INDUSTRY INVITATION
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Sponsorship & Exhibition Manual
CONTENTS
WELLCOME LETTER
3
THE SOCIETY
 ECAMS ADMINISTRATION
4
 CONGRESS OBJECTIVE
6
 PRELIMINARY ECAMS MEETING PROGRAMME
7
 THE ECAMS VENUE
11
 GENERAL INFORMATION & CONTACTS
12
 PREVIOUS SPONSORS & EXHIBITORS
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14
 PROMOTIONAL SUPPORT OPPORTUNITIES
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 EXHIBITION FLOOR PLAN
21
 SPONSORSHIP B OOKING FORM
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 SPONSOR CATEGORIES
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SPONSOR OPPORTUNITIES & CATEGORIES
WELCOME LETTER
It is my great pleasure to welcome you to Barcelona, Spain, for our unique and exciting
Congress, ECAMS 2015. This is the second international Congress of the European College of
Aesthetic Medicine and Surgery. Our inaugural Congress attracted delegates from over 50
countries who learned pioneering techniques directly from the pioneers!
The Congress is designed, not to compete directly with the myriad other conferences on the
roster, but to offer something different to practitioners who are serious about learning the
latest in the ever-evolving fields of aesthetic medicine and surgery. You will be guided, stepby-step, through the latest surgical and non-surgical approaches to rejuvenation and
beautification of the face and body by our incredible line-up of world-leading authorities.
The theme of this year’s Congress is Secrets to Success in Aesthetic Medicine and Surgery.
Over two inspiring days, you will be rewarded with a series of carefully selected lectures and
Master Classes that will help you add new services to your practice and improve your results.
As well as this year’s two-day Congress, a special pre-Congress fresh cadaver dissection
course, Key Manoeuvres in Surgical Facial Rejuvenation, is available to those who are quick
enough to register for a space! Directing the proceedings as Congress President at ECAMS
2015 is renowned plastic surgeon, Malcolm D. Paul, a surgeon with forty years experience
and a passion for teaching.
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See you in Barcelona!
THE SOCIETY
The European College of Aesthetic Medicine & Surgery is one of the world’s leading training
institutes in aesthetic medicine and surgery. The College was founded by dedicated
European surgeons and physicians with one simple aim: to bring to doctors all over the world
an education and training experience that allows them to incorporate aesthetic procedures,
techniques, products and technologies into their everyday practice and be recognized
themselves as leaders in the exciting field of aesthetic medicine and surgery.
ECAMS holds courses throughout the world for doctors of all specialties, who learn directly
from senior ECAMS faculty to ensure the highest level of training. Basic and Advanced
courses lead to ECAMS Certification. Master Courses allow doctors to learn advanced and
specialised techniques such as ultrasound-assisted body contouring, fat grafting, scarless
threads lifts, and face lift.
Successful completion of ECAMS Certification and Master Courses enables a doctor
practicing aesthetic medicine and surgery to stand out from his or her peers and be
recognized as a leader in the field. Certified doctors also have access to senior ECAMS
faculty for follow-up advice and mentoring following all courses. This collegiate support and
mentoring ensures physicians and surgeons practice aesthetic medicine and surgery to the
highest possible standards and are only available through the European College of Aesthetic
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Medicine & Surgery.
OBJECTIVES OF ECAMS2015
ECAMS 2015 will bring together leading scientists, public health experts, policy-makers to
translate recent momentous scientific advances into action that will address means to end
the epidemic, within the current context of significant global economic challenges.
The ECAMS will have a positive impact on the topics of the congress response globally with
the following objectives;
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To bring together the world’s scientific experts to catalyze and advance scientific
knowledge about aesthetic medicine and surgery, present the most recent research
findings, and promote and enhance scientific collaborations around the world.
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To bring together community leaders, scientists, and policy leaders to promote and
enhance programmatic collaborations to more effectively address regional, national
and local responses to aesthetic medicine around the world and overcome barriers
that limit access to prevention, care and services.
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To engage key, new and non-traditional stakeholders throughout the world in the
development of and participation throughout the Congress programme.
Why Should You Participate?
