1. finance

BOARD OF SELECTMEN
TOWN HALL CONFERENCE ROOM
APRIL 15, 2015
MINUTES
Present:
First Selectman William W. Fritz, Jr.; Selectmen, Carol Walter, Raymond Rigat, Lynn
Pinder and John Giannotti
The meeting was called to order at 8:00 AM.
VISITORS
No one wished to speak at this time.
APPROVAL OF MINUTES – APRIL 01, 2015
Giannotti made a motion, seconded by Walter to approve the minutes from April 01, 2015. The motion
was unanimously approved.
RESIGNATIONS AND APPOINTMENTS
Giannotti made a motion, seconded by Walter to accept the resignation of Frank Schrempp as the Fire
Marshall for the Town of Clinton. The motion was unanimously approved. Fritz received two
submissions for the position. The board will discuss reappointing someone within the next week or two.
VOTE ON RESOLUTION RECOMMENDING AN APPROPRIATION OF $4,200,000 FOR VARIOUS CAPITAL
IMPROVEMENTS PROJECTS
The bridges were taken out of the bonding package and the Police Department HVAC and Streetscape
111 were included. If approved by both boards a list of proposed roads will be published in the Harbor
News. There will be a separate question on the ballot at the May 13h budget referendum. Rigat made a
motion, seconded by Pinder and unanimously approved an appropriation and bond authorization of
$4,200,000 for various capital improvement projects. This will be on next week’s Board of Finance
agenda for approval.
TOWN OF CLINTON
BOARD OF SELECTMEN
BOND RESOLUTION
Re:
Appropriation and Bond Authorization of $4,200,000 for Various Capital Improvement Projects
RESOLVED, (i) that the sum of $4,200,000 be appropriated for the cost of the various capital
improvement projects including the (a) planning, design, construction, reconstruction, repair and
resurfacing of various roads, sidewalks, bridges and bulkheads, (b) planning, design and construction of
certain streetscape improvements and (c) the repair of the HVAC system for the Police Station all in the
Town of Clinton (the “Town”) including, all surveys, alterations, repairs and improvements in connection
therewith and engineering, architectural and temporary and permanent financing costs related thereto
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BOARD OF SELECTMEN
TOWN HALL CONFERENCE ROOM
APRIL 15, 2015
MINUTES
(the “Project”) and to meet said appropriation and in lieu of a tax therefor, bonds of the Town be issued
pursuant to Chapter 109 of the Connecticut General Statutes, as amended, the Town Charter (the
“Charter”) or any other provision of law thereto enabling in the amount of $4,200,000, or so much
thereof as may be necessary after deducting grants or other sources of funds available therefor; and
(ii) that the First Selectman, or a majority of the Board of Selectmen, and the Treasurer, be
authorized to issue and sell temporary notes of the Town not to exceed $4,200,000 in anticipation of the
receipt of the proceeds from the sale of such bonds and to determine the amount, date, date of
maturity, interest rate, form and other details of such notes or bonds, pursuant to Chapter 109 of the
Connecticut General Statutes, as amended, the Charter or any other provision of law thereto enabling,
provided that the proceeds from the sale of such notes shall be used for said purpose; and
(iii) that the First Selectman, or a majority of the Board of Selectmen, and the Treasurer shall
sign the bonds or notes by either manual or facsimile signatures and that the law firm of Pullman &
Comley LLC is designated as bond counsel to approve the legality of the bonds or notes; and
(iv) that the First Selectman is authorized to designate a bank or trust company to be the
certifying bank, registrar, transfer agent and paying agent of the bonds or notes; sell the bonds or notes
at public or private sale; deliver the bonds or notes; and perform all other acts which are necessary or
appropriate to issue the bonds or notes. If the bonds or notes authorized by this resolution are issued
on a tax-exempt basis, the First Selectman, or a majority of the Board of Selectmen, and the Treasurer
are authorized to bind the Town pursuant to such representations and covenants as they deem
necessary or advisable in order to maintain the continued exemption from federal income taxation of
interest on the bonds or notes, including covenants to pay rebates of investment earnings to the United
States in future years.
BE IT FURTHER RESOLVED, that the Board of Selectmen hereby recommends to the Board of
Finance and to all persons qualified to vote in town meetings of the Town that it approve the
appropriation and bond authorization of $4,200,000 for the Project.
BE IT FURTHER RESOLVED, that the Town reasonably expects to incur expenditures (the
“Expenditures”) in connection with the capital projects for which general functional descriptions are
provided above. The Town reasonably expects to reimburse itself for the costs of the Expenditures with
the proceeds of general obligation bonds and notes of the Town described above. The maximum
principal amount of such debt (both bonds and notes) is not expected to exceed $4,200,000. This
declaration of official intent is a declaration of official intent made pursuant to Treasury Regulation
Section 1.150-2.
