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Provincial Wage Enhancement Application Instructions
Child Care Centre & Home Visitors (2015)
OVERVIEW
The purpose of these instructions is to support operators in completing their wage enhancement application. If you have
any questions related to your application please contact Children's Services, Region of Waterloo at
[email protected]
Where non-text content has been presented in this document, the user is provided with a text alternative.
Wage enhancement applications must be submitted no later than June 30, 2015 in order to be considered for wage
enhancement funds. Applications submitted after June 30, 2015 will not be accepted.
You are only required to enter data in the green cells. All other calculations will be performed automatically.
The application form contains 100 rows to allow you to enter data for all eligible individuals/positions. At step 8,
you will be provided with instructions on how to only show the rows where data has been entered for printing purposes.
Please note that definitions/explanations have been included for certain fields to help you complete this form. You can
activate these definitions/explanations by clicking on the header cell. You can also move these cells to a different location
on the application form if its placement makes it difficult for you to see other information on the application form.
STEP 1: DETERMINE ELIGIBILITY
In order to successfully complete your wage enhancement application you must determine which of the positions in your
licensed child care centre / agency are eligible for the enhancement.
Licensed child care centre positions are eligible for a full wage enhancement of up to $1 per hour plus up to 17.5% for statutory
benefits if:
• The position can be counted toward adult to child ratios under the Day Nurseries Act (DNA) this includes:
o Registered Early Childhood Educators;
o Program Staff (untrained, otherwise approved, etc.);
o Supervisors (as approved by the Director in accordance with DNA requirement); and
o Other staff positions that are required to spend a minimum of 25% of the day in a position that can be counted
toward ratio (this can include cooks, etc.).
• As of October 31, 2014 the position has an associated wage rate of $25.27 per hour or less.
Licensed child care centre / agency positions are eligible for a partial wage enhancement of less than $1 per hour plus
17.5% for statutory benefits if:
• The position is one of the 4 categories listed under the full wage enhancement eligibility above; and
• As of October 31, 2014 the position has an associated wage rate that is between $25.28 per hour and $26.26 per
hour inclusive.
These positions include permanent, full-time, part-time, contract and supply positions.
Now that you have determined which of the positions in your licensed child care centre / agency qualify for the wage
enhancement you can begin completing the form.
STEP 2: ENTER CENTRE / AGENCY INFORMATION
Open the wage enhancement application form in excel and complete the centre / agency information shown below as
well as a contact person who is able to answer questions in regards to the application form being submitted.
CHILD CARE CENTRE / AGENCY INFORMATION
Child Care Centre / Agency Name:
Operator Name:
Licence Number
Auspice Type:
Centre / Agency Mailing Address:
CONTACT INFORMATION
Name:
Phone Number:
Email Address:
Child Care Centre ABC
DEF Nursery
12345
Not-For Profit
123 Alphabet Street
Toronto, Ontario
M7A 1L2
Mary Smith
(416) 416-4164
[email protected]
STEP 3: CHILD CARE CENTRE / AGENCY OPERATING INFORMATION
Using the drop-down menu, please indicate if the centre / agency opened before or after January 1, 2014.
If you answered "yes", please leave the next line blank which reads "If no, first full month it operated in 2014". Otherwise,
an error message will appear as follows: "THIS ANSWER IS NOT CONSISTENT WITH THE PREVIOUS ANSWER"
If the child care centre / agency opened after January 1, 2014, please select "No", and proceed to the next line and enter
the nearest full month it opened in 2014.
For example, if the centre opened on May 15th please select "June". If the centre opened after October 31, 2014, it is
not eligible for the 2015 wage enhancement. If the centre opening sometime during the month of October, please
enter "October" which is an exception that applies only to this month.
If you fail to select a month, an error message will appear on the application form, as follows: "ERROR - THE MONTH
MUST BE ENTERED IN THE NEXT LINE".
Once you've entered the information above, your centre's / agency's annualization rate will be calculated into the
annualization factor (cell K26). This is necessary as the application form only collects the total number of hours
worked from January 1st to October 31st. The annualization rate provides a "bump-up" to the hours worked to
convert the reported hours into a January 1 to December 31 equivalent.
