Ministry of National Security Government of the Republic of Trinidad & Tobago Citizen Security Programme (1965/OC-TT) TERMS OF REFERENCE COMMUNITY BUILDING PROGRAMMEEAST PORT OF SPAIN - LAVENTILLE- GROUP 2 1.0 Background and Justification The Citizen Security Programme (CSP) is an initiative of the Ministry of National Security that is partially financed by the Inter-American Development Bank (IDB) through a loan facility. The objective of the programme is to contribute to the reduction of crime and violence within 22 “high needs” communities throughout Trinidad and Tobago. The CSP will accomplish this through the financing of preventative interventions addressing the most proximal and modifiable risk factors. The specific objectives of the Programme are (i) the reduction in the levels of homicides, robberies and woundings in partner communities; (ii) an increase in the perception of safety in the partner communities; (iii) a reduction of injuries related to firearms, child maltreatment, domestic violence and youth violence; and (iv) an increase in the collective efficacy to prevent violence in the partner communities. East Port of Spain has been identified as the most volatile zone in the country with the highest concentration of firearm related offenses including murders, shootings, woundings and robbery in the entire country. Despite its many assets including functioning community based organisations and physical facilities, the threat of violence has stifled or crippled the effectiveness of a number of social programs. Community Building has long been identified as a successful approach to community development and crime prevention as it emphasises support for leadership development and human capital, communities working together to identify and solve their problems, cultivation of socially valuable relationships and the development of a sense of common purpose and agenda. Since 2010, CSP has implemented structured community building interventions as a strategy to stimulate community action and social capital building processes within its most high needs 1 communities. The Community Building Programme is intended to help communities experiencing elevated concentrations of risks (high poverty and unemployment, low educational entertainment, high levels of crime and violence) to realize their vision of a healthier and safer East Port of Spain. This will be achieved through a series of resident led initiatives. In light of the above, the Citizen Security Programme of the Ministry of National Security is inviting two (2) qualified NGO partners to coordinate the Community Building Programme in Laventille. 2.0 General and Specific Objectives The overall purpose of this consultancy is to develop and implement a Community Building Programme in Laventille. The overall programme should facilitate the direct involvement and participation of a minimum of 100 residents and should address the risk factors identified below: Lack of social cohesion Social/Community Disorganisation Social Exclusion Once effectively implemented, the programme should result in: I. II. III. IV. Increased resident engagement in pro-social community activities; Enhanced interpersonal and intrapersonal skills and relationships among participants; Reduced perception of social exclusion; Facilitate improved relations between the Citizen Security Programme and the residents/stakeholders of East Port of Spain. 3.0 Scope of Consultancy 3.1. Type of Consultancy: NGO 2 3.2. Tasks TASKS Phase 1: Programme Planning and Development Estimated Duration 1 month 1. Review CSP programme documents to understand the context of the overall 5 days assignment. 2. Consultation with CSP personnel, Community Action Councils (where they 10 days exist), CBOs, NGOs and other governmental agencies and wider community to (simultaneous with assess areas of needs, identify areas opportunities for partnership, identify 1 above) possible service providers and other assets/resources available within the zone to facilitate seamless implementation. 3. Work closely with CSP’s M&E personnel to develop Monitoring and 10 days Evaluation framework for the programme 4. Development or adaptation of implementation tools which include but are not 10 days limited to: attendance registers, observation forms, checklists, pre and post tests etc. Phase 2: Community Engagement and Mobilisation 2 months 1. Identification of at least three (3) community liaisons (e.g. but not restricted to Community Action Council members) to work alongside programme implementation. 15 days The NGO may determine appropriate incentives for community liaisons depending on the level of effort and functions assigned to them. This may include transport assistance, phone cards etc, as appropriate. 2. Provision of orientation and training to community liaisons in the program model to facilitate skills and knowledge transfer and to create community ownership in the program. 5 days 3. Outreach and Mobilisation: Mobilisation of programme participants through 30 days the use of appropriate strategies and activities. This may include: (in parallel with #2 Printing and dissemination of posters/ flyers above or ongoing based on final Stakeholder meetings program design) Door to Door Marketing Outreach Activities Community Miking (mobile P.A.) 3 Phase 3: TASKS Estimated Duration Programme Implementation 10 months 4. Implementation Activities which may be included are as follows: I. Establishment of community planning team (including community liaisons), and proposal writing coaching throughout execution of each Community Engagement activity identified. At least 20 residents should be directly involved and benefit from skills building and practical project planning, proposal writing and community development experience. II. Facilitate community planning and implementation of a minimum of three (3) Community Engagement activities which meet the following criteria: Full community participation throughout the project cycle Low or no-cost Produce Immediate benefit to stakeholder/ intended beneficiaries Easy to initiate, implement, manage Responsive to urgent community needs Direct services should be provided where possible 10 months At least 100 residents should benefit from participation in community engagement services (e.g. screening and testing services) III. Receive and review applications for a maximum of three (3) micro projects and provide financing (up to $10,000) for approved projects. The NGO Project selection criteria guidelines are as follows: All identified community building initiatives must be pre-approved by CSP. This financing should directly relate to the outcomes of this assignment. Therefore it should support activities that improve community relations, facilitate civic participation, increase awareness of crime and violence within the community and/or promote community leadership. It must be explicitly clear that funding is being provided by the Citizen Security Programme. 