BE IT FURTHER RESOLVED, that should the Board of Finance approve the appropriation
recommended above for the Project, a Special Town Meeting is hereby called to be held on May 6, 2015
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at 7:00, p.m. at the Andrew’s Memorial Town Hall Auditorium, 54 East Main Street, Clinton, CT (the
“Town Meeting”), to consider the resolution recommended and approved by the Board of Selectmen at
its meeting held on April 15, 2015, and the Board of Finance at its meeting to be held on April 20, 2015
to appropriate $4,200,000 and authorize bonds and notes to fund such appropriation for the Project.
BE IT FURTHER RESOLVED, that the Board of Selectmen, pursuant to Section 7-7 of the
Connecticut General Statutes, as amended, and the Charter of the Town hereby removes the item
described above on the call of the Town Meeting to be held on May 6, 2015 for submission to the voters
for vote by voting machine on May 13, 2015 by the voters entitled to vote at the Town Meeting during
the hours from 6:00 a.m. to 8:00 p.m. such referendum to be held at the Andrew’s Memorial Town Hall,
Green Room, 54 East Main Street, Clinton, CT under the following heading:
Shall the Town of Clinton appropriate $4,200,000 for the cost of the (a) planning, design, construction,
reconstruction, repair and resurfacing of various roads, sidewalks, bridges and bulkheads, (b) planning,
design and construction of certain streetscape improvements and (c) the repair of the HVAC system for
the Police Station all in the Town of Clinton including, all surveys, alterations, repairs and improvements
in connection therewith and engineering, architectural and temporary and permanent financing costs
related thereto, and authorize the issuance of bonds and notes in the amount of $4,200,000 to finance
such appropriation.
The moderator of the Town Meeting shall adjourn such meeting after reasonable discussion of
such item and conclusion of such other business as may properly come before the Town Meeting and
order such vote by voting machine in accordance with this resolution, Section 7-7 of the Connecticut
General Statutes and the Charter.
BE IT FURTHER RESOLVED, that the Board of Selectmen authorizes the Town Clerk, subject to
the approval of a municipal attorney, to prepare and print a concise explanatory.
WEBSITE COMMITTEE
The Website committee went out to bid in November for the redesign, development and maintenance
of a new town website. The town received over 21 proposals. The committee narrowed the selection
from 21 venders to 5 venders. In February, the committee further narrowed down the selection to 3
venders. All three venders provided either an online or live demonstration to the committee. After the
first round of presentations one of the venders was eliminated. The Website committee recommended
moving forward with CivicPlus. The project development cost from CivicPlus is $15,433. The annual
maintenance service cost is $5500 which will be billed 12 months from the contract signing subject to a
5% increase on year three and beyond. Once the contract is processed the new website should take
approximately 6 months before it can go live. Walter made a motion, seconded by Giannotti to
authorize the Website Committee to move forward with CivicPlus. The motion was unanimously
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APRIL 15, 2015
MINUTES
approved. The committee also recommended establishing a position that will maintain the website and
support the town staff. There was some discussion on increasing the part time technology position from
a part time 19 hours per week position to a full time 30 hours per week position.
FIRE TRUCK COMMITTEE
Bob Voss and Brian Manware reviewed the Fire Department’s Truck Replacement Program. The
department is recommending purchasing a used truck to replace 954 and purchasing a new truck to
replace 952. The department has found a used truck in Texas that was manufactured in 2008 for
$265,000. The Fire Department agreed to pay for the cost to investigate the truck. Since it is a used
truck the department needs funding in place so the committee can act quickly if their investigation
comes back in favor of purchasing the truck. The approximate cost for a new truck is $550,000. This is
just an approximate cost at this time. Rigat made a motion, seconded by Pinder to appropriate not to
exceed $265,000 for the potential purchase of a used truck and send to the Board of Finance and Town
meeting for approval. The motion was unanimously approved. The committee will further investigate
the sale of the used truck and how to proceed on the investigation of the truck.
OPEB TRUST ORDINANCE
At this time the board is not approving funding just to enact the ordinance. Walter made a motion,
seconded by Giannotti to enact the ordinance to establish an Other Post-Employment Benefits Trust.
The motion was approved with three in favor (Walter, Giannotti and Fritz) and two abstentions (Pinder
and Rigat). The ordinance will become effective 30 days following publication in a newspaper.
PROPOSED
ORDINANCE TO ESTABLISH AN
OTHER POST-EMPLOYMENT BENEFITS TRUST
NOW THEREFORE BE IT ORDAINED BY THE TOWN OF CLINTON THAT:
Section 1. Authority; Establishment of Other Post-Employment Benefits Trust. Pursuant to the authority
granted to the Board of Selectmen of the Town of Clinton ( the “Town”) by Section 5-5 of the Charter of
the Town of Clinton (the “Charter”) and Section 7-450(b) of the Connecticut General Statutes, there
shall be created and established for the Town of Clinton (the “Town”) the Other Post-Employment
Benefits Trust (the “OPEB Trust”) to fund certain retiree benefits pursuant to the terms of previously
established plans for the benefit of certain employees and retirees, their spouses and dependents (the
“OPEB System”).