 Demonstrate your company’s leadership in the field of aesthetic surgery and
medicine
 Reach key thought leaders academic and industry researchers and clinicians
 Raise your company’s visibility in the field
 Exhibit and distribute your marketing and promotional materials
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 Convene a corporate symposium
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PRELIMINARY TOLL MEETING PROGRAMME
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THE ECAMS VENUE
Meliá Barcelona Sky offers a chance to host conventions, business meetings, congresses,
product presentations, incentives and events at the hotel. With a great team of professionals
who will help and advise you to design and create a unique, dynamic and innovative event,
success is guaranteed. Clients can also, if they wish, make use of the 24 hour Business Centre.
 14 innovative and stylish spaces (1,184m2) with maximum capacity for 360 people:
rooms with natural light, high ceilings (up to 5.75m), 4 terraces, high tech and AAVV.
 One of the largest function room with natural light in Barcelona located within a hotel
(Sky Room)
 Events are made to measure with the passion of a great team of professionals
 24/7 Business Centre
 Multiplicity of exceptional spaces to celebrate banquets with a selection of flexible
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fine dining menus tailored to your needs
GENERAL INFORMATION & CONTACTS
Date
2-3 October, 2015
City/Country
Barcelona, Spain
Official Language
Official Language of the Meeting will be in English
Participants
300 approx.
Personal insurance
We recommend that all participants take out personal travel and health insurance
for their trip.
ORGANIZED BY
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Tel. +34 91 3612600
Fax: +34 91 355 9208
Email: [email protected]
SPONSORSHIP & EXHIBITION
Patricia Ruiz
Tilesa Kenes Spain
C/ Londres 17 1º Planta
28028, Madrid
Tel. +34 91 3612600
Fax: +34 91 355 9208
Email: [email protected]
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TECHNICAL SECRETARIAT
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PREVIOUS SPONSOR & EXHIBITIORS
SPONSOR OPPORTUNITIES & CATEGORIES
SPONSORSHIP CATEGORIES
You will be given a support category status dependent upon the total amount of your
support. The total contribution will consist of items such as advertisements, technical
workshops or congress materials.
Status will be allocated as follows:
CATEGORY
Prime Supporter
Platinum Supporter
Gold Supporter
General Supporter
MINIMUM CONTRIBUTION (VAT not included)
15.000€
10.000€
7.000€
Any minimun amount-amount to be chosen
Final list of participants (after the
Congres) include only participants
who agree to share information
Priority: Satellite Symposia
Priority: Exhibition
Supporter’s logo (company logo
only, no product logos) with
hyperlink on Congress Website.
Congress registrations
Number of Satellite Symposium
posters permitted to be displayed
in the Congress Center
Supporter’s
logo
in
the
Programme
Acknowledgement on Supporters’
Board on-site
PRIME
PLATINUM
√
√
GOLD
GENERAL
1º
1º
√
2º
2º
√
3º
3º
√
√
5
3
2
2
1
1
0
√
√
√
√
√
√
√
√
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BENEFITS
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Benefits will be allocated to supporters based on the following table:
SPONSORSHIP OPPORTUNITIES
Scientific Symposium
4.500€ (+VAT)
Opportunity to organize an Official Satellite Symposium in a Session Room, from 60 to
90 minutes (Program subject to the approval by the ECAMS 2015 Scientific
Committee);
• Includes: hall rental, standard audio/visual equipment, display table;
• Option of lunch time session or evening session. For the lunch slots the support must
cover the lunch expenses.
• Permission to use the phrase: “ECAMS 2015”;
• The symposium will appear in the final program as "Symposium + Company
Name”;
• The supporting company in addition to the symposium fee must cover all speakers’
expenses including registration, accommodation and travel expenses. This also
applies in cases where speakers have already been invited by the event organizers;
• Full Page Color Symposium Advertisement in the Industry Support and Exhibition
Section of the Program (if applicable);
• Indicated in the program as: “Satellite Symposium organized by: Company
Name”;
Support will be acknowledged in the Industry Support and Exhibition section of the
program, on the event website, and with signage during the event.
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For the Satellite Symposium sessions, the following apply:
• Satellite sessions are offered to industry for commercial/promotional session and
are allocated on a “first-come, first-served” basis.
• Supporting companies are free to choose topics, invite speakers, and control
content. However, topic and program are subject to approval by the scientific
committee.
