. Kilgore presiding.
Present:
Mayor Bobby G. Kilgore, Mayor Pro Tem Dottie Nash, Council Member Surluta
Anthony, Council Member Debra Duncan, Council Member Billy Jordan, Council
Member Lynn Keziah, City Manager E.L. Faison, City Attorney S. Mujeeb ShahKhan and City Clerk Bridgette H. Robinson.
Absent:
Council Member Freddie Gordon.
Visitors:
Pete Hovanec, Bruce Bounds, Ashley Duncan, Chris Platé, Ron Mahle, Brian
Borne, Theresa Eaman, Robert Yanacsek, Michael Johnson, Fran Harris, Jim
Yanacsek, Barbara Mills, Steve Duncan, Vye Wight, Susan Radford, David
English, Beth Greene, Robert Rushing, Bryan McAllister, Lisa Stiwinter, Russ
Colbath, Debra C. Reed, Sarah McCallister, Jim Loyd, Hunter Dalton, Lisa
Strickland, Ron Fowler and others.
Mayor Kilgore called the City Council Regular Meeting of April 21, 2015 to order at 6:00 p.m.
A quorum was present.
CONSENT AGENDA
Mayor Kilgore reviewed the Consent Agenda and asked if any member of the Council would
like to have any items moved from the Consent Agenda to the Regular Agenda for discussion.
Written background information was provided in advance in the Council Agenda Packets for
each item on the Consent Agenda. One motion and vote was taken, which included approval of
all items on the Consent Agenda.
Item No. 1. Approval/Acceptance of Minutes and Reports.
A. Minutes of City Council Regular Meeting of April 7, 2015. Mayor Pro Tem Dottie Nash
moved to approve the Minutes of the City Council Regular Meeting of April 7, 2015. Council
Member Anthony seconded the motion, which passed unanimously with the following votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
City Council Regular Meeting
April 21, 2015
Page 4
8
B. Minutes of Facilities Committee Meeting of January 7, 2015. Minutes of the Facilities
Committee Meeting of January 7, 2015 were received as information by Council.
C. Minutes of Transportation Committee Meeting of February 3, 2015. Minutes of the
Transportation Committee Meeting of February 3, 2015 were received as information by
Council.
D. Minutes of Monroe Tourism Development Authority Meeting of March 12, 2015.
Minutes of the Monroe Tourism Development Authority Meeting of March 12, 2015 were
received as information by Council.
E. Draft Minutes of Planning Board Meeting of April 8, 2015. Draft Minutes of the Planning
Board Meeting of April 8, 2015 were received as information by Council.
F. Finance Committee Reports for March 2015. Finance Committee Reports for March 2015
were received as information by Council.
G. Summary of Contracts Awarded, Change Orders Approved, City Manager’s
Settlement of Claims and City Manager’s Discretionary Fund. City Manager E.L. Faison
reported by memorandum the award of contracts pursuant to Ordinance O-2001-17 and Change
Orders approved pursuant to Resolution R-2000-76:
Date
Name
03/18/15
Jonathan Mitchell
03/18/15
D.H. Griffin Wrecking Co.,
Inc.
03/20/15
Cox Door Company, Inc.
[Change Order #1]
03/20/15
Union Power Cooperative
03/26/15
Bentley Systems, Inc.
Purpose
To repair the ticket
booth portion of the
Center Theatre
Demolition of 507
Benton Street –
Parcel No. 09-226169
Replace nine existing
brackets with special
made cable support
brackets and a total
of four cables
Highway 601 North,
Expansion into
Electric Territory
assigned to the City
of Monroe. Joint use
with Union Power
Cooperative as not to
duplicate overhead
lines on different
structures.
SIETOPS One
Annual Corporate
City Council Regular Meeting
April 21, 2015
Page 5
9
Fiscal Impact
Fund
Amount
Administration
*$2,500
Planning
$8,850
Airport
*$3,000
Energy Services
$12,400
Economic
Development
$7,500
Date
Name
Purpose
03/27/15
Tanner Design and Build, LLC
03/27/15
D. H. Griffin Wrecking, Co.,
Inc.
03/27/15
D. H. Griffin Wrecking, Co.,
Inc.
03/27/15
Transformer Maintenance &
Service, Inc.
03/31/15
D. H. Griffin Wrecking Co.,
Inc.
[Change Order #1]
03/31/15
Charlotte Business Journal
License with two
users, unlimited
projects and
unlimited
optimizations up to
200 acres per project,
three day training at
SITEOPS Training
Center
To replace or
construct new
concrete driveways
and other
concrete/masonry
structures related to
water or sewer main
repair or new
installation. All
work shall include
removal and disposal
of any damaged
concrete, masonry,
mortar and etc. from
property is
applicable.
Demolition of 106 E.
Myers Street – Parcel
No. 09-226-127
Demolition of 108 E.
Myers Street – Parcel
No. 09-226-127
To extend the life of
ten substation class
transformers –
Energy Services’
Electric Department
needs the experience,
labor and equipment
of a contractor to
prepare the surfaces
and apply ANSI
Gray 70
For removal of
asbestos found in
home (Demolition of
507 Benton Street)
Special MonroeUnion County
Economic
Development 16
Page Special
City Council Regular Meeting
April 21, 2015
Page 6
10
Fiscal Impact
Fund
Amount
Water Resources
$10,000
Planning
$6,550
Planning
$6,550
Energy Services
$52,250
Planning
*$1,925
Economic
Development
$22,611
Date
Name
03/31/15
U.S. Department of
Transportation FAA
04/07/15
Simplex Grinnell
04/07/15
Dillon Supply Company
Purpose
Supplemental
Publication to be
included in the
Charlotte Business
Journal publication
on June 5, 2015
Required Agreement
between City of
Monroe and the FAA
so that the Airport
can act as a Chart
(resale) Agent; as a
chart agent, the City
is authorized to resell
current FAA charts
and publication to
the flying public
To perform annual
inspections on the
fire alarms and
sprinkler system and
the required five year
internal inspection
located at 2401
Walkup Avenue
(Operations Center)
Furnish and install
palletized racking
system for all single
phase transformers
per quote and Union
County seismic
specifications
*Approved by Department Director
Fiscal Impact
Fund
Amount
Airport
*$4,999
Water Resources
*$4,999
Energy Services
$73,533
Total
$212,688
The following City Manager Discretionary Fund transactions were reported through April 9,
2015:
Date
07/01/14
04/08/15
Department
Beginning Balance
Finance/Customer Service
Purpose
Contingency Account
Replace broken ice
machine
Fiscal Impact
Amount
Balance
$300,000
$1,593
$280,032
Pursuant to Ordinance O-2004-27, the following Settlement of Claims were reported:
Date
Claimant
Claims Asserted
City Council Regular Meeting
April 21, 2015
Page 7
11
Fiscal Impact
Fund
Amount
03/24/15
Norman Smith
Breach of contract,
interference with
employment contract,
negligently hiring and
retention.
Other Insurance
– Interlocal Risk
Financing
$7,500
This item was for informational purposes only; therefore, no action was required of Council.
Item No. 2. Ordinance Amending City of Monroe Standard Specifications and Detail
Manual. Engineering Director Jim Loyd advised by memorandum that the City’s Standard
Specifications and Detail Manual was originally adopted by the Council on August 21, 2001.
Mr. Loyd advised that Staff had compiled the following recommended changes to the Detail
Manual: Table 02-02 revised to require 8’ sidewalk for arterial and collector streets to conform
to the Comprehensive Transportation Plan Typical Highway Cross Sections; Airport Road
removed from listing of streets where sidewalk is required for non-Single Family Lot
Development; General revisions to keep current with requirements for erosion control and
stormwater; Section 07.17 Guaranteeing Subdivision Improvements modified to remove 18month time limitation with duration of the guarantee to be of a reasonable period to allow for
completion and acceptance of the improvements; and, General housekeeping and provisions
added regarding the construction of private streets.
Mr. Loyd advised that it was the recommendation of the Transportation Committee and Staff that
Council adopt an Ordinance approving the proposed amendments to the City of Monroe
Standard Specifications and Detail Manual noting that the text amendment to Section 02.02.06 B
Sidewalk Requirements, Non-Single family Single Lot Development requirements be retroactive
to July 1, 2014. All other revisions/amendments would become effective upon adoption.
Mayor Pro Tem Nash moved to adopt Ordinance O-2015-01:
ORDINANCE TO AMEND
CITY OF MONROE STANDARD SPECIFICATIONS
AND DETAIL MANUAL
O-2015-01
DIVISION 01.01 GENERAL
01.11
SURVEY CONTROL MONUMENTS
Platted surveys shall comply with North Carolina General Statutes 39-32.1 through
32.4, and General Statute 47-30.
01.12
SUBMITTAL REQUIREMENTS
Amend:
For first review and subsequent reviews for Site Plan and Conditional Use, Subdivision
and Erosion Control Approval, submit 7 plan sets; for review of Stormwater Best
Management Practices, submit 3 plan sets.
City Council Regular Meeting
April 21, 2015
Page 8
12
For final approval, submit only plans applicable to the approval being requested as
follows:
City of Monroe Driveway Permit: 2 copies of the site plans plus completed permit.
NC DOT Driveway Permit: 5 copies of the site plan and a completed NC DOT
Driveway Permit Application (one original and 4 copies)
Erosion and Sedimentation Control: 4 plan sets plus digital copy in PDF format
Subdivision, Roadway and Storm Drainage approval: 4 plan sets plus digital copy in
PDF format
Stormwater Best Management Practices: 3 plan sets plus digital copy in PDF format and
copy of final calculations in PDF format
DIVISION 02.00 STREETS
02.02
DESIGN
02.02.01
GENERAL ROADWAY DESIGN REQUIREMENTS
Add:
32.
Any development of more than 100 residential units or additions to existing
developments such that the total number of units exceeds 100 shall be required to
provided vehicular access to at least two public streets unless such provision is
deemed impractical by the Planning Director and/or Engineering Director due to
topography, natural features, or the configurations of adjacent developments.
Add:
02.02.11
PRIVATE RESIDENTIAL STREETS
1.
Private residential streets shall be gated and meet the guidelines established by
Division 01.00 General and meet all requirements established for public street
construction including but not limited to construction drawing standards, typical
sections, testing, as-built drawings and one-year warranty period.
2.
The Engineering Department shall have the authority to inspect, approve or
disapprove all private residential street construction and related drainage facilities
in accordance with Section 01.08 Inspections.
3.
Design of private residential streets shall be completed in accordance with
Section 02.02 Design.
4.
Construction of private residential streets shall be in accordance with Section
02.01 Construction, Sections 02.03.01 through 02.03.06.
5.
Private residential streets may be platted prior to completion with guarantees
and/or surety as provided by Section 07.17 Guaranteeing Subdivision
Improvements.
6.
Final acceptance of the private residential street construction shall be in
City Council Regular Meeting
April 21, 2015
Page 9
13
accordance with Section 07.10 Final Inspection and Acceptance of Subdivision
Construction with 1 year warranty bond and a written warranty (0.7.16 Warranty)
provided by the developer.
7.
02.02.06
The inclusion of gates, structures including brick mailboxes and irrigation
systems within private street right-of-ways shall remove the private residential
street from future consideration for conversion to a public right-of-way in
accordance with the City of Monroe’s Policy on Acceptance of Privately Owned
Residential Streets until such items are removed.
SIDEWALK REQUIREMENTS
A.
EXISTING AND PROPOSED ROADWAYS
REVISE TABLE 02-02
NOTE:
Add:
3)
Sidewalk required along existing arterial and collector streets identified in
Section 02.02.06 B. Non-Single Family Single-Lot Development Requirements
shall be 8 feet minimum in width.
Amend:
B.
NON-SINGLE FAMILY SINGLE LOT DEVELOPMENT REQUIREMENTS
1.
Within non-single family lot developments, all private roads and
access ways shall be designed and constructed to facilitate the safe and
convenient movement of motor vehicle and pedestrian traffic. Any
non-single family lot development shall provide sidewalk along the
property frontage if the development is located along the following
existing arterial and collector roads:
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
R.
Allen Street
Charlotte Avenue/Highway
Concord Avenue
Dickerson Boulevard
Fowler Secrest Road
Franklin Street
Goldmine Road
Griffith Road
Hayne Street
James Hamilton Road
Lancaster Avenue/Highway
Medlin Road
M. L. King, Jr. Boulevard
Morgan Mill Road
Myers Road
Pageland Highway
Rocky River Road
Roosevelt Boulevard
City Council Regular Meeting
April 21, 2015
Page 10
14
SR 1245
SR 1009
SR 1223
NC 75, SR 2100
SR 1162
SR 2139
NC 207
NC 200
SR 2102
SR 1223
NC 200, SR 2188
US 601
SR 1007
US 74 (between Williams
Road and Franklin Street)
S.
T.
U.
V.
W.
X.
02.02.09
Secrest Avenue
Secrest Short Cut Road
Skyway Drive
Sunset Drive
Sutherland Avenue
Walkup Avenue
SR 1501
US 601, NC 200
SR 2180, SR 2181
SR 1751
REQUIREMENTS FOR STREET IMPROVEMENTS
Add:
3.
02.02.10
Construction of sidewalks or necessary drainage facilities required by this
section shall be accomplished along the entire length of the frontage of the
property abutting each publicly maintained street as listed in 02.02.06(B).
EXEMPTIONS FOR REQUIRED STREET IMPROVEMENTS
Add:
4.
When the proposed new developed area will be less than 50 percent of the total
area of the property under single ownership, sidewalks and drainage facilities
may not be required. However, the city engineer and City of Monroe
Transportation Committee may require certain improvements be made if they
are determined to be in the public interest or needed to ensure public safety.
5.
If the new building is an addition by which the total developed area does not
exceed 50 percent of the site, the construction of sidewalk facilities shall not be
required. However, necessary drainage facilities shall be required.
Amend:
02.03.05
CONSTRUCTION NOTES
26.
All sidewalks shall have contraction joints located every 5 feet and expansion
joints located a minimum of every 45 feet not to exceed 50 feet.
27.
All sidewalks shall be a minimum of 4 inches thick, 6 inches thick at
driveways.
02.03.06
ROADWAY CONSTRUCTION TOLERANCES
1.
Any concrete section of sidewalk or curb and gutter that has a crack that
measures greater than 1/8” horizontal separation or measures any vertical
separation shall be removed and replaced. No cracks allowed in curb at catch
basin transition sections.
03.00
EROSION AND SEDIMENTATION CONTROL
03.01
GENERAL
03.01.01
REQUIREMENTS
City Council Regular Meeting
April 21, 2015
Page 11
15
Add:
6.
03.01.04
A lien agent is required in accordance with North Carolina Statute 44A-11.1 for
improvements to real property at the time the original building permit is issued
if the costs of the improvements are $30,000 or more. Per North Carolina
General Statute 87-14, a building permit will not be issued until lien agent
verification has been obtained through the City of Monroe Permit Department.
CONSTRUCTION SEQUENCE
Add:
12.
If compost blankets are to be installed for temporary erosion/sediment control,
installation and maintenance shall be in accordance with Section 6.18 Compost
Blanket in the North Carolina Erosion and Sediment Control Planning and
Design Manual. Construction Specifications from Section 6.18 Compost
Blanket shall be included in the construction sequence of the erosion and
sedimentation control plan.
Amend:
03.02.01
TEMPORARY MEASURES
4.
Sediment Traps or Filter Basins shall be installed in accordance with the
appropriate details at all points where accumulated runoff is released to natural
drainage channels, and any other necessary locations. Sediment traps and basins
must provide a minimum of three (3) porous baffles. Basins less than 20’ in
length may use two (2) baffles. The minimum sediment storage volume for
sediment traps is 3600 cubic feet per acre of the disturbed area. The minimum
sediment storage volume for sediment basins is 1800 cubic feet per acre of
disturbed area. Skimmer dewatering time of 2-5 days is required.
Add:
9.
Ground cover on exposed slopes shall be applied within 14 calendar days
following completion of any phase of grading. Permanent ground cover for all
disturbed areas shall be applied within 15 working days or 60 calendar days,
whichever is sooner. Slopes left exposed will, within 14 calendar days of
completion of any phase of grading, be planted or otherwise provided with
temporary or permanent ground cover, devices, or structures sufficient to
restrain erosion.
10.
Compost blankets shall be installed per details shown in the North Carolina
Erosion and Sediment Control Planning and Design Manual at the top of the cut
and fill slopes and any other necessary locations.
11.
If disturbing 1 acre or more, stabilize site in accordance with the following, per
NPDES General Permit NC010000:
GROUND STABILIZATION TIMEFRAMES
Site Area Description
Stabilization Timeframe Exceptions
Perimeter dikes, swales and slopes
7 Days
None
High Quality Water (HQW) Zones 7 Days
None
City Council Regular Meeting
April 21, 2015
Page 12
16
Slopes Steeper than 3:1
7 Days
Slopes 4:1 or flatter
14 Days
All other areas with slopes flatter
than 4:1
14 Days
If slopes are 10’ or less
in length and are not
steeper than 2:1, 14
days are allowed
7 days for slopes
greater than 50’ in
length
None, except for
perimeters and HQW
Zones
9.
Seeding and soil stabilization of disturbed riparian areas shall be in accordance
with Sections 6.24 Riparian Area Seeding of the North Carolina Erosion and
Sediment Control Planning and Design Manual.
10.
The use of compost sock shall be in accordance with Section 6.66 Compost
Sock of the North Carolina Erosion and Sediment Control Planning and Design
Manual. Uses include but are not limited to site perimeters, above graded
slopes to serve as a diversion berm, check dams, drainage inlets, on paved
surfaces, etc.
03.03
CONSTRUCTION
03.03.02
SEEDING REQUIREMENTS
Amend:
For requirements see City of Monroe Detail 03.07.01
Revise/ Replace as attached:
05.00
STORMWATER BEST MANAGEMENT PRACTICES
Amend:
DIVISION 07.00 PERMITS, CHECKLISTS, AND FORMS
Update page numbers as attached
07.01
PERMIT CONTACT INFORMATION
Amend:
9.
North Carolina Department of Environment and Natural Resources 401 &
Buffer Permitting Unit Mooresville Regional Office
11.
