1. sports

Coastal Walk Challenge
Information Pack
Friday 12th & Saturday 13th June 2015
01603 761122
www.communitysportsfoundation.org.uk
@NorwichCityCSF / @SportingLight
communitysportsfoundation
Norwich City Community Sports Foundation, Carrow Road, Norwich, NR1 1JE / Registered charity number: 1088239
Contents
Introduction
3
The Challenge
4
Key information
5
Sponsorship
6
Fundraising tips
7
Our event sponsors
8
Post-event
9
Coastal Challenge contact form
10
Support contact details
11
Useful resources
12 - 14
“
It was the hardest thing I’ve ever done, both physically and
mentally. There were moments where we all struggled but
there was a great team spirit throughout and we dragged
each other along. We were all a bit emotional at the end
and filled with a real sense of achievement.
“
Toby Nickerson, 2014 participant
Introduction
Thank you for giving your time up to support the Community
Sports Foundation’s Sporting Light Appeal. Having taken part
in the Coastal Challenge, I am fully aware of the work both
physically and mentally required to prepare you for this type
of event and indeed the challenge on the day itself. Without
support from people like you we would not be able to continue
to offer the valuable programmes within our disadvantaged
and disability programmes. Your time and support is sincerely
appreciated and I look forward to meeting and supporting you
on the day.
Jackie Thornton (CSF Funding & Strategy Manager)
On behalf of myself and the Community Sports Foundation,
I would like to say a huge thank you for agreeing to take
part in this year’s Coastal Challenge to help raise funds for
disadvantaged and disabled people in Norfolk. For many
of you this will be a personal challenge, for some you may
be taking part as a group from work. Whatever your reason
you will be connected as you will be raising valuable money
that can be used to continue to deliver a number of activities
across the county. Having taken part in the first ever Coastal
challenge I can quite honestly say that despite the hard work
that lies ahead once you pass that start line, you will have the
most amazing time of your life
Emma Fletcher (CSF Charity Fundraising Officer)
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The Challenge
Thornham
(6 miles)
Overy
Staithe
(16 miles)
Morston
(29 miles)
Sheringham
(42 miles)
START
Hunstanton
(0 miles)
Burnham
Deepdale
(12 miles)
Wells
(22 miles)
Cley
(34 miles)
FINISH
Cromer
(47 miles)
Please Note:
For health and safety or other reasons, we may arrange an alternative route if necessary, which will equate to the 47 miles as stated in the challenge.
47 miles in 24 hours.
Now in its fifth year, our hugely popular Coastal Walk Challenge is our most physically gruelling, but rewarding, challenge.
Following the Coastal path for forty-seven miles from Hunstanton to Cromer, the Challenge sees walkers hike day and night to
raise funds for the Sporting Light Appeal.
Starting on Friday morning, the Challengers set out in groups led by experienced team leaders, with the aim to cross the finish line
at Cromer Pier just twenty-four hours later.
There is a support team to help you along every step of the way, as well as a number of scheduled food stops and toilet breaks.
Our challengers can expect a physically demanding challenge, some beautiful scenery and an unforgettable sense of achievement
when they cross that finish line at Cromer Pier.
Mile
Stop
0
Hunstanton (Seafront Bandstand) – START
6
Thornham church
12
Burnham Deepdale (Café)
16
Burnham Overy Staithe (Village Hall)
22
Wells Beach Hut Cafe
29
Morston (Quay)
34
Cley (Village Hall)
42
Sheringham (tbc)
47
Cromer (Pier) – FINISH
Services
4
Key Information
Each person taking part in the Coastal Challenge must raise a minimum total of £150 (excluding £25 deposit), but of course if you
can raise more that’s fantastic. Any individual that raises £500 or more will be given the opportunity to receive their certificate at
half time during a NCFC game (subject to availability).
£25 deposit by Friday 24th April 2015;
• Payment by cheque made payable to ‘Sporting Light Appeal’
• Call 01603 761122 and pay by debit/credit card.
• Book online at www.communitysportsfoundation.org.uk
Please note: spaces are limited, so book early
Once the deposit is made:
Complete the contact/sign up form in this pack and return to [email protected] or CSF, Carrow Road, Norwich,
Norfolk, NR1 1JE as soon as possible, however no later than Friday 24th April 2015
Provide proof that the minimum £150 has been raised. Must be given by Monday 1st June 2015 (this can be via online
donations or a copy of your offline sponsor form detailing this).
Induction evening
We will be holding two induction/information evenings at Norwich City Football Club on Tuesday 17th March 2015 and Tuesday
14th April 2015, 6.30pm – 8.00pm. The evening is in place to meet other walkers, talk through key information and give you the
opportunity to ask any questions. You only need to attend one of the two dates.
Walk support
Whether you are planning to enter as a group or as an individual there will be a number of ‘Team Leaders’ that will be familiar
with the route and emergency procedures. These key people will be made known to you on the day.
Support vehicles/rest stops
In addition to the above, further support will be available to you at key ‘rest stops’ on route. All food, including snacks and drink
for the duration of the challenge will be available to you at the designated stops. Due to the nature of the challenge we will
endeavour to ensure that cover and toilet facilities are available at each stop, however this is not guaranteed.