• In cases where the congress chairs does not approve the Satellite Symposium
program, each party will be entitled to cancel the Satellite Symposium booking
without paying any penalty for the cancellation or for any damages caused by the
cancellation to the other party. Accordingly upon such cancellation, neither of the
parties will have any claims, demands or suits towards the other.
• The company, in addition to the support fee, must cover all speaker expenses,
including registration fees, accommodation and travel expenses. This also applies in
the case where the speakers have already been invited by the event organizers.
• Satellite sessions will be indicated in the program as: “Satellite session organized by:
Company Name”.
Speaker´s Sponsorship
Depending on Speakers
This sponsorhip of speakers is significally relevant for the Congress success. This
sponsorship covers: travel, registration and accommodation.
• The speaker will be informed about the sponsorship.
• Acknowledgement in the Sponsor´s list in the final program.
• Supporter’s logo with hyperlink on Congress website
Networking Event (Exclusive)
Contact secretariat
Supporter will have the opportunity to promote itself through a networking reception
on the first evening to which all registered attendees are invited. Hospitality and any
activities provided will be in compliance with all relevant industry codes.
 Supporter’s logo on sign at the entrance to the Welcome Reception
 Opportunity to provide items bearing company logo for use at the event
 Support will be acknowledged in the Industry Support and Exhibition section
of the programme, on the event website, and with signage during the event.
WEBCASTS of Plenary Session
3,500€ (+VAT)
There is a growing need to share knowledge and learning opportunities beyond the
dates of the actual event. High quality webcasting helps meet this substantial
educational or product presentation need. Congress webcasts are available 24/7,
anytime, anywhere.
• Support will be recognized on the webcast library/listing page with ˝ Supported
by... ˝ and a company logo with a hyperlink to your website;
• Support will be acknowledged in the Industry Support and Exhibition section of the
program, on the event website, and with signage during the event
Internet Area + WIFI connection
6.000 € (+VAT)
Opportunity to display company logo on screen saver
Opportunity to display company logo on screen background
Opportunity to distribute mouse pads from the Cyber Center
Acknowledgement in the Sponsor´s list in the final program
Supporter’s logo with hyperlink on Congress website
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There will be one Cyber Center area located in the exhibition hall, which will be
equipped with three workstations where attendees may check e-mails.
Lanyards
3.000€ (+VAT)




Supporter will provide funds for the participants’ badges lanyards
Supporter’s company logo will appear on the badge cords and will be
distributed to Congress participants
Sponsors' logo with hyperlink on Congress website
Acknowledgement in the Sponsors’ List in the Final Program
Congress Bags
4.500 € (+VAT)
Supporter will provide the participants' Congress bags and/or funds for
the bags
 The bags will bear the Supporter's logo and the Congress logo
If provided by a company, the bags will have to be approved by the
Congress organiser, it will be the company’s responsibility to pay the relevant tax,
shipping and any other extraneous charges.
Notepads & Pens



3.300 (+VAT)
The Notepads and Pens will bear the Sponsors' name/company
logo and will be distributed in the participants’ Congress Bags
Sponsors' logo with hyperlink on Congress website
Acknowledgement in the Sponsors’ List in the Final Program
USB 2GB (Congress Abstracts)
3.850 (+VAT)
 USB will contain the logos of both the sponsor and the Congress
logo.
 Sponsors' logo with hyperlink on Congress website
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 Acknowledgement in Sponsors’ List in the Final Program
Promotional Material
1.250€ (+VAT)
Inclusion of promotional material, such as leaflets and brochures, in the participants’
Meeting bags. Please note that the material should be provided by Supporter and
must be approved by the Organizing Committee and the Secretariat


Sponsors' logo with hyperlink on Congress website
Acknowledgement in the Sponsors’ List in the Final Program
Coffee Breaks
2.500€ / per coffee break
Coffee will be served during breaks at the exhibition area. Hospitality provided will
be in compliance with all relevant industry codes and compliance
guidelines.