North Carolina Forest Service
Union County – District 12
1933 Mountain Island Highway
Mount Holly, NC 28120
Phone: (704) 827-7576
City Council Regular Meeting
April 21, 2015
Page 13
17
(Revisions clarify name of agency and adds additional contact.)
07.03
SUBDIVISION PLAT CHECKLIST
5
P
P
E
E
P
P
8
(Deed or Record) Book references to subject property
14
Boundaries of the tract to be subdivided are shown as follows:
A. At least one corner is tied to: (1) N.C. Grid and provide
grid coordinates where at least one of two control
monuments needed are within 2000’ of the boundary and
show the combined grid factor or (2) tie to the nearest
street intersection
Plat contains a Special Flood Hazard Area Note
Plat contains a Notary Certificate of Owners Signature
Plat contains a Certificate of Ownership and Dedication
Plat contains a Subdivision Administrator Approval Certificate
Plat contains a Certification of Survey and Accuracy
Plat contains a Union County Review Officer’s Statement
Plat contains Storm Drainage Note (where applicable)
E
P
P
P
P
E
E
E
07.04
Street data is shown illustrating:
A. Existing and proposed rights-of-way within and adjacent
to property are shown
1. Total right-of-way width dimensions are shown
2. Cite Book & Page where right-of-way is recorded
3 Dimension from centerline of existing pavement to all
corners are shown
4 Cul-de-sac right-of-way radius from center point are
shown
37
38
39
40
41
42
43
S,P,F
S,P,F
P,F
P,F
S,P
P,F
F
P,F
F
F
F
F
F
P,F
STORMWATER MAINTENANCE AGREEMENT
THIS FORM IS A COPY FOR REFERENCE ONLY AND IS INCOMPLETE.
THREE INCH BLANK SPACE REQUIRED AT TOP BY REGISTER OF
DEEDS. FOR ACTUAL AGREEMENT, CONTACT THE ENGINEERING
DEPARTMENT.
Prepared By: _____________
Return to: City of Monroe
Tax Parcel No. ____________
STATE OF NORTH CAROLINA
UNION COUNTY
STORMWATER MAINTENANCE AGREEMENT
WHEREAS, Permittee has constructed a private on-site engineered stormwater
control facility (the “Facility”) to satisfy the requirements of such regulations, the
boundaries of such Facility being described in Exhibit “A” attached hereto and
incorporated herein by reference; and…..
9)
Warranties of Title. The Permittee covenants and warrants that it is lawfully
seized and possess of the Facility and real estate described in Exhibit “A,” that
City Council Regular Meeting
April 21, 2015
Page 14
18
it has good right and lawful authority to enter into this Agreement for the
purposes herein expressed, and that no consent or waiver by the holder of any
mortgage, deed of trust, or other security instrument, or any other person, firm,
or corporation is required prior to entering into this Agreement.
07.06.02
EROSION CONTROL PLAN CHECKLIST
Amend:
Show all design calculations for sediment basins and sediment traps per the
NCDENR Design Manual, latest edition. Note: Minimum of 3 coir fiber
baffles per the NCDENR Design Manual.
The following notes will be included on all plan sets:
Amend:
1.
If disturbing less than 1 acre, add this note: Ground cover on exposed slopes
shall be applied within 14 working days following completion of any phase of
grading. Permanent ground cover for all disturbed areas shall be applied
within 15 working days or 60 calendar days, whichever is sooner. Slopes left
exposed will, within 14 calendar days of completion of any phase of grading,
be planted or otherwise provided with temporary or permanent ground cover,
devices, or structures sufficient to restrain erosion.
2.
If disturbing 1 acre or more, add this note: As required by the NPDES General
Permit NCG010000, all perimeter dikes, swales, ditches, perimeter slopes and
all slopes steeper than 3 horizontal to 1 vertical (3:1) shall be provided
temporary or permanent stabilization with ground cover as soon as practicable
but in any event within 7 calendar days from the last land disturbing activity.
All other disturbed areas shall be provided temporary or permanent
stabilization with ground cover as soon as practicable but in any event within
14 calendar days from the last land disturbing activity. Ground stabilization
timeframe exemptions can be found in the NPDES General Permit
NCG010000 under Section 2.b. Ground Stabilization.
Add:
(at end of EROSION CONTROL PLAN CHECKLIST)
Projects disturbing one acre or more in area are automatically covered by the
NPDES General Stormwater Permit NG010000 for construction related
activities, provided that basin design requirements and ground stabilization
requirements from that permit are included on the erosion control plan. To
meet this requirement, include the ground stabilization timeframe table from
Section 3.02.01 Temporary Measures from the City of Monroe Standard
Specifications and Detail Manual and basin design requirements on the
erosion control plan and/or detail sheet, if disturbing 1 acre or more.
NPDES General Stormwater Permit NG010000 requires plans to identify
areas where the 7 and 14 day ground stabilization requirements will apply.
Please show areas on erosion control plan by using hatching, labeling, or
other similar conventions.
Erosion Control Review Fee.
City Council Regular Meeting
April 21, 2015
Page 15
19
07.06.03
Bond Amount in the form of certified check, cash or irrevocable letter of
credit.
STORMWATER CHECKLIST
Amend:
Show stormwater runoff controls
wet detention pond
extended dry detention pond
sand filters
bio-retention
stormwater wetlands
proprietary systems
filter strips
infiltration devices
stream buffers
permeable pavement
grassed swales
other
Show a maintenance plan and schedule for all permanent stormwater BMP
management practices.
All stormwater control structures and pond improvements shall be constructed in
accordance with the Project Provisions for Construction of Watershed Pond and
Outlet Control Structures as issued by the City Of Monroe Engineering Department.
(Standard Specifications and Detail Manual, Section 05.05.02.)
07.08
CERTIFICATION FORMS
Amend:
Table 07-01
Certification No.
1-01
1-02
1-03
1-04(A)
1-04(B)
1-05
1-06
1-07
Description
Primary Erosion Control Inspection Form
Intermittent Subdivision Construction Form
Final Subdivision Construction Form
Pre-Construction Certification FormPost-Construction Stormwater BMP
Final Certification Form – Post Construction
Stormwater BMP
Re-Inspection Form
Final Erosion Control Acceptance Form
Intermediary Erosion Control Acceptance Form
Notarization
Required
No
Yes
Yes
Yes
Yes
No
No
No
Revise & Replace as attached:
Certification Form 1-03 Final Subdivision Construction Form
Delete:
Certification Form 1-04 Final Watershed Pond Construction Form
Add as attached:
Certification Form 1-04(A) Pre-Construction Certification Form- Post-Construction Stormwater BMP
City Council Regular Meeting
April 21, 2015
Page 16
20
Certification Form 1-04 (B) Final Certification Form – Post Construction Stormwater BMP
Amend:
07.10
FINAL INSPECTION AND ACCEPTANCE OF SUBDIVISION CONSTRUCTION
10.
The subdivider shall deposit with the City cash, an irrevocable letter of credit,
or other instrument readily convertible into cash at face value for the warranty
period. Such financial guarantees for maintenance shall be in an amount not
less than 20% of the estimated costs of construction, but no less than $20,000 as
determined by the Engineering Department. Duration of the warranty bond
shall be for a minimum warranty period of 1 year.
Amend
07.11
POST-CONSTRUCTION CHECKLIST
All steps in drainage structures are placed at proper location (if needed).
All inverts of drainage structures are troweled smooth and sloped toward the
outlet pipe.
Revise and Replace as attached:
07.12
POST-CONSTRUCTION
CHECKLIST
MANAGEMENT PRACTICES (BMP)
FOR
STORMWATER
BEST
Revise and Replace as attached:
07.13
AS-BUILT DRAWING CHECKLIST
Revise and Replace as attached:
07.17
GUARANTEEING SUBDIVISION IMPROVEMENTS
In lieu of requiring the completion, installation, and inspection of all or any part of
required subdivision improvements (as described in Section 156.60 of the City Code of
Ordinances) prior to final plat approval, the City permits subdividers to deposit with the
City cash, an irrevocable letter of credit, or other instrument readily convertible into
cash at face value. Such financial guarantees shall be in an amount equal to 110% of
the estimated cost of completing the required improvements. The duration of the
guarantee shall be of a reasonable period to allow for completion and acceptance of the
improvements. All subdivisions for which improvements have not been completed and
accepted by the appropriate governmental agency at least thirty (30) days prior to the
expiration of the guarantee shall be considered to be in default. The City may at this
time use the financial guarantee to complete all necessary improvements, unless an
extension is granted.
DIVISION 08.00 ROADWAY/STORM DRAINAGE DETAILS
Revise/Replace as attached:
Detail 02.01.02 Residential Street With Ditches for 50’ R/W
City Council Regular Meeting
April 21, 2015
Page 17
21
Detail 02.01.10
Detail 02.03.01
Detail 02.04.01
Detail 02.04.02
Detail 02.04.03
Detail 03.07.01
Detail 03.08.01
Detail 03.13.02
Detail 04.01.01
Detail 04.01.03
Detail 04.01.07
Detail 04.01.08
Detail 04.01.09
Sight Triangles
Concrete Sidewalks
Concrete Driveway Drop Curb Type (1 of 2)
Concrete Driveway Drop Curb Type (2 of 2)
Residential Driveway For Valley Gutter
Seedbed Preparation & Temporary Seeding
Sediment Basin
Baffle Installation
Brick Catch Basin 15” Thru 54” Pipe (1of 2)
Slab Type catch Basin 15” Thru 48” Pipe
Brick Junction Box 42’ Thru 66” Pipe
Brick Drop Inlet
Block Manhole 15” Thru 36” Pipe
DELETE:
Detail 07.01.01 Concrete Monuments
Detail 05.01.01 Best Management Practices (Wet Pond)
Detail 05.01.02 Best Management Practices Wet Pond Details
Revise/ Replace as attached:
REVISION LOG
TABLE OF CONTENTS
07.00 PERMITS, CHECKLIST, AND FORMS
Update Pages of Detail Manual:
02-7, 02-15 TO 02-20, 03-1 TO 03-6, 05-4 TO 05-6, 07-34 TO 07-58
BE IT ORDAINED by the City Council of the City of Monroe that the City of Monroe Standard
Specifications and Detail Manual be amended as follows:
Adopted this 21st day of April, 2015.
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
Item No. 3. Budget Amendments.
A. Transferring Funds from Monroe-Union County Economic Development Fund Balance
for Operational Activities. Economic Development Executive Director Chris Platé advised by
memorandum that Staff was requesting that Council adopt a Budget Amendment transferring
approximately $40,000 from the Monroe-Union County Economic Development Fund Balance
for the purposes of supplementing the following operational expenses: advertising/marketing
related to the 2nd Edition of the Charlotte Business Journal Special Section for Economic
City Council Regular Meeting
April 21, 2015
Page 18
22
Development within Monroe/Union County and travel expenses associated with Industry
Recruitment, specifically the Paris Air Show. He advised that the expenses included sponsoring
the State of North Carolina Booth, Oxford Intelligence Contract for project appointment setting,
and overall international travel expenses with the primary expense being $16,000 for the Oxford
Intelligence contract.
Mr. Platé advised that the current amount in the Monroe-Union County Economic Development
Fund Balance was $190,000 and if this action were approved, the balance would be reduced to
$150,000 for the use of future projects and operational activities to support the EDC Work Plan.
He noted that any monies not expended would flow back into the Monroe-Union County
Economic Development Fund Balance on June 30, 2015.
Mayor Pro Tem Nash moved to adopt Budget Amendment BA-2015-10:
BUDGET AMENDMENT
BA-2015-10
1. Amendment necessary to appropriate funds for economic development activity as defined by the
Monroe-Union County Economic Development joint agreement.
Monroe-Union County Economic Development Fund:
Revenues:
Appropriation of Fund Balance
$40,000
Expenditures:
Economic and Physical Development
$40,000
Adopted this 21st day of April, 2015.
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
B. Donation to Police Department from Advanced Driver Training Services, Inc. (ADTS).
Police Chief Bryan Gilliard advised by memorandum that the Police Department had received a
$150 donation from Advanced Driver Training Services, Inc. (ADTS) for the use of the
Department’s traffic cones. He noted that the funds would be used for Youth Programs for the
Police Department.
Mr. Gilliard advised that this item was not reviewed by the Finance Committee due to
cancellation of the March and April 2015 Meetings; therefore, Staff was recommending that
Council accept the donation and adopt a Budget Amendment to appropriate and designate the
funds.
City Council Regular Meeting
April 21, 2015
Page 19
23
Mayor Pro Tem Nash moved to accept the payment from Advanced Driver Training Services,
Inc. (ADTS) and adopt Budget Amendment BA-2015-13:
BUDGET AMENDMENT
BA-2015-13
1. Amendment necessary to designate and appropriate funds received from Advanced Driver
Training Services, Inc. (ADTS) for youth programs.
General Fund:
Revenues:
Miscellaneous
$150
Expenditures:
Public Safety
$150
Adopted this 21st day of April, 2015.
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
C. Wheel Tail Assembly for The Tinker Belle. Communications and Tourism Officer Pete
Hovanec advised by memorandum that The Tinker Belle was in need of parts that were specific
to the aircraft. Mr. Hovanec advised that one such part was the tail wheel assembly. He advised
that a spare assembly had been located at a business in Alaska that was willing to sell one of
these hard-to-find items for $5,151.30, which included shipping.
Mr. Hovanec advised that the proposed tail wheel assembly was a critical need for the aircraft
and represents an approved FAA modification, meaning this assembly was slightly different
from the current assembly but had been approved by the FAA for daily use. He advised that the
bulk of the purchase price was for the actual rim and assembly; but once purchased, additional
tires would be easier to locate since they were currently in circulation.
Mr. Hovanec advised that it was the recommendation of the Monroe Tourism Development
Authority and Staff that Council adopt a Budget Amendment to provide funding for purchase of
a tail wheel assembly for The Tinker Belle.
Mayor Pro Tem Nash moved to adopt Budget Amendment BA-2015-12:
BUDGET AMENDMENT
BA-2015-12
1. Amendment necessary to appropriate funds for the purchase of a tail wheel assembly for The
Tinker Belle.
City Council Regular Meeting
April 21, 2015
Page 20
24
Occupancy Tax Project Fund:
Revenues:
Appropriation from Fund Balance
$5,152
Expenditures:
Occupancy Tax
$5,152
Adopted this 21st day of April, 2015.
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
Item No. 4. Call for Public Hearings to be Held May 5, 2015.
A. Zoning Map Amendment Request for Property Located at 100 Broome Street from
General Industrial (GI) to Conditional District “100 Broome Street.” Planning Director Lisa
Stiwinter requested by memorandum that Council call for a public hearing to be held on May 5,
2015 at 6:00 p.m. to consider a zoning map amendment request for property located at 100
Broome Street from General Industrial (GI) and Conditional District “100 Broome Street.”
Mayor Pro Tem Nash moved to call for a public hearing to be held on May 5, 2015 at 6:00 p.m.
to consider this request. Council Member Anthony seconded the motion, which passed
unanimously with the following votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
B. Zoning Map Amendment Request for Property Located at 806 Circle Drive from Office
Transitional (OT) to Conditional District (CD) “ETC Crematorium.” Planning Director
Lisa Stiwinter requested by memorandum that Council call for a public hearing to be held on
May 5, 2015 at 6:00 p.m. to consider a zoning map amendment request for property located at
806 Circle Drive from Office Transitional (OT) to Conditional District (CD) “ETC
Crematorium.”
Mayor Pro Tem Nash moved to call for a public hearing to be held on May 5, 2015 at 6:00 p.m.
to consider this request. Council Member Anthony seconded the motion, which passed
unanimously with the following votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
City Council Regular Meeting
April 21, 2015
Page 21
25
Item No. 5. Advertisement of Unpaid Real Estate Property Taxes. Interim Finance Director
Lisa Strickland advised by memorandum that N.C.G.S. §105-369(a) required municipal tax
collectors to report to their governing boards the total amount of unpaid taxes for the current year
that are liens on real property. Ms. Strickland reported that as of April 15, 2015, the City’s
unpaid balance of real estate taxes was $471,305.36. Upon receipt of the report, the governing
board must order the Tax Collector to advertise a list of unpaid real estate taxes. She advised
that a list of unpaid real estate taxes was available in the Tax Office.
Ms. Strickland advised that it was the recommendation of Staff that Council authorize the Tax
Collector to advertise the unpaid real estate taxes pursuant to N.C.G.S. §105-369. Funds are
included in current year budget for tax delinquency advertisement.
Mayor Pro Tem Nash moved to authorize the Tax Collector to advertise the unpaid real estate
taxes pursuant to N.C.G.S. §105-369. Council Member Anthony seconded the motion, which
passed unanimously with the following votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
Item No. 6. Award of Contract for Nelson Heights Tank Interior Recoating and Repair.
Water Resources Director Russ Colbath advised by memorandum that informal bids were
received on March 24, 2015 for interior recoating and repair of the Nelson Heights water tank
which is the oldest active tank in the City’s system. Mr. Colbath advised that a tank condition
assessment was performed by S&ME consultants in July 2014, which identified the needed work
to extend the useful life of the tank. He advised that the exterior coating of the tank would not be
replaced at this time, but would be monitored for continued performance and protection of the
structure.
Mr. Colbath advised that during the project, the tank would be drained and removed from
service. He noted that there was adequate stored water capacity at the City’s WTP and in the
eastern water pressure zone to accommodate this. Mr. Colbath advised that Staff would go doorto-door to contact all residents living near the tank to provide project information and City Staff
contact phone numbers should they have a concern. He advised that the contract period for the
project was 75 days.
Mr. Colbath shared the bid results from the qualified contractors:
CONTRACTOR
Utility Service Company Inc.
Olympic Enterprises Inc.
Southern Corrosion
Municipal Tank
R.E. McLean Tank
BID
$111,400
$178,298
No Bid
No Bid
No Bid
City Council Regular Meeting
April 21, 2015
Page 22
26
Mr. Colbath advised that it was the recommendation of the Environment and Water Resources
Committee and Staff that Council award the contract bid for the Nelson Heights tank interior
coating and repairs project to Utility Service Company Inc. in the amount of $111,400, authorize
a 5% contingency allowance for this project, authorize the City Manager to make contract
changes up to this amount if needed and also authorize the City Manager to execute the contract
on behalf of the City. Budgeted funds are available.