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Key Information
First aid and physio support
Qualified first aiders will be with the support vehicles and in addition to this all team leaders will also be first aid qualified. At each
scheduled stop there will be access to necessary first aid equipment i.e. plaster, Vaseline, ice packs etc. A full risk assessment has
been completed for this challenge and all walkers will be issued with a copy and asked to sign a consent form.
Kit & equipment
Each walker will be provided with a Coastal Walk Challenge t-Shirt (once your minimum fundraising target has been achieved) for
the walk, but we would also advise the following;
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•
•
•
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Walking boots or trainers (whatever you feel most comfortable in)
Good socks (couple of pairs in case of weather)
Wind / waterproof jacket
Small rucksack for essentials (extra clothing)
Underarmour or base layer for evening if cold
Sun cream
Gloves
Torch or head light (essential as you will be walking during the night)
Any medical essentials you require
Training
We would advise that you build up your training with regular 6-mile walks, progressing to the 11-mile training event from Wells to
Cley. The training walk will give you a great opportunity to meet fellow walkers and talk to team leaders who have completed the
Coastal Challenge previously.
You will need to confirm with Emma if you will be attending and you will be required to meet in the car park at the quay in Wells.
Sunday 19th April 2015, 11am: Wells Next to the Sea – Cley (West Quay, Wells-Next-To-The-Sea, NR23 1AT)
Walking parts of the Challenge in the build-up to the weekend is also very useful as you will walk across the different surfaces
that you will encounter on the full Challenge.
5
Sponsorship
Online sponsorship
We are listed on Virgin Money Giving and it is a fantastic site for you to set up your online sponsorship page and have the funds
transferred to us with ease. An online sponsorship page is a simple way for you to monitor your fundraising target and is a great
way to spread the word about your fundraising and why you are doing it for Norwich City Community Sports Foundation. Virgin
Money Giving has some useful guides on how to set up a team page, registering as a fundraiser and setting up a single page
online here.
Here is a simple step-by-step guide for how to set up a Fundraising Page:
Step 1: Click the ‘Create your page’ button on our homepage to start
Select what kind of event you’re taking part in, when the event is taking place, where, and if you’re doing it alone or with friends.
If you’re taking part in an organised event the details may already be loaded onto Virgin Money Giving so simply search for it.
Step 2: Your charity
Select Norwich City Community Sports Foundation as the charity you would like your sponsorship to go to.
Step 3: Register or sign in
Register with your contact details. Select a web address for your Virgin Money Giving Page, it will be the same for every event you
take part in, so it’s best to avoid one that’s related to a specific event or date. It’s now set up and you are free to customise your
page!
In addition to online please feel free to use one of our sponsor forms included in this pack. Encourage people to
use gift-aid where possible.
Business sponsorship
Have you thought about getting your place of work involved? Did you know that certain organisations support their
staff/employees by matching the money they raise, or by contributing a certain amount.
6
Top tips for fundraising…
Start Early
The sooner you start the
better, the more money you
will raise.
Set a target goal
Your goal should be
reachable, but stretchable too,
if you are getting close to your
goal, stretch it again.
Contact everyone you
know
Check your email address
book, both personally and
work related and let them
know.
Create a schedule of
making people aware
Set dates to send initial email
out announcing your
participation, follow up with
a second emailing asking for
donations an update email
and a last chance email.
If you don’t ask, you don’t
get!
People can only donate if they
know about it, so make sure
you tell them! Don’t be
shy and don’t be scared
to remind them.
1
Customise your emails
Make sure you make the
email template yours, tell
a story why it means so
much to you raising for
the charity, where the
money goes.
4
2
5
3
6
Customise your
fundraising page
Try to add photos, videos,
a story and even a blog, let
people feel what you are
going through and why.
Use social media
Update your status on
Facebook, Twitter or Linkedin,
keep directing them to your
fundraising page and how
to donate.
Be creative and fun with
your fundraising
Think ‘outside of the box’
with your fundraising events,
sometimes the simplest
ideas are the easiest! Try
and schedule events into
a calendar, in the build-up
to the day.
Fundraise with others
Join forces and raise money
with another fundraiser, two
heads are better than one,
share the money raised.
Stay focused
If you need reminding of
why you are completing the
challenge, just watch a video
or come and visit a session.
Don’t forget to say
thank you
After you have completed
your fundraising event, make
sure you say thank you to your
donors, you might need them
again next time!
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Our sponsors
Riverside Leisure Centre
@theriversidelc
Welcome to our main Coastal Challenge sponsors, Riverside Leisure Centre, Norwich.
Phil Wright (Manager) will be taking part in his second coastal walk, this time coming back as a team-leader. Phil will once again
be joined by fellow staff members, who will be using the facilities at Riverside Leisure Centre as a training base.
Riverside Leisure Centre have used their experience and knowledge in the fitness sector to devise a tailored training programme
for anyone who signs up to the challenge, as well as offering any coastal walkers the following exclusive membership offers:
Option One – if you decide to become a member at the Leisure centre, they will offer you ‘Your Journey’ – a three-step
induction process that will enable them to tailor a plan around your goals.