 Opportunity to have a one day display of company’s logo at the
catering point located within the exhibit area
 Opportunity to provide items bearing company logo for use
during the supported break
Mailing with Industry Advertising
€ 500 each mailshot
Before the Congress takes place, there will be a mailing to all the ECAMS Database,
with more than 20,000 names around the world. The industry can be the sponsor of
each mailshot. This includes:
 Your company logo with the link to the sponsor/exhibition section of the
official TOLL 2015 Congress web site;
 Support will be acknowledged in the industry support and exhibition section
of the program and on the event website.
The Read Code is a tool for the access control to the satellite symposium rooms and
also for your stand visits in the exhibition area. This allows by the barcode registration
lanyard to obtain the identification name of your symposium participant or booth
visit.
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€ 400 for one device, € 600 for two devices
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The Read Code
Final Program Advertising
The program will be distributed in the conference bags to all participants.
Advertisements can be purchased for inside page.
 Supporter’s logo with the hyperlink on the congress website;
 Acknowledgement on supporters’ board on-site;
 Acknowledgment on the list of supporters in the program.
Type
Final Program
Hospitality Suites
Inside Page Full Color
950€
Inside Back
Cover Full
Color
1.500€
Back cover
Full Color
2.000€
Price depending on the size of the room
An opportunity to hire a room at the venue that will be used as an Hospitality Suite.
The supporting company will be able to host and entertain its guests throughout the
event. Companies will have the option to order catering at an additional cost.
Hospitality provided will be in compliance with all relevant industry codes.
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 Opportunity to brand the hospitality suite
 Acknowledgement on directional signage outside suite
 Support will be acknowledged in the Industry Support and Exhibition section
of the program, on the event website, and with signage during the event
EXHIBITION
The floor plan has been designed to maximise Exhibitors’ exposure to the delegates.
All spaces will then be allocated based on the reservations received, on a firstcome, first-served basis.
SPACE ONLY RENTAL (Minimum of 6 sqm). The cost for is 450€ per square meter.
This includes:
• Exhibitors’ badges;
• 100 Word Company / product profile in the commercial/exhibitor section of
the Program guide
• Cleaning of public areas and gangways;
• Invitation to the Welcome Reception for registered exhibitors.
SHELL SCHEME RENTAL
The additional price for the shell scheme structure is 50€ (+VAT) per square meter.
This includes:
• Exhibitors’ badges;
• Shell scheme frame, basic lighting;
• Fascia panel with standard lettering;
• 100 word company/product profile in the Program;
• Cleaning of public areas and gangways;
• Invitation to the Welcome Reception for registered exhibitors.
ADDITIONAL BENEFITS:
When you exhibit your company will receive the following additional benefits:
 Listing as an Exhibitor on the Website prior to the Congress with link to the
Company website
 Exhibitors logo with hyperlink on Congress website
 Company name on Exhibition signage during Congress
**Please note: Space only / shell scheme rental does not include any furniture,
electrical usage or stand cleaning. All these services and others will be available to
order in the Exhibitors’ Technical Manual.
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Space Allocation will be made on a “first come, first served" basis. A completed
Exhibition Booking Form and Contract should be faxed / emailed to ensure
reservation of a desired location. Upon receipt of the Exhibition Booking Form and
Contract, space will be confirmed and an invoice will be mailed. Please note that
three alternative choices should be clearly indicated on the application form.
Space allocations will be made in the order in which application forms with
payment are received.
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ALLOCATION OF EXHIBITION SPACE
EXHIBITOR REGISTRATION
All exhibitors are required to be registered and will receive a badge displaying the
exhibiting company name. 2 exhibitor badges will be given for the first 6 sqm
booked and 4 exhibitor badges for booths bigger than 6 sqm.
Exhibitor registrations allow access to the exhibition area only and shall be used by
company staff only.
EXHIBITORS’ TECHNICAL MANUAL
An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be
circulated 2 months prior to the Congress. It will include the following:




Technical details about the Venue
Final exhibition details and information
Contractor details
Services available to exhibitors and order forms
SITE INSPECTIONS
Exhibitors and Supporters are free to visit the Congress venue at their convenience.
Please contact the Congress Secretariat in order to arrange the visit.
EXHIBITION TERMS & CONDITIONS
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The Terms and Conditions of exhibiting are included in this Prospectus. Please note
that signing of the EXHIBITION BOOKING FORM AND CONTRACT indicates
acceptance of these Terms and Conditions. The Exhibition Booking Form will be held
as a valid liable contract, by which both parties will be bound.