4 Estimated Duration TASKS The NGO shall provide oversight to the execution of the projects and shall be reimbursed for expenses upon presentation of evidence (e.g. receipts, invoices) that supports the request for which it is seeking reimbursement from the Citizen Security Programme. IV. Referral services (as needed) for program participants and their families identified as being in need of therapeutic or other support. Phase 3: Closing and Evaluation 1 month 5. Preparation and submission of Report that includes evaluation of programme and recommendations. 3.3. 30 days Participating Communities Laventille is comprised of a number of communities. Based on information available on hand, the area is comprised of the following communities. 1. 2. 3. 4. 5. 3.4. Mc Shine Lands Brooklyn Snake Valley Boxhill Trace Village Council Street 6. Block 22 7. Harlem 8. Mentor Alley 9. Straker Village 10. Point Pleasant Park 11. Trou Macaque 12. Upper Wharton Street 13. Success Village 14. Kelly Village 15. Mango Alley Implementation Arrangements: 3.4.1. Place of Work: The office of the contracted NGO will be the primary location of this consultancy. However, services are expected to be delivered on-site in community centres, schools or other centrally accessible and approved community based locations. 3.4.2. Client Responsibilities: CSP will provide access to the following: Background information on the communities 5 Timely feedback on deliverables (within 10 working days) Timely disbursement of funds Timely approval of micro-projects (within 5 working days), upon receipt of acceptable project proposals. 3.4.3. Consultant Responsibilities: The consultant is expected to: Timely submission of deliverables Work collaboratively and effectively with CSP personnel and other consultants/firms (e.g. Cure Violence) engaged by the Citizen Security Programme operating within the same geographic district. Provide certificates of achievement to all participants completing vocational and life skills training (if offered). It is anticipated that certificates will only be provided to persons completing at least 80% of the training. Certificates of participation can be presented to all others who do not meet the attendance requirements. Ensure that CSP is adequately named or referenced in all print materials or promotional materials used in relation to this project. 3.4.4. Contract Duration: The duration of the contract is 14 months from the date identified in the contract. 3.4.5. Supervision: The contracted organisation will report to the Community & Youth Specialist of the Citizen Security Programme. However, Community Action Officers are expected to provide input into this assignment. 4.0 Deliverables and Payment Schedule Deliverable Mobilisation Fee Deadline Not Applicable Payment (%) 20% Upon signing of the contract1 1 Please note that upon signing of the contract, an original invoice is to be provided for processing. Once accepted, payment will be made within 20-30 working days. 6 Deliverable Detailed Inception Report and Work Plan that includes approved M&E Framework Interim Progress Report on approved template that that describes all activities completed to-date, financial expenditure to date, achievements, challenges and recommendations. Interim Progress Report Interim Progress Report Three (3) micro projects Draft Final Report A final report which should be a comprehensive overview of the project, methods, findings, challenges, and recommendations; and, electronic and print copies of all data collected during the conduct of the assignment. Photographic and video evidence of the programme should also be submitted. Deadline Payment (%) 30 days after signing of the 10% upon submission contract and acceptance 3 months after signing of the 20% upon submission contract and acceptance of 1st Interim Progress Report and supporting documents 6 months after signing of 20% upon submission contract and acceptance of 2nd Interim Progress Report and supporting documents 9 months after signing of 20% upon submission contract and acceptance of 3rd Interim Progress Report and supporting documents Based on approved work plan Reimbursable expense subject to receipt of project final reports, receipts, invoices and statement of expenses 30 days prior to the end of the 0% contract 2 weeks prior to the end of the 10% upon submission contract. and acceptance of the final report and all supporting documents. 7 5.0 Technical Profile of NGO 5.1. NGO 1. At least five (5) years demonstrable experience implementing community development programs that addresses community leadership, social cohesion, social capital and collective efficacy. 2. Experience working within high risk communities or with high risk populations 3. Evidence of financial capacity (audited statement of accounts, staffing etc) to manage the funds allocated for this consultancy. 5.1. Lead Consultant The Lead Consultant will have overall responsibility for the implementation of this consultancy including the design and coordination; as well as overall responsibility for the quality and timely submission of all reports relevant to this programme. 1. Undergraduate degree in Development Studies, Social Work, Community and Youth Development or other related area. 2. At least five (5) years demonstrable experience implementing community based social interventions. 3. Prior experience delivering programs and collaborating with non-governmental organisations within East Port of Spain, Trinidad. 4. Experience working with high risk groups would be an asset. 5. At least 2 years Project Management Experience 5.2. Team Members The team should include at least three persons with the following qualifications: 1. Undergraduate degree in Social Work, Youth Development, Community Development or other relevant field. Specialized certification in Youth Work or Social Work would also be accepted. 2. Demonstrated knowledge and experience of at least 3 years providing training to community based organisations and residents in one or more areas related to community development, life skills, proposal writing and project management. 3. At least 3-5 years experience working within high risk communities or with high risk populations. 4. Strong interpersonal, facilitation, presentation, public speaking, and written skills. 5. Familiarity with community development principles and tools that strengthen community participation (including coordinating meetings, mobilizing community etc); 8 6. Familiarity with methods to effectively monitor and evaluate the various components of this programme. 5.3. Support Staff This programme may also require an Administrative Assistant, with the appropriate communication and computer skills, to assist in coordination of all logistics associated with the programme. 9
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