Mayor Pro Tem Nash moved to award the contract for the Nelson Heights tank interior coating
and repairs project to Utility Service Company Inc. in the amount of $111,400, authorize a 5%
contingency allowance for this project, authorize the City Manager to make contract changes up
to this amount if needed and authorize the City Manager to execute the contract on behalf of the
City. Council Member Anthony seconded the motion, which passed unanimously with the
following votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
REGULAR AGENDA
Item No. 7. Consideration of Award of Economic Development Incentive Grant to ATI
Specialty Materials for Project Pipe.
A. Public Hearing. Mayor Kilgore opened the duly advertised public hearing. Economic
Development Executive Director Chris Platé stated that this was a request for an economic
development incentive in the form of acceptable consideration for the sale of approximately
57.49 acres of land and the conveyance of this land under N.C.G.S. §158.1 for ATI Specialty
Materials.
Mr. Platé advised that ATI Specialty Materials, formally Allvac, was founded in 1957 in Union
County for the purpose of producing specialty metals in a vacuum process. He advised that since
that time, ATI had grown into an international leader in metals and aerospace super alloys. Mr.
Platé pointed out that ATI had operations throughout the United States and abroad with their
customers including airframers and engine builders such as Boeing and Airbus and Rolls Royce
and GE. Mr. Platé stated that it was safe to say that every plane flying in the world today had
some ATI metal on it.
Mr. Platé advised that ATI was considering a project on the remaining 57.49 acres that
comprised the remaining portion of AeroPointe Industrial Centre. He stated that if Monroe was
selected, the project would include a new building, machinery and equipment at this location.
Mr. Platé advised that Monroe had been short-listed and was one of several US locations. He
advised that a project decision was expected in 2015.
Mr. Platé advised that if Monroe was selected, the anticipated new taxable investment in building
and equipment would be approximately $63.5 million to $70 million over the next five years. He
City Council Regular Meeting
April 21, 2015
Page 23
27
advised that the incentive did not require a minimum job creation, but this project had the
potential of creating 70 jobs paying an average wage exceeding $60,000 per year.
Mr. Platé advised that the company began conversations with Staff earlier this year and indicated
that incentives were an important factor for the corporation in their final location decision.
Mr. Platé advised that the Monroe-Union County Economic Development Board of Advisors
discussed this project at their March 10, 2015 Meeting and provided full support of the incentive.
He advised that the incentive was in the form of consideration for the sale of land in lieu of a
traditional incentive grant.
Mr. Platé advised that Staff was recommending that Council adopt a Resolution approving the
sale of 57.49 acres in the AeroPointe Industrial Centre for $100 cash and $1,058,662 in other
prospective revenues to the City in the form of new property tax, new sales tax and utility
charges. He noted that the incentive was based on the company’s potential investment of $63.5
million, over a five-year period.
Based on its projected investment in the City of Monroe, the current tax rate and assuming a
consistent assessed value with no depreciation, Mr. Plate advised that the company could pay an
estimated ad valorem tax of $1,762,125 on the new taxable investment over the grant period. He
shared that the actual tax revenue to the City would be calculated using the assessed value of the
investment each year depending upon the depreciation schedule and timing of the investments by
the company.
Mr. Platé stated that the Union County Board of Commissioners awarded an economic
development incentive grant in the amount of $1,490,000 at their April 20, 2015 Meeting.
Mr. Platé advised that this project also achieved a cost benefit analysis ratio of 3.37 to 1 over the
first ten years of the project.
Mr. Platé advised that it was the recommendation of the Monroe-Union County Economic
Development Board of Advisors and Staff that Council adopt a Resolution approving the sale of
this 57.49 acres of land for $100 cash and $1,058,562 in other prospective revenues to the City,
including property taxes, sales taxes and utility charges as permitted under N.C.G.S. §158.1,
direct Staff to develop the Sales Agreement and authorize the Mayor to sign and all necessary
documents.
ATI Vice President/ATI Specialty Materials President Hunter Dalton provided a brief
background history on ATI. He thanked Council for prior support and hoped they would support
approval of the project.
Council Members expressed appreciation to Mr. Hunter on behalf of ATI for the company’s
dedication to the City of Monroe.
There being no other speakers, Mayor Kilgore closed the public hearing.
City Council Regular Meeting
April 21, 2015
Page 24
28
B. Action – Resolution Approving Incentive. Mayor Pro Tem Nash moved to adopt
Resolution R-2015-14, directed Staff to develop the Sales Agreement and authorized the Mayor
to sign and all necessary documents:
RESOLUTION TO APPROVE INCENTIVE
IN FORM OF ACCEPTABLE CONSIDERATION TOWARDS
SALE OF TRACTS OF LAND IN AEROPOINTE INDUSTRIAL CENTRE
ATI SPECIALTY MATERIALS
R-2015-14
WHEREAS, the City has heretofore purchased real property on Rocky River Road pursuant to
N.C.G.S. 158-7.1 for the purpose of developing an industrial park; and,
WHEREAS, ATI Specialty Materials has requested the purchase for 57.49 (+/-) acres of said
property hereinafter described; and,
WHEREAS, the City has had said 57.49 (+/-) acres determined value for the fee simple interest
subject to reserved easements is $1,058,662.00 which the Council determines to be the value of the
interest to be conveyed; and,
WHEREAS, the negotiated purchase price is $1,058,662, comprised of $100 in cash and
$1,058,562 in other prospective revenues to the City pursuant to N.C.G.S. 158-7.1(d); and,
WHEREAS, $1,058,662 will be toward the consideration in the following forms, including, but
not limited to, prospective tax revenues, sales tax revenues, and utility revenues within the City over a
5-year period beginning in FY 2017; and
WHEREAS, the incentive will be applied at the time of purchase in accordance with the
Purchase and Sale Agreement; and,
WHEREAS, the City Council approves and accepts said incentive as a form of acceptable
consideration as described above and desires to sell the property pursuant to N.C.G.S. 158-7.1(d).
NOW, THEREFORE, BE IT RESOLVED that pursuant to N.C.G.S. 158-7.1(d), the City
Council accepts the incentive amount of $1,058,562 as acceptable consideration to be applied to the
sale of the land in the Monroe Corporate Center.
Description: Being all that certain tracts or parcels of land lying and situated in the City of
Monroe Township, Union County, North Carolina and being more particularly described as follows:
Metes and Bounds description of Parcel ID: 09342441
Beginning at a point said point being the northwest corner of lot 4 of AeroPointe Industrial
Centre as recorded in Plat Cabinet K file 921 of the Union County Registry; thence from the
beginning point and with the Hunter Marshall III property as recorded in Book 1275 Page 850
of the Union County Registry S 80-03-50 E a distance of 1566.77 feet to a point on the Right
of Way of Rocky River Road; thence with the right of way of Rocky River Road S 13-28-55
W a distance of 77.47 feet; thence continuing with the right of way of Rocky River Road S
13-35-51 a distance of 401.78 feet to a point on the right of way of Rocky River Road and
City Council Regular Meeting
April 21, 2015
Page 25
29
AeroPointe Parkway; thence continuing the right of way of AeroPointe Parkway the
following six calls (1) a curve to the RIGHT, having a radius of 75.00 feet, a delta angle of
94-35-15, and whose long chord bearing is S 60-53-28 W a distance of 110.23 feet (2) along a
curve to the RIGHT, having a radius of 170.00 feet, a delta angle of 29-29-28, and whose
long chord bears N 57-04-10 W a distance of 86.54 feet (3) N 42-19-26 W a distance of
182.90 feet ,(4) thence along a curve to the LEFT, having a radius of 530.00 feet, a delta
angle of 37-44-24, and whose long chord bears N 61-11-38 W a distance of 342.83 feet (5) N
80-03-50W a distance of 341.36 feet ,thence along a curve to the LEFT, having a radius of
330.00 feet, a delta angle of 39-55-33, and whose long chord bears is S 79-58-23 W a
distance of 225.33 feet (6) thence bearing N 33-32-02 W a distance of 507.09 feet to the
point of beginning and containing 11.44 Acres. Above described tract is subject to easements
as shown on the map of AeroPointe Industrial Centre as recorded in Plat Cabinet K File 921.
Metes and Bounds description of Parcel ID: 09342433
Beginning at a point said point being the northwest corner of Parcel 5 as recorded in Plat
Cabinet K File 921 of the Union County Registry; thence with the right of way of AeroPointe
Parkway the following 12 Calls (1) S 79-16-57 E 489.18 feet (2) thence with a curve to the
LEFT, having a radius of 230.00 feet, a delta angle of 81-43-58, and whose long chord bears
N 59-50-52 E 300.98 feet (3) N 18-58-53 E 220.78 feet (4) thence a curve to the LEFT,
having a radius of 1030.00 feet, a delta angle of 9-02-43, and whose long chord bears N 1427-31 E a distance of 162.44 feet (5) N 9-56-10 E 484.58 feet (6) thence along a curve to the
right, having a radius of 270.00 feet, a delta angle of 90-00-00, and whose long chord bears N
54-56-10 E a distance of 381.84 feet (7) S 80-3-50 E 341.36 feet (8) thence along a curve to
the RIGHT, having a radius of 470.00 feet, a delta angle of 37-44-24, and whose long chord
bears S 61-11-38 E a distance of 304.02 feet (9) S 42-19-26 E 182.90 feet (10) thence along a
curve to the Left, having a radius of 230.00 feet, a delta angle of 34-26-25 and whose long
chord bears S 59-32-39 E a distance of 136.18 feet (11) S 76-45-51 E 15.95 feet (12) thence
along a curve to the RIGHT, having a radius of 53.72 feet, a delta angle of 54-53-58 and
whose long chord bears S 52-13-31 E a distance of 49.53 feet to a point on the Right of way
of Rocky River Road said point being the northeast corner of the Juan Alzate property as
recorded in Book 3336 Page 149 of the Union County Registry; thence with the Alzate
property the following 5 call (1) N 80-49-02 W 952.51 feet (2) N 80-49-00 W 258.52 feet
(13) S 9-56-10 W 482.45 feet (3) thence along a curve to the right, having a radius of 530.00
feet, a delta angle of 16-22-19, and whose long chord bears S 18-07-20 W a distance of
150.93 feet (4) S 63-41-30 E a distance of 28.61 feet to a point said point being the northwest
corner of the Union Electric Membership Property as recorded in Book 1281 Page 8 of the
Union County Registry thence S 9-32-03 W a distance of 824.58 feet to a point on the
Westwood Commerce Park Phase 2 property line said property being recorded in Plat Cabinet
E File 954 of the Union County Registry; thence N 80-11-39 W 804.90 feet to a point, said
point being the southwest corner of Parcel 5 as recorded in Plat cabinet K File 921 of the
Union County Registry thence N 10-44-35 E a distance of 442.62 feet to the point of
beginning and containing 15.23 Acres. Above described tract is subject to easements as
shown on the map of AeroPointe Industrial Centre as recorded in Plat Cabinet K File 921.
Metes and Bounds description of Parcel ID: 09369002K
Beginning at a point said point being the northwest corner of Parcel 5 of the AeroPointe
Industrial Centre as recorded in Plat Cabinet K File 921 of the Union County Registry Union
County Registry thence S 10-44-35 W 442.62 to a point said point being on the northern
property line of The Westwood Commerce Park Phase 2 as recorded in Plat Cabinet E File
954 of the Union County Registry and also the northeast corner of the Goldmine Generation
LLC Property as recorded in Book 4492 Page 708 of the Union County Registry; thence with
the Goldmine Generation LLC property line the following three calls (1) S 87-46-45 W
905.73 feet (2) N 50-18-44 W 383.82 feet (3) S 77-37-29 W a distance of 1081.28 feet to a
City Council Regular Meeting
April 21, 2015
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point on the City of Monroe property line; thence with the City of Monroe property N 47-5331 E 1108.96 feet to a point on the southern right of way of AeroPointe Parkway; thence
with the southern right of way of AeroPointe Parkway S 79-16-57 E 1543.28 feet to the point
of beginning and containing 23.82 Acres.
Metes and Bounds description Parcel ID: 09369002R
Beginning at a point said point being the northwest corner of parcel 2 of the AeroPointe
Industrial Centre as recorded in Plat Cabinet K File 921 of the Union County Registry; thence
with the Parcel 2 property line S 10-42-51W 450.00’ to a point on the north side of
AeroPointe Parkway; thence with the right of way of AeroPointe Parkway N 79-16-57 W
828.25’ to a point on the City of Monroe property as recorded in Book 1175 Page 390 of the
Union County Registry; thence with the City of Monroe property line N 47-53-29 E 564.75’
to a point on the Teledyne Industries Inc property line said property being recorded in Book
4035 page 336 of the Union County Registry; thence S 79-16-57 E 486.98’ to the point of
beginning and containing 6.79 Acres. Above described tract is subject to easements as shown
on the map of AeroPointe Industrial Centre as recorded in Plat Cabinet K File 921.
The proposed consideration for said conveyance is $100 cash and an incentive from additional
prospective revenues received within the City over a five-year period pursuant to N.C.G.S. 158-7.1(d).
The City Council intends to approve same. The City Council believes this project will stimulate and
stabilize the local economy and result in the creation of a substantial number of new, permanent jobs
in the City.
Adopted this the 21st day of April, 2015.
Council Member Duncan seconded the motion, which passed unanimously with the following
votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
Item No. 8. Consideration of Award of Economic Development Incentive Grant to
Confidential Company for Project Lonestar.
A. Public Hearing. Mayor Kilgore opened the duly advertised public hearing. Economic
Development Executive Director Chris Platé stated that this was an economic development
incentive request by Project Lonestar for a Level IV “modified” Incentive Grant. Due to
ongoing confidentiality, Mr. Platé advised that the name of the company was not able to be
released at the Meeting.
Mr. Platé advised that in the mid-seventies, Lonestar pioneered the field of automated
composition and database publishing using state-of-the-art computer technology. He stated that
since that time, Lonestar had grown into a national provider of data-driven publishing and
marketing communication services for major U.S. organizations. Mr. Platé advised that Lonestar
was headquartered in California and had additional operations in Texas.
Mr. Platé stated that Lonestar was considering the acquisition of the Turbomeca facility and
creating an East Coast presence in the City of Monroe. If Monroe were selected, Mr. Platé
City Council Regular Meeting
April 21, 2015
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31
advised that the project would include building improvements, new machinery and new
equipment at this location. He shared that Monroe had been short-listed along with a couple
other locations. Mr. Platé advised that a decision was expected this month.
Mr. Platé stated that if Monroe was selected, the anticipated new taxable investment in building
and equipment would be approximately $140,000,000 over the next ten years. He advised that
the project also had the potential of creating 250 jobs paying an average wage exceeding $60,000
per year.
Mr. Platé advised that Lonestar began conversations with City Staff in late 2014 and have
indicated that incentives were a critical factor for the corporation in their final location decision.
Mr. Platé advised that the Monroe-Union County Economic Development Board of Advisors
discussed this project at their March 10, 2015 Meeting provided full support of the incentive. He
advised that the incentive was a modification from the current guidelines due to the fact that
most of the equipment was digital and would depreciate at a very fast rate (approximately five
years).
Mr. Platé stated that Staff was recommending this “modified” Level IV Grant not to exceed
$1,430,000 based on the investment of $140 million over a ten-year period. Based on its
projected investment in the City of Monroe, the current tax rate and assuming a consistent
assessed value with depreciation, Mr. Platé advised that the company could pay an estimated ad
valorem tax of $1,900,000 on the new taxable investment over the grant period. He shared that
actual tax revenue to the City would be calculated using the assessed value of the investment
each year depending upon the depreciation schedule and timing of the investments.
Mr. Platé stated that the Union County Board of Commissioners awarded a similar incentive
grant at their April 20, 2015 Meeting.
Mr. Platé advised that this project also achieved a cost benefit analysis ratio of 4.75 to 1 over the
first ten years (grant period) of the project.
Mr. Platé advised that it was the recommendation of the Monroe-Union County Economic
Development Board of Advisors and Staff that Council adopt a Resolution awarding a
performance-based Level IV “modified” Economic Development Incentive Grant to Project
Lonestar, not to exceed $1,430,000 over a ten-year period beginning in FY2017, direct Staff to
develop the Sales Agreement and authorize the Mayor to sign and all necessary documents.
There being no other speakers, Mayor Kilgore closed the public hearing.
B. Action – Resolution Approving Incentive. Mayor Pro Tem Nash moved to adopt
Resolution R-2015-15, directed Staff to develop the Sales Agreement and authorized the Mayor
to sign all necessary documents.
RESOLUTION TO AWARD
LEVEL IV “MODIFIED” INCENTIVE GRANT TO
CONFIDENTIAL COMPANY FOR PROJECT LONESTAR
City Council Regular Meeting
April 21, 2015
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32
R-2015-15
WHEREAS, the City of Monroe has adopted an Economic Development Grant Program,
hereinafter “Program”; and,
WHEREAS, Project Lonestar, has duly applied for a Level IV “Modified” incentive grant under
said program; and,
WHEREAS, a public hearing was conducted by the City Council on April 21, 2015, at which
hearing testimony was given by City of Monroe Economic Development Executive Director Chris
Platé and a company representative; and,
WHEREAS, the City Council makes the following findings with respect to said application:
1. All facilities, if Monroe is the selected location, are proposed to be built and/or improved by the
applicant on property currently within the corporate limits of the City of Monroe.
2. The applicant will be the principal employer of persons with respect to the grant application under
the Program.
3. The applicant is a manufacturing business, which will have a projected investment of
$140,000,000 and a minimum new investment of $30,000,000 in new taxable building
improvements and machinery and equipment to qualify for a Level IV “Modified” grant.
4. No other grant from the Program has been awarded to the applicant for this project.
5. The applicant is not in the retail or the construction trade.
6. That the applicant meets all other applicable requirements of the Grant Program set forth by the
City Council.