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EXHIBITION FLOOR PLAN
ADITIONAL INFORMATION FOR SPONSORS
BOOKING AND PAYMENT PROCEDURE
TERMS OF PAYMENT
50% upon receipt of the sponsorship agreement and first invoice
50% by June 15th, 2015
All payments must be received before the start date of the Congress. Should the
Sponsor fail to complete payments prior to the commencement of Congress, the
Organizer will be entitled to cancel the reservation while cancellation will be subject
to cancellation fees as determined below.
PAYMENT METHOD
Bank Transfer: Please make payment to the following bank account
TILESA KENES SPAIN
Account Name
2100 4034 38 2200104866
Bank Account
LA CAIXA
Bank Name and Address
C/ EMILIO MUÑOZ 43 MADRID
SWIFT CODE: CAIXESBBXX
IBAN: ES48 2100 4034 38 2200104866
Swift
Bank charges are the responsibility of the payer
CANCELLATION / MODIFICATION POLICY:
Cancellation or modification of sponsorship items must be made in writing to the
Industry and Liaison Sales Associate (Contact information can be found in the
“General Information” Section, above.)
The organizers shall retain:
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
50% of the agreed package amount if the cancellation/ modification
is made before June 15th 2015, inclusive
100% of the agreed package amount if the cancellation/ modification
is made after June 15th 2015
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
ECAMS 2015 SPONSORSHIP & EXHIBITION BOOKING FORM
Please complete all details and send to:
Patricia Ruiz [email protected]
ECAMS 2015
CONTACT NAME: ............................................................................................................
NAME OF COMPANY: .....................................................................................................
ADDRESS: ...................................................... CITY: .......................................................
POST / ZIP CODE: .......................................... COUNRTY: ..............................................
TELEPHONE: ................................................... FAX: ........................................................
EMAIL: ........................................................... WEBSITE: .................................................
VAT NUMBER: .................................................
I would like to book the following Supporter Items:
Educational / Promotional Opportunities
Price
Item
√
Total Amount (please complete)
Choice
Stand
Number
Exhibition Space
Space
only
________(price)
/Shell Scheme ________(price)
No. of Square Meters
Total Price
Choice # 1
Choice # 2
Choice # 3
Total Amount
 Provisional Booking – The item will be released if not confirmed within 14 days
 Please call me to discuss our support package
 Please send me a contract and first deposit invoice
I am authorized to sign this form on behalf of the applicant/Company.
We accept the contract terms and conditions (listed in this Sponsor and Exhibition
Prospectus) and agree to abide by the Guidelines for Industry Participation for the TOLL 2015
Congress.
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Date
Page
Signature
TERMS AND CONDITIONS
In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost
and execution of the design, installation and delivery of their display to (and its removal
from) the exhibition site.
Application to Participate
Application to participate will be considered only if submitted on the
appropriate forms, duly completed. Registration will be confirmed insofar
as space is available. Applicants will be informed in writing of the
acceptance or refusal of their application. In case of refusal, all payments
shall be fully refunded. In case of acceptance Sponsorers/Exhibitor will be
bound by the Terms and Conditions listed in the prospectus and/or
contractual agreement.
Obligations and Rights of the Exhibitor/Sponsorer
Registration implies full acceptance by the Exhibitors/Sponsorers of the
exhibition / sponsorer regulations. Any infringement of these regulations
may lead to immediate withdrawal of the right to participate in the
Congress without compensation or refund of sums already paid, and
without prejudice to the Exhibitor/Sponsorer.
By submitting an application to participate, the Exhibitor /Sponsorer make
a final and irrevocable commitment to occupy the space /items allocated
and to maintain his/her installation until the date and time fixed for closure
of the event.
The Exhibitor/Sponsorer may only present on his/her stand or space the
materials, products or services described in the application to participate.
No advertising on behalf of firms not exhibiting is permitted in any form
whatsoever. Transfer or sub-letting of all or part of the allocated spaces is
prohibited.
