STATE PURCHASING DIVISION
OF THE
GENERAL SERVICES DEPARTMENT
AND
CHILDREN, YOUTH AND FAMILIES DEPARTMENT
PROTECTIVE SERVICES DIVISION
REQUEST FOR PROPOSALS (RFP)
FAMILY SUPPORT SERVICES
COMMUNITY BASED CHILD ABUSE
PREVENTION
RFP# 50-690-15-12532
Questions & Answers
ISSUANCE DATE: May 14, 2015
PROPOSAL DUE DATE: May 27, 2015
Questions re: CYFD/SPO RFP #50-690-15-12532
1. There is no attached map indicating geographical eligibility requirements. Can this be
indicated as well as any preference for service in certain regions in the state?
This RFP is open to all geographical areas in the State of New Mexico. The RFP does
not include a county or a region of preference within the state for service.
2. Is it required to submit a redacted and unredacted copy if there is no confidential
material to report?
If there is no confidential material to report a redacted copy is not necessary.
3. If there is a confidential binder, is it to also be copied 5 times along with original?
Yes
4. Page 24, Activities, 2a) what constitutes a “qualified family support services
provider”?
The “qualified family support services provider” on page 24, Activities 2a is in reference
to the Family Support Services Program Staff. Page 29, Activity 14 outlines the
Minimum Qualifications for Family Support Services Program Staff.
5. Must visits be held exclusively in the family home or can they be held in provider’s
office?
Families participating in the FSS program should receive two (2) face-to-face visits per
week. At least one (1) face-to-face visits must be conducted in the home of the
parents/caregivers and children every week during the intervention. Please see page 24,
Activity 2c for additional face-to-face requirements.
6. Page 26, item f: Evidence Based Parent Education Curriculum. Can CYFD provide a
list of qualified evidence-based programs or curriculum?
CYFD does not provide a list of evidence-based parent education curricula. CYFD does
define evidence based parent education curricula for the purposes of this RFP as outlined
on Page 26, Activity 2f which states “the proposed curriculum has been evaluated
through independent sources and is generally accepted in clinical practice as appropriate
for use with parents/caregiver of children between 0-5 years of age”.
7. Page 26, item h: EDF: Is this money allocated as part of the cost/award resulting from
the grant contract or monies from another outside source within our agency? Where is the
EDF form available?
All Family Support Services Programs are expected to provide Emergency Discretionary
Funds (EDF) to participating families who meet the criteria for EDF. Emergency
Discretionary Funds can be proposed in the Budget section of each proposal. The Line
Item Budget is found on page 55, Form A. Each proposal must also include a Budget
Narrative with detailed descriptions, found on page 56, Form B. The EDF form will be
made available to contractors once a Family Support Services contract has been fully
executed.
8. Page 27, #5: Case documentation: Are there sample available of these forms, i.e.
Family Registration Form and Parental Consent Form or is our agency able to utilize our
own existing intake packet for this purpose?
All client case files must contain (g)- case notes that include but is not limited to therapy
notes, phone logs, home visit notes, office visit notes, community activity notes, etc..
Forms will be made available to contractors once a Family Support Services contract has
been fully executed. Any forms a contractor would like to use as part of the Family
Support Services Program in lieu of or in addition to the forms provided require CYFD
approval prior to utilization.
9. Page 28, “Additional Program Documentation” b) What is a Service Database Report
for Protective Factors Survey? Are we to create our own?
Page 28, 6b) is referring to the Protective Factors Survey Database reference on page 28
number 9. The Protective Factors Survey Database a national database. No, a contractor
cannot create their own Protective Factors Survey.
10. Page 28, “Additional Program Documentation” Please describe c) Reports required
by CYFD for the evaluation of service delivery”.
Reports are generated through the Protective Factors Survey Database and are based on
Pre and Post Protective Factors Surveys completed by families participating in the Family
Support Services Program.
11. Reporting requirements: Can you provide a sample report template?
Report templates will be provided by CYFD to contractors once a Family Support
Services contract has been fully executed.
12, Page 28, 9: Data Entry: How does our organization gain access to the Protective
Factors Survey database?
Once a Family Support Services contract has been fully executed, contractors will be
provided with information on how to gain access to the Protective Factors Survey
database.
13. Page 33, Section C: Business Secifications #2 reads “Reserved” what does this mean?
“Reserved” is a place holder within the document for a requirement that does not pertain
to this procurement.
This next question was asked at the pre proposal and we noted that we would post the
answer:
14. Does this RFP and contract require a cash match?
The RFP does not indicate a cash match requirement.