Next, proceed to entering the standard work week (in hours) for centre staff in 2014, total operating capacity and total licensed
capacity. For private home day care agencies (PHDC) , the operating capacity and licensed capacity fields should
remain blank.
STEP 4: MANADATORY BENEFITS
Next proceed to entering the mandatory benefits provided to the employees. The Ministry of Education is funding up to
17.5% for mandatory benefits. There are six benefit categories as noted below:
1) CPP (Canada Pension Plan), funded at 4.95% for employer contribution
2) EI (Employment Insurance), funded at 2.63% for employer contribution, which is 1.4 times the employee contribution
3) WSIB (Workers Safety & Insurance Board), funded at 1.10%. WSIB is optional for certain employers.
4) EHT (Employer Health Tax), funded at 1.23%. Certain employers are exempt. Where they are not, the following
ranges exist based on total remuneration:
Total Remuneration
Rate
Up to $200,000.00
0.98%
$200,000.01 to $230,000.00
1.10%
$230,000.01 to $260,000.00
1.22%
$260,000.01 to $290,000.00
1.34%
$290,000.01 to $320,000.00
1.47%
$320,000.01 to $350,000.00
1.59%
$350,000.01 to $380,000.00
1.71%
$380,000.01 to $400,000.00
1.83%
Over $400,000.00
1.95%
5) Vacation Pay, funded at 4% of gross pay per the Employment Standards Act.
6) Public Holiday Pay, funded at 3.59%, representing the following 9 days: New Year's Day, Family Day, Good Friday,
Victoria Day, Canada Day, Labour Day, Thanks Giving, Christmas and Boxing Day.
The illustrated sample below shows the mandatory benefits of a child care centre / agency that does not pay WSIB, is at
the top end of the EHT scale and has a higher public holiday pay rate. As the total is equal to 17.51%, this centre would
be entitled to receive the maximum benefit rate of 17.50% ONLY.
MANDATORY BENEFITS (FUNDED TO A MAX OF 17.50%)
CPP (4.95%)
4.95%
EI (2.63%)
2.63%
WSIB (1.10%, where applicable)
0.00%
EHT (up to 1.95%)
1.95%
Vacation Pay (4.00%)
4.00%
Public Holiday Pay (3.59%)
3.98%
TOTAL
17.51%
17.50%
STEP 5: EMPLOYEE INFORMATION
Enter the following information for the eligible positions in the licensed child care centre:
Position Description
This field should contain sufficient information to allow you to provide additional information to the CMSM/DSSAB
should it be requested
New Position for Program Expansion From Jan 1 - Oct 31 (check box if yes)
If a new position has been created due to the expansion of a program during the qualified period ONLY, please check the
box by clicking on it. If yes, please use the "ROOM EXPANSION HOURS WORKED CALCULATOR" noted below
and also located at cell C139 to correctly calculate the number of hours for the position. If this step is not completed,
the position will be funded for hours that are significantly lower than what the operator would have expected for 2015.
Category
From the drop-down listing, please select from the eligible staff categories of RECE, Non-RECE, or Supervisor
If an individual works in a "combined" position, select the category that represents the largest portion of their time. For
example, where an individual works part-time as an RECE 60% of the time, and Supervisor 40% of the time, select
RECE.
Hourly Wage
Enter the hourly wage paid to the employees on an hourly basis as of October 31, 2014. If the employee is on an annual
salary, take the annual salary and divide it by the standard hours of work per year.
# of Hours Worked
This field should be limited to hours worked between January 1, 2014 and October 31, 2014. This excludes overtime,
vacation time, statutory holiday pay and sick time.
Please refer to the table below which illustrates the number of working days per month, as well as the number of
cumulative number of days in the qualifying period.
Cumulative # of Days
in Qualifying Period
In Calendar Year
January
February
March
April
May
June
July
August
September
October
November
December
TOTAL Days
Jan - Oct Days
# of
Working
Public
Weekend
Days
Holidays
Days
22
1
8
19
1
8
21
0
10
21
1
8
21
1
9
21
0
9
22
1
8
21
0
10
21
1
8
22
1
8
20
0
10
21
2
8
252
9
104
211
7
86
Total
31
28
31
30
31
30
31
31
30
31
30
31
365.00
304.00
Working
Days
211
189
170
149
128
107
86
64
43
22
Stats
7
6
5
5
4
3
3
2
2
1
December
TOTAL Days
Jan - Oct Days
21
252
211
2
9
7
8
104
86
31
365.00
304.00
The next table illustrates the maximum number of hours that should be reported on the application form based on three
possible hours of work per day - 7 hours, 7.25 hours and 8 hours. Where the centre operates a different standard work
week, please ensure that you use the # of working days noted above multiplied by the # of hours of work per day.