WHEREAS, based on the above findings and other documentation in the file, the City Council
concludes that the applicant qualifies for a Level IV “Modified” Grant under the Program for an
amount not to exceed One Million Four Hundred Thirty Thousand Dollars ($1,430,000) and paid over
a ten-year grant period beginning in Fiscal Year 2017. With qualification for the grant established and
the economic benefits accrued to the City in the form of new employment, increased tax base and
increased City utility revenues, the grant application should be approved subject to compliance with
the Program and subject to appropriation; and,
WHEREAS, the City of Monroe anticipates entering into an Economic Incentive Grant
Agreement with Project Lonestar if Monroe is the selected location and pursuant to the City of
Monroe Economic Incentive Grant Policy.
NOW, THEREFORE, BE IT RESOLVED THAT the grant application of Project Lonestar for
a Level IV “Modified” Grant be approved subject to compliance with the requirements and provisions
of the Program and subject to appropriation. Staff is hereby authorized to negotiate an Economic
Incentive Grant Agreement and the Mayor is hereby authorized to execute on behalf of the City an
Economic Incentive Grant Agreement with Project Lonestar under the terms stated above and
pursuant to the City of Monroe Economic Incentive Grant Policy.
Adopted this 21st day of April, 2015.
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April 21, 2015
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33
Council Member Duncan seconded the motion, which passed unanimously with the following
votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
Item No. 9. Completion of Pavement Repairs within Saint James Villas Subdivision.
Engineering Director Jim Loyd stated that Council approved acceptance of the private streets
within Saint James Villas at their May 6, 2014 City Council Meeting. Mr. Loyd advised that
funding was also approved at the meeting to allow the work to be completed as part of the City’s
summer resurfacing contract.
Mr. Loyd advised that the Financing Agreement executed with the Saint James Association, Inc.
provided for the Homeowners’ Association to pay one half of the final costs of the repairs to the
City of Monroe in ten equal annual installments. He advised that the project was subsequently
awarded to Boggs Paving, Inc. on August 19, 2014 as part of the Summer Asphalt Paving
Program Project (the Summer Asphalt Paving Program contract was for $712,951.25 with a
contingency amount of $65,000.00).
Mr. Loyd advised that the contractor initiated work on the streets within Saint James Villas on
October 6 with full depth asphalt repairs and immediately discovered subgrade issues in the
Compostela Court cul-de-sac requiring more extensive repairs. Mr. Loyd stated that the
following day, the contractor moved to the entrance roadway, Saint James Way and discovered
areas where fabric had been placed underneath the stone and asphalt to bridge soft areas in the
subsurface. He stated that again, poor subgrade soils were revealed giving way to areas that
moved under the weight of the construction vehicles.
Pursuant to the subgrade issues, Mr. Loyd advised that Staff stopped all asphalt repairs and
obtained Change Order No.1 to reclaim the streets with cement to provide a suitable structural
base for the asphalt riding surface. Due to concerns with the subgrade, Mr. Loyd advised that the
entire development was reclaimed by the contractor with the exception of the cul-de-sacs. He
stated that repairs to the cul-de-sacs were completed by the City’s Street Division due to the tight
radiuses which would affect the maneuvering of the larger reclamation equipment.
Mr. Loyd stated that the original estimate for the cost of the work was $126,510; however, the
actual total cost was $187,273.85 (Boggs Paving-$132,122.55; City of Monroe-$55,151.30)
Mr. Loyd advised that City Manager Faison, City Staff and Vye Wight, President of the Saint
James Subdivision Homeowners’ Association, met to discuss the overage in March 2015. He
advised that the option of requesting Council to extend the payment period from ten years to a
15-year term was discussed. Mr. Loyd advised that Ms. Wight expressed that the property
owners within the development were opposed to the additional costs and did not express an
opinion on an extended payment period. Mr. Loyd reviewed a summary of the monthly costs for
the different terms:
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April 21, 2015
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Item
Original Estimate
Final Costs:
Costs
$126,510.00
$187,273.85
Share to Homeowner Association
-$63,255.00
$93,363.69
Annual Payment
10 Year Term 15 Year Term
$6,325.00
N/A
$9,363.69
$6,242.46
Mr. Loyd advised that the Transportation Committee discussed this matter at their April 7, 2015
Meeting. After a period of discussion, Mr. Loyd advised that the Transportation Committee
made no recommendation on the matter and referred the issue of additional costs to the
Homeowners’ Association to Council for a final determination.
Mr. Loyd advised that the following options had been identified for consideration by Council:
1.
Follow the approved Financing Agreement, requiring the Homeowners’ Association to
pay one half of the final costs of repairs in ten annual payments of $9,363.69 each.
2.
Modify the current Financing Agreement from a ten-year term to a 15-year term,
requiring the Homeowners’ Association to pay one half of the final costs of repairs in 15
annual payments of $6,242.46 each.
3.
Forgive the Homeowners’ Association of their share of the costs overrun ($30,108.69)
leaving the annual payment at the original amount of $6,325 for the ten-year term.
Mr. Loyd pointed out that Options #1 and #3 could be approved without approval of the
Homeowners’ Association but pointed out that Option #1 could result in the Homeowners’
Association refusing to pay its share of the overage. He advised that Option #2 would require
approval by both Council and the Homeowners’ Association.
Council Member Duncan asked when the paving took place.
Mr. Loyd advised that the paving took place in October-November, 2014.
Council Member Duncan asked when the City was notified that there would be an additional
cost.
Mr. Loyd advised that the City approved Change Order #1 on October 20, 2014.
Council Member Duncan inquired if Ms. Wight or the Homeowners’ Association were notified.
Mr. Loyd advised that at that time, no notification was given to Ms. Wight or the Homeowners’
Association. He confirmed that they were notified in March 2015.
Council Member Duncan asked if the City moved forward without permission or authority of the
Homeowners’ Association and without their knowledge of the additional cost.
Mr. Loyd stated that since the City accepted maintenance of the streets on May 6, 2014, the
responsibility of the streets fell to the City.
City Council Regular Meeting
April 21, 2015
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35
Council Member Duncan stated that there was also an agreement with the Homeowners’
Association that they would pay a certain amount of that cost.
Mr. Loyd advised that the homeowners agreed to pay half of the final cost.
Mayor Pro Tem Nash stated that some of the additional cost was coming from the paving
company that was being disputed.
Mr. Loyd stated that the additional cost was from a Change Order with the paving company;
however, that would have been with any company and the City would have encountered the
same issues.
Mr. Loyd advised that when Staff originally evaluated the development, Staff went in and did a
proof roll in an attempt to identify any bad areas. He stated that the asphalt had formed a bridge
and once work had begun, the bridge started moving. Mr. Loyd advised that once the bridge
began to move, Staff regrouped and decided to use reclamation with cement which was the
typical method used as it provided a sturdy foundation.
Ms. Vye Wight revisited the Saint James Villa development issues discussed at prior Council
Meetings (i.e., quality issues including turn lane, bonds, code issues with clubhouse and
handicapped ramp, Street Dedication and Easement document, Financing Agreement, insurance
policy covering the exterior of homes, paying of City taxes, loss of equity in their homes). She
expressed a new concern involving the time it took the City to notify the homeowners of the new
paving issues discovered in October/November 2014, the additional cost of the paving to be
passed on to the homeowners and the paving contractor selected by the City to perform the
paving since acceptance of the streets within the development.
Ms. Wight stated that in addition to the Financing Agreement between the City and Saint James
Villas’ homeowners, the residents of the development were having to pay additional costs due to
cave-in at the pond as a result of broken pipe, repair of fallen fence resulting in additional funds
and payment to Boswell Electric for restoration of electrical line issue.
Ms. Wight stated that at the end of March 2015, Saint James Villas’ homeowners were advised
that there would be a fee increase on the streets in the development. She stated that this came as
a surprise because she thought the issue had been resolved and felt the lack of due notification
was negligence on the part of the City. Ms. Wight stated that even though the Financing
Agreement stated that there could be plus/minus that could arise during the performance of the
work, she stated that the development had an issue with the bill going up 50% without receiving
permission or cooperation from the homeowners. She stated that the homeowners were already
dealing with problems in the community that they were financially dealing with and had they
known the cost would go up to $90,000 instead of the $60,000 price, they might have chosen not
to have their streets maintained by the City.
Ms. Wight stated that the Saint James Villas’ homeowners questioned the approval of this
development and felt the City should have evaluated the building of the development to ensure
City Council Regular Meeting
April 21, 2015
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36
that the developer was held accountable to building a community that complied with City
standards.
Ms. Wight stated that the homeowners appreciated the help already given by the City; however,
they were requesting further assistance of Council by forgiving the additional paving debt of
$30,381.92 and that the $36,800 already paid in taxes be applied to the original paving amount of
$63,255 agreed to in the Financing Agreement.
Mayor Kilgore inquired if any additional lots had been purchased and built on since the paving
began.
Ms. Wight stated that Bonterra Builders had purchased 22 lots from Paragon Bank.
Mayor Pro Tem Nash/Transportation Committee Chairman stated that the matter was brought
before the Transportation Committee and it was decided to refer the matter to Council because it
had financial implications that required Council decisions. She felt that more oversight should
have been provided on the roads. Mayor Pro Tem Nash stated that an Ordinance Amending City
of Monroe Standard Specifications and Detail Manual addressing private roads was adopted as a
part of the April 21, 2015 Consent Agenda which should address any future concerns on private
streets.
Mayor Pro Tem Nash stated that there was also a responsibility that fell back on the buyer.
City Attorney Shah-Khan stated for the record that Council Member Duncan was a property
owner in Saint James Villas’ development and was also a member of the Homeowners’
Association. He advised that based on the fact that there was no additional assessment being
requested by the Homeowners’ Association nor was there any financial impact regardless of
what the City did, there was no financial impact and under N.C.G.S. §160A-75, there was no
conflict and Council Member Duncan was free to vote on this issue and did not need to seek
Council’s approval to be excused from voting on the issue.
Mayor Pro Tem Nash moved to approve Option #3 to forgive the Homeowners’ Association of
their share of the costs overrun ($30,108.69) leaving the annual payment at the original amount
of $6,325 for the ten-year term. Council Member Keziah seconded the motion, which passed
unanimously with the following votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
Item No. 10. Public Comment Period.
A. Historic District Residents. Ms. Theresa Eaman addressed Council concerning the
following, ongoing issues in the Historic District as well as surrounding neighborhoods: parties,
gun shots, garbage strewn up and down the streets and loud and offensive music.
City Council Regular Meeting
April 21, 2015
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37
Ms. Eaman provided Council with a copy of the Rental Dwelling Registration Ordinace currently
being used in Raleigh, North Carolina. She stressed the need for Council to take these issues
seriously and implement a Rental Registration Ordinance/Program to be able to hold the
landlords accountable for these actions. She stated that she looked forward to further discussions
on the proposed Ordinance at the Historic District Neighborhood Meeting on April 29, 2015 at
6:00 p.m. at the Old Armory Community Center.
With regard to Raleigh’s Ordinance, City Attorney Shah-Khan stated that currently, there were
efforts put in the General Assembly to restrict, if not eliminate, some ability to do rental
registration programs.
Ms. Dawn Arwine stated that this effort did not apply to rental registration but rather doing away
with inspections. She stated that the residents were asking for the rental registration in order to
hold landlords accountable.
City Attorney Shah-Khan respectfully stated that Senate Bill 442, which was identical to House
Bill 773, was currently pending in the General Assembly.
Mr. Robert Yanacsek displayed photographs of garbage on the streets in the City of Monroe.
Mr. Yanacsek thanked City Staff for their efforts to help address issues in the community. He
stated that everyone wanted what was best for Monroe which included a vibrant, clean, safe and
thriving community. However, Mr. Yanacsek stated that the City of Monroe was far from those
goals and the only way to ever achieve these goals was for everyone to work together. He
requested that Council give the City employees the tools to get the job done and make these
goals a reality.
Mr. Yanacsek shared with Council a recent post on Facebook concerning the negative comments
regarding housing in the City of Monroe. He stated that while everyone understood that change
did not come easy, it had to come to the City of Monroe in order to survive and succeed. He
recommended that Council continue moving forward with the Downtown Master Plan.
Council Member Duncan asked what the City could do to make the current Ordinances stronger.
City Attorney Shah-Khan stated that the current Ordinances do allow for inspections and there
were nuisance abatement portions of the Ordinances as well. He deferred this question to
Planning Director Lisa Stiwinter but stated that citations did have to be issued to give folks an
opportunity to cure a problem. City Attorney Shah-Khan stated that if a property owner was not
willing to cure the problem, the City then had to deal with the issue which ended up resulting in
the City contracting with someone or City Staff having to clean up the issue with the cost being
assessed against the property. He advised that there was a commitment from Council in last
year’s budget to keep moving forward in this direction.
Mayor Pro Tem Nash pointed out that discussion during the Public Comment Period was going
against Council’s rules.
City Council Regular Meeting
April 21, 2015
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38
Council Member Anthony commented that the questions being raised were questions and
comments that could be addressed at the Community Forum on April 29, 2015.
Council Member Duncan stated that this was Council’s rule and Council could overrule their
own rules.
Ms. Stiwinter stated that the junk and debris in the yards was considered a public health
nuisance; however, the junk and debris that was placed at the road was a picked up by the solid
waste company on a bulky week which was currently every other week. She advised that Staff
was proposing in the FY 2015-2016 Budget to change bulky pickup to every week with the
intent to reduce these concerns. Ms. Stiwinter stated that Staff was aware of both the concern
and issues.
Mayor Pro Tem Nash stated that the City of Charlotte had an Environmental Court. She inquired
how the City of Charlotte assessed fines for trash cans, etc.
City Attorney Shah-Khan stated that this was handled through Charlotte’s Code Enforcement
Division. He explained that their Ordinances provided guidelines for various items such as a fee
for cart being out past a certain number of days, garbage out, debris out, etc. City Attorney
Shah-Khan stated that a citation was issued providing an opportunity to correct the issue and if
the matter was not addressed, the City would then contract with companies to haul of items with
those fees being charged to the property owner which then became a civil penalty. He advised
that if the civil penalty was not paid, it was assessed as a lien on the property.
City Attorney Shah-Khan stated that the City of Monroe had the ability with weeds, grass,
nuisance abatement issues and public health issues to charge as a lien on the property. He
advised that this had been discussed with Code Enforcement and this was something the City
could continue to do.
City Attorney Shah-Khan stated that the Environmental Court was something done by
Mecklenburg County; however, that ended up being the “worst of the worst” and did have some
impact but in a lot of cases, this did not reach all the potential issues.
Ms. Stiwinter stated that these were two items that Staff had planned on discussing at the April
29, 2015 Community Forum. She advised that another goal was revising the Solid Waste
Ordinance and Staff was already working on the revision. She advised that the City currently
operated under the Civil Citation process that was provided by State law. She advised that the
process required the City to give a ten-day notice and, unfortunately, by the end of the ten-day
notice, the next garbage run had passed and the issue became a moot point. She advised that
Staff’s goal was to revise the Ordinance to implement fines for carts not being taken from the
curb and bulky put out before the pickup time frame.
Mayor Kilgore stated that the cart requirement was already addressed in the Ordinance.
Ms. Stiwinter stated that while the carts were addressed in an Ordinance, the only means
available to enforce it was the Civil Citation process.
City Council Regular Meeting
April 21, 2015
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39
Council Member Keziah stated that there were certain areas within the City that were worse than
others. He recommended that the City work with the solid waste company to schedule an
immediate pick up to address the current concerns brought before Council and, in the meantime,
look at ways to move forward in correcting and addressing issues all over Monroe.
Some City Council Members and the audience stated that these issues were all over Monroe not
in one central location.
Mayor Pro Tem Nash stated that this additional pick up would be an increase in tax dollars. She
stated that what she felt the neighborhoods were looking for was a tool so that whether a
property was owner-occupied or rental, someone could be held accountable.
Council Member Anthony stated that the issues being raised were larger than just trash.
Council Member Keziah stated that he understood the long-term goal and was just
recommending a fast solution to address the sanitary issues and, in the meantime, Staff and
Council could work on developing a long-term solution.
Mayor Pro Tem Nash felt that Council Member Keziah’s recommendation was a step in the right
direction but also felt there were more issues to be addressed.
Council Member Keziah suggested that City Manager Faison and Staff work together to address
the immediate concerns and focus on looking at a long-term solution as well.
Mr. Larry Stokes addressed the trash issues in the community and stated that when the City had
its own sanitation service, better service was provided. He expressed dissatisfaction with the
aesthetics of the City of Monroe.
Item No. 11. Closed Session pursuant to N.C.G.S. §143-318.11(a)(6). Council Member
Duncan moved to go into Closed Session pursuant to N.C.G.S. §143-318.11(a)(6) to consider the
performance of an individual public officer or employee. Council Member Keziah seconded the
motion, which passed unanimously with the following votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
Upon return from Closed Session, Mayor Pro Tem Nash moved to return to Regular Session.
Council Member Anthony seconded the motion, which passed unanimously with the following
votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
City Council Regular Meeting
April 21, 2015
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40
There being no further business, Mayor Pro Tem Nash moved to adjourn the City Council
Regular Meeting of April 21, 2015 at 8:50 p.m. Council Member Anthony seconded the motion,
which passed unanimously with the following votes:
AYES:
NAYS:
Council Members Anthony, Duncan, Jordan,
Keziah, Mayor Pro Tem Nash and Mayor Kilgore
None
Bobby G. Kilgore, Mayor
Attest:
Bridgette H. Robinson, City Clerk
City Council Regular Meeting
April 21, 2015
Page 37
41
Environment & Water Resources Committee Minutes
October 21, 2014
Conference Room
3:30 p.m.
Members Present:
Dottie Nash and Surluta Anthony
Members Absent:
Billy Jordan and James Kerr
Staff:
Brian Borne, Greg Demko, Mujeeb Shah-Kahn, Ashley Duncan, Doug Britt,
Jim Loyd, Russ Colbath, Sam Traywick, Chris Costner and Maryann
Brown
Guests:
None
Dottie Nash, Acting Chairman, opened the meeting at 3:30 p.m.
Adoption of Minutes of the Meeting
Minutes of the August 19, 2014 meeting were adopted by consensus.
