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Townes of Monterey Court Phase III
2015 ANNUAL GENERAL MEETING
Please find enclosed herewith is your Annual General Meeting package which consists of:
Official Notice, Agenda, Minutes from the previous Annual General Meeting, Audited Financial
Statements for the year ending November 30, 2014, President’s Report, Insurance Certificate, Proxy
Form, and Annual Smoke Detector/Carbon Monoxide Detector Form.
This year’s Annual General Meeting will be held on:
Tuesday, June 2nd, 2015 at 7:00 p.m. (registration will begin at 6:45 p.m.) at St. Paul Catholic School
(Library) 2675 Draper Street, Ottawa, Ontario
The purpose of this meeting is to deal with the items on the Agenda, to seek your feedback about the
past year, and to discuss plans for the current year.
Those owners who are unable to attend, may appoint another person to act as their representative by
completing the enclosed proxy form and delivering it as described in the Notice of Annual General
Meeting. Email or facsimiles are accepted as true copies.
Fax: 613-237-3533 or email [email protected], prior to the meeting.
Your careful reading of this material prior to the meeting will help make our discussions productive
and to-the-point. We also ask that all discussions be limited to items on the Agenda.
PLEASE NOTE:
PROBLEMS DEALING WITH INDIVIDUAL UNITS WILL NOT BE DISCUSSED AT THIS MEETING. THEY MUST
BE BROUGHT TO THE PROPERTY MANAGER'S ATTENTION.
We look forward to meeting all owners on Tuesday, June 2nd, 2015 at 7:00 p.m. (registration 6:45
p.m.) and we particularly hope each owner will plan on contributing throughout the year to the affairs
and activities of the development.
BY ORDER OF THE Owners Committee Townes of Monterey Court Phase III
Dated at Ottawa this 11th day of May, 2015.
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Townes of Monterey Court Phase III
NOTICE OF ANNUAL GENERAL MEETING
Official Notification is hereby given that the Annual General Meeting of the Owners of Townes of
Monterey Court Phase III will be held at 7:00 p.m., on Tuesday, June 2nd, 2015 (registration between
6:45 p.m. – 7:00 p.m.), at the following location:
St. Paul Catholic School (Library)
2675 Draper Street.
Ottawa, Ontario
Attached is a list of documents and the Agenda for the meeting.
Unit Owners who are unable to attend the meeting in person are asked to date and sign the enclosed
form of instrument of proxy. The proxy must be presented to the secretary at the meeting at 6:45 p.m.
or faxed or delivered on or before 12:00 noon, Tuesday, June 2nd, 2015, to the following address:
Townes of Monterey Court Phase III
c/o Condominium Management Group
#200-335 Catherine St.
Ottawa, Ontario K1R 5T4
Email: [email protected]
Fax #: 613-237-3533
In order to conduct a meeting, at least thirty (30) percent or thirty nine (39) of the owners must be
represented either in person or by proxy.
BY ORDER OF THE Owners Committee Townes of Monterey Court Phase III
Dated at Ottawa, this 11th day of May, 2015.
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Townes of Monterey Court Phase III
ANNUAL GENERAL MEETING
JUNE 2ND, 2015
AGENDA
Registration at 6:45 p.m.
Call to Order at 7:00 p.m.
1.
Establish the presence of a quorum.
2.
Review and approval of the Audited Financial Statements for the year ending
November 30th, 2014.
3.
Appointment of auditors for fiscal year 2014-2015.
4.
Approval of the Minutes of A.G.M. held on May 27th, 2014.
5.
President's Report.
6.
Appointment of scrutineers for the election.
7.
Election of members:
 Nominations from the floor
 Voting
8.
General discussion.
10.
Announcement of election results.
11.
Adjournment.
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PROXY FOR GENERAL MATTERS AND
FOR THE ELECTION OF DIRECTORS
TO:
Townes of Monterey Court Phase III (Known as the “Association”)
I am (We are) the registered owner(s) of ___________ (Address) entitled to vote respecting the unit.
1.
I (We) appoint ____________, if present, or failing him or her, the Secretary of the Corporation, to be a
proxy (known as the “Proxy”) and to attend and vote on my (our) behalf at the meeting of owners to
be held on the 2nd day of June, 2015, and at any adjournment of the meeting (known as the
“Meeting”).
The Proxy may vote on my (our) behalf in respect of all matters that may come before the Meeting,
subject to the instructions set out below, as I (we) could do if personally present at the Meeting.
I (We) instruct the Proxy to nominate, if necessary, and to vote for the candidate(s) named below, in
the order shown, in any elections in which I am entitled to vote at the Meeting.
Please vote for three (3) Owner Committee positions, by placing an X in up to three (3) boxes next to
the desired name. (Up to three (3) Owner Committee positions’ names may be inserted/or added
below.)
2.
3.
4.
5.
Darryn Sparling
(Candidate’s Name)
Lynne Blair
____
(Candidate’s Name)
Tiffany Henderson
(Candidate’s Name)
_____________
(Candidate’s Name)
(Candidate’s Name)
_____________
(Candidate’s Name)
[If you are the mortgagee(s) or you are authorized to act on behalf of the mortgagee(s), include the
following paragraph:]The mortgagee(s) has/have complied has/have the right to vote at the meeting in
the place of the registered owner(s).
I (We) revoke all proxies previously given.
Dated this 11th day of May, 2015.
_________________________________
(Signature)
____________________________________
(Print Name)
[If you are authorized to act on behalf of the registered owner(s) or mortgagee(s), attach a copy of the
document that gives you this authorization.]
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