You may also use the 2014 Hours Worked Calculator (attached) to determine the number of hours per position.
Max. # of Hours Jan 1 - Oct 31
7
7.25
8 hours per
hours/day hours/day
day
January
154.00
159.50
176.00
February
133.00
137.75
152.00
March
147.00
152.25
168.00
April
147.00
152.25
168.00
May
147.00
152.25
168.00
June
147.00
152.25
168.00
July
154.00
159.50
176.00
August
147.00
152.25
168.00
Sept.
147.00
152.25
168.00
October
154.00
159.50
176.00
Total
1,477.00 1,529.75
1,688.00
Month
If your centre was open prior to January 1 2014, but expanded its program between January and October 31, 2014
(e.g. opened a new school-age room in September 2014) please use the ROOM EXPANSION HOURS WORKED
CALCULATOR also located at row 139 to enter the partial hours for the staff in the new room(s).
The following example assumes a program expansion that took place on April 15, 2014. This individual worked 870
hours from April 14th to October 31st. You need to take the 1,431.49 calculated hours and enter them in the middle of
the table identifying the employee/position on the line that corresponds to that particular employee/position. Repeat this
process for all impacted positions.
# of Weeks the Program Operates (If annually, enter 52)
Please enter the program structure in this column. If the position supports a program that operates all year, please enter
52. If the position supports a part time program, for example a summer program, please enter the number of weeks
the program operates.
This data entry will ensure that the funding is calculated based on the correspondoning length of the programs.
Program that operates in Nov/Dec ? ("Yes" or "No")
Please enter "yes" or "no" for all programs irrespective if they are part-time or full-time programs, as follows:
1) If the position supports an annual program, select "Yes"
2) If the position support a program that runs between January 1st to October 31st, select "No"
3) If the position supports a program that only runs between November 1st and December 31st, select "Yes"
% of Time in Eligible Position
If the individual works in an eligible position all the time, please enter 100%. If an individual works as a cook for 70% of
the time and works as an Non-RECE for 30% of the time, please report 30%.
Please note that the individual must work at least 25% of the day in a position that can be counted toward adult to
child ratio.
The following table is an illustration of 6 positions at Child Care Centre ABC and of particular interest position # 3
that works 50% of the time in an eligible position.
Once you’ve entered the information above the application template will generate the following information:
• Eligibility status = partial or full, depending on hourly rate
• Eligibility rate = up to $1.00
• Annual Funded FTE = could be higher than 1.0 if the hours worked exceeds 1,467 hours from Jan 1st to Oct 31st
• Annualized salary component of the enhancement = up to $1.00 per hour for hours worked, excluding overtime
• Annualized benefit component of the enhancement = up to $0.175 per hour for all hours worked, excluding overtime or
applicable percentage for your centre/agency to a maximum of 17.5%
• Total compensation = maximum wage enhancement entitlement which is the sum of the salary and benefit component
The following table is an illustration of the wage enhancement funding for the 6 positions applicable to Child Care Centre
Centre ABC.
STEP 6: REVIEW OF APPLICATION FORM
Prior to leaving the middle section of the application form, please review the "Summary" starting at cell K139. It contains
a summary of the centre’s / agency's eligible positions and the total funding you are applying for in regards to salaries and benefits pending approval.
STEP 7: CERTIFICATION
Please complete the certification section stating that the information you have included in the application is accurate by
checking the box and completing your signing authority's information.
CERTIFICATION
As a signing authority for this organization, I certify that the information included in this application is accurate and represents the positions that can be counted toward adult to child ratios
under the Day Nurseries Act (DNA) as of October 31, 2014.