Contract Award – Sanitary Sewer Main Rehabilitation
Russ Colbath introduced this item. He said this is a contract award for rehabilitation of sanitary sewer
mains. He said since 1999 the City has had an aggressive program to rehab the older parts of the sewer
system. He said we do a combination of internal work, which is smoke testing, camera work, point
repairs, and the internal crews also do pipe bursting. He said there are some mains that are better done
with a different technology of secured in place liner. He said for the last 11 years we have been working
with the same company. He said they are top-notch. He said Insituform is a national leader in cured in
place sewer lining.
Russ said each year we negotiate an annual agreement with Insituform and they have virtually maintained
the same unit pricing for their work. He said there was only one (1) price increase in 11 years. He said
they are local now so we avoid mobilization charges in their proposal. He said we feel like we are getting
a top value from them. He said we also looked at piggyback bids or bids they have performed in
Jacksonville, Concord, Fayetteville and Burgaw, and we are getting really good pricing here even without
going out for competitive bids. He said because it is in the informal range, we don’t have to have any
minimum number of bids.
Russ said we feel like it minimizes the staff time that we have to do during the bid and contract process
and feel like we get the best result at the lower price.
Russ said there is over 4,300 feet of sewer rehabilitation. He said this is all trenchless technology,
including the restoration of the service connection, and it’s done robotically with a camera. He said we
have 4,359 feet of 6 inch and 8 inch and the total contract amount is $148,536.70.
Environment and Water Resources Meeting
October 21, 2014
Page 1 of 3
42
Russ said he is asking this Committee to approve this contract and forward to City Council. He said it is
on tonight’s consent agenda.
Russ introduced Sam Traywick to the Committee. He said Sam is an Engineer who is in charge of
managing this sewer rehabilitation program. He said he does a lot of work with the camera images. He
said we run the camera down the sewer and assess each main—how many cracks and breaks. He said we
then prioritize. He said he really appreciates the work that Sam does.
Dottie Nash said that Councilman Jordan is not here today so she is chairing this Committee meeting in
his place. She asked for a motion.
Motion:
Second:
Action:
Surluta Anthony made a motion to recommend that the City awards the sewer
rehabilitation contract to Insituform Technologies, LLC and forward to City Council for
final approval.
Dottie Nash
Approved.
Vegetative Buffer Program Update
Russ Colbath introduced this item. He said the City started this program in late 2010 when our lakes
were placed on the State Impaired Water List. He said he brought a series of presentations to this
Committee and also City Council about the water quality impairments in our lakes, the buffers around the
lakes and the role that they could play in potentially improving long-term water quality. He said this goes
hand-in-hand with the City’s stormwater program. He said they are also doing things to improve water
quality in the lakes and in the stormwater that runs into the lakes. He said back in that time period, we
developed an action plan that was approved by City Council and it involved recording the lake and buffer
information in the chain of title for the property so that when properties are sold people would get advised
of the requirements so that they weren’t breaking the rules without knowing. He said this is something
that City Council had requested.
Dottie Nash said a lot of the people who owned lake-front property thought that their property went all
the way to the lake. Russ said there is the component too of educating owners about property lines and
who owns what.
Russ said we also worked with the Union County Urban Forestry back then on restoration strategies
where maybe all the trees had been removed and we had to restore some of those trees in a cost-effective
way. He said we chose originally 12 pilot properties and it was a little bit unpopular back then. He said it
culminated with us developing a policy that had some good neighbor components in it that we would
allow adjacent properties to do certain things on City property as long as they signed an agreement that
they would follow the rules. He said this included mowing, trimming, cutting limbs, and as long as the
density of the trees stayed present, we would allow them to do those activities to protect their view and
their property values.
Russ said staff worked with Council and had a public meeting. He said this was followed by Mayor
Kilgore forming the Citizens Committee. He said Greg Demko was involved in this and we worked with
tree owners from each lake. He said a policy was finalized in September 2012 with the good neighbor
components because it allowed them to do more of the things they wanted to do. He said we still felt it
would be beneficial to water quality.
Environment and Water Resources Meeting
October 21, 2014
Page 2 of 3
43
Russ provided the Committee a list of the property owners involved. He wanted to compliment his staff
that was involved in this. He said Allen Killough worked on the pilot properties. He said Randy Griffin’s
crews did a lot of the plantings. He said the engineering group, including Crystal Panico and Jennifer
Hornberger, did at least half of the Lake Twitty 2013-2014 properties from the start. He said he helped
train them but they did the initial contact with the property owners, explaining the rules, figuring out what
needed to be done, and getting them to sign. He said the administrative staff, Pat Busse and Amanda
Horne, had a lot of extra paperwork, helped set up appointments and notarized the documents. He said
this was all a lot of work staff had to integrate in with all other duties. He said extra staff was not hired to
manage this new program.
Russ said we haven’t started the parcel-by-parcel process in Lake Lee or Lake Monroe, but we will. He
said it is just taking a little longer than we originally thought because if you go slow, work with each
property owner, show that Monroe is flexible, you have better success and less unhappiness.
Dottie Nash said to Russ that this Committee wants to commend his staff for all their work.
Greg Demko said that Russ put together the training of the team that worked with the property owners
and he did a great job in making that happen. He said it was a delicate public relations nightmare.
Other
There was no other business.
Next Meeting – November 19, 2014
Meeting was adjourned at 3:42 pm by acclamation.
Respectfully submitted,
/s/ Maryann Brown
Administrative Assistant
Environment and Water Resources Meeting
October 21, 2014
Page 3 of 3
44
Customer Service Committee
City Hall – Conference Room
9:00 a.m.
February 25, 2015
MINUTES
Present:
Mayor Pro Tem Dottie Nash (Chairman), Council Member Billy Jordan
Staff:
City Manager Larry Faison, Interim Director of Finance Lisa Strickland, Assistant City
Attorney Ashley Duncan, Director of Water Resources Russ Colbath, Lead Utility Billing
Field Technician Paul Yow, Energy Specialist Billy Brantley, Gas System Manager Rob
Miller, City Attorney Mujeeb Shah-Khan, Utility Billing Supervisor Lynn Traywick,
Customer Service Supervisor Dawn Whitesides
Visitors:
Mr. Gil Rushing, Ms. Fredia Barbee and Ms. Nancy Walkup
Chairman Nash called the meeting to order at 8:00 a.m.
Item No. 1. Approval of Minutes of the June 10, 2014 Meeting.
Committee Member Jordan moved to approve the Minutes of the Customer Service Committee Meeting
of June 10, 2014.
Committee Member Nash seconded the motion, which unanimously passed with the following votes:
AYES:
Committee Members Jordan and Nash
NAYS:
None
Item No. 2. Gil Rushing – Citizen Concern – Water Issue.
Chairman Nash recognized Mr. Rushing to discuss his experience with high water consumption at his
residence located at 831 Bridgewater Drive. He had three different plumbers come out to try to determine
the cause of his elevated water consumption. Mr. Rushing stated that the he did direct the first plumber
that came out and found no issues to change out flappers in two of his toilets since he would be incurring
a service charge for the plumbers’ trip out. One of the plumbers advised Mr. Rushing that he had
experienced three ERT’s (Electronic Reading Transmitters) that did not work properly.
Director of Water Resources Russ Colbath outlined the actions taken by Water Resources Staff to
determine if the meter and ERT were accurate. The water meter was found to be 100% accurate twice in
the field and once after it had been removed. These findings were presented to Assistant City Manager
and Director of Finance Greg Demko. Demko advised Staff to issue the standard water leak credit per the
“Water Leak Adjustment Policy” which is credit for ½ of the excess water and sewer charges over and
45
above the average usage for that residence. Demko did not approve any reimbursement to Mr. Rushing
for any of his plumber bills.
Mr. Rushing strongly believes that City equipment failed and that he should be reimbursed for more than
the standard water leak credit that he has already received for $72.51 due to all of the time and effort he
has invested in this issue and due to the cost of his plumber bills totaling $785.00. Council Member
Jordan stated that he feels that it is a reasonable expectation for Staff to try and figure out why the
consumption is elevated and to determine whether or not it is the meter. Mr. Rushing felt that his meter
should have been changed out right away and Rob Miller stated that the City cannot change out every
meter that is questioned by our customers. Russ Colbath suggested having customers keep a daily log
sheet with their meter readings and stated that he wants Staff to do all that they can to improve on
assisting customers in similar type situations.
Council Members Jordan and Nash both told Mr. Rushing that they understood his frustration with the
issue and told him that he could take his issue to the full City Council but that as it stands, they cannot
approve any additional credit or reimbursement because he has been given credit per the policy
guidelines.
Item No. 3. Fredia Barbee – Citizen Request for Fee Waiver due to Hardship.
Chairman Nash recognized Ms. Barbee to discuss her hardship case and her need to connect to City
sewer. Ms. Barbee and her neighbor Ms. Nancy Walkup were both given the opportunity to speak.
Council Member Nash stated that there are no other hardship cases where fees have been waived and that
there is no waiver mechanism to cover the cost at this time. Council Member Jordan stated that there
was some past history of waiver for religious organizations. Both Council Members Nash and Jordan
requested Staff survey non-profit agencies for criteria to develop a “Hardship Policy” where fees can be
submitted for waiver with approval from City Council. Council Member Nash asked for a special called
meeting once the criteria is researched by Staff.
Item No. 4. Weatherization Program Update.
Lisa Strickland discussed the Weatherization Program and advised the Committee that Blue Ridge
Community Action, Inc. no administers the program for Union County residents. There are currently
three Union County residents that have work in progress at their residence and there are eleven Union
County residents on the “Waiting List”.
Item No. 5. Same Day/Next Day Service Connections.
Lisa Strickland discussed the need to adjust the practice of providing same day turn on and cutoff service
to our customers due to the 76 square miles that our service area covers. Council Member Nash stated
that she likes the same day turn on practice. Lisa Strickland suggested that all requests be scheduled for
the next business day in an effort to assist our Service Technicians so that they can more efficiently
schedule their coverage routes. Lynn Traywick provided a chart showing the number of work orders
processed per fiscal year and stated that the Service Technicians have been struggling for the past two
years to keep up with the same day requests. Both Council Members Nash and Jordan agreed to change
the practice from providing same day requests to the next business day.
The meeting was adjourned at 10:15 a.m.
46
MINUTES OF THE
BOARD OF ADJUSTMENT SPECIAL MEETING
MARCH 5, 2015 at 6:30 P.M.
Council Chamber
300 West Crowell Street
Monroe NC
To Accounting – e-mailed 3-6-15
Item 1.
Call to Order
Chairman George Massey called the March 5, 2015 meeting to order at 6:30 p.m. The Clerk of the Board
called the roll. Mr. Massey noted that there was a quorum present with 7 regular members and 1 alternate
member.
Board Members Present:
George Massey, David Kesiah, Kenneth Deal, Purnell Sowell, James
Kerr, David McLean, Julie Miles and Myles Kuly
Absent:
None
Staff Present:
Doug Britt, Senior Planner; Joe McCollum, BOA Attorney; Ashley
Duncan, Assistant City Attorney; Maryann Brown
Guests:
Maria Gutierrez and Kathy Oropesa, Unionville Realty
Item 2.
Approval of Minutes – Meeting of November 20, 2014 Meeting
Approval of the minutes for the meeting was requested.
Motion:
Second:
Action:
James Kerr moved to adopt the minutes of the November 20, 2014 meeting.
Ken Deal
The motion to approve the minutes passed unanimously.
Item 3.
New Board Member/Oath of Office – Myles Kuly
Chairman administered the Oath of Office to Myles Kuly, new alternate Board Member.
Item 4.
Case #15-011000002 Special Use Permit – Mr. Massey said this is a Request by
Maria Gutierrez for a Special Use Permit to Allow Retail Sales in the Office
Transitional (OT) Zoning District located at 403 Morgan Mill Road (Tax ID #09192-189)
Mr. Massey said that anyone who is going to give testimony in this case needs to be administered the
oath. Doug Britt, Ms. Gutierrez and Kathy Oropesa came forward and were sworn in.
Board of Adjustment Minutes
March 5, 2015 Special Meeting
Page 1 of 5
47
Doug Britt, Senior Planner, introduced this item and said this is a request for a Special Use Permit in
order to allow retail sales at 403 Morgan Mill Road. He said the applicant, Maria Gutierrez, has
requested a Special Use Permit. He presented the following findings related to the case:
1. The property at 403 Morgan Mill Road (Tax ID# 09-192-189) is a total of .19 acres, and is owned
by Hazel Mangum (Exhibit 1).
2. The subject property has an Office Transitional (OT) zoning designation. (Exhibit 2).
3. A Special Use Permit application was submitted on January 30, 2015 to operate a retail
grocery/clothes store and a hair salon at 403 Morgan Mill Road. (Exhibit 3).
4. A Standard 5 Appraisal Impact Study was completed by Morrison Appraisal, Inc. It is the opinion
of Morrison Appraisal, Inc that the proposed grocery/clothes store and a hair salon use will not
adversely affect the value of the abutting or adjoining properties. (Exhibit 4)
5. According to Section 156.110 of the City of Monroe Unified Development Ordinance titled
“Table of Permissible Uses”, retail sales are not permissible in the Office Transitional zoning
district without the issuance of a Special Use Permit from the Board of Adjustment (Exhibit 5).
6. All adjoining property owners have been properly notified of this special use permit. (Exhibit 6)
Doug said the idea behind a Special Use Permit is that retails sales are “by right” in a General Business
(GB) or Central Business District (CBD) which means someone can come in and apply for the necessary
permits and just meet the minimum requirements of the Ordinance in order to do business. He said
certain types of uses might not necessarily be okay to have in the Office Transitional (OT) zoning district.
He said the OT zoning district is set up for both business and residential. He said you cannot do both at
the same time but you can do either/or. He said the idea behind this is that you would not necessarily
want retail sales on every single piece of OT property because some OT properties are more residential.
He said in this case, it is more of a commercial area.
Doug said in conclusion, staff has provided the Board with findings of fact for your consideration. He
said staff does recommends approval of the Special Use Permit with the following condition:
If approved, any products or equipment shall be displayed and stored within a completely enclosed
structure. No outside storage of any kind shall be allowed on the subject property.
Doug said he would be glad to answer any questions at this time. He said the applicant is here to also
answer any questions.
James Kerr asked Doug if there was a second level on the building. Doug said both of the buildings are
single-story. He said the entire property is zoned OT. He said the request is for both buildings which are
on one (1) piece of property. Chairman asked if this was the old Mangum store. Doug said yes. He said
the property has been vacant many years. He said if property is vacated more than six (6) months, the
applicant has to apply for a Special Use Permit.
Julie Miles asked Doug about the condition regarding outdoor storage. She asked for clarification of the
condition on outside storage and if this would apply to clothes racks or anything like that. Doug said no
outside storage of any kind.
Board of Adjustment Minutes
March 5, 2015 Special Meeting
Page 2 of 5
48
Mr. Massey asked if there were any more questions from the Board. There were none.
Ms. Kathy Oropesa of Unionville Realty came forward and said that she is working with the applicant,
Maria Gutierrez, and the Mangums.
Mr. McCollum said to Ms. Oropesa that staff proposed a condition to go along with the Special Use
Permit and this Board needs to know if the applicant agrees to that condition. Ms. Oropesa asked if this
would be paving the parking lot and no outside storage. Mr. McCollum said yes. Ms. Oropesa said yes,
they agree to do this.
Mr. Massey said there are a few questions that the applicant needs to respond to.
Ms. Oropesa and Ms. Gutierrez came forward and went through the questions:
1. The use will not materially endanger the public health or safety if located, designed, and proposed
to be operated according to plan.
Petitioner’s Response:
The proposed use will not materially endanger the public health or safety. All local and state
regulations will be complied with for a beauty salon.
2. The use or development complies with all regulations and standards of the City of Monroe
Zoning Ordinance, as well as any other state or local rule or regulation governing the
development of land.
Petitioner’s Response.
The property is located in “OT” area zoning. Retail uses may be permitted under special use permit.
The proposed site plan conforms to all use specific standards for retail.
3. The use or development will not adversely impact surrounding property and will not substantially
injure the value of adjoining property.
Petitioner’s Response.
The proposed use will not substantially injure the value of adjoining properties. It was retail for 50
years and the impact study does state this.
4. The location and character of the use, if developed according to the plan as submitted and
approved, will be in harmony with the area in which it is to be located and will be in general
conformity with the Monroe Land Development Plan.
Board of Adjustment Minutes
March 5, 2015 Special Meeting
Page 3 of 5
49
Petitioner’s Response.
The proposed development is in harmony with the area and it meets the town’s land development
plan. It will provide great service for the community.
Chairman asked if there were any questions. There were none.
Chairman said this concludes the applicant’s response to the findings. He asked for a motion on each
finding:
1. The use will not materially endanger the public health or safety if located, designed, and proposed
to be operated according to plan.
Motion:
Second:
Action:
David Kesiah made a motion that the standard is met, incorporating the
petitioner’s response, and based on the findings of facts it will not materially
endanger the public health or safety and all state regulations will be complied
with.
Ken Deal
Approved.
2. The use or development complies with all regulations and standards of the City of Monroe
Zoning Ordinance, as well as any other state or local rule or regulation governing the
development of land.
Motion:
Second:
Action:
Purnell Sowell made a motion that the standard is met as the application
complies with all regulations and standards of the City of Monroe zoning
ordinance as well as any other state or local rule or regulation governing the
development of land.
Julie Miles
Approved.
3. The use or development will not adversely impact surrounding property and will not substantially
injure the value of adjoining property.
Motion:
Second:
Action:
Julie Miles made a motion that the standard is met because it will not adversely
impact surrounding property or the value of any adjoining properties.
James Kerr
Approved.
4. The location and character of the use, if developed according to the plan as submitted and
approved, will be in harmony with the area in which it is to be located and will be in general
conformity with the Monroe Land Development Plan.
Board of Adjustment Minutes
March 5, 2015 Special Meeting
Page 4 of 5
50
Motion:
Second:
Action:
Julie Miles made a motion that the standard is met if developed according to
plan, it will be in harmony with the area in which it is going to be located and be
in conformity with the Land Development Plan.
Ken Deal
Approved.
Mr. Massey asked for a motion to grant the Special Use Permit based on the findings.
Motion:
Second:
Action:
David McLean made a motion to grant the issuance of the Special Use Permit with the
understanding that the recommendations be adhered to.
Ken Deal
The motion to grant the Special Use Permit passed unanimously.
