Conewago Township Board of Supervisors 3279 Old Hershey Road, Elizabethtown, PA 17022 717-534-8556 • Fax: 717-533-6643 • www.ConewagoTownship.com Chairman Jay Brandt • Vice-Chair Gary Painter •Supervisor Joel Buckley Director of Administration Jenna Seesholtz • Treasurer Dolores Kuntz March 25, 2015 Board of Supervisors Workshop Meeting Minutes Attending: Gary Painter, Vice-Chair Joel Buckley, Supervisor Jenna Seesholtz, Dir. Admin. Ralph Hoerner, Roadmaster Barbara Roy, The Sun Terry Whitmeyer, Auditor Mimi Legro Steve Todd, The Sun Randy Braden Kevin Freedman Harry Rozanski Bobby Ebersole Opening: Vice-chair Painter called the meeting to order at 2:05 P.M. in the Municipal Building Conference Room. Public Comment: Terry Whitmeyer, Auditor: Chairman of the Board of Auditors, Whitmeyer, advised the Board that the Township audit will be completed on or before the deadline. Business: Old Hershey Road Culvert: Roadmaster Hoerner secured three quotes for the road repair required on Old Hershey Road at the culvert. A motion by Buckley second by Painter to award the contract to the low bidder, Arney Brothers, if they are able to start the job within 2 weeks. If Arney is not able to start in that timeframe, the Roadmaster will secure an additional quote from a company who can work within the Township deadline. Roadmaster will then contact each supervisor with the three quotes. The Board is then authorized to award project via telephone to the new contractor who is able to start within the timeframe required. Motion carried. Historic Acres of Hershey – UCC Appeals Board Application: The Conewago Township UCC Appeals Board will meet April 6, 2015 at 7:00 p.m. to hear Historic Acres of Hershey’s application. Township Vacancies: A motion by Painter to table all vacancy appointments, with the exception of the Supervisor vacancy, until a third Supervisors is selected. This will allow the third Supervisor to have input on the new appointments. Motion dies for lack of a second. Municipal Authority Vacancy: A motion by Buckley second by Painter to appoint Painter to Buckley’s position on the Township Municipal Authority with a term to expire in 2020. Motion carried. DCTCC Delegate: A motion by Buckley second by Painter to appoint Painter as the delegate for the Dauphin County Tax Collection Committee. Motion carried. Old Hershey Road Culvert: Roadmaster Hoerner will follow up with township engineer Rettew in regard to the height of the risers required for the manhole covers. Park – Phase 2B – A motion by Buckley second by Painter to approve Park Phase 2B plans and instruct Rettew to put plan out for bid. Motion carried. Movie Night in the Park: A motion by Buckley second by Painter to approve Move Night in the Park for Friday, September 4, 2015 with a rain date of Saturday, September 5, 2015. Motion carried. Dir. Admin. Seesholtz will send the deposit to USA Theaters to hold the date. BoS Mar 25 2015 Minutes-2.docx p. 1 of 2 Rev: 4/9/2015 11:59:00 AM BoS Mar 25 2015 Minutes-2.docx p. 2 of 2 Rev: 4/9/2015 11:59:00 AM Park Fertilizer Quotes: A motion by Buckley second by Painter to award fertilizer contract to Advantage Land and Landscape Management, Inc. Director of Administration must verify that the Township will not be charged taxes. Motion carried. Cedar Road: Roadmaster Hoerner advised the Board of the current condition of Cedar Road. Temporary repairs will be made until a permanent repair can be decided. Supervisor Vacancy: This issue was tabled until the next Supervisor meeting of April 8, 2015. The Board must appoint Brandt’s replacement by April 10, 2015. Three Mile Island Training: TMI Training is scheduled for March 26, 2015 from 1p.m. to 3p.m. Executive Session: The Board went into executive session to discuss personnel matters. The Board came out of executive session and made the following motions: Part-Time as Needed Employee Mull: A motion by Buckley second by Painter to have the Board approve disciplinary action with regard to a Township employee. Motion carried. A motion by Painter to adjourn at 4:02 P.M. second by Buckley. Motion carried. Submitted by Jenna Seesholtz, Director of Administration BoS Mar 25 2015 Minutes-2.docx015 Minutes -2.docx p. 2 of 2 Rev: 4/9/2015 11:59:00 AM
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