Name of Signing Authority:
Mary Smith
Title:
Child Care Centre Administrator
Date:
16-May-15
STEP 8: PAGE LAYOUT & PRINTING
Prior to printing or submitting your application form, please go to cell A36 and left click on the symbol to the right of the
"Filter" button. This gives you the ability to only show the rows that contain information.
Please ensure that only the "Show" option contains a check mark. You can remove the other checkmark, by left clicking
on the box beside "hide".
STEP 9: SUBMISSION
Submit the completed application to Children's Services, Region of Waterloo at [email protected] .
Paper copies of the application will not be accepted. Applications are due by June 30, 2015. No date extensions will be granted.
STEP 10: APPROVAL
The information that you have provided is subject to review by Children's Services, Region of Waterloo prior to granting the
wage enhancement funding to the centre / agency.
Children's Services, Region of Waterloo will communicate the approved number of FTE's, the approved amount for the
salary component, and the approved amount for benefit component through a notification letter sent to the person
identified in the contact information section.
TOOLS AND SUPPORT
A calculator has been created to assist with determining the number of hours worked by each position. Please see
the 2014 Hours Worked Calculator (attached) for more information and instructions.
Support is available to help complete the application. Before you set up an appointment, please review the
Application Checklist to ensure that you have the approriate information and materials in place to complete the
application. To set up an individual appointment, please email
[email protected] .
Application for Provincial Wage Enhancement Funding - Child Care Centres & Home Visitors (2015)
CHILD CARE CENTRE / AGENCY INFORMATION
Child Care Centre / Agency Name:
Site Name:
Licence Number
Auspice Type:
Centre / Agency Mailing Address:
CONTACT INFORMATION
Name:
Phone Number:
Email Address:
CHILD CARE CENTRE / AGENCY OPERATING INFORMATION
Centre / agency opened before Jan 1, 2014?
If no, first full month it operated in 2014
Annualization factor (conversion to full year)
Standard work week (hours)
Total Operating Capacity (N/A for PHDC agencies)
Total Licensed Capacity (N/A for PHDC agencies)
FALSE
WAGE ENHANCEMENT DETERMINATION
EMPLOYEE / POSITION INFORMATION
Position Description
New Position for
Program
Expansion from
Jan 1 - Oct 31
(check if "Yes")
Category
MANDATORY BENEFITS (FUNDED TO A MAX OF 17.5%)
CPP (4.95%)
EI (2.63%)
WSIB (1.10%, where applicable)
EHT (up to 1.95%)
Vacation Pay (4.00%)
Public Holiday Pay (3.59%)
0.00%
0.00%
TOTAL
Hourly
Wage
# of Hours
Worked
(Jan 1- Oct
31, 2014)
# of Weeks
Program that
# of
the program
% of Time
Eligibility Annual
operates in Nov Annualized
Eligibility
operates
in Eligible
Rate per Funded
or Dec? ("Yes"
Hours
Status
(If annually,
Position
Hour ($)
FTE
or "No")
Worked
enter 52)
Annualized
Salary
Component
Annualized
Mandatory
Benefit
Component
Total
Compensation
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
ROOM EXPANSION HOURS WORKED CALCULATOR
Room opened prior to 01/01/2014?
Month room opened
Gross up factor to October 31st
#N/A
Total hours worked
#N/A
Hours worked converted to Oct 31
SUMMARY
Fully Eligible Positions
Partially Eligible Positions
RECE
Non-RECE
Supervisor
SUB-TOTAL
RECE
Non-RECE
Supervisor
SUB-TOTAL
GRAND TOTAL
CERTIFICATION
As a signing authority for this organization, I certify that the information included in this application is accurate and represents the positions that can be counted toward adult to child ratios
under the Day Nurseries Act (DNA) as of October 31, 2014.
Name of Signing Authority:
Title:
Date:
-
$
$
$
$
$
$
$
$
$
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$
$
$
$
$
$
$
$
$
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$
$
$
$
$
$
$
$
$
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
(To be completed by CMSM/DSSAB only)
APPROVAL
The child care centre / agency is approved for the following:
# of FTE
Salary
APPLICATION DEADLINE IS JUNE 30, 2015 - ANY APPLICATIONS RECEIVED AFTER THIS DATE WILL NOT BE ELIGIBLE FOR FUNDING IN 2015
Benefit
Total