Item 5.
Other
Doug Britt said at this point in time staff does not have any items for the next meeting. David McLean
said that this will be his final meeting since he will be relocating the end of this month.
Item 6.
Next Meeting
The next meeting will be on March 26, 2015.
Item 7.
Adjournment
The meeting was adjourned by acclamation at 6:55 pm.
Respectfully submitted,
George Massey
Chairman
Maryann Brown
Clerk of the Board
Board of Adjustment Minutes
March 5, 2015 Special Meeting
Page 5 of 5
51
Economic Development Board of Advisors
Regular Meeting Minutes
Monroe City Hall – Large Conference Room
300 West Crowell Street
Monroe, North Carolina 28112
7:30 am – March 10, 2015
Members Attending: Mr. Hunter Dalton; Mr. John Hendley; Mr. Scott Byrum; Mr. Chad Griffin; Mr. Tony
Helms; Mr. Michael Lutes; Mr. Chris Martinez; Mr. Matt Nelson; Ms. Pam Sanders; Mr. Sam Starnes; Mr.
Gary Summerfield; Mr. Mike Zimmer
Ex-Officio Members in Attendance: Ms. Cindy Coto; Mr. Larry Faison; Mr. Frank Aikmus; Ms. Pat Kahle;
Mr. Lynn Keziah; Mayor Bobby Kilgore; Dr. Stan Sidor
City Staff in Attendance: Mr. Chris Platé; Mr. Ron Mahle; Ms. Jan Ball; Ms. Gretchen Carson;
Ms. Rita Carr; Mr. Mujeeb Shah-Khan
Guests in Attendance: Mr. Ram Biyani; Mr. Raju Dsvkan; Ms. Linda Ejlali; Mr. Michael Guss; Mr. Dan
Merle; Mr. Jeff Yates
1. Call to Order and Welcome Guests
Presenter:
Mr. Hunter Dalton
Mr. Dalton called the meeting to order at 7:30 am. He welcomed the Economic
Development Board of Advisors, staff and guests.
2. Oath of Office – Mr. Matt Nelson
Presenter:
Ms. Jan Ball
Summary:
Mr. Matt Nelson was sworn in for his second term as a member of the Monroe-Union
County Economic Development Board of Advisors.
52
3. Approval of Minutes
Presenter:
Mr. Hunter Dalton
The Regular Meeting Minutes from February 10, 2015 were presented to the Board for
approval. The motion to approve was made by Mr. Summerfield and seconded by Mr.
Nelson. The motion was unanimously approved.
4. Special Request
Glenmark Generics, USA
Presenter:
Mr. Raju Dskvan
Mr. Dskvan discussed an issue for Glenmark Generics development requirements by the City
of Monroe. The City ordinance requires a sidewalk along the portion of the Glenmark
Generics property that fronts Airport Road. As no other company on Airport Road has a
sidewalk and there was precedence set with previous waivers, Mr. Dskvan is respectfully
requesting that the requirement be waived.
The company sought a waiver of this requirement from the City Transportation Committee
and was denied. Before appealing this decision to the City Council, Glenmark wanted to
present this issue to the Economic Development Board of Advisors to seek guidance and
support for their appeal.
The motion to support this request to the Council was made by Mr. Zimmer, seconded by
Mr. Hendley and was unanimously approved.
5. Chairman Topics
PRESENTATION: Planning for a Sustainable Future – Possible Bond Election
Presenters:
Ms. Cindy Coto
Mr. Jeff Yates
Summary:
Ms. Coto stated that the Union County Board of Commissioners is asking for input and
discussion from the Monroe-Union County Board of Advisors regarding Bond Election
considerations.
Mr. Yates gave a presentation on Planning for a Sustainable Future. The presentation
included possible bond election concepts, processes, considerations, and projects. Mr. Yates
listed the current Bond Election considerations, and asked for input and recommendation
from the Board of Advisors.
The Board advised that support for workforce development was the most critical
consideration from the Economic Development Board’s point of view.
53
6. Office Report
Existing Industry Retention & Expansion (R&E)
Presenter:
Ron Mahle
Summary:
Mr. Mahle announced the Scott Safety $28.7 million dollar expansion in Monroe. The
expansion will bring 67 new jobs.
Mr. Mahle also discussed the upcoming Existing Industry Seminar on March 11, 2015. This
seminar will focus on Energy Efficiency for Businesses.
Product Development
Presenter:
Mr. Chris Platé
Summary:
Mr. Platé reviewed his visit to an Industrial Park in Mebane, North Carolina to view Spec
buildings and the possibility of working with Samet Construction to be the developer for
Spec Building #4. Mr. Platé would endorse working with Samet for this project based on
their experience in Mebane and their ability to be a “one-stop shop” – developer &
construction.
Marketing, Awareness and Recruitment
Presenter:
Mr. Chris Platé
Summary:
Mr. Platé reported that the Unitas campaign is doing well to increase awareness of
economic development, with an additional 34 likes on Facebook. There has been a 42%
increase in the last 2 months since starting the campaign.
Mr. Platé and Mr. Mahle attended The National Farm Machinery Show in Kentucky and the
SpeedNews Conference in California. Both were successful missions.
7. Closed Session
Presenter:
Mr. Hunter Dalton
CLOSED SESSION
For the purpose of discussing economic development incentives pursuant to NCGS 143318-11(a)(4)
Mr. Dalton asked for a motion to go into closed session pursuant to N.C.G.S. Section 143318.11(a)(4) to discuss matters related to the location or expansion of industries or other
businesses in Union County including potential economic development incentives that may
be offered in negotiations.
54
The motion was made by Mr. Hendley. It was seconded by Mr. Zimmer and unanimously
approved by the Board of Advisors.
RETURN TO OPEN SESSION
8. Adjourn
Presenter:
Mr. Hunter Dalton
Summary:
With no further business, Mr. Dalton thanked everyone and asked for a motion to adjourn.
Mr. Starnes made a motion to adjourn the meeting at 9:25 am. The motion was seconded
by Mr. Griffin and unanimously approved by the Board of Advisors.
55
STAFF REPORT
CITY
OF
MONROE
a heritage of progress
TO:
City Council
VIA:
E.L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Bridgette H. Robinson, City Clerk
PREPARED BY:
Bridgette H. Robinson, City Clerk
SUBJECT:
Disbursement of Fiscal Year 2014- 2015 City Council Discretionary Funds
SUMMARY STATEMENT
Notification of request for disbursement of City Council Discretionary Funds.
REVIEW
Staff has received a request from Mayor Bobby Kilgore for disbursement of City Council
Discretionary Funds to NC Metro Mayors Annual Meeting in the amount of$ 416.
Balance
Amount
Discretionary
12/ 10/ 2014
03/ 05/ 2015
Turning Point
Union County Community Shelter
Union County Branch NAACP # 5416
NCLM 2015 Town Hall Day
03/ 20/ 2015
A Few Good Men, Inc.
04/ 14/ 2015
NC Metro Mayors Annual
02/ 16/ 2015
3, 000
Allocation FY 2015
07/ 01/ 2014
12/ 10/ 2014
Meeting
500
2, 500
250
2, 250
25
2, 225
50
2, 175
25
2, 150
1, 734 ,
416
RECOMMENDATION
There is
no action required
1
Fiscal Impact
Recipient
Date
from Council. This item is for informational
56
purposes
only.
STAFF REPORT
OF
MONROE
a he, Wgr ofProgress
TO:
City Council
VIA:
E. L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Bridgette H. Robinson, City Clerk
PREPARED BY:
Bridgette H. Robinson, City Clerk
SUBJECT:
Disbursement of Fiscal Year 2014- 2015 City Council Discretionary Funds
SUMMARY STATEMENT
Notification of request for disbursement of City Council Discretionary Funds.
REVIEW
Staff has received requests from Mayor Pro Tern Nash for disbursement of City Council
Discretionary Funds to the following: Health Quest in the amount of$ 200; Union County Crisis
Assistance Ministry in the amount of$ 200; Monroe High Athletic Foundation in the amount of
100; Christian Family Care Home in the amount of$ 222; American Red Cross in the amount of
100 and Community Health Services in the amount of$ 100.
Recipient
Date
Fiscal Impact
Amount
07/ 01/ 14
Allocation FY 2015
Balance
3, 000
07/ 03/ 14
Discretionary
Christian Family
300
2, 700
07/ 03/ 14
Dr MLK Jr. Committee Inc.
100
2, 600
07/ 03/ 14
Monroe High Athletic Foundation
600
2, 000
08/ 28/ 14
Pancreatic Cancer Action Network
50
1, 950
10/ 08/ 14
New Life
150
1, 800
11/ 14/ 14
American Red Cross
100
1, 700
11/ 26/ 14
Monroe High Athletic Foundation
300
1, 400
01/ 23/ 15
Christian
200
1, 200
Care Home
Community
Family
Temple
Care Home
57
of
Faith
02/ 05/ 15
National League
02/ 16/ 15
Union
04/ 08/ 15
Pancreatic Cancer Action Network
County
of
Cities Congress
Branch NAACP # 5416
303
897
25
872
50>
922
Stop Payment Check Issued per Mayor Pro Tern Dottie Nash due
to check never being cashed since August 2014)
04/ 14/ 15
Health Quest
04/ 14/ 15
Union
200
522
04/ 14/ 15
Monroe High Athletic Foundation
100
422
04/ 14/ 15
Christian
222
200
04/ 14/ 15
American Red Cross
100
100
04/ 14/ 15
Health
100
0
County
200
Crisis Assistance
Family
Community
County, Inc.
Ministry
Care Home
Services
of
Union
722
RECOMMENDATION
There is
no action required
from Council. This item is for informational
58
purposes
only.
STAFF REPORT
COF
MONROE
a heritage of progress
TO:
City Council
VIA:
E. L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Bridgette H. Robinson, City Clerk
PREPARED BY:
Bridgette H. Robinson, City Clerk
SUBJECT:
Disbursement of Fiscal Year 2014- 2015 City Council Discretionary Funds
SUMMARY STATEMENT
Notification of requests for disbursement of City Council Discretionary Funds.
REVIEW
Staff has received requests from Council Member Jordan for disbursement of City Council
Discretionary Funds to East Elementary School in the amount of $200 and Union County
Community Action, Inc. in the amount of$2, 800.
Fiscal Impact
Recipient
Date
Balance
Amount
07/ 01/ 14
04/ 28/ 15
3, 000
Allocation FY 2015
Discretionary
East Elementary
School ( Live, Laugh
and
Paint Event)
04/ 30/ 15
Union
County Community
Action, Inc.
2, 800
200
0
2, 800
RECOMMENDATION
There is
no action required
from Council. This item is for informational
59
purposes
only.
STAFF REPORT
TO:
City Council
VIA:
E.L. Faison, City Manager
DATE:
May 4, 2015
FROM:
R. Christopher Platé, Executive Director of Economic Development
PREPARED BY:
Ron Mahle, Assistant Director of Economic Development
SUBJECT:
Amending Resolution 2015-15 to Identify Project LONESTAR Incentive
Recipient as O’Neil Digital Solutions
SUMMARY STATEMENT
City Council is requested to amend Resolution 2015-15 to identify O’Neil Digital Solutions as
the company that will receive the “Level IV Modified” Economic Development Grant award
Council approved at its April 21, 2015 regular meeting. At the time of the public hearing the
company was known as Confidential Company (Project LONESTAR). The Economic
Development Grant is in an amount not to exceed $1,430,000 to induce capital investment of
$140,000,000 by O’Neil Digital Solutions.
REVIEW
After published notice, Monroe City Council held a public hearing at its April 21, 2015, regular
meeting to consider Project LONESTAR [a pseudonym for the company’s actual name] for a
“Level 4 Modified” Economic Development Incentive Grant in an amount not to exceed
$1,430,000 over a ten year period. At the same April 21, 2015, regular meeting, after conducting
the public hearing, Monroe City Council approved Project LONESTAR for a “Level IV
Modified” Economic Development Incentive Grant in an amount not to exceed $1,430,000 over
a ten-year period and authorized the City Manager to approve the incentive agreement. Since that
date, it has become public knowledge that the company referred to as Project LONESTAR is
O’Neil Digital Solutions. This action amends the resolution approving the award of the incentive
grant to make formally clear that the Monroe City Council’s April 21, 2015, action to approve
this incentive grant for Project LONESTAR is in fact an action to approve the incentive grant for
O’Neil Digital Solutions.
60
RECOMMENDATION
Monroe-Union County Economic Development Staff is recommending that Monroe City
Council amend Resolution 2015-15 to replace all references to Confidential Company (Project
LONESTAR) or Project LONESTAR with O’Neil Digital.
Attachment: Resolution R-2015-20
61
RESOLUTION OF MONROE CITY COUNCIL
TO AMEND R-2015-15 TO IDENTIFY CONFIDENTIAL COMPANY
“PROJECT LONESTAR” AS
O’NEIL DIGITAL SOLUTIONS
R-2015-20
WHEREAS, the City of Monroe has adopted an Economic Development Grant Program,
hereinafter “Program”; and,
WHEREAS, O’Neil Digital Solutions, under the pseudonym PROJECT LONESTAR, has
duly applied for a Level IV “Modified” Economic Development Incentive Grant under said Program;
and,
WHEREAS, a public hearing was conducted by the City Council on April 21, 2015, at
which hearing testimony was given by City of Monroe Economic Development Executive Director
Chris Platé and a representative of O’Neil Digital Solutions; and,
WHEREAS, at the time of the public hearing on April 21, 2015, the project required that the
company’s name remain confidential and therefore was publicly referred to as Confidential Company
PROJECT LONESTAR; and
WHEREAS, City Council, on April 21, 2015, awarded Confidential Company (PROJECT
LONESTAR) a Level IV “Modified” Economic Development Incentive Grant under the Program for
an amount not to exceed One Million Four Hundred Thirty Thousand Dollars ($1,430,000) and paid
over a ten-year grant period beginning in Fiscal Year 2017; and.
WHEREAS, since April 21, 2015, it has become public knowledge that the company
referred to as PROJECT LONESTAR is in fact O’Neil Digital Solutions;
WHEREAS, in the judgment of the Monroe City Council that Resolution 2015-15 awarding
the Level IV “Modified” Economic Development Incentive Grant should be amended to disclose the
identity of the recipient company.
NOW, THEREFORE, BE IT RESOLVED THAT Resolution 2015-15 is amended to
identify the confidential company referred to as PROJECT LONESTAR, which was awarded a Level
IV “Modified” Economic Development Incentive Grant on April 21, 2015, as O’Neil Digital
Solutions.
Adopted this 5th day of May, 2015.
Attest:
Bobby G. Kilgore, Mayor
Bridgette H. Robinson, City Clerk
Resolution R-2015-20
Page 1 of 2
62
Resolution R-2015-20
Page 2 of 2
63
CITY OF MONROE
STAFF REPORT
TO:
Mayor and City Council Members
VIA:
E. L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Ronald D. Fowler, Fire Chief
PREPARED BY:
Sheila Couick, Administrative Assistant
SUBJECT:
Budget Amendment for Training Burn Building Repairs
SUMMARY STATEMENT
Staff requests approval of a budget amendment for repairs of a Fire Training Burn Building.
REVIEW
Monroe operates a joint Fire Training Center with Union County under terms of an Interlocal Agreement.
Based on Section 4 of the Interlocal Agreement, Union County is responsible for one half of costs to
replace burn panels at the facilities burn building. These burn panels are in current need of replacement.
The total cost for repairs is expected to be $35,922, one half of which ($17,961) is available in the Fire
Department’s budget. The attached budget amendment allocates the remaining $17,961 from
undesignated fund balance so that the purchase order and contact may be executed to conduct the needed
repairs.
Following the repairs, Union County will be billed for the $17,921. Upon receipt, this amount will be
reimbursed to the fund balance.
RECOMMENDATION
Staff recommends that Council approved the attached budget amendment designating $17,921 from
undesignated fund balance to conduct these repairs, with the expectation that same will be reimbursed
from Union County.
Attachments: Budget Amendment BA-2015-06
Interlocal Agreement
64
BUDGET AMENDMENT
BA-2015-06
1.
Amendment necessary to provide funding and offsetting reimbursement for Union
County’s share of the repair and maintenance of the fire training tower.
General Fund:
Revenues:
Restricted Intergovernmental
$17,961
Expenditures:
Public Safety
$17,961
Adopted this 5th day of May, 2015.
Bobby G. Kilgore, Mayor
Attest:
Bridgette H. Robinson, City Clerk
Budget Amendment BA-2015-06
Page 1 of 1
65
Prepared By:
Return To:
John R. Milliken, City Attorney
­
City of Monroc, P.O. Boll. 69. Monroe. NC 2811l'()()69 NORTH CAROLINA
.UNION COUNTY
INTERLOCALAGREEMENT
THIS AGREEMENT made and entered into this 29th
day of October
, 1999
by and between the CITY OF MONROE, a North Carolina Municipal Corporcttion, hereinafter
referred to as "Monroe" and UNION COUNTY, a political subdivision of the State of North
Carolina, hereinafter referred to as "Union".
WIT N E SSE T H:
THAT WHEREAS, Union contracts with the volunteer fire departments located in Union
County for fire protection services for its citizens; and.
WHEREAS, Monroe does operate a Fire Department which provides fue protection to its
citizens; and,
WHEREAS, Union is authorized to provide financial assistance to incorporated volunteer
fire departments by §153A-233 ofthe North Carolina General Statutes; and
WHEREAS, to enhance the training of all personnel involved in fire protection in both
Monroe and Union it is necessary and desirable to construct a fire training tower; and,
WHEREAS, Article 20, Chapter 160A ofNorth Carolina General Statutes authorizes units
of local government to jointly exercise powers and functions through interlocal cooperation; and,
WHEREAS, Monroe and Union pursuant to said statute have agreed upon the terms of an
undertaking for the construction, operation, maintenance and use of a fire training tower as
hereinafter set out;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
Section 1.
Purpose:
The purpose of this agreement is to further enhance the training of fire protection
personnel, whether vo lunteer or hired, ofthe incorporated volunteer fire departments
located in Union, the fire protection personnel ofUnion County, if any, and the fire
protection personnel of Monroe by means of the construction, operation and
maintenance of a fire tower. Not later than one (1) year from the date of this
agreement, Monroe shall construct a fire tower in accordance with the plans and
specifications set forth in Exhibit A, attached and incorporated herein by reference.
