Care and Social Services Inspectorate Wales Care Standards Act 2000 Inspection Report Wrexham County Borough Council Employment Agency Greenacres Rhosddu Road Wrexham LL11 2NW Type of Inspection – Focused Date(s) of inspection – Tuesday, 24 February 2015 Date of publication – 28 March 2015 Welsh Government © Crown copyright 2015. You may use and re-use the information featured in this publication (not including logos) free of charge in any format or medium, under the terms of the Open Government License. You can view the Open Government License, on the National Archives website or you can write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: [email protected] You must reproduce our material accurately and not use it in a misleading context. Summary About the service Wrexham Borough Council Employment Agency is managed by Ann Chadd who also has responsibility for one other domiciliary care services operated by Wrexham Council. The remit of the employment agency is to operate a system of recruitment and selection for people wishing to work for people funded by direct payments. The Responsible Individual is Andrew Figiel. What type of inspection was carried out? We, Care and Social Services Inspectorate Wales, (CSSIW), carried out an announced focussed inspection on the 24 February 2015 between 11.45 am and 3.45 pm. We discussed the processes in place with the registered manager and vetting agency coordinator. We also reviewed the statement of purpose and looked at records related to the recruitment of individuals. What does the service do well? The agency has a pool of staff that are able to work at short notice. Information is shared with the out of hour’s social work team in case a service is required outside office hours. The agency devise a personal profile of the applicant, including a photograph to give people who use direct payments an opportunity to choose staff who have common interests. This increases the likelihood of a successful match. What has improved since the last inspection? There have been no improvements since the last inspection. What needs to be done to improve the service? No non compliance issues were identified. Page 2 Quality Of Life Overall, we found that the vetting system in place is robust and safe. The agency works in partnership with a third party organisation that also provides information to people who use direct payments. The agency is well organised and provides a good service for people who use direct payments and for those looking for work. People living in their homes who use direct payments to choose and employ their own workers are able to use the agency to make sure that workers are suitable. The agency carries out rigorous recruitment checks including references, a Disclosure and Barring Service check, (DBS), (formerly CRB) and a face to face interview. We saw records that confirmed that these checks had been carried out. Records were very well organised. Suitable people are then placed on a register that was available for people who use direct payments. Staff at the agency also set up a personal profile for workers, this includes interests and hobbies. This can be used by people who use direct payments so that they can take this into account when they are considering who to employ if they are looking for someone with similar interests. People using the agency can be confident that suitable people can be employed at short notice. This is because potential workers are asked about their availability and experience and this is recorded on a register. The register is updated regularly. It is also made available to the out of hour’s social work team. This means that people using the agency can be confident that staffing needs could be met quickly, including outside normal office hours when the agency is closed. People who use the agency are asked for their views about both the agency and the staff that provide support to them. The registered manager told us that questionnaires were sent out every year but that responses were not received. People were made aware in the statement of purpose how to raise any concerns about the service. The registered manager told us that no complaints had been received since the last inspection. People can be confident that workers on the register have the right skills and qualifications. The statement of purpose makes clear the qualifications workers are expected to have or to complete training in. All workers on the register are required to undertake mandatory training or training updates in moving and handling, emergency first aid, infection control. Basic food hygiene, safeguarding adults and basic child protection. It is the responsibility of the person receiving direct payments to make sure that workers undertake specialised training for example training about particular medical conditions. The agency has systems in place to monitor this and workers are reminded when training is due to expire. People can be confident that systems are in place to monitor the quality of the service provided by the agency. This is done by asking people their views and through contact with self advocacy groups. The agency also works closely with social workers who are able to raise any issues on behalf of people who use the service. Page 3 Quality Of Staffing This section is not applicable as the agency does not employ staff. Page 4 Quality Of Leadership and Management CSSIW did not consider it necessary to look at the quality of leadership and management on this occasion. However, this theme will be considered at future inspections. Page 5 Quality Of The Environment This section is not relevant to the work of the agency as care is provided within private homes. Page 6 How we inspect and report on services We conduct two types of inspection; baseline and focussed. Both consider the experience of people using services. Baseline inspections assess whether the registration of a service is justified and whether the conditions of registration are appropriate. For most services, we carry out these inspections every three years. Exceptions are registered child minders, out of school care, sessional care, crèches and open access provision, which are every four years. At these inspections we check whether the service has a clear, effective Statement of Purpose and whether the service delivers on the commitments set out in its Statement of Purpose. In assessing whether registration is justified inspectors check that the service can demonstrate a history of compliance with regulations. Focused inspections consider the experience of people using services and we will look at compliance with regulations when poor outcomes for people using services are identified. We carry out these inspections in between baseline inspections. Focussed inspections will always consider the quality of life of people using services and may look at other areas. Baseline and focused inspections may be scheduled or carried out in response to concerns. Inspectors use a variety of methods to gather information during inspections. These may include; Talking with people who use services and their representatives Talking to staff and the manager Looking at documentation Observation of staff interactions with people and of the environment Comments made within questionnaires returned from people who use services, staff and health and social care professionals We inspect and report our findings under ‘Quality Themes’. Those relevant to each type of service are referred to within our inspection reports. Further information about what we do can be found in our leaflet ‘Improving Care and Social Services in Wales’. You can download this from our website, Improving Care and Social Services in Wales or ask us to send you a copy by telephoning your local CSSIW regional office. Page 7
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