Option Two – if you decide you want some advice without becoming a member, they will happily book you a complimentary
30-minute consultation with one of their experienced fitness team.
To take advantage of either of these offers, all you need to do is email
[email protected] or call 01603 671390 to arrange a suitable time and date to visit
the centre. You will automatically receive a special code on sign up which you will be required to register at
the Leisure Centre.
“
“
We are proud to be the sponsors of the event. It is a cause we
all believe in and we look forward to seeing you during your
training or on the walk itself
Phil Wright, Riverside Leisure Centre
8
Our sponsors
Food stop sponsors
Food for the challenge has been generously provided by our food-stop sponsors: Cafe2U, Sainsbury’s and The Grove.
Cafe2U baristas of the year 2014/15 and Sporting Light Appeal business champions, Peter & Kirsty Boyce will be providing hot & cold refreshments en-route. Follow them on Twitter here: @Cafe2UNorwichEa
Sainsbury’s Longwater and Pound Lane have kindly provided us with snacks and drinks for the Challenge.
The Grove Hotel in Cromer will be serving a special BBQ breakfast on the beachfront following the completion of the walk. Butcher Icarus Hines will be supplying their award-winning
sausages!
The Grove can also offer supporters of the Challenge bed and breakfast on the Friday night for a discounted rate of £75 per room (usually £115). Plus, if they dine at the restaurant they will receive a complimentary bottle of house wine.
You can find out more about the hotel and their two AA Rosette restaurant by visiting
www.thegrovecromer.co.uk
8
Post event
When is it time to transfer the money raised to Community Sports Foundation, you can use one of the three methods below:
• Using Virgin Money any monies donated against the fundraising page you have set up, is automatically sent through to
our bank account on a weekly basis
• Via bank transfer – Pay to the account of: Norwich City Community Sports Foundation.
Bank:
Barclay’s
Sort Code:
20-62-53
Account Number: 83299104
Please can you reference: VLM followed by your name
• By cheque or Charities Aid Foundation (CAF) made payable to Norwich City Community Sports Foundation
We appreciate at times actually collecting in the money after an event can cause delays, where at all possible we encourage you
to try and collect the money as people pledge. However we have also found that quite often people will donate post event,
especially when they hear first-hand your experiences on the day. Don’t be afraid to leave your online page open for up to four
weeks after the event.
We do ask however that any offline money is collected and returned to us as soon as possible or at the latest Friday 10th July
2015.
9
Support contact details
Name:
Date of birth:
Address:
Postcode
Home tel:
Mobile tel:
Email address:
Twitter user name:
Medical conditions:
I would like to take part (Please tick) As an individual
T-shirt size:
L
S
M
XL
As part of team.............................
XXL
I have included my £25 deposit and made payment via:
Cash
Cheque
Online
Declaration: I can confirm that I am medically fit to take part in the Norwich City Community Sports
Foundation’s Sporting Light Appeal ‘Coastal Walk Challenge’
I agree to raise a minimum of £150 (and will provide relevant evidence)
Please ensure you complete the form below and return it to [email protected]
no later than Friday 24th April 2015.
10
Support contact details
Charity Fundraising Officer
Emma Fletcher
Norwich City Community Sports Foundation, Carrow Road, Norwich NR1 1JE
T: 01603 761122 / M: 07879474077
E: [email protected]
Marketing and Communications Manager
Daniel Wynne
Norwich City Community Sports Foundation, Carrow Road, Norwich NR1 1JE
T: 01603 761122
E: [email protected]
Charity Office
Norwich City Community Sports Foundation
Carrow Road
Norwich
Norfolk
NR1 1JE
T: 01603 761122
E: [email protected]
Charity Number: 1088239
Website:
www.communitysportsfoundation.org.uk
Twitter:
@norwichcsf
@sportinglight
Facebook:
facebook/communitysportsfoundation
11
Sponsorship form
Cover sheet
Please sponsor me as I take part in the Coastal Walk Challenge 2015, as
I walk 47 miles in 24 hours. I am fundraising for the Community Sports
Foundation which uses sport to improve the quality of life for those who
need it most in Norfolk. Please support, every penny will help to make a
difference!
Name of participant: . ................................................................................................................................................................
Address: . ...................................................................................................................................................................................
................................................................................................................................. Postcode: ..............................................
We who have given our names and addresses below, and who have ticked the box entitled ‘Gift Aid’, want the above charity to
reclaim tax on the donation detailed below, given on the date shown. We understand that each of us must pay Income Tax or
Capital Gains Tax equal to the tax reclaimed by the charity on the donation.
PLEASE FILL THE SPONSORSHIP FORM IN BLOCK CAPITALS.
Full name
Home address
Post code
Amount
per mile
Fixed
amount
Gift Aid?
Paid?
Sponsorship form
Continuation sheet
Full name
Home address
Postcode
Amount
per mile
Fixed
amount
Gift Aid?
Paid?
Coastal Walk
Challenge 2015
Raising funds for