Any modification to Exhibit A shall require the approval ofMonroe's Fire Chief and
Union's Fire Marshal.
Section 2.
Duration:
The duration of this agreement shall be thirty (30) years, which both Monroe and
1
66
Union found to be reasonabl,e; provided that (i) either party may tenninate this
agreement without cause prior to Monroe>s execution ofa contract for construction
upon fifteen (15) days written notice to the other party. and (il) Union may terminate
this agreement following construction ofthe fire tower without cause upon not less
than ninety (90) days written notice to Monroe. Ifthis agreement is terminated prior
to execution of an agreement for construction of the flIe tower, then any amounts
paid by Union to Monroe pursuant to this agreement shall be refunded.
Section 3.
Personnel:
The personnel necessary to the execution of this undertaking shall be appointed in
the following manner:
Monroe's personnel shall be responsible for the operation and maintenance of the
tower and support facilities.
Section 4.
Financing:
The method offinancing this undertaking, including the apportionment ofcosts and
revenues shall be as follows:
The financing shall be by current appropriation.
Union will pay for the construction and installation ofthe tower in an amount not to
exceed $250,000.00. which amount will be paid to Monroe by Union within thirty
(30) days of execution of this agreement. In the event the bid price exceeds
$250,000.00. then Union and Monroe may either revise the scope of the project to
come within the stated amount or agree on the manner in which the difference is to
be paid. If they can't so agree. then either party may tenni.nate this agreement. If the
bid price for installation and construction is less than $250,000.00, then Monroe shall
refund to Union the amount of the difference.
Monroe shall furnish the real property on which the rue tower will be constructed,
as described in Exhibit B; a suitable foundation for the tower, as determined by the
design engineer; site preparation; utility lines and connections to the tower, including
water, electricity. and gas; electric and water easements; paved apron around the
tower and paved access to the tower, both of sufficient construction to support
routine use by fire vehicles; parking and restroom facilities; and rights-of-way in
ingress and egress necessary for the undertaking.
It is agreed that Monroe may charge a user fee to users exclusive ofMonroe, Union,
and the volunteer departments, and said fees shall be used to defray the routine
expenses ofoperating and maintaining the facility. Monroe's authority to allow such
use shall be as qualified in Section 6.
The routine cost ofmaintenance and repair ofthe facilities shall be borne by Monroe.
It is understood that an essential part of the fire training tower consists of burn
panels, which normally have to be replaced every ten (l0) years. Presently. the
replacement of the panels wouLd cost between $35,000.00 and $40,000.00. It is
agreed that Monroe and Union will each pay one halfofthe expense ofreplacing the
bum panels as needed throughout the duration of this agreement.
2
67
Section 5.
Formula for Ownership:
The fonnula for ownership ofthe real property involved in this undertaking, and the
procedure for the disposition ofsuch property when the contract ofagreement expires
or is terminated is as follows:
The title to the reat property shaH remain in Monroe subject to the rights orUnion
as provided herein and at the expiration of the tenn aU im~rovements shall become
the property of Monroe free and clear of any claim by Umon.
Section 6.
Scheduling:
The scheduling of the use of the fire tower shall be accomplished in the following
manner:
Union and Monroe shall have joint access to the frre tower with periods ofusage as
described below. Union shall have exclusive use ofthe fire tower on (i) weekends,
(ii) weekdays between 5:00 PM and 8:00 AM, and (iii) on holidays. Monroe shall
have exclusive use of the fire tower on weekdays between 8:00 AM and 5:00 PM.
With such formality as deemed appropriate by the Fire Marshal and Fire Chief, either
party may request consent for use during the other party's period of exclusive use,
which consent shall not be unreasonably withheld. Access to and use of the fire
tower by third parties, excluding volunteer fire departments, shall be subject to
approval by both Union's Fire Marshal and Monroe's Fire Chief. rfuse by a third
party is approved by both the Fire Marshal and Fire Chief, Monroe may charge a user
fee to such third party and such fee shall be used to defray the costs of recurring
expenses for maintaining the tower. Keys to the fire tower shall be maintained as
agreed by the Fire Marshal and Fire Chief and in such manner as to enable ready
access by both parties during their respective periods ofexclusive use.
Section 7.
Amendments:
This agreement may be amended in writing duly authorized by the governing bodies
of both Monroe and Union and executed by the appropriate officials ofboth.
Section 8.
Provisions for Casualty Insurance:
Monroe. being the owner of the facility, may purchase casualty insurance for the
facility as it deems appropriate. Whether or not Monroe has purchased casualty or
builder's risk insurance, in the event the fire tower is partially or totally damaged or
destroyed by casualty. Monroe shall be responsible for promptly restoring the fire
tower to its condition immediately prior to such damage or destruction.
Section 9.
Provisions for Liability Insurance:
Monroe and Union shall make whatever individual arrangements for liability
insurance pertaining to the undertaking as their respective governing bodies
determine in their 80]e discretion.
Prior to allowing use of the fire tower by a volunteer fire department, Union shall
require that such department maintain comprehensive general liability insurance with
3
68
an insurance company authorized to do business in North Carolina in an amount not
less than one million dollars ($1,000,000) combined single limit for bodily injury and
property damage. Union and Monroe shall be named as additional insureds under
this policy. Union shall require that the volunteer fire departments provide annual
certificates ofinsurance indicating such coverage~ and Union sha11 provide copies of
such certi ficates to Monroe upon request.
Section 10.
Provisions for Worker's Compensation:
Any user oftho fire tower facilities shall comply with the North Carolina Workers'
Compensation Act. For the purpose ofthis agreement, any injured person shall be
deemed to be the employee of the organization with which he or she is affiliated;
provided that personnel ofthe volunteer fire departments, whether volunteer or hired,
shall not be considered to be employees orUnion.
Section 11.
Provisions for Hold Hannless:
Monroe and Union shall execute hold harmless agreements indemnifying the other
for any liability incurred due to the actionable acts or omissions of the agents or
employees of the indemnifying party.
Before a volunteer fire department shall have use ofthe facility. Union shall require
that the department execute a hold harmless agreement with Union and Monroe in
the form indicated on Exhibit C, attached and incorporated herein by reference.
Section 12.
Provisions for Safety Regulations:
All users of the fire tower facilities shall comply with all laws, regulations and
standards pertaining to training and training facilities which are established by the
State of North Carolina, the Occupational Safety and Health Administration, the
National Fire Protection Association and other applicable agencies. All training shall
be conducted by instructors who are certified by the North Carolina Fire and Rescue
Commission for the type of training being conducted.
The Fire Marshal and Fire Chief mayjointly agree upon additional safety regulations
to be observed during any use ofthe tower facilities. Continued violations ofthese
safety regulations after notice can result in the loss of the privileges to use the
facility.
Section t3.
Provisions for Security:
The security ofthe Fire Training Facility shall be the responsibility ofMonroe which
will have the right to prescribe in its sole discretion rules and regulations which it
deems necessary to properly secure the facility.
Section 14.
Utility Charges:
Monroe will be responsible for paying any charges for uti1ity services in connection
with the fire training tower.
4
69
Section 15.
Perfonnance in Accordance with Applicable Law:
In performing the services pursuant to this agreement, Union and Monroe shall
comply with all laws, rules. regulations, ordinances, codes, standards, and orders of
any and all governmental bodies, agencies, authorities; and courts baving
jurisdiction.
IN WITNESS WHEREOF, each of the parties to this agreement has caused the same to
be executed in the day and year first above written.
ATTEST:
CITY OF MONROE
(seal)
ATTEST:
~.uVtAJ_~«
BaraMoore. CleriCtOti1eifoard
UNION COUNTY
~:
~tt~
County Manager
BY:
Gary AI Smoak
(seal)
This Instrument Has Been ?reaudlted In Tha
Manner Required By The local Government
Bud
dFiscal
01 Act
5
70
STATE OF NORTH CAROLINA
UNION COUNTY
STATE OF NORTH CAROLINA
UNION COUNTY
I, Lynn G. West
, notary public, in and for said County and State, do bereby certify that
Barbara W. Moore, with whom I am personally acquainted, who being by me duty sworn, says that
she is the Clerk to the Union County Board ofCommissioners and that Paul Standridge is Chairman
of the Board of County Commissioners for Union County; that she knows the common seal ofsaid
County, and the name ofthe County was subscribed thereto and said common seal was affixed. all
by order of the Board ofCounty Commissioners for Union County and that the said instrument is
the act and deed of said County.
Witness my hand and official seal, this the 29th. day of
October
~
tl.t4£:.
No
PublIC
,1999.
(SEAL)
My Commission Expires: 2/5/2003
STATE OF NORTH CAROLINA
UNION COUNTY
The foregoing certificates of
, Notary
;:::Pu·b;"';l."....ic-s-o";'r-sa"""'id."....C=--ou-n'Cti-:-e-s,-ar-e-c-e-rt"'ifi;;;-led----,--,t-o."....b-e-co-rr-e-c~t.·Thi=-:·-s..-ins--:-trum--en....,t-w-as-p-res-en....,t-ea
......
fo-r-re-gistration
this day and hour and duly recorded in the office ofthe register of Deeds of Union County, North
CaroJina in Book _ _, page _ _.
Thisthe _ _ dayof _ _ _ _ _ _, 1999,at ___ o'clock
.M.
By:_ _ _ _ _ _ _ _ _ _ __
6
71
EXHIBIT A
Fire Training Tower Basic Design Tower
o
o
o
a
o
o
o
o
Four story tower with flat roof, approximate size 2S'L x 22'W x 40'H
Steel structure with metal siding
Interior stairs to fourth floor
Interior fixed ladder: fourth floor to roof
(10) 3' X 4' Window openings with steel shutters
(1 ) 3' x "Exterior metal door
(1 ) 3' x " Interior metal door
Parapet roof guard with gated opening
Burn Room
o
o
a
o
o
o
One story with slope roof, approximate size 14'L x 22'W x lOtH
Steel structure with metal siding
(3) 3' x 4' Window openings with steel shutters
(1) 3' x 7' Exterior metal door
(2) Temperature monitoring systems (4 probes)
Roof chop out panel for ventilation practice
Foundation
o
As needed as detennined by design engineer
Options Q
Q
Q
Q
o
o
o
o
(Individual options to be mutually determined between Monroe Fire Chief and
Union County Fire Marshal based on option cost versus total facility cost)
(4) Rappelling rings
Sprinkler system first floor
Standpipe system all floors with fire department connection
Extenor stairs to second floor
Elevator shaft
Balcony with door to second floor
Caged ladder
Sloped floors with drains
7
72
El(Hlen·
a
~
CITY OF MONROE
ENGINEERING DEPARTMENT
FIRE DEPARTMENT
TRAINING SITE
:::"''''':lY
VICINITY MAP
....
.,., ""
u.s.
73
PROPOSED lOCAnON MAP
SCALE
tfORIZ
•• 'IIERT
STAFF REPORT
TO:
City Council
VIA:
E.L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Lisa Stiwinter, Planning Director
FROM:
Doug Britt, Senior Planner
SUBJECT:
Zoning Map Amendment request for property located at 100 Broome
Street
SUMMARY STATEMENT
The City Council is requested to consider a zoning map amendment request by Mr. Ray Moser
for the property located at 100 Broome Street from General Industrial (GI) to Conditional
District (CD) “100 Broome Street”.
REVIEW
The applicant is requesting a zoning map amendment from General Industrial (GI) to CD “100
Broome Street” in order to allow for automotive uses as well as all uses allowed within the
General Industrial (GI) zoning district for the property located at 100 Broome Street. The
property is currently improved with two buildings totaling 4,400 square feet. No physical
changes to the existing buildings, parking lot, or site are being proposed.
AREA CHARACTERISTICS
Adjoining Land Uses and Zoning District
North
East
South
West
Existing Uses
Business
Business
Business
Business
Zoning District
General Industrial
General Industrial
General Industrial
General Industrial
74
REQUIREMENTS
Density & Dimensional Standards
The applicant is proposing no changes to the site and all setbacks are satisfied.
Parking
The applicant is proposing no new parking or vehicle circulation areas on the site. The existing
parking and vehicle circulation areas are surfaced with gravel. The applicant is proposing no
changes to the surface materials of the parking and vehicle circulation areas.
Landscaping
No additional landscaping is being proposed for the site.
LAND DEVELOMENT PLAN CONSISTENCY
The Land Development Plan indicates that the future land use of the property is Heavy
Industrial.
Planning staff is of the opinion that the proposal is consistent with the Land
Development Plan.
PUBLIC NOTIFICATION
The following public notification actions have been taken:
A rezoning notification sign was posted on the property on April 24, 2014.
A rezoning notification letter was sent to the adjacent property owners located within at least 150
feet of the property on April 24, 2014.
Neighborhood Notification/Meeting
All property owners within 150 feet of the property were notified of the proposal by letter on
March 16, 2015. At this time staff has not received any questions about the proposal from
surrounding property owners.
RECOMMENDATION
Planning Board recommends approval of Conditional District “100 Broome Street”.
Attachment(s):
Ortho Map
Zoning Map
Site Plan
R-2015-16
75
Prepared: 4-18-15
76
T
ES
OM
BR O
Ortho Map
City_clr.tif
NS
Legend
EC
RE
Centerlines
ST
AV
MONROE.parcels
E
Existing:
General Industrial (GI)
NS
T
SS
Acres: .77
EC
SI M
O
PS
Proposed:
Conditional District
100 Broome Street
RE
ST
AV
.
E
0 1530
77
60
90
Feet
BR O O
T
ME S
Zoning Map
Legend
City_clr.tif
Centerlines
MONROE.parcels
MONROE.zoning_districts
Code
G-I
NS
EC
RE
Existing:
General Industrial (GI)
ST
AV
E
Proposed:
Conditional District
100 Broome Street
EC
RE
.
ST
AV
P
ST
SS
SI M
N
SO
Acres: .77
E
0 25 50
78
100 150
Feet
79
CITY OF MONROE
RESOLUTION OF LAND DEVELOPMENT PLAN COMPLIANCE
R-2015-16
CONDITIONAL DISTRICT “100 Broome Street”
WHEREAS, in accordance with the provisions of North Carolina General Statute 160A383, the City Council does hereby find and determine that the adoption of the zoning map
amendment for Conditional District “100 Broome Street” further described below property is
consistent with the adopted Land Development Plan and that the approval of the zoning map
amendment for the following described property is reasonable and in the public interest due to its
consistency with the Land Development Plan and, as a result, its furtherance of the goals and
objectives of the Land Development Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monroe
approves the zoning map amendment for property with Union County Tax Parcel Number: 09118-011
Adopted this 5th day of May, 2015
________________________________________
Bobby G. Kilgore, Mayor
Attest:
_____________________________________________
Bridgette H. Robinson, City Clerk
80
STAFF REPORT
TO:
City Council
VIA:
E.L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Lisa Stiwinter, Planning Director
FROM:
Doug Britt, Senior Planner
SUBJECT:
Zoning Map Amendment request for property located at 806 Circle Drive
SUMMARY STATEMENT
The City Council is requested to consider a zoning map amendment request by ETC Partnership
for the property located at 806 Circle Drive from Office Transitional (OT) to Conditional District
(CD) “ETC Crematorium”.
REVIEW
The applicant is requesting a zoning map amendment from Office Transitional (OT) to CD “ETC
Crematorium” in order to operate a funeral planning/crematorium service on the property located
at 806 Circle Drive. The subject property is a total of 0.95 acres. The site currently contains an
existing 2,600 square ft. building and a paved parking lot. If approved the applicant will be
constructing a 500 square ft. addition to the rear of the building to house the cremation chamber.
AREA CHARACTERISTICS
Adjoining Land Uses and Zoning District
North
East
South
West
Existing Uses
Vacant
Business
Business
Vacant
Zoning District
Office Transitional (OT)
Office Transitional (OT)
Office Transitional (OT)
Office Transitional (OT)
81
REQUIREMENTS
Density & Dimensional Standards
The applicant is proposing a 500 square ft. addition to the rear of the building to house the
cremation chamber. All required setbacks will be satisfied for the site.
Parking
The applicant is proposing no new significant parking or vehicle circulation areas on the site.
The existing parking and vehicle circulation areas are surfaced with asphalt. The applicant is
proposing no changes to the surface materials of the parking and vehicle circulation areas.
Landscaping
No additional landscaping is being proposed for the site.
LAND DEVELOMENT PLAN CONSISTENCY
The Land Development Plan indicates that the future land use of the property is Medical Office.
Planning staff is of the opinion the proposal is consistent with the Land Development Plan.
PUBLIC NOTIFICATION
The following public notification actions have been taken:
A rezoning notification sign was posted on the property on April 24, 2014.
A rezoning notification letter was sent to the adjacent property owners located within at least 150
feet of the property on April 24, 2014.
Neighborhood Notification/Meeting
All property owners within 150 feet of the property were notified of the proposal by letter on
March 16, 2015. At this time staff has not received any questions about the proposal from
surrounding property owners.
RECOMMENDATION
Planning Board recommends approval of Conditional District “ETC Crematorium”.
Attachment(s):
Ortho Map
Zoning Map
Site Plan
R-2015-17
Prepared: 4-18-15
82
DR
ST
RK
ST
E
ES
DE
Ortho Map
City_clr.tif
Legend
RK
DR
Centerlines
ST
PA
MONROE.parcels
EA
IN
PA
KL
T
AN
ES
FR
W
E
Existing:
Office Transitional (OT)
CIR
CL
ED
R
Proposed:
Conditional District
ETC Crematorium
Acres: .95
.
0 25 50 100 150
Feet
83
ST
E
ES
DE
EF
RA
NK
LI N
ST
Zoning Map
City_clr.tif
Legend
Centerlines
MONROE.parcels
City Limits
MONROE.zoning_districts
Code
CIR
R-20
CL
R-10
ED
OT
R
Existing:
Office Transitional (OT)
Proposed:
Conditional District
ETC Crematorium
Acres: .95
.