Obligation and Rights of Organizer
The Organizer undertakes to allocate exhibition space/sponsorer items
space as far as possible on the basis of the preference expressed by
applicants. Application will be considered in order of receipt of application
forms accompanied by payment.
The Organizer reserves the right, in case of absolute necessity, to modify
the positioning of stands, with no obligation to provide compensation to
Exhibitors/Sponsorers. The Organizer reserves the right to offer to a
different firm any stand, space or sponsorer item that has not been
occupied by the event of the opening of the Congress, with no obligation
to provide compensation to the defaulting Exhibitor / Sponsorer.
Flammable materials are not to be used. Equipment displayed or demonstrated must be
installed with strict adherence to safety measures.
Exhibitors undertake to observe the timetable designated for completion of their display
before the exhibition opening and its dismantling at the close of the exhibition. No
dismantling or packing of the display before the designated hour. It is the Exhibitor’s
responsibility to pack and remove or consign for shipment all items of value prior to
leaving their exhibit unattended, otherwise the Organizer will arrange for their removal
at the Exhibitor’s risk and expenses.
Exhibitors are obliged to ensure that their stands are permanently staffed during the
exhibition opening hours.
Payment is to be made in accordance with the conditions of payment listed in the
prospectus.
Should the Exhibitor /Sponsorer fail to make a payment on time, the Organiser is
entitled to terminate the contract, withdraw confirmation of acceptance, make other
arrangements for the stand/ sponsorer items or seek compensation for non-fulfilment of
contract.
Participation by Exhibitors/Sponsorers is dependent upon compliance with all rules,
regulations and conditions stated herein.
Access to the exhibition is authorized on presentation of a badge issued by the
Organizer. Exhibitors’ badges will not be mailed in advance and may be collected from
the Exhibition Manager’s desk.
The Organizer ensures daily cleaning of the aisles.
responsible for the cleaning of their stands.
Exhibitors /Sponsorers are
The provision of refreshments for the participants by Exhibitors is only permitted if the
catering regulations of the exhibition building concerned are observed.
Exhibition areas and fittings made available to Exhibitors must be handed back in their
original condition. In case of damage or loss of equipment provided, or damage to
areas occupied, repair and replacement will be charged to the Exhibitor.
Any special decoration or fittings must be submitted to the Organizer for prior
authorization.
Advertising panels and display are not permitted outside the exhibition areas allotted to
Exhibitors.
The Organizer will not approve stands, which do not comply with the accepted
standards, until the necessary changes have been made.
Liability Insurance
Equipment and all related display materials installed by Exhibitors /
Sponsorers are not insured by the Organizer, and the Organizer under no
circumstances will be liable for any loss, damage or destruction caused to
equipment, goods or property belonging to Exhibitors / Sponsorers. The
Exhibitor / Sponsorer agrees to be responsible for his property and person
and for the property and persons of his employees and agents and for any
third party who may visit his space. The Exhibitor/Sponsorer shall hold
harmless the Organizer from any and all damages/claims including those
usually covered by a fire and extended – coverage policy.
The
Sponsorer/Exhibitor will purchase insurance policies for the above listed
damages.
Industry Codes of Practice
All Exhibitors and Sponsoring Companies must comply with applicable national and
international rules, regulations and industry standards regarding exhibition areas.
Failure to comply with these regulations may not be used as a ground to declare the
contract void. Failure to comply with the Rules and Regulations will not expose the
Organiser to any suits, demands by the Sponsorers/Exhibitor/any third party.
Exhibition Regulations
The Organizer reserves the right to alter the general layout or limit the
space allotted to each Exhibitor / Sponsorer, postpone the exhibition or
transfer it to another site if unforeseen circumstances warrant such action.
Should any contingency prevent the holding of the exhibition, the
Organizer will not be held liable for expenses incurred other than the cost
of exhibit space rental fees.
All exhibits are to be displayed so as to avoid blocking aisles, obstructing
adjoining booths, damaging the premises or the leased equipment.
Exhibitors are kindly requested to allow sufficient see-through areas,
which ensure clear views of surrounding exhibits.
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acting under direction of the Organizing
decision as to the acceptability of displays.
with others any space allotted to them without
Exhibition Manager.
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The Exhibition Manager,
Committee, has the final
Exhibitors are not to share
prior written consent by the