Section 2. Establishment of Other Post-Employment Benefits Board. Immediately upon the enactment
of this ordinance, there shall be established an OPEB Board of Trustees (the “OPEB Board”) as provided
for in Connecticut General Statutes Section 7-450(b) for the management and investment of the OPEB
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BOARD OF SELECTMEN
TOWN HALL CONFERENCE ROOM
APRIL 15, 2015
MINUTES
Trust. The OPEB Board shall consist of five (5) members and shall include the First Selectman, the
Chairman of the Board of Finance, the Chairman of the Police Commission, the Chairman of the Board of
Education and one (1) person from the Board of Education who shall be appointed by the First
Selectman. Each member shall serve for terms coextensive with the terms of their respective positions.
Three members shall constitute a quorum of the OPEB Board. The members of said OPEB Board shall
receive no compensation for service.
Section 3. Trust Agreement. The Town, acting through its Board of Selectmen, and the OPEB Board are
hereby authorized and directed to enter into a Trust Agreement to govern the administration,
management and investment of the OPEB Trust and the assets thereof (the “Trust Agreement”). The
Town, acting through its Board of Selectmen, and the OPEB Board, are further authorized to modify,
amend, cancel or terminate the Trust Agreement, as they deem appropriate and in accordance with
applicable law.
Section 4. Powers and Duties of the OPEB Board. The OPEB Board shall perform the duties set forth in
the OPEB Trust Agreement, as amended from time to time, relating to the management of the assets
held in the OPEB Trust. The Town’s Treasurer initially shall have the care and custody of all funds held in
the OPEB Trust and shall have the power, with the approval of the OPEB Board, to invest such funds in
securities legal for investment for such trust funds. One or more investment managers and a custodian
may be appointed by the OPEB Board in accordance with the terms of the Trust Agreement.
Section 5. Provisions of OPEB System to Govern. The terms of the OPEB System shall govern the
ultimate payment and disbursement of the funds accumulated in the OPEB Trust. Payments shall be
made from the OPEB Trust only to provide benefits to beneficiaries in accordance with the terms of the
OPEB System. Funds held in the OPEB Trust may not be used for any purpose other than to (a) pay
reasonable operating and administrative expenses of the OPEB Trust, (b) make payments permitted
under applicable Connecticut law, (c) pay benefits to beneficiaries in accordance with the terms of the
OPEB System, and (d) make a distribution to a trust or entity whose income is exempt from federal
income taxation under Section 115 of the Internal Revenue Code of 1986, as amended, as specified by
the Town upon the termination of the Trust Agreement as provided in the Trust Agreement.
Section 6. Further Actions. The Town, acting through the First Selectman, or his designee, is hereby
authorized and approved to take any further action that he, in his discretion, deems necessary or
appropriate to effectuate the foregoing ordinance including, without limitation, the filing and executing
appropriate documents and requests with the Internal Revenue Service.
Section 7. Effective Date. This Ordinance shall become effective thirty days after its publication
pursuant to Section 5-5 of the Charter.
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BOARD OF SELECTMEN
TOWN HALL CONFERENCE ROOM
APRIL 15, 2015
MINUTES
SELECTMEN’S REPORTS
Rigat and Pinder had nothing new to report.
Reported by Giannotti
 Municipal Building Committee has a meeting scheduled for tonight.
 The new Morgan School held a “Topping Off” Ceremony last week to mark the completion of
the last steel beam. The anticipate pouring the first floor slab on Monday.
Reported by Walter
 Fire Truck Committee met last night
 Walter recommended having a motion to rescind the previous motion made by the board
approving the sale of the Academy Building to the VFW. After some discussion the board
agreed a motion to rescind wasn’t necessary. The church scheduled a meeting for May 3rd to
discuss the purchase of the building. If the church is not interested then the sale of the building
will move forward with the VFW. The Mill School District property on Glenwood Road will be
put up for sale.
Reported by Fritz
 Budget Public Hearing is scheduled for Monday, April 20th. Immediately following the public
hearing the Board of Finance will hold their regular board meeting.
 The Joel School will be holding a 50th Anniversary Celebration tonight at 6:00 PM.
 Little League opening day is scheduled for April 25th. The parade kicks off at 12:00 noon.
EXECUTIVE SESSION – HEART AND HYPERTENSION
Rigat made a motion, seconded by Giannotti to enter into executive session at 8:50 AM to discuss Heart
and Hypertension and invite Janet Murphy. The motion was unanimously approved. The board came
out of executive session at 9:00 AM. Pinder made a motion, seconded by Rigat to approve payment of
$17,238 for a partial award for Joseph Faughnan. The motion was unanimously approved.
ADJOURN
Rigat made a motion, seconded by Walter, to adjourn the meeting. The motion was unanimously
approved and the meeting was adjourned at 9:05 AM.
Respectfully submitted,
Mary Schettino
Administrative Assistant
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BOARD OF SELECTMEN
TOWN HALL CONFERENCE ROOM
APRIL 15, 2015
MINUTES
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