0 20 40
84
80 120
Feet
85
CITY OF MONROE
RESOLUTION OF LAND DEVELOPMENT PLAN COMPLIANCE
R-2015-17
CONDITIONAL DISTRICT “ETC Crematorium”
WHEREAS, in accordance with the provisions of North Carolina General Statute 160A383, the City Council does hereby find and determine that the adoption of the zoning map
amendment for Conditional District “ETC Crematorium” further described below property is
consistent with the adopted Land Development Plan and that the approval of the zoning map
amendment for the following described property is reasonable and in the public interest due to its
consistency with the Land Development Plan and, as a result, its furtherance of the goals and
objectives of the Land Development Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Monroe
approves the zoning map amendment for property with Union County Tax Parcel Number: 09195-010-B
Adopted this 5th day of May, 2015
________________________________________
Bobby G. Kilgore, Mayor
Attest:
_____________________________________________
Bridgette H. Robinson, City Clerk
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CITY OF MONROE
P. O. BOX 69— MONROE, NC 28111- 0069
CITY
OF
PHONE 704- 282- 4500
MONROE
FAX 704- 283- 9098
a heritage of progress
May 1, 2015
Dear Honorable Mayor and City Council:
This letter hereby transmits the proposed Budget for the Fiscal Year Ending 2016 to the Mayor
and City Council of the City of Monroe.
The preparation of the annual budget is one of the major responsibilities conferred by law upon
city managers in North Carolina. City staff has thoughtfully sought to assist in this responsibility
of quantifying the cost of service delivery focusing on the most urgent of those requirements.
In developing the City' s spending plan to affect services and operations a number of principles
were used during the conceptualization of this Recommended Budget:
Realistic assumptions for revenue and expenditure estimates that matched reoccurring
revenues with expenditures, as a basis of budget recommendations;
Strategies
sought
to balance
citizen
interests for
public
safety,
staff views on facility
sustainment, and employee wellbeing without placing additional financial burdens on our
citizenry, merchants, and industry;
Preserving Fund Balance for future capital outlays, improvements, and contingencies.
The major resourcing challenges driving this budget planning and expenditure reconciliation
process were:
c
Improving the competitive elements of employee compensation, in terms of wages and
benefits;
Capital Outlays and/ or Debt Service for public safety and recreation;
Deferral of major facility projects or acquisitions related to Public Safety, Downtown,
Airport and for Industrial recruitment;
X
Sustaining the City' s Ad Valorem Tax Rate following Union County' s Revaluation and
mitigating Legislative initiatives that
Privilege License Tax.
reduced
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resources
by
2. 6%
via elimination of the
The Manager' s Recommended Budget increases
by
approximately 4. 7%,
with General Fund
increasing by 8. 1% and Enterprise Funds budget increasing
budgets. This spending plan does include a REVENUE
by
NEUTRAL Property Tax rate of$0. 5863 cents, the current rate is$ 0. 555 cents and the municipal
tax district' s REVENUE NEUTRAL Property Tax rate is $ 0.219 cents, and the current rate is
budget ( including
3. 2 %
0. 20
over
cents.
following
a
subsidized funds)
their
current
year
Declaration of the revenue neutral tax rate is required pursuant to NCGS 159- 11,
revaluation of real
county
property
which was performed
in 2014- 15. Other fee and
rate revisions are summarized in the respective sections of this Message.
The Governing Body possesses the great responsibility of being stewards of City funds as well as
ensuring
policies are
implemented that fosters
a vibrant and
healthy
community. Your direction
sets the tone for how the City may progress and in collaboration with our management team and
your feedback, a clear set of priorities that can be fulfilled. The budget encompasses a number of
recommendations that will foster work force stability, address the more prolific deferred
maintenance challenges, and deploy projects that enhance our community.
GENERAL FUND
The City is enthusiastically pursuing all avenues to beautify our community. Beautification plans
provided in this budget include the purchase of the fourth segment of U. S. 74 tree and flower
plantings and the continuation of the implementation of the downtown master plan by providing
funding for three more decorative crosswalks and sidewalk construction on Hayne Street. Also
included is continuing funding for the demolition of dilapidated housing and greenway capital
improvements. Funding is set aside to update the City' s Unified Development Ordinance and land
use updates as well as
to
purchase
land
options
for
a
future industrial
area—
Industrial Park# 3.
Improving existing facilities is priority and the proposed FY 2016 budget addresses many deferred
maintenance issues. The much-needed resurfacing of several parking lots at City facilities and the
replacement of the roof at the Park Maintenance Building on Franklin Street are included in the
proposed
budget.
Funding has also been included for sidewalk maintenance to begin needed
repairs of unsafe areas.
The proposed budget will provide comprehensive improvements at Belk Tonawanda Park and will
provide funding to replace the ball field lights at Don Griffin Park. This year will mark the first
of three years of cart path resurfacing at the City' s golf course and will also upgrade the irrigation
control system.
City employees continue to remain our single greatest asset. I have proposed the reinstatement of
merit program with an average 1. 5%
increase and have also included funding for a pay plan
assessment to be completed in summer to late fall.
Phase I of implementation funding to make
recommended market adjustments is also included.
City Council has already approved the
of
a
3%
funding
cost of living increase and level funding for the City' s self-insurance program.
the
New General Fund
positions
Recreation Coordinator. These
time HVAC Specialist
include
a
part- time
Accounting
positions are needed as part of a
has been included in the budget to
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bring
Technician, and a full-time
restructuring initiative. A full-
the
maintenance and repair of the
City' s air conditioning systems throughout all facilities in-house. Evaluation of this service shows
that it can be accomplished more efficiently with the addition of a skilled technician. The budget
for the maintenance portion of this service has been removed as an offset to the total cost.
The total General Fund budget is$ 33, 753, 512. This proposed FY 2016 budget addresses increased
utility and material costs. It includes all of the proposals mentioned above without an increase in
the ad valorem property tax rate. It is however recommended that we adjust our tax rate from .555
cents to . 5863 cents to remain revenue neutral.
A small increase to building permit fees and to
non-resident senior recreation center fees are proposed to help offset the cost of providing services
to customers. The budget being recommended has been balanced through the strategic use of
unassigned fund balance, current revenues and an installment financing to fund the replacement of
fire apparatus.
MONROE AQUATICS AND FITNESS CENTER FUND
The
budget for the Aquatics
proposed
and
Fitness Center Fund for FY 2016 is $ 3, 740, 100. The
Center was added to enhance the quality of life in Monroe by offering activities that can be enjoyed
by families in our community and will celebrate its
anniversary in May. In an effort to keep
this building looking fresh and inviting, ongoing maintenance is a priority and has been
17th
programmed. Renovations for the main sign for the center and water park pool floor resurfacing
are scheduled
for FY 2016.
Other items include replacement of the tile in the steam room and
routine replacement of fitness equipment.
WATER AND SEWER FUND
The
proposed
budget for the Water
and
Sewer Fund for FY 2016 is $ 15, 952, 607.
The City has
committed to a financial plan that allows for small increases in the water and sewer rates to
accumulate adequate funding for future capital projects to maintain adequate capacity for its
current and
future
customers.
The FY 2016 budget includes
a
2% water and sewer rate increase as
part of this financial plan.
A new Construction Inspector position is proposed in the budget in order to ensure quality
standards are met as infrastructure repairs and installation work is being completed. This position
will also allow expanded inspection coverage for vegetative buffer program and expanded
infrastructure renewal programs.
Water Capital Improvements: The City' s current capacity of 11. 0 MGD, plus the Catawba Water
Supply of 1. 99 MGD, is expected to meet anticipated demands until 2030, assuming a 1. 5 percent
annual growth rate. The City' s capital improvement plan includes funding for the future YadkinPeeDee water supply partnership in 2022. This new water supply is anticipated to be available
prior to 2030. Phase I of improvements for the City' s portion of the Union County Catawba Water
Treatment Plant improvements to increase reliability are included in this budget.
Sewer Capital Improvements:
The City' s WWTP capacity is projected to serve the City' s needs
until 2030 at an annual 1. 5 percent growth rate. An expansion plan is in place to ensure that added
capacity
can
be
made
available prior
to 2030.
Two
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of
the three existing
aeration
blowers
are
budgeted to be
replaced at
Wastewater Treatment Plant.
City' s
the
This will ensure continued
reliable plant aeration operations.
Infrastructure Renewal: Significant efforts are underway to renew our existing infrastructure. A
strategic plan was launched in FY 2014 to repair and replace old and deteriorated segments of the
water
distribution
and sewer collection system
to
ensure system
viability. The proposed budget
includes funding to continue this program.
ELECTRIC FUND
The
proposed
2016 budget
budget for the Electric Fund for FY 2016 is $ 64, 178, 832. Electric rates for the FY
year are proposed
funded to improve the
to
power
the
remain
Line extension projects are proposed to be
same.
transfer capability between
The City has been
substations.
converting the 4 kilovolt electric system to a new 13. 2 kilovolt system for several years. Funding
is included to
convert
the
one
remaining 4 kilovolt
substation.
The new 13. 2 kilovolt system is
much more reliable and provides multiple redundant feeders that can support the load in the event
of an equipment failure.
The proposed budget includes the addition of two substation technicians who will be primarily
responsible for maintenance of electric substations. With new technology, it has become necessary
to have technicians that specialize in this particular discipline. These skilled positions will provide
reliability
and
efficiency to the
electric
A part-time Administrative Assistant is also
system.
proposed to assist with answering the phones and other administrative duties.
NATURAL GAS FUND
The
proposed
budget for the Natural Gas Fund for FY 2016 is $ 20, 470, 961. Natural gas rates are
adjusted monthly to reflect the increases/ decreases in the actual cost of natural gas. The margin is
budgeted to
remain
the
same
in FY2016.
The natural gas system continues to expand to serve
additional customers to gain additional sale volumes and help offset any future increases in
margins.
Proposed capital improvements include system reinforcement projects to resolve weak
portions of the natural gas system and increase the operating pressures in the lines as required by
federal regulations.
The
proposed
budget
also
includes the
addition of a
Utility
Locator.
This position will help our
utility meet federal and state requirements for accurately marking utilities in a timely manner. This
position will also focus on improving current maps and records.
STORMWATER FUND
The
proposed
budget for the Stormwater Fund for FY 2016 is $ 2, 259, 408.
The Stormwater
Department' s goal is to maintain and revitalize the drainage system on both public and private
property in Monroe.
strong
public
Other efforts focus on maintaining and improving water quality and include
education
programs
that
reach
out
to
our
schools
and
neighborhoods.
As
recommended by the drainage study in the Quail Drive/Oak Hill Drive area, the replacement of
the
rate
culvert under
increases
Oak Hill Drive is
proposed
proposed
to be
in this budget.
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funded for FY 2016. There are no stormwater
AIRPORT FUND
The
budget for the Airport Fund for FY 2016 is $ 3, 833, 220.
proposed
The Charlotte- Monroe
Executive Airport will be operating a full year of the new International Terminal Building
Customs) in FY 2016. Funding is proposed to refurbish the 15, 000 gallon fuel tank at the airport.
The focus continues to be on expanding operations of the airport and reducing the operating deficit
by increasing efficiency of the operations and attracting fixed-base aircraft.
SOLID WASTE FUND
The
proposed
budget for the Solid Waste Fund for FY 2016 is $ 2, 422, 965. The solid waste fund
covers the cost of trash pickup both downtown and along the City' s right-of-ways. A solid waste
rate
increase for
residential rates
from $ 17. 25
per month
to $
18. 25 per month is proposed in this
budget.
This increase is to offset the cost of increasing the current service level of every other
week bulk item pickup to weekly pickup.
SELF-INSURANCE FUNDS
The
City
maintains
three
Health & Dental. The
increase to
either
the
self-insurance
proposed
funds: Worker' s Compensation,
Property & Casualty and
budget for the Health & Dental Insurance Fund recommends no
employer or employee premium contributions
for the upcoming
year.
The
benefit level will also remain unchanged; however the City does need to anticipate the Excise Tax
pursuant to Section 9001 of the ACA, which levy' s a tax of 40% on the excess benefit above
10, 200 for self—only coverage health care plans, effective 2018.
The proposed budget for the Workers' Compensation Fund for FY 2016 includes an increase in
contributions of$350, 000 that has been allocated to all departments. This contribution will restore
the fund balance in this fund that has been utilized for large claimants to the desired reserve level.
The City has also been funding post- employment benefit costs for retirees as the expenses have
been incurred.
projected
The annual required contribution, as calculated by an actuary, represents the
At this time, no funding is
required to fund normal costs each year.
amount
recommended for GASB 45 post- employment benefits.
CONCLUSION
I look forward to continuing our dialogue on this fiscal plan and I along with our staff will work
diligently throughout the remainder of the budget process to achieve the Mayor and City Councils
priorities for the upcoming fiscal year.
Respectfully,
2_-s-,
a
E. L. Faison,
City
____,
Manager
91
STAFF REPORT
TO:
City Council
VIA:
E.L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Lisa Stiwinter, Planning Director
PREPARED BY:
Lisa Stiwinter, Planning Director
SUBJECT:
Amendment to Solid Waste and Recyclables Collection and Disposal
Specifications Agreement between City of Monroe and Waste Pro of
North Carolina, Inc.
SUMMARY STATEMENT
City Council is requested to consider an amendment to the existing Solid Waste and Recyclables
Collection and Disposal Specifications Agreement between the City of Monroe and Waste Pro to
provide bulky waste collection to all residents for the month of May and June free of charge and
approve the necessary budget amendment.
REVIEW
In October 2012, the City of Monroe entered into a Solid Waste and Recyclables Collection and
Disposal Specifications Agreement with Waste Pro in order to provide solid waste services to
City residents that consists of garbage, recycling, bulky, white goods and yard waste collection.
Prior to 2012, the City provided bulky waste collection to all residents every week on the same
day as their garbage collection. As a negotiation tool to reduce the overall cost of the Solid
Waste and Recyclables Collection and Disposal Specifications Agreement with Waste Pro, the
City opted to provide bulky waste collection on an every other week basis through Waste Pro.
The City has experienced numerous problems with every other week bulky waste collection that
has resulted in bulky waste being left at the curb for weeks at a time for collection. Staff
believes that two scenarios have contributed to the problem: 1) residents tend to get confused
regarding their bulky waste collection week, and 2) high turnover of tenants in rental properties.
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According to the 2010 Census data, over 45% of the City’s residential properties are rental.
Rental properties tend to have a high turnover rate therefore people are constantly moving in and
out leaving bulky pick-up at the curb for weeks. Bulky waste being left at the curb for weeks at
a time has led to unsightly and unsanitary conditions throughout the City. Due to the unsightly
and unsanitary conditions regarding bulky waste collection, staff is proposing to provide bulky
waste collection to all residents every week on the same day as their garbage collection free of
charge for the month of May and June. In order to provide bulky waste collection to all residents
every week a budget amendment is required in the amount of $20,000.
RECOMMENDATION
Staff requests that Council approve the amendment to the Solid Waste and Recyclables
Collection and Disposal Specifications Agreement with Waste Pro to provide bulky waste
collection to all residents every week for the month of May and June with authority to the City
Manager to sign the amended Agreement and adopt a Budget Amendment in the amount of
$20,000 to cover the cost of every week bulky collection for the month May and June.
Attachment: Budget Amendment BA-2015-16
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CITY OF MONROE
BUDGET AMENDMENT
BA-2015-16
1. Amendment necessary to provide funding for increase in service level. Changing bulk
item pickup from every other week to weekly.
Solid Waste Fund:
Revenues:
Appropriation from Fund Balance
$20,000
Expenditures:
Solid Waste Operations
$20,000
Adopted this the 5th day of May 2015.
______________________________
Bobby G. Kilgore, Mayor
Attest:
__________________________________
Bridgette H. Robinson, City Clerk
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STAFF REPORT
TO:
City Council
VIA:
E.L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Bridgette H. Robinson, City Clerk
PREPARED BY:
Sherry K. Hicks, Deputy City Clerk
SUBJECT:
Public Comment Period
SUMMARY STATEMENT
The Public Comment Period is set aside to receive comment from the Public in accordance with
North Carolina General Statutes.
REVIEW
RULES GOVERNING THE PUBLIC COMMENT PERIOD
DURING REGULAR CITY COUNCIL MEETINGS
1. A Public Comment Period shall be placed on the agenda of each regular City Council
meeting. Said agenda item shall occur at the end of the agenda but before any closed session
held at the end of the meeting.
2. Each person desiring to speak during the Public Comment Period shall sign up to speak prior
to the start of the meeting on the form provided by listing his or her name and the topic on
which he or she will speak.
3. A total time of thirty (30) minutes will be allotted for the Public Comment Period at the end
of which those who signed up to speak may be requested to hold their comment until the next
regular Public Comment Period during which they will be given priority for comment.
Council, in its discretion, may extend the time allotted for Public Comment.
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4. Each speaker shall be allotted up to three (3) minutes to speak which shall be strictly
observed unless otherwise extended at the discretion of the Council.
5. Speakers shall at all times maintain proper decorum and shall make their comments in a civil
manner. Speakers shall remain at the podium to make comments and not approach Council
or staff without the express invitation of the Mayor or presiding officer.
6. At the request of Council, groups of persons supporting or opposing the same positions may
be asked to designate a spokesperson to speak.
7. Speakers shall not speak on any topic which is the subject of a public hearing on the same
agenda.
8. Council should refrain from engaging in a dialogue with speakers except to the extent
necessary to clarify the speaker’s position.
9. Council shall not restrict the subject matter of any comment based on content in any way
except as provided herein.
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STAFF REPORT
TO:
City Council
VIA:
E.L. Faison, City Manager
DATE:
May 5, 2015
FROM:
Bridgette H. Robinson, City Clerk
PREPARED BY:
Bridgette H. Robinson, City Clerk
SUBJECT:
Closed Session pursuant to N.C.G.S. §143-318.11(a)(6)
SUMMARY STATEMENT
Council is asked to approve a motion to go into closed session for the purpose of discussing
personnel.
REVIEW
In accordance with N.C.G.S. §143-318.11(a)(6), City Council is permitted to hold a Closed
Session to consider the qualifications, competence, performance, condition of appointment of a
public officer or employee or prospective public officer or employee.
RECOMMENDATION
Council approve a motion to go into Closed Session pursuant to N.C.G.S. §143-318.11(a)(6).
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